The WLIP and the Land Information Plan Requirement · Web viewNorthwoods Community Realty, LLC...

LINCOLN COUNTY, WILAND INFORMATION PLAN

2016-2018(FINAL_Amended_12_7_2016)

Lincoln County Land Services Department

Lincoln County Service Center

801 N. Sales Street, Suite 105

Merrill, WI 54452-1632

CONTENTSCONTENTS.......................................................................................................................2

EXECUTIVE SUMMARY...................................................................................................3

1 INTRODUCTION...........................................................................................................4

2 FOUNDATIONAL ELEMENTS.....................................................................................8

FOUNDATIONAL ELEMENTS.........................................................................................9PLSS...........................................................................................................................9

Parcel Mapping........................................................................................................11

LiDAR and Other Elevation Data............................................................................15

Orthoimagery...........................................................................................................17

Address Points and Street Centerlines.................................................................18

Land Use..................................................................................................................19

Zoning......................................................................................................................20

Administrative Boundaries....................................................................................22

Other Layers............................................................................................................25

3 LAND INFORMATION SYSTEMS..............................................................................27

4 CURRENT & FUTURE PROJECTS............................................................................33

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EXECUTIVE SUMMARYAbout this Document.

This document is a land information plan for Lincoln County prepared by the land information officer (LIO) and the land information council. By Wisconsin statute, “a countywide plan for land records modernization” is required for participation in the Wisconsin Land Information Program (WLIP). The purpose of this document is twofold: 1) to meet WLIP funding eligibility requirements necessary for receiving grants and retaining fees for land information, and 2) to plan for county land records modernization in order to improve the efficiency of government and provide improved government services to businesses and county residents.

WLIP Background.

The WLIP, administered by the Wisconsin Department of Administration, is funded by document recording fees collected by register of deeds at the county-level. In 2015, Lincoln County received $53,336 in WLIP grants and retained a total of $28,360 (as of September 28 th, 2015) in local register of deeds document recording fees for land information. Beginning in 2016, WLIP Strategic Initiative grants are projected to increase the county land information budget by $50k per year.

The Lincoln County Land Information Modernization Plan lays out how funds from grants and retained fees will be prioritized. However, as county budgets are determined on an annual basis with county board approval, this plan provides estimated figures that are subject to change and are designed to serve planning purposes only.

Land Information in Lincoln County.

Land information is central to Lincoln County operations, as many essential services rely on accurate and current geospatial data and land records. A countywide land information system supports economic development, emergency planning and response, and a host of other citizen services. The Lincoln County land information system integrates and enables efficient access to information that describes the physical characteristics of land, as well as the property boundaries and rights attributable to landowners.

Three-Year Mission Statement.

In the next three years, Lincoln County’s Land Information Office strives to be recognized for its exceptional webmapping site, gains in governmental efficiencies by broadening the utilization of GIS, improvements in parcel mapping accuracy, and responsiveness to meeting the land records needs of residents and businesses.


Projects Summary

To achieve the above mission, during the next three years, the Lincoln County Land Information Office will focus on the following projects:

1. Metadata Creation for feature data classes maintained by the County2. PLSS Remonumentation, Ongoing3. Field Survey Digital Conversion, Ongoing4. Website(s) Development (PC, Mobile, Single Purpose)5. Tax Record data exports (benchmark 2)6. Purchase and migration to a new Tax Management System7. Recorded Document Digital Conversion8. Geodatabase Redesign to meet State and Federal initiatives 9. Site Address Cleanup and Verification10. ROW Mapping and Verification11. Land Information Publications

The remainder of this document provides more details on Lincoln County and the WLIP, summarizes current and future land information projects, and reviews the county’s status in completion and maintenance of the WLIP map data layers known as Foundational Elements.

1 INTRODUCTIONIn 1989, a public funding mechanism was created whereby a portion of county register of deeds document recording fees collected from real estate transactions would be devoted to land information through a new program called the Wisconsin Land Information Program (WLIP). The purpose of the land information plan is to meet WLIP requirements and aid in county planning for land records modernization.

The WLIP and the Land Information Plan RequirementIn order to participate in the WLIP, counties must meet certain requirements:

Update the county’s land information plan at least every three years

Meet with the county land information council to review expenditures, policies, and priorities of the land information office at least once per year

Report on expenditure activities each year Submit detailed applications for WLIP grants Complete the annual WLIP survey Subscribe to DOA’s land information listserv Meet a June 30, 2017 deadline to post certain types of parcel

information online


LAND INFORMATION

Any physical, legal, economic or environmental information or characteristics concerning land, water, groundwater, subsurface resources or air in this state.

‘Land information’ includes information relating to topography, soil, soil erosion, geology, minerals, vegetation, land cover, wildlife, associated natural resources, land ownership, land use, land use controls and restrictions, jurisdictional boundaries, tax assessment, land value, land survey records and references, geodetic control networks, aerial photographs, maps, planimetric data, remote sensing data, historic and prehistoric sites and economic projections.

– Wis. Stats. Section 16.967(1) (b)

Any grants received and fees retained for land information through the WLIP must be spent consistent with the county land information plan. The Uniform Instructions for Preparing County Land Information Plans are designed as a template, but leave flexibility as to how counties may choose to address the minimum plan components. The county is able to include as much detail as necessary to make the planning process useful at the local level.

Act 20 and the Statewide Parcel Map InitiativeA major development for the WLIP occurred in 2013 through the state budget bill, known as Act 20. It directed the Department of Administration (DOA) to create a statewide digital parcel map in coordination with counties.

Act 20 also provided more revenue for WLIP grants, specifically for the improvement of local parcel datasets. The WLIP is dedicated to helping counties meet the goals of Act 20 and has proposed that funding be made available to counties in the form of Strategic Initiative grants to be prioritized for the purposes of parcel dataset improvement. For Strategic Initiative grant eligibility, counties will be required to apply WLIP funding toward achieving certain statewide objectives, specified in the form of “benchmarks.” Benchmarks for parcel data—standards or achievement levels on data quality or completeness—are determined through a participatory planning process and will be detailed in future WLIP grant applications.

County land information plans were initially updated every five years. However, as a result of Act 20, counties must update and submit their plans to DOA for approval every three years. Thus, the minimum planning horizon for these documents is three years. The plan may incorporate a planning horizon that is longer if the needs and priorities of the participants warrant.

The first post-Act 20 required update deadline for draft county land information plans is December 29, 2015. Final plans are due March 31, 2016.

County Land Information Plan Timeline

DOA leads workgroup to update plan instructions

Public review and comment of draft plan instructions

Instructions finalized

Counties create draft land info plans


January – April 2015

May 2015

June 2015

June – December 2015

Draft county plans complete

Plan review and approval process

Final county land info plans due

County Land Information System History and ContextIn Chapter 1 of the plan, the county should provide an overview of the county’s land records modernization efforts, dating back to when the WLIP was established in 1989 if possible. You may be brief here, or provide as much detail as desired.

Plan Participants and Contact Information Another requirement for participation in the WLIP is the county land information council, established by legislation in 2010. The council is tasked with reviewing the priorities, needs, policies, and expenditures of a land information office and advising the county on matters affecting that office.

According to s. 59.72(3m), Wis. Stats., the county land information council is to include:

Register of Deeds Treasurer Real Property Lister or designee Member of the county board Representative of the land information office A realtor or member of the Realtors Association employed within the county A public safety or emergency communications representative employed within the county County surveyor or a registered professional land surveyor employed within the county Other members of the board or public that the board designates

The land information council must have a role in the development of the county land information plan, and DOA requires county land information councils to approve final plans. A record documenting county land information council approval should be included in the final submission of the plan to DOA. County board approval of plans is encouraged but not required.

A county may amend a plan with updates or revisions as appropriate. If amended, a digital copy of the amended plan and record of land information council approval should be sent to the WLIP.

The Lincoln County Land Information Plan was prepared by Lincoln County Land Information Office, the Lincoln County Land Information Council, and other stakeholder shown below in the tables.

Plan Participants


December 29, 2015

January – March 2016

March 31, 2016

County Land Information Council and Plan Workgroup


Name Title Affiliation Email Phone*Sarah Koss Register of Deeds Lincoln County Register of

[email protected] 715-539-1061

*Diana Petruzates Treasurer Lincoln County Treasurer [email protected] 715-539-1067

*Marge Johnson Real Property Lister Lincoln County Land Services


*R. Wayne Plant County Board Member Lincoln County Board [email protected] 715-536-8187

*Norm Bushor Land Information Program Manager

Land Information Officer [email protected] 715-539-1058

*Matt Bremer Land Services Administrator Land Services Administror [email protected] 715-539-1052

*Jackie Leonard Broker/Owner Northwoods Community Realty, LLC


*Jeff Kraft Emergency Management Director

Lincoln County Emergency Management


*Tony Dallman County Surveyor Lincoln County Land Services


*Randy Scholz Administrative Coordinator Lincoln County [email protected] 715-539-2502

Jay Dick GIS/Survey Technician Lincoln County Land Services


*Kevin Kleinschmidt Forestry, Land, and Parks Administrator

Lincoln County Forestry, Land, and Parks


Dan Miller Solid Waste Manager Lincoln County Solid Waste [email protected] 715-539-6361

Art Lersch Community Development Agent

UW-Extension [email protected] 715-539-1072

*Mike VandeWeerd Highway Commissioner Lincoln County Highway [email protected] 715-539-2500

Jeff Jaeger Sheriff Lincoln County Sheriff’s Office


*Chris Marlowe County Clerk Lincoln County Clerk [email protected] 715-539-1019

Ken Maule Director Lincoln County Econonic Development Corporation


Andy Faust Senior GIS Analyst North Central Wisconsin Regional Planning Commission


Ron Turner Information Technology Manager

City of Merrill [email protected] 715-536-5594

* Land Information Council Members designated by asterisk

Website: www.co.lincoln.wi.us


mailto:[email protected]




















2 FOUNDATIONAL ELEMENTSCounties must have a land information plan that addresses development of specific datasets or map layer groupings historically referred to as the WLIP Foundational Elements. Foundational Elements incorporate nationally-recognized “Framework Data” elements, the major map data themes that serve as the backbone required by users to conduct most mapping and geospatial analysis.

In the past, Foundational Elements were selected by the former Wisconsin Land Information Board under the guiding idea that program success is dependent upon a focus for program activities. Thus, the Uniform Instructions place priority on certain elements, which must be addressed in order for a county land information plan to be approved. Beyond the county’s use for planning purposes, Foundational Element information is of value to state agencies and the WLIP to understand progress in completion and maintenance of these key map data layers.

The list of WLIP’s Foundational Elements has evolved with each update of the county land information plan instructions. They are a guideline of what counties need to address in their plans at a minimum. As the list of layers in this document is not exhaustive, counties are welcome to insert additional layers for geospatial data categories stewarded by the county or municipalities that are of importance to local business needs.


FOUNDATIONAL ELEMENTS

PLSS

Parcel Mapping

LiDAR and Other Elevation Data

Orthoimagery

Address Points and Street Centerlines

Land Use

Zoning

Administrative Boundaries

Other Layers

FOUNDATIONAL ELEMENTS

PLSS

Public Land Survey System MonumentsLayer Status

For the PLSS Foundational Element, the table below documents Layer Status

PLSS Layer Status

Name Status/CommentsTotal number of PLSS corners (section, ¼, meander) set in original government survey

2,971

Number and percent of PLSS corners that have been remonumented

2,649 89%

Number and percent of remonumented PLSS corners with survey grade coordinates (see below for definition)

2,649 100%

Number and percentage of survey grade PLSS corners integrated into county digital parcel layer

2,675 90% Not all corners have coordinates because of the vast tracks of Lincoln County Forest. Exterior has coordinates, interior are capured only as needed.

Number and percentage of non-survey grade PLSS corners integrated into county digital parcel layer

296 10%

Percentage of PLSS corners that have digital tie sheets (whether or not they have corresponding coordinate values)

89%

Digital tie sheets available online? Yes or No Yes

Approximate number of PLSS corners believed to physically exist based on filed tie-sheets or surveys, but do not have coordinate values

125

Approximate number of PLSS corners believed to be lost or obliterated

125

Total number of PLSS corners along each bordering county Langlade 48; Oneida 82; Price 24; Taylor 36; Marathon 60

Number and percent of PLSS corners remonumented along each county boundary

Langlade 45, 94%; Oneida 81, 99%; Price 23, 95%; Taylor 36, 100%; Marathon 57, 95%

Number and percent of remonumented PLSS corners along each county boundary with survey grade coordinates

Langlade 45, 94%; Oneida 82, 100%; Price 23, 95%; Taylor 36, 100%; Marathon 59, 98%

Does your county collaborate with or plan to collaborate with neighboring counties for PLSS updates on shared county borders?

Yes

Custodian

County Surveyor

Maintenance


County Surveyor and possible Private Contracts

Standards

Statutory Standards for PLSS Corner Remonumentation

s. 59.74, Wis. Stats. Perpetuation of section corners, landmarks.

s. 60.84, Wis. Stats. Monuments.

ch. A-E 7.08, Wis. Admin. Code, U.S. public land survey monument record.

ch. A-E 7.06, Wis. Admin. Code, Measurements.

s. 236.15, Wis. Stats. Surveying requirements.

Wisconsin County Surveyor’s Association survey grade standard:

Coordinates collected under the direction of a Professional Land Surveyor, in a coordinate system allowed by s. 236.18(2), and obtained by means, methods and equipment capable of repeatable 2 centimeter or better precision.

Other Geodetic Control and Control Networks

e.g., HARN, Height Mod., etc.

Layer Status

HARN and local UDN Layers Complete

Custodian

County Surveyor and WiDOT

Maintenance

County Surveyor and WiDOT (We are to keep an eye on the local monuments and contact the WiDOT if anything is in danger of being destroyed or has been destroyed)

Standards

All projects were done in accordance and approved with WiDOT specifications. The HARN and Height Mod projects were done by WiDOT and our local UDN was done with the assistance of WiDOT. Our local UDN was done with all 1ppm and 2ppm precision coordinates on the monuments.


https://docs.legis.wisconsin.gov/statutes/statutes/236/III/18

https://docs.legis.wisconsin.gov/statutes/statutes/236/III/15

https://docs.legis.wisconsin.gov/code/admin_code/a_e/7

https://docs.legis.wisconsin.gov/code/admin_code/a_e/7

https://docs.legis.wisconsin.gov/statutes/statutes/60/X/84

https://docs.legis.wisconsin.gov/statutes/statutes/59/VII/74

Parcel Mapping

Parcel Geometries

Layer Status

All Lincoln County parcels are mapped with the exception of the Town of Bradley currently going through a “re-mapping” process. The county has contracted with MSA to re-map the Town of Bradley because wide-spread significant errors were found in the original mapping.

100% of Lincoln County parcels are available in ArcGIS format, and will be meet Benchmark V2 Searchable format standards.

Lincoln County parcels are fit to GPS coordinate-referenced Public Land Survey System (PLSS) corners. The data is based upon and stored in the Lincoln County Coordinate System that is referenced to the Wisconsin State High Accuracy County Coordinate System (LCCS), which is referenced to the Wisconsin State High Accuracy Reference Network (HARN).

Parcel polygon links tax assessment data via parcel attributes (Parcel Identification Number)

We are not currently using the ESRI parcel data model. As part of the Lincoln County GIS Database redesign this model will be looked at.

Custodian

The Lincoln County Land Services Department is custodian of the Parcel Geometries foundational element.

Maintenance

Parcel maintenance (splits, combines, etc.) are the responsibility of the Land Services Department.

Standards and DocumentationData Dictionary – Currently Lincoln County does not have metatdata on its GDB designs. This task will be accomplished in future projects. Confirm the presence of data dictionary in human-readable form, with thorough definitions for each element/attribute name, and explanations of any county-specific notations, particularly for parcel attributes listed by s. 59.72(2)(a)

59.72 (2) (a) No later than June 30, 2017, the board shall post on the Internet, in a searchable format determined by the department of administration, the following information related to individual land parcels:

1. Property tax assessment data as provided to the county by municipalitiesAssessed value of land


Assessed value of improvementsTotal assessed valueClass of propertyResidentialCommercialManufacturingAgriculturalUndevelopedAgricultural forestProductive forest landOtherEstimated fair market valueTotal property tax

2. Any zoning information maintained by the county.

Zoning district information is available for Towns that adhere to County Zoning.WilsonBradleyKingSkanawanRussellSchleyScottMerrillHardingCorning

3. Any property address information maintained by the county.

Property address information is maintained for both site and mailing address within the tax system. Lincoln County also maintains site address points, as well as Range Address data for Centerlines.

4. Any acreage information maintained by the county.

The County maintains two acreages for parcels, the first is maintained in the Tax Roll and represents the assessed acreage. The second acreage is maintained in the GIS Database and is a calculated value based on existing parcel geometries.

Assessment/Tax Roll DataLayer Status

Marathon County City Data Center houses this data. All data is up to date but may not contain all the Bench Mark V2 initatives for fields. This is being reviewed and will be addressed through a project focused on receiving the data from Marathon County in a Bench Mark 2 format and will be conistent with requested data content standards for Benchmark V2.


Custodian City County Information Technology Commission in Wausau (City of Wausau & Marathon

County)Maintenance

DailyStandards

s. 73.03(2a), Wis. Stats. Department of Revenue (DOR) – Powers and duties defined.Department of Revenue Property Assessment Manual – Chapter 5 and DOR format standard requested by DOR for assessment/tax roll data

s. 59.72(2)(a), Wis. Stats. Presence of all nine “Act 20” attributes s. 59.72(2)(a), Wis. Stats. Crosswalk of attributes

Act 20 Attributes Required by s. 59.72(2)(a)

Field Name(s) in County Land Info System

Notes on Data or Exceptions to DOR Standard

Assessed value of land YesAssessed value of improvements Yes

Total assessed value No Working toward Standard

Class of property, as specified in s. 70.32 (2)(a) NoWorking toward standard with related table

Estimated fair market value Yes

Total property tax Yes

Any zoning information maintained by the county Yes Zoning information is not required in DOR schema

Any property address information maintained by the county Yes

Any acreage information maintained by the county Yes

Non-Assessment/Tax Information Tied to Parcelse.g., permits, easements, non-metallic mining, brownfields, restrictive covenantsLayer Status

Sanitary permits are tracked in the Land Records Management System and related to parcels by their PIN number

Custodian City County Information Technology Commission in Wausau (City of Wausau & Marathon

County)Maintenance

Lincoln County Land Services DepartmentStandards


ROD Real Estate Document Indexing and ImagingStatus

Grantor/Grantee Index

Lincoln County’s Grantor/Grantee Index dates back to 1853 to present day. 1853 to 1934 Grantor/Grantee Index Books 1935 to present day – Grantor/Grantee Index is computerized

Tract Index

Computerized Tract Index – 1990 to present day Tract Index Books – 1853 to 1989 Track index is Parcel PIN based Type of documents Tract Index – Mortgage, Deed, Satisfaction of Mortgage, Land Agreements,

Easement, Probate documents, Circuit Court documents, Plats, Certified Survey Maps, Liens

Imaging

Computerized Document Images date back to 1935 to present day

Custodian County Register of Deeds

Maintenance Documents are maintained daily to protect the integrity of the records A duplicate copy of each record is created Computerize documents dating 1853 to 1934 as time and budget allow

Standards s. 59.43, Wis. Stats. Register of deeds; duties, fees, deputies.ch. 706, Wis. Stats. Conveyances of real property; Recording; Titles.


LiDAR and Other Elevation Data

LiDAR

Layer Status

Lincoln County contracted with Laser Mapping Specialists, INC (LMSI) in 2008 for Lidar. In 2013, Point Cloud Mapping conducted a quality review of Lincoln County’s Lidar dataset. The quality review revealed the following errors in the Lidar:

Contract deliverables: raw surface data, extracted features, LiDAR mission report, and project error budget are listed in the proposal and RFP but missing from the actual deliverables.

Horizontal and vertical accuracy: Elevations for QC points are systematically 0.5 feet higher than the values from EMI.QC points were clustered into 3 areas and do not provide a random check of the dataset.

The actual configuration (along roads) of GPS control points used for the establishment of QC points does not agree with LMSI’s proposal.

LiDAR data quality Elevations used by LMSI are 0.5 feet higher than the values provided by EMI. A vertical data accuracy analysis using 105 independent QC points established by Lincoln County

indicates that the LiDAR data set exceeds industry standards for acceptance. The vertical difference between flight swaths is up to 2.7 feet, exceeding LMSI’s proposal stated

as “few centimeter range” and USGS specifications of an RMSE of 10 cm (0.33 feet). There also appears to be a horizontal displacement.

Discontinuities in the unclassified data remain between flight swaths after LMSI made corrections based upon USGS review. The corrections appear to be cosmetic and do not re-calibrate the data.

A ground re-survey by Lincoln County indicates that the EMI ground survey data is correct and the inaccuracies therefore lie with the LiDAR data.

