The War is Over - Michigan Scouting

This event is open to: Cub Scout Packs, Boy Scout Troops,

Venturing Crews, Explorer Posts, Sea Scout Ships.

The General Public is invited to visit on Saturday.

Unit Guide for Leaders

Revised: September 1, 2015

Please share this document with all adult and youth leaders

attending so that everyone is up-to-date with the latest

information about our event.

Scout-O-Rama The War is Over

The 150th Anniversary of the End of the Civil War

and General Custer’s Role

May 15—17th , 2015

2015 SSFSC S-O-R Page # 1

2015 Scout-O-Rama - The War is Over The 150th Anniversary of the End of the Civil War and General Custer's Role

Table of Contents

pg.

General Information for ALL Participants ........................................................ 1-16

Our Sponsors ........................................................................................ 2

2015 SSFSC Scout-O-Rama Committee ................................................. 3

Registration & Fees ............................................................................... 4-5

Family Camp……………………………………………………………………………………….6

Schedule of Events ................................................................................ 7-10

How to get here .................................................................................... 11

Unit-Level Competitions: Scoring & Award Information ........................ 12-13

Individual Competitions and Separate Contests .................................... 14

General Rules and Regulations.............................................................. 15

Contact Info for questions ..................................................................... 16

Boy Scout Troop/Crew/Post/Ship Rules and Regulations ................................ 17-20

Dutch-oven Cooking Contest................................................................. 21-22

Campsite Appearance Judging Sheet .................................................... 23

Themed Display Judging Sheet ............................................................. 24

Gateway Judging Sheet ......................................................................... 25



Our Sponsors:

We respectfully acknowledge these sponsors and thank them for their contributions

which have helped make our event a success!

C S and Marion F

McIntyre Foundation

Thanks to Jack’s Bicycles for

underwriting the stunt bike show.

Thanks to Stevens Disposal for supplying

trash disposal service for our Scout-O-Rama

event.

Thanks to the CS and Marion F McIntyre

Foundation for the generous financial support

of our Scout-O-Rama Event.

Thanks to the Monroe County Historical Museum and there staff for all there help



Scout-O-Rama Chairman –

Leo Malvitz & Rob Sherry

Boy Scout/Venture/Explorer/Sea Scout Chair –

Mary Ann Doty

Order of Arrow Activities – Larry Kowalski

Cub Scout Chair – Christina Schmidt

Pinewood Derby Chairman – Nicholas Mills

Trade-O-Ree – Sue Johnson

Shooting Sports Chairman – Jerry Milliken

Registration – