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Style and Formatting Requirements for Contributors

The Wiley-Blackwell Encyclopedia of Personality and Individual Differences

Edited by Professor Bernardo J. Carducci

Indiana University Southeast, New Albany, IN, USA bcarducc@ius.edu

Project Manager Meredith Pate

wbepid@jjeditorial.com

We are very pleased that you have agreed to contribute to this project. This document covers the major issues relating to content and presentation of your entry and also details the process of submission. Please read them carefully before beginning work on your entry. The Wiley-Blackwell Encyclopedia of Personality and Individual Differences will be published in 4 volumes in print and also online. It will comprise nearly 450 entries, organized thematically. Please refer to your contract for details of your entry title, word count, and submission date. If you anticipate having difficulty writing your agreed entry by the specified date, please contact the Project Manager (Meredith Pate, wbepid@jjeditorial.com) as soon as possible.

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Document contents About the Encyclopedia Editorial Board and Project Manager Entry Content and Audience Structure Style Length Presentation of Your Entry Text Formatting Guidelines Headings Tables and Equations Illustrations

Abstract Cross-References (“see also”) References and Further Reading Style and Formatting Keywords Submission of Your Entry Copyright Permissions STM Guidelines

What to Clear (When STM Permissions Guidelines Do Not Apply) Reusing Your Own Work Reusing a Colleague’s Work Copyright What You Need to Request Limitations to Rights How to Go About it and What You Need to Submit With Your Entry RightsLink ‘How To’ Guide Libel Pre-Submission Entry Checklist Appendix 1: Permissions Request Form

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ABOUT THE ENCYCLOPEDIA [back to contents l is t]

The Encyclopedia of Personality and Individual Differences (WBEPID) will focus on three major areas in the field of personality and individual differences, namely the construction of a coherent picture of a person and his or her major psychological processes, the investigation of individual differences and the investigation of human nature. Comprising nearly 450 entries, the Encyclopedia will be organized into four volumes. Each of these four volumes will focus on a major content area in the study of personality psychology and individuals differences. Volume 1, Models and Theories, will focus on significant classic and contemporary viewpoints, perspectives, models, and theoretical approaches to the study of personality and individuals differences (PID). Some topical entries to be included in this volume are: classic and contemporary psychodynamic, motivational, biological, behavioral genetics, evolutionary, cognitive, cultural, developmental, trait, and social-cognitive approaches to the study of PID. Volume 2, Research Methods and Assessment Techniques, will focus on significant classic and contemporary methods and techniques of assessment in the study of PID. Some of the topical entries to be included in this volume are: single-dimension objective personality tests (e.g., assortment of frequently used tests of specific personality traits), multiple-dimension objective personality tests, projective techniques, behavioral assessment techniques, psychophysiological techniques, neurological and cortical assessment techniques, cognitive-affective assessment, content analysis/open-ended responses, cognitive-behavioral assessment, indices of heredity, assessment of mental abilities, assessment of cognitive abilities, intelligence testing, perspectives on cross-cultural measures of personality, personality assessment using online/internet research, personality assessment of animals, personality assessment through public spaces, and select issues related to personality assessment (e.g., reliability, validity, person-situation interaction), to name just a few. Volume 3, Personality Processes and Individual Differences, will focus on the significant classic and contemporary dimensions, constructs, and traits in the study of PID. This volume will include topics such as, the Big Five dimensions and other structural variations, dimensions of anxiety, dimensions of the self (e.g., self-esteem, public vs. private self-consciousness), self-regulation, unconscious processes, narcissism, cognitive-affect units, locus of control, authoritarianism, self-monitoring, aggressiveness, creativity, genius, dimensions of psychopathology, sensation seeking, rejection sensitivity, specific needs (e.g., achievement, power), dimensions of gender, subjective well-being, and resiliency. Finally, Volume 4, Clinical, Applied, and Cross-Cultural Research, will extend some of the significant classic and contemporary contributions of PPID to three major categories: clinical contributions, applied research, and cross-cultural considerations. Aimed at postgraduate students, researchers and practitioners, The Wiley-Blackwell Encyclopedia of Personality and Individual Differences will showcase an international authorship and will be the first work on the topic of this scale.

EDITORIAL TEAM AND PROJECT MANAGER [back to contents l is t]

EDITOR-IN-CHIEF

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Bernardo J. Carducci, Ph.D. Indiana University Southeast, New Albany, IN, USA bcarducc@ius.edu

ASSOCIATE EDITORS

Volume I: Models and Theories Wayne Chan, Ph.D. Rutgers, The State University of New Jersey, Camden, NJ, USA wayne.chan@rutgers.edu Christopher S. Nave, Ph.D. Rutgers, The State University of New Jersey, Camden, NJ, USA christopher.nave@rutgers.edu Volume II: Research Methods and Assessment Techniques Bernardo J. Carducci, Ph.D. Indiana University Southeast, New Albany, IN, USA bcarducc@ius.edu Volume III: Personality Processes and Individual Differences Annamaria Di Fabio, Ph.D. Università degli Studi di Firenze, Firenze, Italy adifabio@psico.unifi.it Donald H. Saklofske, Ph.D. Western University, London, Ontario, Canada dsaklofs@uwo.ca Professor Con Stough Swinburne University, Melbourne, Victoria, Australia cstough@gmail.com Volume IV: Clinical, Applied, and Cross-Cultural Research Jeffery S. Mio, Ph.D. California State Polytechnic University, Pomona, CA, USA jsmio@cpp.edu Professor Ronald E. Riggio Claremont McKenna College, Claremont, CA, USA Ronald.Riggio@Claremontmckenna.edu