A building class is not present in the LiDAR Classification data set. Secondary deliverables DEMs: 12 DEMs have data voids. Hydro breaklines: several instances where the polylines do not mathematically join as required

in the RFP. Because of these errors, the dataset was deemed unusable. Lincoln County has entered a joint funding agreement with the United States Department of the

Interior Geological Survey for Lidar data acquisition and product development in March, 2015 with data delivery in March, 2016.

Custodian Lincoln County Land Services Department/USGS

Maintenance None – Static dataset


Standards Vertical Datum: NAVD88 Horizontal Datum: Horizontal NAD83 (HARN) Coordinate System and Projection: Wisconsin County Coordinate system – Lincoln County, units in

U.S. survey feet. Tiling Scheme: formatted at 4500 feet X 4500 feet and named according to the US National Grid

conventions. Point Cloud Data: Full Point Cloud LAS v1.4 format Data Quality and Flight Season: leaf-off Lidar Nominal Pulse Spacing: Nominal Pulse Spacing of 0.7 meter or better; Maximum final post

spacing sufficient to accommodate 2 points per square meter in unobstructed areas for random point data.

Vertical Accuracy: RMSE <= 10 cm (non-vegetated, Swath, DEM) Digital Elevation Model (DEM): Bare Earth, hydro-flattened, 1 meter grid post spacing, ESRI Float Grid

format constructed for Wisconsin County Coordinate System – Lincoln County. Mosaiced DEM data set and individually tiled DEMs.

Metadata: FGDC compliant

LiDAR Derivatives e.g., terrain, contours, digital elevation models, etc.Layer Status

Under Contract and being developed by USGSCustodian

Lincoln County / USGSMaintenance

None – Static DataStandards

Dataset deliverables will be the same as USGS LiDAR acquisition specification version 1.1 and FEMA Appendix 4B standards. Deliverables include Metadata, Raw Point Cloud, Classified Point Cloud, Bare-Earth Surface (DEM), Breaklines, 2’ Contours, Digital Surface Model, and FEMA accuracy report.

Other Types of Elevation Data Layer Status

10 Foot Contours Custodian

Land Services DepartmentMaintenance

None-Static DatasetStandards

Unknown

Orthoimagery

Orthoimagery

Layer Status In production waiting for to review and acceptence


WROC 2015, the resolution 6 inch Specify whether county participated in WROC 2015 -Yes Give next year of planned flight that occurs after 2020 or WROC Cycle

Custodian Lincoln County Land Services Department

Maintenance None – Static Dataset

Standards WROC Standard

Historic OrthoimageryLayer Status

2010 Flight – 12 Rural Area 6 inch UrbanCustodian

Lincoln CountyMaintenance

None – Static DatasetStandards

WROC

Layer Status 2005 Flight - Flight – 12 Rural Area 6 inch Urban

Custodian Lincoln County


Standards WROC

Layer Status 1992 BW Flight - Finished



Standards Unknow – USGS Product

Layer Status 1990 Color Mosiac Flight - Finished



Standards Unknown

Other Types of Imagery e.g., oblique, infra-red, etc.


Layer Status

Custodian

Maintenance

Standards

Address Points and Street CenterlinesAddress Point Data

Layer Status Complete but needs corrections and numerous updates. May be outsourced to speed

maintenanceCustodian


Ongoing internallyStandards

Driveways and Structures GPS’ed, Site Address Verified with Tax Roll, E911.

Building FootprintsLayer Status

Building Foot prints captured from 2010 Ortho flightCustodian


None plannedStandards

Developed by NCWRPC

Other Types of Address Informatione.g., address rangesLayer Status

Address Range CompleteCustodian


OngoingStandards

GPS Locate

Street CenterlinesLayer Status

CompleteCustodian

Lincoln County


Maintenance Ongoing

Standards GPS new centerlines or capture from 6 inch Photo’s, or create using deed information

Rights of WayLayer Status

IncompleteCustodian


OngoingStandards

New standards are being devleoped for tracking ROW types and features

Trailse.g., recreational trailsLayer Status

Complete for Snow/ATV/Walking/otherCustodian


Ongoing – yearly Standards

GPS capture, capture from Orthophoto

Land UseCurrent Land Use

Layer Status Existing Land Use 2010


Maintenance Updates as needed

Standards Developed by NCWRPC

Future Land UseLayer Status

Planned Land Use (Comprehensive Planning Project)Custodian


Ammendments as needed (2011)Standards

s. 66.1001, Wis. Stats. Comprehensive planning.Future land use maps are typically created through a community’s comprehensive planning process. Future land use mapping for a county may be a patchwork of maps from comprehensive plans adopted by municipalities and the county.


ZoningCounty General Zoning

Layer Status Complete


Maintenance Ongoing

Standards Updated to coinside with basemap features

County Special Purpose Zoning e.g., shoreland, farmland preservation, floodplain, and airport protectionLayer Status

Shoreland – Complete but in flex with Act 55 Land Use Affidavits- a layer with all of the shoreland land use affidavits in the county. These

affidavits are agreeemtns for the presevation of a shoreland buffer. This layer is not made avaiable to the public but is referenced when needed for statistics and information.


Maintenance Ongoing Every winter all of the previous year’s affidavits are included on the mapping layer and assigned

a database number . An access database which is linked to the GIS mapping layer is also updated with information.

Standards Lake Protection Grant Objectives

Layer Status Farmland Preservation – Complete – New plan in 2016


Maintenance Ongoing

Standards As set by statute

Layer Status Floodplain – Complete but may need new deliniation based of updated LiDAR

Custodian WDNR County

Maintenance Ongoing


Layer Status Farmland Preservation – Complete – New plan in 2016



Maintenance Ongoing

Standards

Layer Status WDNR Mapped Wetlands

Custodian WDNR

Maintenance Ongoing, through onsite inspection

Standards

Layer Status WDNR Lakes Classification

Custodian WDNR


Standards

Layer Status WDNR Streams Classification

Custodian WDNR


Standards

Layer Status Non-Metalic Mining – Work in progress


Maintenance Ongoing


Municipal Zoning Information Maintained by the Countye.g., town, city and village, shoreland, floodplain, airport protection, extra-territorial, temporary zoning for annexed territory, and/or zoning pursuant to a cooperative planLayer Status

NoneCustodian

Towns


Maintenance Unknown

Standards Unknown

Administrative BoundariesCivil Division Boundaries

e.g., towns, city, villages, etc.Layer Status

CompleteCustodian


As neededStandards

Developed to be coincident with Parcel Boundaries

School DistrictsLayer Status

Maintained in two formats County-wide polygon layer School District code is attached to each tax parcel record


Maintenance As needed

Standards Developed to be coincident with Parcel Boudnaries

Election Boundariese.g., voting districts, precincts, wards, voting places, etc.Layer Status

Voting Districts are completeCustodian


As neededStandards

Developed to be coincident with Parcel Boundaries

Layer Status Wards are complete



Standards Developed to be coincident with Parcel Boundaries


Layer Status Wards are complete



Standards Developed to be coincident with Parcel Boundaries

Layer Status Polling places are complete



Standards Developed to be coincident with GPS Site address location

Utility Districtse.g., water, sanitary, electric, etc.Layer Status

Maintained by individual Municipalities.Custodian

Individual CitysMaintenance

OngoingStandards

Public Safetye.g., fire/police districts, emergency service districts, 911 call center service areas, healthcare facilitiesLayer Status

Emergency Service Zones (composite of Fire/Police/Ambulance)Custodian


As neededStandards

Developed coicident with roads and parcel geometrys

Layer Status Public Information Points



Standards GPS/Parcel/Aireal located


Lake DistrictsLayer Status

Nokomis Lake District (there may be others not identified yet) - CompleteCustodian


As neededStandards

Mapped using hydrography buffers and snapped to be coicident with parcel geometrys

Native American LandsLayer Status

NoneCustodian

Maintenance

Standards

Other Administrative Districtse.g., county forest land, parks, etc.Layer Status

County Forest Lands - CompleteCustodian


As neededStandards

Located by GPS and aireal, built to be coincident with PLSS and Parcel Boundaries

Layer Status County and City Parks in Lincoln County are mapped and complete.



Standards Developed coicident with roads and parcel geometrys

Layer Status TID districts - Complete



Maintenance As needed by project

Standards Developed coicident with roads and parcel geometrys

Other LayersHydrography Maintained by County or Value-Added

e.g., hydrography maintained separately from DNR or value-added, such as adjusted to orthosLayer Status

Base data from WDNR used Data Subsets exist for Shoreland Zoning but are not public



Standards Updated using 6 inch and 12 inch orthophography

Cell Phone TowersLayer Status

CompleteCustodian


As neededStandards

Mapping using GPS coordinates

Bridges and CulvertsLayer Status

Layer has been automatedCustodian

HighwayMaintenance

UnknownStandards

Developed inconjunction with road centerlines and GPSSigns

Layer Status Layer has been automated

Custodian Highway

Maintenance Unkown


Standards Developed inconjunction with road centerlines and GPS

Othere.g., pipelines, railroads, non-metallic mining, sinkholes, manure storage facilities, etc.Layer Status

Non-metallic Mining – CompleteCustodian


As needed/YearlyStandards

Boundaries captured and verified using GPS

Layer Status Railroads - Complete


Maintenance None-As needed

Standards Mapped using Aireals


3 Land Information SystemsThe WLIP seeks to enable land information systems that are both modernized and integrated. Integration entails the coordination of land records to ensure that land information can be shared, distributed, and used within and between government at all levels, the private sector, and citizens.

One integration requirement is listed under s. 16.967(7)(a)(1), Wis. Stats., which states that counties may apply for grants for:

The design, development, and implementation of a land information system that contains and integrates, at a minimum, property and ownership records with boundary information,including a parcel identifier referenced to the U.S. public land survey; tax and assessment information; soil surveys, if available; wetlands identified by the department of natural resources; a modern geodetic reference system; current zoning restrictions; and restrictive covenants.

This chapter describes the design of the county land information system, with focus on how data related to land features and data describing land rights are integrated and made publicly available.

Current Land Information System

The diagram below shows the design of the county land information system. There are numerous offices involved in the creation and maintenance of the land information data.


LAND INFORMATION SYSTEM

An orderly method of organizing and managing land information and land records

– Wis. Stats. Section 16.967(1) (c)

https://docs.legis.wisconsin.gov/statutes/statutes/16/VI/967/7/a

https://docs.legis.wisconsin.gov/statutes/statutes/16/VI/967/7/a

Figure 1: Diagram of Lincoln County Land Information System deparments/staff and roles


Lincoln County Parcel Workflow Diagram

The county parcel diagram depicts Lincoln County’s Parcel Design. It is comprised of a number of positions and departments. These include Register of Deeds, Local Assessors, the State, Real Property Lister, Surveyor, GIS Team, Zoning Administrator, DOA, Land Information Office, and Treasurer.

Figure 2: Diagram of County Parcel Design


County TreasurerCollects taxesProcesses tax deed properties

GIS StaffMaintains parcel mapsLand divisions/combinationsLot line adjustmentsMaintains address information for 911

Real Property ListerCombines legal descriptions, ownership, and valuesPrepares and maintains ownership and description info for all parcelsGenerates tax bills

SurveyorMaintains PLSS and other geodetic control

AssessorAssesses property values

Register of DeedsDeedsCertified survey mapsSubdivisions, condominumsSends real estate transfer returns to the state

County ClerkCounty redistrictingMunicipal wardsPolling information for voting

MunicipalitiesConducts Board of ReviewSubmit Statement of Assessment values

Zoning AdministratorAdministers county zoning & land use regulations

Sheriff/911Receives address information for 911 from GIS Staff

State

DOR – Equalized assessment values, Property tax credits

DNR – Managed Forest Lands Values

Municipalities/ Local Assessors

Update property values via digital uploads

Register of Deeds

Records real estate docs Files electronic real estate

transfer returns with the State

Creates grantor/grantee and tract indices in Fidlar Database

Indexes and images docs in the Fidlar database and Pay Per Vision software

Technology, Architecture, and Database Design

Design Evaluation. Communication between Land Records Departments is of utmost concern while determining the design evaluation. Interdepartmental benefits are of primary concern to maximize data sharing and consistency and to reduce and/or eliminate duplicate data sets.


Treasurer

Tax Deeds (foreclosures)

Tax Bills

Real Property Lister

Creates new parcel and updates in tax rolls per ROD records in software Fidlar database

Assigns unique parcel IDs Finalizes Tax Roll Prints Tax Bills from

Marathon County Tax System

Verifies PIN Real Estate transfer returns with DOR

DOA

Assembles Statewide

Parcel layer

Surveyor

PLSS and other geodetic control

GIS Team

Maintains parcel geometries in Esri ArcGIS

Maintain electronic database of historic survey books &notes

Maintain electronic and paper archives of parcel changes for current and historic records.

Field survey of calculated or unknown USPLSS corners and use data to increase mapping accuracy.

Project Approach: The approach varies with each type of project. Typically a conceptual model is developed, a prototype built, and revisions are made as a result of various testing to a pilot project or area. Implementation, production and a maintenance procedure usually follows.

Timeline: Determined from the results of a needs assessment, design evaluation, complexity of projects, available funding and Staff time.

Security/Privacy policies:

Implementation and Maintenance Strategy: The County carefully evaluates projects before implementation to ensure the efficient production of a stable dataset that accomplishes what was needed. The maintenance varies by projects or feature classes, however the custodian of the data set is directly involved with the data maintenance and the quality control to check for data integrity and currency.

Data quality management: The custodian of the dataset is responsible for managing the quality of their data. If problems are found they are dealt with as time and budgets allow.

Needs Assessment: When a new GIS dataset is requested a needs assessment process is performed for the project. This process aids in the design and implementation process and helps to ensure integration and to prevent duplication of efforts. As time allows, these new datasets can be created and incorporated into existing and new projects.

Data structure and format (e.g. topology). Topology rules within the ESRI environment are followed for the County GIS datasets. The software used to create and maintain the datasets dictates the format of the data.

GIS Data Model. The GIS data model in Lincoln County is driven by the parcel map GIS dataset. Most available GIS datasets directly interact with the parcel map dataset ensuring connectivity between different sources of County data. Although the theory of a GIS data model exists, a hard copy layout has yet to be created.

Coding schema: The County uses existing standardized coding schemes in all GIS datasets.