PROJECT MANAGER Meredith Pate wbepid@jjeditorial.com

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ENTRY CONTENT AND AUDIENCE [back to contents l is t]

Your encyclopedia entry should provide a comprehensive and balanced account of its subject and acknowledge its historical and intellectual context. You should display an awareness of related topics and the approach of other disciplines to the same subject area. The major purchasers of the encyclopedia will be libraries, both university and public. The core readership will be scholars, graduate and undergraduate students, and practitioners. The goal should be to create entries that are accessible to undergraduates new to the subject without compromising content and losing a more scholarly audience.

Structure [back to contents l i st]

If your entry covers an important figure of the field, it should begin with a one- or two-sentence description of the significance and importance of the person and then include the most relevant biographical information (personal history, including birth and death dates). If your entry covers a key topic, it should be designed around a pyramid structure in which an overview of the subject is followed by greater detail. Begin the entry with a clear definition of the concept or introduction to the topic. The reader should be able to assess the significance and importance of the entry within the first two sentences. While not all of the following need necessarily to be covered in all entries, your entry could include:

The topic’s intellectual and social context

Major dimensions of the topic

Changes over time in the topic and its treatment

Current emphases in work on the topic in research and theory

Future directions in research, theory, and methodology Do not conclude your encyclopedia article with a summary of the material that you have covered in your entry. Encyclopedia entries do not require formal conclusions.

Style [back to contents l is t]

Entries should be written in American English.

Entries should be written in a simple and straightforward style and contain very few references and no footnotes

Avoid describing the field in a biased way or giving your own research hypotheses or epistemologies a strong preference over rival points of view

Avoid use of the first-person pronoun

Avoid constructions such as: “In this essay I will (a) …, (b) ..., and (c) ...”

Do not use rhetorical questions

Do provide an approximate translation of all non-English book and essay/article titles and for non-English words used in your piece or included in your References and Further Readings sections

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Encyclopedia entries differ from regular research articles and can afford to summarize and present evidence without referring to each and every publication related to it

o Please avoid quotations, especially lengthy quotations, because they do not fit the format of an encyclopedia entry

o Any work mentioned in the text must appear in the References section at the end of your entry

Length [back to contents l i st ]

The length of your entry, as noted on your contract, is based on an editorial judgment about a topic’s relative significance within the discipline. Authors should stay within the length assigned to their entry. This includes all cross-references and references and further reading.

PRESENTATION OF YOUR ENTRY [back to contents l ist]

Please see the sample entry provided for a demonstration of the proper presentation of your entry. Each entry will contain eight elements, in the following order:

Headword (as it will be listed, with capitals on major words)

Author name (in the exact format you wish it to appear), affiliation (institution only), and e-mail

address (for internal use only – it will not be published)

Word count (including the main text, cross-references, and the reference and further reading sections). Total word count does not include headword, abstract, contributor bios, or keywords.

Abstract

Keywords

Main text

Cross-References (‘See Also’)

References

Further Reading (optional)

Brief Biography

Tables and captions (optional)

Figures and captions (optional – each figure must have a caption)

Text Formatting Guidelines [back to contents l is t]

Keep all formatting to a minimum and aim for consistency of style within the entry

Single-space the text, use one column only, and left align

Use the serial comma, i.e., “apples, pears, and bananas”

Use double quote marks, except for quotes within quotes (which should take single quote marks, with punctuation inside the quotes)

Use the tab key (once only) to indicate new paragraphs; do not indent the first line of text after headings

Do not use the hanging indent feature

Do not use the “hidden text” or “annotations/comments” facilities in Word. Provide only the text which you wish to see printed in the final version

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Where emphasis is required, place the text in italics, rather than underlined or in bold. Italics should also be used for indicating book titles

Try to avoid the extensive use of lists, though if necessary: o Decide whether the list should be bulleted (the items in the list have no particular order) or

numbered (e.g., steps in a procedure, or item 1 is more important than item 2, etc.) o Align lists with the left-hand margin o Indent the subentries only

If your entry contains any special formatting (e.g. poetry) or special characters (such as phonetic symbols or those from any language other than French, German, and Spanish) that need to be inserted in your entry, please also provide a PDF of the text in which the symbols you require are correctly displayed

o For any symbols that cannot be reliably displayed, use a reference system to a separate resource (e.g. a font table or character set) that provides a fixed visual representation of the characters required

If you use abbreviations and acronyms, spell out at first mention, followed by the abbreviation in parentheses, and thereafter use just the abbreviation/acronym

o Please check whether there are standard abbreviations for your subject area before assigning your own

Headings [back to contents l is t]

Boldface and center the headword

Avoid using subheadings in entries of fewer than 1,500 words

For longer entries, consider including subheadings to help organize the material, but do not exceed two levels of headings