Transaction management: A date field is carried in most data bases to track changes and is updated as changes are made to data layers or elements.

Organizational information flows: There is an organizational information flow through the Land Records Departments as a document is recorded in the Register of Deeds Office, filed with Tax Listing Office, and forwarded to Land Information/Mapping for parcel mapping. Within the Land Information/Mapping Department, there is an internal workflow managing and storing data in the ArcGIS SDE geodatabase format. Data is additionally pushed into the 911 Dispatch systems by the LIO.


Data Conversion: GIS datasets are geographically referenced which allows the data to be converted to other coordinate bases. Lincoln County also converts most other data types and formats into our GIS. Also, tabular data can be converted to and from a variety of data formats. The County uses ARCGIS as our GIS software and provides data to others in ESRI standard export formats.

Ability to integrate with other databases and information systems: The County identifies key fields or data elements needed to support sharing of data sets and incorporates them in our GIS datasets whenever practical to promote integration. The County will also provide tools for users that will download data in specific database/software formats.

Meta Data and Data dictionary Practices

Currently, the County has minimal metadata information on existing datasets and feature classes. As the County migrates its data to a new ArcGIS SDE database metadata will be developed at the feature class and feature dataset level.

Municipal Data Integration Process

The County currently is looking to integrate the City of Merrill into its Enterprise SDE database, and has also designed the system for other municipal logins such as the City of Tomahawk. The current process is to request data from the municipalities and to store it on a local drive or to import it into our SDE database for use.

Public Access and Website Information

The County currently has public access computer terminals available to the public for searching tabular property ownership data from the tax database in the Register of Deeds Office and Tax Listing Department. The County is currently maintaining an ESRI ArcIMS site of unknown vintage that serves as the only website for mapping or GIS data. In 2016 the County will be developing and implementing web services and websites to make the GIS data easily accessible to the public via the County Website. The County continues to improve internet access to spatial and tabular land information as technology advances. We will continue to monitor developments of the WLIP Internet Land Information Clearinghouse.

Type of WebsiteSoftware or App

3rd Party or Contractor URL

Update Frequency/ Cycle

GIS web mapping site ARCIMS ESRI http://gismaps.co.lincoln.wi.us/website/LRPortal_Public/

Every few months

ROD land records search tools

Laredo/Tapestry Fidlar Technologies https://tapestry.fidlar.com/Tapestry2/Default.aspx

Daily

RPL or tax parcel site Lincoln County, Online Systems

City County Information Technology (Marathon County)

http://lrs.co.lincoln.wi.us/ As records are updated

Zoning information (PDF or WebApp format)

ARCIMS ESRI http://gismaps.co.lincoln.wi.us/website/LRPortal_Public/

Annual


http://gismaps.co.lincoln.wi.us/website/LRPortal_Public/


http://lrs.co.lincoln.wi.us/

https://tapestry.fidlar.com/Tapestry2/Default.aspx

https://tapestry.fidlar.com/Tapestry2/Default.aspx



PLSS tie sheets Web – Text based search County Surveyor http://www.co.lincoln.wi.us/land_survey/

Other

Data Sharing

The digital County base map is being shared and used for the common registration of data sets. The existing GPS Network with coordinates for the PLSS corners, parcel mapping, digital orthophotography, and any other GIS dataset would be available for partners in data acquisition. The County is very open to sharing of data for intergovernmental cooperation and educational purposes.

Data Availability

The County has made an effort to keep the best interest of all Land Records Departments in mind while allocating funding from the WLIP. Without this funding, Lincoln County’s land records modernization efforts would be far less advanced than they currently are. Much of the funding to date has been put into completing the GPS Network which establishes coordinate values on the PLSS corners and to complete the digital parcel basemap. The Land Records Departments understand the importance of completing the digital parcel basemap to tie all the available county datasets together via the key fields located in the datasets. Once the digital parcel basemap was completed, the priority has been to upgrade existing data storage and software as well as to develop and deploy a new web mapping site.

Data Sharing Restrictions

The County is always willing to share GIS data with non-governmental entities, the County charges a nominal fee to private sector entities and the public. Contact the Land Services Department for all data inquires.

Government to Government Data Sharing

Lincoln County has actively encouraged and supported integration and cooperation activities related to land records modernization as cited elsewhere in this plan and as indicated in past WLIP grant applications. By utilizing standard types of GIS software and standard data formats, the County feels it is in an excellent position to both obtain and supply all types of land records information between itself and public agencies, public entities, and private entities. The County plans to continue these relationships as we deem appropriate.

Training and Education

As opportunities arise, we will participate as appropriate and where budget allows. Lincoln County staff has presented at some past WLIA events and will continue to share our experiences with others.


http://www.co.lincoln.wi.us/land_survey/

http://www.co.lincoln.wi.us/land_survey/

4 CURRENT & FUTURE PROJECTSThis chapter lists the current and future land information projects the county is currently undertaking or intends to pursue over its planning horizon. A project is defined as a temporary effort that is carefully planned to achieve a particular aim. Projects can be thought of as the means to achieving the county’s mission for its land information system.

2015 Project 1

Project Title: Migrate existing ArcSDE 9.2 databases to ArcGIS 10.3.1

Project Description or Goals

The project goals are to migrate exiting datasets and features to the new ArcGIS environment. As part of this process data will be projected into the new Lincoln County Reference System. As data is qualified for import old versions of the data will remain in achieve for historic research and possible inclusion into the database at a later date.

Business Drivers

Migration to the latest software version is one of the primary drivers. A secondary effort will occur that qualifies data as the most recent edit version before import.

Objectives or Measure of Success

Consolidation and organization of all exiting data sets to an SDE database for all County Departments, and migration of existing work flow and data updates pointed at the new server.

Project Timeframe

The scope of this project is to be completed by 1/31/2016.

Responsible Parties

Lincoln County LIO

2015 Project 2

Project Title: Creation of a new County GIS Access Website


The goals of this project is to serve current County Land Records data through a responsive, easy to use, stable system.


Business Drivers

The existing County website was built on outdated technology (ArcIMS 9.2.0), and is ready for an upgrade. The County has purchase all the needed hardware and software to implement the project. Current data update procedures are outdated and publication tools for both GIS and TAX data systems are outdated.


A true measure of success will be a robust, stable GIS/Land Records access site, giving the users the ability to perform searches on PIN, Address, and PLSS Locations for parcel data. Uniform standard updates performed by standard publication scripts.

Project Timeframe

Project to be completed by 1/31/2016.

Responsible Parties

Lincoln County LIO

2015-2016 Project 3

Project Title: County-wide parcel map completion


The goals of this project is to complete County-wide parcel data automation.

Business Drivers

The Town of Bradley was one of the first towns converted to digital parcel format. It was found that the standards, control, and decisions that were used to create this digital product did not meet the standards of the rest of the County. Numerous erroneous parcels were created and others missed. The County is under Contract until the fall of 2016 to complete this parcel mapping work.


The main measure of success will be full integration of the newly mapped Town of Bradley parcels into the County-wide Parcel fabric for both Production and Publication uses.

Project Timeframe

Project to be completed by 10-1-2016

Responsible Parties

Lincoln County LIO – MSA Professional Services


Future Project 1

Project Title: Metadata Creation


Lincoln County currently does not maintain any metadata on Feature Classes, Feature Dataset, or Geodatabases. As part of data migrations and scrubbing procedures Lincoln County intends to document its data using ArcCatolog.

Business Drivers

WLIP, national standards, data integration and sharing efforts at local, state, and federal levels


Fully documented data sets.

Project Timeframe

This project will be undertaken and accomplished as part of other projects. Once completed, new metadata will be created with each dataset stored in the County’s SDE database.

Responsible Parties

Lincoln County LIO

FUTURE Project 2

Project Title: Production/Publication Geodatabase Redesign and Migration


Lincoln County has been developing in house Geodatabases, shapefiles, and tabular data for over 20 years. This project will look at the latest Government Information Geodatabase designed by ESRI and how it might be used to help consolidate and organize the various piece of information. The migration of data will also require migration of workflows, migration of python scripted publication tools, updates to Web Services and local publication projects.

Business Drivers

WLIP, national standards, data integration and sharing efforts at local, state, and federal levels



Success will be achieved once the data is migrated and both Production and Publication environments are updated.

Project Timeframe

This project is under way currently as part of a migration from ArcGIS SDE 9.2 to 10.3

Responsible Parties

Lincoln County LIO, possible outside contractor

Future Project 3

Project Title: Projection and consolidation of Imagery to WISCRCS


Most of the data maintained by Lincoln County resides on an outdated county reference system and needs to be projected to the new Wisconsin County’s Coordinate Reference System. Feature Classes and Geodatabase data will be handled internally by the County as part of the migration to a new production publication geodatabase design objective. Image data will need to be handled by an outside contractor exact dates and types of imagery are unknown and best practices are also unknown but will be developed and documented as part of the project.

Business Drivers

Migration and upgrade of existing county data to new County Reference System.


The objective of this project will be to finalize the migration and consolidation of data maintained by Lincoln County.

Project Timeframe

This project is to be completed by 12/31/2016 or sooner as time permits.

Responsible Parties

Lincoln County LIO, outside contractor

Future Project 4

Project Title: Web Development – Create a Land Records Mobile Website (HTML5/JavaScript)



To create a simple JavaScript based website that can be easily used by mobile users that adheres to the same standards and has the same tools as the County’s main website developed in Adobe flex (underway fall of 2015).

Business Drivers

Provide mobile phone and tablet users with a website designed to work on any device; Flex API life cycle is timing out and so is support from ESRI.


A full integration of existing County ArcGIS Services (data) with query ability for Parcels, Permits, Lakes, and transportation features will be one of the major goals.

Project Timeframe

This project is to be completed by 12/31/2016 or sooner as time permits.

Responsible Parties

Lincoln County LIO

Future Project 5

Project Title: Web Development – Create Single Purpose Maps and or single purpose websites (HTML5/JavaScript)


Incrementally update and develop the following single purpose maps or websites:

a. Recreational b. Public Land Surveyc. Addressd. Votinge. Parksf. Solid Waste

Business Drivers

Simplify mapping resources used on the website for public research of County data. Assist county departments with tools used in planning strategies and marketing materials. These maps and or websites would also provide direct access to specific data via a single map or site.



Single purpose maps or websites published through ArcGIS Server, and accessed through a mapping portal.

Project Timeframe

This project is to be completed by 12/31/2016-2018 or sooner as time permits.

Responsible Parties

Lincoln County LIO

Future Project 6

Project Title: Site Address - Range Addressing Clean up and Verification


Lincoln County has been mapping address information for site access, driveway and building location for roughly 9 years using multiple contractors and update procedures. It is the goal of Lincoln County to synchronize the addressing information update, gathering and workflow process. Synchronization should happen across Address Points, Address Ranges, Site address in Tax Listing, and records maintained by the Municipalities.

Business Drivers

This project is being driven from recent data exploration and findings of incorrect address and miss matched site addressing across multiple system. E911 updates are a major driver in providing updated consistent addressing.


True measures of success will be software driven updates from Production databases to Publication databases; software driven data delivery to E911 and Dispatch for Sheriff. Matching site address data on all Websites, Public and internal facing.

Project Timeframe

This project will take considerable time and resources researching and cross referencing the various systems. In many cases the data may need to field verified.

Responsible Parties


Future Project 7


Project Title: Right of Way mapping and verification


Lincoln County has been mapping parcel information without designating the type of ROW. It is our goal to go through records held at County Highway to designate ROW types and to also work with the towns to identify this information.

Business Drivers

This project is being driven from recent data request for ROW information. These requests typically require multiple staff and a fair amount of time to track down. Providing these on a website in conjunction with parcel boundaries will enable the Professional and Public users the ability to perform their own searches.


This project will be a long transactional project requiring large amounts of research and data entry, and in some cases data re-entry or re-mapping. A first measure of success will be to identify all of the dedicated ROW in the County. Those areas that are “un-defined ROW features” will require further work with the Towns.

Project Timeframe

This project will take considerable time and resources researching and cross referencing the various systems.

Responsible Parties


Future Project 8

Project Title: Contour Generation from LiDAR


Lincoln County has contracted to have a LIDAR data set developed in conjunction with USGS would like to develop contour information for the County based off this product

Business Drivers

Public and Private sector requests for data. Design projects.



Success will be achieved when the data can be served from the new Land Records Web Mapping Sites.

Project Timeframe

This project will look at being developed in house over the next couple years, but if requests outweigh the time line a contractor may be hired to short circuit the time frame.

Responsible Parties


Future Project 9

Project Title: GPS Hardware Upgrade


Lincoln County currently uses low grade Garmin GPS units to capture Address information, E911 Informational Places, Non-metallic Mining data, Shore Land Restoration data, Forestry Boundary Sales data, and other forms of information in the field. This project will initially be focused on addressing, Non-metallic mining, and Shore Land restoration data acquisition. The County will be looking to purchase a new GPS unit(s) and or Tablets to help better accomplish data acquisition and integration into the County’s Enterprise GIS. Lincoln County does not have mobile phone coverage county-wide and that is in part why an off-line solution is being developed.

A second part of the project will be to upgrade the County Surveyors GPS Technology. The County currently uses CHC GPS Equipment, purchased in 2013. The County has been maintaining the equipment by downloading and installing software upgrades. Even though there has been continued maintenance there are still small problems with the equipment. The goal is to be as efficient and cost effective as possible while maintaining the County’s PLSS network and ROWs. As part of this goal Equipment upgrades will be needed to stay current with today’s ever changing technology.

The goal of both these projects is to standardize on single vendor technology and maintenance which should integrate the Departments, make data sharing and publication easier, make upgrades and staying current with technology easier, and save the County Money.

Business Drivers

Better workflows, increased data capture and accuracy as well as better data integration and sharing efforts at local, state, and federal levels



Currently accuracy of the data captured varies greatly with the old resource grade GPS units, and is hard to integrate once back in the office. A measure of success would be having the ability to check an existing data set out to the unit, update the data in the field, and then integrate it back into the enterprise system once back in the office. Much like an ArcPAD Data check out/Data check in procedural workflow.