Levels of subheading should be distinguished clearly, either by typing them in different styles (bold, italic) or by putting “<A>” beside the highest level and “<B>” beside the next level

Please do not type headings in all capital letters or with different typefaces; use capital letters for words in headings only where this is required (e.g. first word and then any proper nouns)

Tables and Equations [back to contents l ist]

TABLES

All tables should be set as part of the text and laid out as they should appear in the printed version. Do not style headings, but use italics where you want to emphasize. Use tab (not the space bar) to align columns. For example: Table 1.2 Money spent on social science research in 000s of $ State 1990 1991 1992 1993 Vermont 12 12 12 12 Washington 15 15 15 15 Source: Smith 2000, 45. Reproduced by permission of John Wiley and Sons, Ltd.

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Use initial caps and lowercase in the table title. Place the table source and credit line immediately below the closing rule of the table, above any footnotes. Table footnotes should appear below each table. Use superscript a, b, c rather than 1, 2, 3, or symbol.

EQUATIONS Wherever possible, equations should be set as part of the text and as they will appear in the printed version. If equations can be written without the use of specific software please do so. For example:

a + b = c d + e = f

Where d1 is equal to t-1 Number only the math equations that are referred to in the text. For example:

a + b = c (1) d + e = f (2)

Illustrations [back to contents l is t]

If you are submitting illustrations for inclusion within your entry, please submit your illustrations when you upload your first draft to ScholarOne. Please follow these instructions:

A print-quality version of each illustration should be provided, as per the requirements below

All photographs and other artwork should be supplied in electronic form and uploaded as a separate file to ScholarOne.

Each illustration should be provided as a separate file and not embedded in the text

Illustrations should be numbered consecutively within your entry

In the text, any reference to each figure should be by number: e.g. see Figure 1. Do not use expressions such as see above or see below, which may not be suitable when the text is sold in e-formats

Indicate clearly in the text where figures should be placed: e.g. [Figure 2 near here]. We will place each figure as close as possible to the cue

Please list all figure captions, including sources and notes, with the in-text cue using the following style: Figure 3: Land in public ownership in national parks, 1981. Source: County Councils Gazette, November 1981, p. 268

The Encyclopedia will be published in black and white, although figures supplied in color will be reproduced in color online. Please therefore avoid all reference to colors within figure captions and citations.

Authors are responsible for sourcing and paying for any copyright permissions that are required. Please refer to the Copyright Permissions section of this document for further information about copyright permissions.

REQUIREMENTS Photographs

Preferred formats: EPS, TIFF or JPEG (uncompressed)

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Supply files at a resolution of at least 300 dpi (dots per inch) where the width of the figure is approx. 15 cm/6 inches. Files supplied at a higher resolution are fine

We cannot accept photographs embedded in Microsoft Word or PowerPoint

If the image is a color image, please provide high-resolution (300 dpi or higher) color originals as EPS, TIFF or JPEG (uncompressed) files and make sure that the image looks great in color.

TIP: The dpi listed in an image’s file properties can be deceptive and whether an image is of

print quality is a combination of its dpi and its reproduction size. An image is only of sufficient quality for reprinting if it is at least 300 dpi at the actual size at which it will be reproduced.

To calculate the width of your image in inches, divide the width in pixels by its dpi.

Examples: 1. The width of your image is 450 pixels across with a stated resolution of 300dpi. 450/300 =

1.5. This means that the image is only print quality if reproduced with a width of an inch and half. This will most likely be too small to be used in the book

2. The width of your image is 2400 pixels across with an image resolution of 100dpi. 2400/100 = 24. At 24 inches across, the image is too large to be reproduced at its full size, but it is worth noting that each time the size of the image is halved, the resolution (dpi) will be doubled. So if the typesetter reduces the width to 6 inches, it will increase the resolution to 400 dpi – 4 times greater than it first appeared

Line Artwork

Maps or line figures will be redrawn in a consistent style o Please provide a legible scan or photocopy for us to work from, with any amendments or

deletions clearly marked/annotated o If the image is a color image, please provide color originals and make sure that the image looks

great in color.

Line artwork not to be redrawn: o If a line figure has been scanned in from a hard copy, please submit as a EPS, TIFF or JPEG

(uncompressed) of at least 600 dpi (dots per inch) where the width of the figure is approx. 15 cm/6 inches

o Line drawings generated by illustrating software should be supplied as EPS files If using tints in the artwork, they should be no lower than 15% apart (i.e. 15%, 30%,

45%, 60%, 75%) in order for them to print clearly distinguished from each other Line weights should be used consistently and should be no lower than 0.25pt to print

successfully EPS files should use an embedded, sans-serif font at no more than 8pt

Frame Grabs/Screenshots

Capture at the size required for publication and supply unmodified (i.e., do not amend size, color space, resolution, etc.)

Save in GIF, PNG or TIFF format as this produces better quality results than JPEGs

ABSTRACT [back to contents l is t]

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Please provide a 50- to 150-word abstract at the beginning of your entry. The abstract will be used for the online version of the encyclopedia, but will not be published in the print edition. In the online environment the abstract will generally be the first thing that people read, so it should provide a short synopsis of your entry, covering key themes, phrases, and words. Online search engines like Google will use the abstract to find material relevant to each search. The number of times that your key words and phrases appear in the abstract can influence how high your article appears in the search results. Use the same key phrases, if possible, in the title and abstract – but be cautious, as unnecessary repetition will result in the page being rejected by search engines. Potential readers who do not have a subscription to the encyclopedia will be able to read the abstract for free, so if they find what they read helpful it may well lead to them to recommend a subscription to their library. More information on how to structure abstracts can be found at: http://authorservices.wiley.com/bauthor/seo.asp

CROSS-REFERENCES (“SEE ALSO”) [back to contents l is t]

Cross-references to other entries in The Wiley-Blackwell Encyclopedia of Personality and Individual Differences significantly enhances the value of a given entry and are one of the key features of the online edition. Cross-references can be placed both in the body of an article (as 'in-line' or 'fragment' cross-references), or at the end of the article (as 'See Also' cross-references). The number of cross-references should total no more than 10 for entries over 5,000 words and fewer should be included for shorter entries. In-line cross-references In-line cross-references refer readers to other entries that give more detailed information on the topic under discussion at that point. In-line cross-references use the following format: "…sentence text (see wbepid0324) sentence text continues…" In your manuscript, an in-line cross-reference should be flagged in the following way: "…there are certain indicating factors, such as the performance of rituals (see wbepid0324)…” where “wbepid0324” is the Unique ID for the entry called “Obsessive-Compulsive Personality Disorder”. This will appear in the final text as: "…there are certain indicating factors, such as the performance of rituals (see Obsessive-Compulsive Personality Disorder)…” and in the online edition “Obsessive-Compulsive Personality Disorder” will have a clickable link to that entry. Fragment cross-references

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It is also possible to include 'fragment' cross-references. This is where the main text of an entry includes a word (rather than the full entry title) that is grammatically part of the body text and the context of which calls for a cross-reference. For example, the text might read: “…the concept of machismo within today’s society can be described as being at odds with the trend towards gender neutrality…” You might want to make a cross-reference from the word “machismo” to the entry “Machismo”. In your manuscript, the in-line cross-reference should be: “…the concept of machismo <wbepid0355> within today’s society can be described as being at odds with the trend towards gender neutrality…” Where wbepid0355 is the Unique ID for the entry entitled “Machismo”. See Also This is a list of related entries that should be presented immediately before the references and further readings. The list should take the following form: See Also wbepid0072 wbepid0231 wbepid0354 rather than: See Also Personality in Culture Culture and Personality Cultural Differences It is important that articles are cross-referred to by their unique ID, and not by title. This ensures that the title of the target article will be cited accurately in the final product, even if the title changes between the entry being commissioned and going to press. To assist Contributors in identifying target articles (i.e. articles which are being cross referred to), Wiley has made available a list of each entry in The Wiley-Blackwell Encyclopedia of Personality and Individual Differences and the corresponding unique IDs. Authors are asked to use that list to cross-refer to other entries not by giving the article title, but by giving the unique ID. Authors can find the full list of headwords on the submission site by following the “Instructions and Forms” link. This link is available on the right-hand side of the login screen (you don’t need to be logged in to access it). Once you are logged in, the link will always appear at the top of the screen.

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REFERENCES AND FURTHER READING [back to contents l i s t]

REFERENCES Unlike a typical journal or book article, encyclopedia entries should contain relatively few references. You are writing to a newcomer to the field and providing a solid orientation to the concept under examination. The basic idea is that you, as the author, possess the authority to make knowledge claims. You are aiming to offer a balanced perspective offering a strong overview of this topic, explaining how it is understood by people in the knowledge community. If an idea discussed in the entry is well-known among members of the knowledge community, there is no need to provide a reference. For this reason, only the most important works should be explicitly cited. You might think of your list of references as a "best of show" list, including a mix of both current and classic references that will help your readers gain a solid overview of the topic and lead them to learn more. The total number of references and Further Learning suggestions (see below) should amount to no more than that recommended below: Entries assigned word lengths limited to 2,000 words are allowed up to 15 references Entries assigned word lengths limited to 5,000 words are allowed up to 20 references Entries assigned word lengths limited to 10,000 words are allowed up to 25 references

FURTHER READING Suggestions for further learning – through books, articles, online sources, films and multimedia that would serve as additional resources on your entry topic – should be listed after your references and should be formatted using the same style. For all entries we recommend 1-3 further readings that provide good research examples, or review literature.

STYLE AND FORMATTING Please integrate explanatory references into the text of your entry. For example, "The most extensive examination of the impact of learning an optimistic explanatory style is the Penn Resiliency Project (PRP), led by Jane Gillham and Karen Reivich and detailed in the book The Optimistic Child." Full publication details for these references should be included at the end of the entry under the heading “References”. Publication details for further readings should be included at the end of the entry under the heading “Further Readings.” Wiley-Blackwell requires that you follow the style recommended by the APA. Full publication details should be included at the end of the entry under the heading “References”. Where authors’ names are repeated, spell out in full.

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Provide DOI numbers for as much content as possible so that the publisher can enable your references in the electronic versions of the work to facilitate online search.