Success for the Surveyor would be measured in increased accuracy, increased integration with other systems, and more efficient data capture. Current GPS Equipment is buggy, and sometimes hard to get working in the field, and can be burdensome to carry through long treks in the field. It is the goal to get more compact equipment as part of the upgrade.

Project Timeframe

This project will be undertaken as soon as the proper research and planning have taken place.

Responsible Parties

Lincoln County

Future Project 10

Project Title: Hardware Upgrades - PCs, Printer Plotters


The goal of this project will be to purchase 3 user PCs or workstations and supporting hardware and monitors that can process and utilize recent data acquisitions. Current hardware cannot keep up with the influx of data and the heavy loads of processing. The recent deliveries of LiDAR data, 2 foot contours, and 6 inch ortho photography have proven difficult if not impossible to use or even print.

Printing and scanning technology is quickly being outdated. Currently there are problems printing some of the larger project files such as 9 foot by 9 foot Fire Dispatch Maps or Orthophoto printouts for the Sherriff’s Department. This project is a secondary goal and will need to be studied. Outreach to other counties will be one of the primary research methods.

Business Drivers

Day to day work


One clear measure of success will be accelerated project completion. With staff cuts and existing staff being spread thinner, it is hoped that new and emerging technologies can help carry the work load. The ability to work more easily with recently purchase data will be a giant success.


Project Timeframe

This project is to be completed as soon as possible.

Future Project 11

Project Title: Historic Aerial Photo Ortho Rectification


The goal of this project is to ortho rectify historic Aerial Photos for use by staff and public as needed. Primary goals will be to capture the 1938 series and the 1952-1955 series. If other years are identified or better sources for existing Orthos are identified those projects may be undertaken.

Business Drivers

Day to day work in helping to trace out historic parcel line calls.


Once a series is completed the Orthophotos should be available to both internal staff and the public. The Orthophoto registration and rectification will be to the Lincoln County Coordinate system NAD 83-91.

Project Timeframe

This project is to be completed by the end of 2018

Future Project 12

Project Title: Scanning and Indexing Addressing Permits


The goal of this project is to scan and index address permits, then attach them to their geographic location along with original permit information. Lincoln County has maintained Spreadsheets full of address applicant information for years. The goal would be to combine this information along with the scanned permits into the new Land Records System making the information much more accessible to staff and the public.

Business Drivers


Addressing questions from the public. Address tracking and Maintence. Land Use tracking for Address permits.


Once completed this project will enable users (initially) staff to query both geographically and using tabular information to look up address information such as the permit, letters, and notifications.

Project Timeframe

This project is to be completed by the end of 2018

Future Project 13

Project Title: Scanning and Indexing Register of Deeds Documents


The goal of this project is to provide assistance to the Register of Deeds to verify indexing of legal information for deed tracking. Part of this project will be to inventory records and information that still needs to be scanned and entered into the system. This project is viewed as an ongoing project and will be undertaken as time permits.

Business Drivers

Land Records Ownership tracking, Real Property Listing, Survey and Coordinate Geometry entry of legal descriptions, title searches.


Once completed this project will enable users to query tabular information in the Register of Deeds Office based off legal, name, or doc type.

Project Timeframe

This is an ongoing project that will only be complete once all records that can be scanned and indexed are.

Future Project 14

Project Title: Railroad Right of Way Research



The goal of this project is have title searches done in Madison for abandon and unknown rail properties. Many of the deeds and ROW information is not available locally and can only be found down in Madison.

Business Drivers

Land Records Ownership tracking, Real Property Listing, Survey and Coordinate Geometry entry of legal descriptions, title searches.


Because of costs and unknown factors like the number of records or properties that need to be researched these types of searches will be performed on an as needed bases. Proper conveyance of title will be the measure of success.

Project Timeframe

This is an ongoing project that will take years to complete.

Ongoing Costs Not Associated with a Specific Project:

Funding for the Land Information Program Manager Position

Fees retained by the Register of Deeds by participating in the WLIP pay for the Lincoln County Land Information Program Manager in the Land Information Department, including the salary and benefit costs of the Land Information Manager. Remaining WLIP funds and grants are used to pay for projects identified in the Land Information Plan. The Land Information Program Manager works to modernize the county’s land records:

Supervises and directs the activities/work of the County Surveyor, Surveyor/GIS Specialist and Real Property Lister

Administration of GIS software/service packs and maintenance of GIS servers and programs. Administrates ESRI Licenses and License Manager-Server for all County departments. Administrates ArcGIS Server and Websites for the County. Administrates ArcGIS ArcSDE (Arc Spatial Data Engine), RDBMS tool Administrates the rural addressing system in Lincoln County by administering the rural address

ordinance which includes the issuance of new address numbers to applicants as well as naming and maintenance of roads data and related data sets.

Administrates the Wisconsin Land Information Program Assists in administration of the County’s E911 dispatching software Implements, maintains, and updates the projects and goals as outlined in the Lincoln County

Land Records Modernization Plan in accordance with State Statutes. Develops and administers policies, procedures, and standards related to the development and


maintenance of the GIS including standards for data integration, data retrieval, map registration, and data entry functions.

Develops and maintains organizational structure of the GIS data based on industry and software standards and in cooperation with other GIS users.

Develops and maintains the county GIS website(s). Develops project goals and supervises land records projects such as parcel mapping,

orthophotography, census, plat book development, etc. Coordinates and assists other County departments in the implementation of land records

modernization activities including GIS and spatial data for their needs. Develops procedures within the County that support both Land Records Modernization and County-wide geographic systems.

Coordinates with other departments in planning, developing, maintaining and effectively utilizing GIS and relational databases.

Leads in the creation, administration and update of GIS databases which includes developing documentation and standards for data collection and maintenance.

Develops operational methodologies and quality control standards for computerized mapping projects plus related data retrieval, map registration, and data entry functions.

Coordinates, communicates and acts as the technical liaison with end users of the address system including but not limited to fire departments, sheriff’s departments, ambulance providers, 9-1-1 Tele-communicators/mapping service, and others.

Develops, maintains and coordinates parcel mapping and associated data layers in cooperation with County Surveyor, Real Property Lister, contractors and others as necessary.

Writes and/or reviews Request for Proposals for projects. Completes quality assurance checks on project data and processes. Researches/recommends the purchases of GIS related hardware and software. Develops, maintains and provides technical assistance for the GIS website Coordinates the acquisition of land record information from public and private sources Directs and coordinates interfacing of digital and non-digital land records data from public and

private sources. Provides technical assistance for GIS users in the operation of software, troubleshooting

problems, and in the development of specialized applications. Trains, and supports county staff in the use of Global Positioning Systems (GPS) equipment and

assists in usage of collected data. Prepares and maintains user and system documentation, including metadata, for all data entry

and GIS information. Participates in activities that promote and contribute to GIS development in the County. Completes interpretations and field verifications of aerial photography and other remote

sensing data. Assists the public in the search of geographic information and other land records data. Recommends to and advises the County Board and Departments on State and County programs

and legislation that are relevant to Land Records Modernization and GIS. Attends conferences, seminars, meetings, and educational training to maintain

competency and awareness of trends, legislation, and technology related to GIS and Land Information Systems.

Performs other duties as assigned. Pays for and supports ESRI Software maintenance.


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