BOOKS Author, F. M., & Coauthor, F. M. (Date). Title of the book or report in sentence caps and italics (Xth ed.). Place of publication, State: Publisher. Strunk, W., Jr., & White, E. B. (1979). The elements of style (3rd ed.). New York: MacMillan.

CHAPTERS FROM EDITED COLLECTIONS

Author, F. M., & Coauthor, F. M. (Date). Title of the chapter or article in sentence caps. In Title of the book in sentence caps and italics (Xth ed., pp. 123-145). Place of publication, State: Publisher or DOI/URL. Beers, M. H., & Berkow, R. (1999). Mood disorders. In The Merck manual of diagnosis and therapy (17th ed., sec. 15, chap. 18). Retrieved from http://www.merck.com/pubs/mmanual/section15/chapter189/189a.htm

JOURNAL ARTICLES Author, F. M., Coauthor, F. M., & Collaborator, F. M. (Date). Title of the article in sentence caps without quotation marks [Notation]. Name of the Journal, Newspaper, or Other Periodical in Heading Caps and Italics, Volume in Italics (issue number), [pp.] page numbers. doi: 12.3456/abcd.123.45.6789 Barry, J. M. (2004). The site of origin of the 1918 influenza pandemic and its public health implications [Commentary]. Journal of Translational Medicine, 2(3), 1-4. Retrieved January 15, 2005 from http://www.translational-medicine.com/ Brewer, B. W., Scherzer, C. B., Van Raalte, J. L., Petipas, A. J., & Andersen, M. B. (2001). The elements of (APA) style: A survey of psychology journal editors. American Psychologist, 56, 266-267.

MULTIPLE WORKS FROM THE SAME AUTHOR AND YEAR Please differentiate by adding a letter after the year of publication, starting with “a” and arrange in order of year. For example: (Johnson, 1988, 1990a, 1990b).

WEBSITES Authoring Organization. 2009. Title of Page, Document, or Article. Retrieved Month Day, year. http://www.website.com/relevant page

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Department of Health and Human Services, Center for Complementary and Alternative Medicine. (n.d.). St. John's Wort and the treatment of depression. Retrieved January 19, 2003, from National Institutes of Health Web site: http://nccam.nih.gov/health/stjohnswort/ Dewey, R. A. (2002). Psych Web. Retrieved January 25, 2003 from http://www.psywww.com/ For advice on referencing other materials, please use this guide: http://www.docstyles.com/apastudy.html Courtesy: American Psychological Association Style for Final Manuscripts by Dr. Abel Scribe PhD - January 2010.

KEYWORDS [back to contents l is t]

In order to complete the upload of your entry to the submissions website, you will be required to attribute a minimum of three keywords to your entry in the ScholarOne site as part of the submission process. These terms describe the broad topics covered by your entry and are designed to increase the “discoverability” and readership of your material in an online environment. When selecting keywords, please bear in mind that the terms are supposed to anticipate the sorts of words that interested users might type into a search engine.

NOTE: You will not be able to submit your entry online without attributing the minimum number of keywords

BRIEF BIOGRAPHY [back to contents l is t]

Please provide a brief author biography at the end of your entry. The bio should be no more than 100 words and should include your name (as you would like it in the Encyclopedia), current affiliation and position, current areas of research, and most-recent, noteworthy publications. Sample: Bernardo J. Carducci (Ph.D., Kansas State University, 1981) is a full professor of psychology and Director of the Shyness Research Institute (www.ius.edu/shyness) at Indiana University Southeast and a Fellow of the American Psychological Association in Divisions 1 (General Psychology), 2 (Teaching of Psychology), and 52 (International Psychology). His research interests include examining the intrapersonal dynamics and interpersonal expressions of shyness. He is the author of The Psychology of Personality: Viewpoints, Research, and Applications, 3rd ed. (2015, Wiley-Blackwell Publishers) and Shyness: A Bold New Approach (2000, HarperCollins), along with other books related to the topic of shyness, which have been translated into multiple foreign languages.

SUBMISSION OF YOUR ENTRY [back to contents l ist ]

Please check that your entry includes all of the elements stipulated on the Pre-submission Entry Checklist and submit the file as a Microsoft Word (.doc or .docx) document. You will be submitting your entry using a content management system, ScholarOne. The URL for the site is http://mc.manuscriptcentral.com/wbepid

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When you accepted your invitation to submit an entry you will have received a username/password and login instructions. This will allow you to access the site and submit your entry. Once you are logged in the Main Menu will be displayed. Please click on the “Author Center” and then the “Invited Manuscripts” link. You can click on the “Continue Submission” button to begin manuscript submission. Once you start or continue your submission, you will be asked to complete a series of submission questions (including being asked to enter keywords) before you can upload your files.

At the end of each screen (including the upload screen), please remember to click the “Save and Continue” button

Once you have completed the submission questions and have uploaded your files, you will be asked to review your submission and submit your entry

Uploading your files will not automatically submit your entry. Your submission process will not be complete until you click the “Submit” button on the last screen

Please keep a record of your user ID and password – without these you will not be able to submit your entry.

NOTE: If you are having difficulty with your password, simply use the “Password Help” box on the main login page

COPYRIGHT PERMISSIONS [back to contents l is t]

Please avoid using previously published material, including lengthy quotations for which Wiley does not own the copyright. If the use of third-party material is absolutely necessary please consult with the Project Manager (Meredith Pate, wbepid@jjeditorial.com). You are responsible for clearing the copyright material your script contains and for paying any fees. You must obtain permission to reproduce or adapt any material you have not originated and which is still in copyright. This could include any of the following items:

Quotes over a certain length

Figures

Tables

Maps

Photographs of fine art such as paintings, sculpture

Photographs of people

Photographs (film stills and publicity shots)

Photographs of equipment

Cartoons

Advertisements and posters

Logos and trademarks

Recipes

Frame grabs from TV/film

Screenshots from web pages

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Video

TIP: You should allow at least 3 months prior to submission of your final entry for permissions clearance to be completed. Before applying for any permission, check first if the STM Guidelines apply (see below)

Permissions Guidelines of the International Association of STM Publishers (Scientific, Technical, and Medical Publishers) [back to contents l is t]

Participating STM publishers give permission to each other without charge for the following material:

Three or fewer figures (inc. tables) from a journal article or book chapter

Five or fewer figures (inc. tables) from a whole book

Single text extracts under 400 words / cumulative text extracts from the same source under 800 words If you are using Wiley or Blackwell material then you will still need to formally clear with Wiley. See http://www.stm-assoc.org/permissions-guidelines/ for the latest list of all publishers who are signatories to this agreement. Note that some have opted out of receiving formal permissions requests, others have not. For content not covered by the STM publishers’ agreement or which is not in the public domain or freely available to use under a licence such as creative commons you must clear all use of photographs, figures, maps, tables, cartoons, advertisements, epigraphs and quotations that are in excess of the limits referred to above.

What to Clear (When STM Permissions Guidelines Do Not Apply) [back to contents l is t]

The Wiley interpretation of fair use (fair dealing) when copyrighted material is used for the purpose of criticism or review, stipulates that clearance is required for:

All use of line artwork and tables

Text from books: o Permission is required for single quotations over 400 words or multiple quotations from the

same source that cumulatively total more than 800 words. But note that, even if below these limits, permissions must be cleared for quotations that represent the “heart of the work” or a substantial portion of the overall original source material.

Text from Journals, newspaper and magazine articles, conference proceedings: o Single quotations over 100 words long / multiple quotations from the same source which add up

to more than 300 words

Individual or cumulative verse quotations over a quarter of a poem/song lyric. For longer poems the maximum quoted total cannot exceed 40 lines

We do not consider any use of copyright material in epigraphs as fair. These are defined as illustrative use and require permission

EXCEPTION: authors resident in European jurisdictions other than the UK (e.g. Germany) and commissioned by Wiley offices in these jurisdictions must clear only quotations for which there is no critical “purpose for

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quotation”. Speak to your Wiley contact for further information. Modification

You can create figures or tables using text data from copyrighted material without this requiring permissions clearance provided you credit your source(s)

You can create a single figure or table using illustrative data from two or more figures or tables without this requiring permissions clearance provided you credit your sources

No clearance is required if, after you have created a single figure or table using data from two or more figures or tables, no single source comprises more than 75% of the new figure or table.

No clearance is required if, after you have created a new figure or table by adding your own data to an existing figure or table, your data comprises more than 25% of the new figure or table.

Clearance is required if you create a figure or table using parts from two or more third-party sources and each part contains more than 75% of the content of the original figure/table part.

Do not modify original figures or tables in any other way as modifications are not covered by the STM industry agreement on permissions. Simply reproduce the original figure as first published.

We discourage cosmetic attempts to redraw copyrighted material in order to avoid the need to clear EXCEPTION: authors resident in European jurisdictions other than the UK (e.g. Germany) and commissioned by Wiley offices in these jurisdictions must clear all use of adapted figure and table material to ensure compliance with local law. Speak to your Wiley contact for further information.

Reusing Your Own Work [back to contents l i st]

Please ask interviewees or patients to sign release forms at the time of interview/examination. If using older material where a release form is not obtainable you will need to affirm for your Wiley contact in writing that this was obtained with the subject’s understanding that it may be published

o Ensure Anonymity: Bear in mind the following points: Masking a person’s eyes is not an adequate or acceptable means of rendering an image

anonymous. People may still be recognizable to individuals or their families, even if head/shoulders are

not included. People may recognize themselves from clinical descriptions or case reports.

We expect your work to be original. When you do reuse or quote substantive material from your previously published work (i.e. above the limits allowed for in this document), confirm for your Project Manager (Meredith Pate, wbepid@jjeditorial.com) in writing your contractual right to do so or else clear permission

If you are reusing material from a previous edition of your work then in almost all cases the “old” permissions will have been granted for one edition only and will therefore no longer be valid. Check the previous edition licenses to confirm this and, where no clear information is available, obtain permission for reuse in the new edition.

Reusing a Colleague’s Work [back to contents l is t]

If using material provided by a colleague ensure that they confirm in writing that the material is original to them, has not been published elsewhere, and that they are granting all the rights detailed in below

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under What You Need to Request. Email this permission to your Wiley contact and ensure you credit the colleague wherever necessary in your manuscript.

If you are using material previously published by you or your colleague check the contract with the other publisher to see whether, and under what conditions, material can be reused in this Wiley publication. If in any doubt permission must be obtained.

Copyright [back to contents l i st]

In the US, material published since 1950 is in copyright while works published in 1922 or earlier are in the public domain. Most non-literary content published 1923–1949 will also be in public domain but where material is from a book you must check online (e.g. via Amazon) for a copyright page in a recent version of the book. This should indicate if the book is still in copyright in the US. For full details on US copyright rules please visit: http://www.copyright.gov/

In Europe copyright protection extends 70 years from the end of the calendar year in which the author dies

When copyright protection has expired, material enters the public domain and does not require clearance. However, note that translations of public domain works may well still be in copyright

US federal government publications go straight into the public domain but most other international, national, state-level governmental copyright material will need to be cleared

What You Need to Request [back to contents l is t]

You must obtain “permission to reproduce the material in all subsequent editions of the work and in all derivative works based on the work, in any and all media of expression now known or later developed and in all languages, to be published by John Wiley & Sons or its licensees throughout the world.” This can abbreviated as “non-exclusive World rights for all media, all languages, all editions”

Some copyright holders may wish to set restrictions on your use. If they do, please note that as we publish globally and in various digital formats, our minimum requirement is that you obtain World, all media (often described by rights holders as print and electronic) and life of edition rights

Limitations to Rights [back to contents l ist]

No limitations restricting electronic/digital use are acceptable.

No limitations to the territories in which we may sell the Work are acceptable.

Print run limitations are strongly discouraged and any such limitation requires written approval of your Wiley contact.

No limitations to the time we may use the copyright material are acceptable (except for titles on regular revision cycles). Check with your Wiley contact whether that exception is relevant for your Work.

Do not accept any of the above limitations without first obtaining the approval of your Wiley contact.

Limitations on use in languages other than English can be accepted without approval.

Limitations on use in more than one edition use can be accepted without approval.

Always check the terms of the reuse license for any freely available material (e.g. clip art or Wikimedia images) as this may exclude or restrict commercial use. All publishing at Wiley is

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commercial but if you are given the choice during clearance to identify Wiley as an “STM publisher” please select this option.

How to Go About it and What You Need to Submit With Your Entry [back to contents l i st]

Permissions must be cleared before the final version of your entry is submitted for publication

If permission cannot be obtained, you should find an alternative or remove the material. Provide electronic copies of all permissions obtained when you submit your final manuscript, numbered/named accordingly.

Making multiple efforts to obtain permission does not provide any legal protection nor does it constitute a tacit grant of permission by the copyright holder. Select alternative material or remove in such cases.

You can normally request permission direct from the copyright holder through their own online permission request system or via the Copyright Clearance Center: http://www.copyright.com/. Please refer to the RightsLink Guide within this document. Where this is not possible, you can use the Wiley copyright permission request form to make your request via email. Please see the end of this document for a copy of the form.

Image or text material on the Web may not be the intellectual property of the site hosting it. You must always identify the original copyright source and clear permission. Take particular care with photographs obtained from websites, blogs, Google image searches, YouTube, Wikimedia, etc.

Wiley is a signatory of the STM Publishers agreement. To clear copyright material from a Wiley publication being used above the limits allowed go to: http://www.wiley.com/WileyCDA/Section/id-403426.html

Keep a record of all your email correspondence and online applications, as proof of due diligence. All correspondence relating to permissions clearance should be forwarded to the Project Manager (Meredith Pate, wbepid@jjeditorial.com) on submission of your final entry and must be labeled with your surname and the figure number in the file name

Make sure your entry also contains the full and final source information and appropriate credits for all copyright material being used

o Permission credit lines should be included in captions as appropriate

Source information must include: author name; year of publication; chapter/article title; book or journal title/number; edition number (if second or later); place of publication; publisher; pages/figures to be used; credit line (if specified by copyright holder)

RIGHTSLINK – ‘HOW TO’ GUIDE [back to contents l i st]

As you may be aware, many of the major publishers are now using Rightslink to process permission requests. This online service is easy to use and much quicker than emailing publishers directly. Below is a step-by-step guide on how to use Rightslink to obtain permissions – First, locate the content for re-use on the relevant journal website. The example below is an article published in Drug Discovery Today, an Elsevier journal. Jonathan D. Best, Nessa Carey, Epigenetic therapies of non-oncology indications. Drug Discov Today, 2010. 15(23-24): p. 1008-1014

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Find the journal online, either on the publisher’s website, or Science Direct. You will notice a small icon on the top right hand side Get rights and content. Click on this link and you should go through to the Rightslink site. You will need to set up an account for the first time you do this, but subsequent visits should automatically recognise you. Once your account has been set up, you should connect to a screen that has a drop down menu alongside ‘I would like to…’ from the list of options, select ‘reuse in a book/textbook’. Once you have completed this, the page will refresh and more drop down menus will appear. These should be completed as follows: Select your local currency ‘I would like to use’ – please select the most relevant heading that describes the material you wish to republish. This is most likely ‘figures/tables/illustrations’ ‘Format’ – please select ‘both print and electronic’. This covers the multiple formats the material will be published in. ‘I will be translating’ - please select ‘Yes’ ‘Number of languages’ – please select ‘5’ Once you have completed this information, click on ‘continue’ On the next screen you will then need to enter some details about the book you will be republishing figures in. This information ‘Author, Title, Publication Date, Number of pages’ can be found on your contributor agreement. If you are unsure of any of this information, please contact the Project Manager (Meredith Pate, wbepid@jjeditorial.com) who can advise you. You may be asked to provide the print run for the book, please input 15,000 copies. Again, Rightslink stores this information so you should only need to do this once for each book. Once this is done, select the book and press continue again. The next screen will ask you to provide the languages you will be translating to. Please list the following – Chinese (Mandarin), Japanese, Portuguese, Spanish, Polish. The optional ‘Order Reference number’ allows you to add information for your own records. You may wish to include the figure number this permission relates to in your chapter, so that you can tell at a glance which permission refers to which figure. Once completed, click continue. The next screen provides a summary of your order. At the bottom of this page there are a couple of boxes you need to agree to regarding understanding the terms and conditions. Tick both of these boxes and then click on accept. This should then finish the transaction.

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Shortly after completing your order you should receive an email from the Copyright Clearance Center rightslink@marketing.copyright.com. It will contain a link to your permission license. Please click on the link and print out the license, then scan and send all paperwork to the editors/publisher when submitting your contribution.

LIBEL [back to contents l is t]

We expect every entry in this project to be scholarly and well balanced and will not accept for publication any statements that could be considered malicious, misleading, obscene, defamatory, libellous, or otherwise unlawful. All statements contained in your entry, which purport to be fact, should be true (i.e. the result of full and proper enquiries) to the best of your knowledge and belief. Any statements of opinion should be clearly expressed as such, and not suggested to be fact.

PRE-SUBMISSION ENTRY CHECKLIST [back to contents l is t]

Please use this checklist to ensure that your final submission is complete and conforms to the style and formatting requirements. The checklist itself does not need to be submitted with your entry.

Formatting and Clearance

Entry length as per contract [info] ☐

Headword as agreed with Editors [info] ☐

References conform to guidelines [info] ☐

All required permissions have been cleared [info] ☐

Copies of permissions documentation have been sent to the Project Manager

☐

For Submission

ScholarOne submission site user ID and password details [info] ☐

Entry saved and uploaded as a Microsoft Word file ☐

Elements Present in Submission Document

Headword [info] ☐

Author name, affiliation, and e-mail address [info] ☐

Word count [info] ☐

Abstract [info] ☐

Keywords [info] ☐

Main text [info] ☐

Cross References [info] ☐

References [info] ☐

Further Reading [info] ☐

Brief Biography [info] ☐

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At least 3 keywords chosen [info] ☐

Figures, if applicable, are provided in separate files [info] ☐

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PERMISSION FORM

DATE: ...........................................

Name .............................................................

Address ..............................................................

.............................................................. (the “Licensor”, “you”, “your”) 1. You hereby grant to John Wiley & Sons, Inc., its affiliates, successors and assigns, and those acting under its permission or authority

(collectively referred to herein as “Wiley”), for good and valuable consideration, permission to use the following material:

............................................................................................................................... ...................................... (the “Material”)

in the work tentatively entitled:

............................................................................................................................... ..................................……............ (the “Work”)

and in any related derivative and ancillary works published by Wiley or its licensees

for worldwide distribution

in all formats and platforms in any and all media now known or hereafter developed

in all editions, for the life of those editions without restriction

in all languages

in advertisements and promotional materials for the Work

and to use your name, image and biographical information in connection therewith.

3. You represent and warrant that (i) you are the sole owner of all copyright, trademark, and other intellectual property and proprietary rights in and to the Material, (ii) publication of the Material as authorized herein will not violate or infringe any copyright, trademark, or other intellectual property or proprietary right of any person or entity, (iii) statements in the Material asserted as fact are true or based upon generally accepted professional research practices; and (iv) you are not a party to and the Material is not subject to any contract or arrangement which would conflict with your permission herein. You agree to indemnify and hold Wiley harmless from any claim arising out of any breach or alleged breach of the foregoing representations and warranties.

4. This Agreement shall be governed by, and construed in accordance with: 1) the laws of England and Wales, if the Licensor is located outside of the United States, or 2) the laws of the State of New York, if the Licensor is located in the United States, without regard to conflict of law rules. In relation to any legal action or proceedings to enforce this Agreement or arising out of or in connection with this Agreement each of the parties irrevocably submits to the non‐exclusive jurisdiction of the courts: 1) in England and Wales, if the Licensor is located outside of the United States, or 2) in New York, New York, if the Licensor is located in the United States.

5. You hereby confirm that you are not a minor for legal consent purposes.

I/We hereby grant permission for the use of the material requested above.

Date .......................................... Signed ............................................................................

Name ..................................................................................................

Standard copyright permissions request form, v 2.0 (July 2013)

Wiley office use only Figure/Table numberin Wiley book oridentification of quotation in MS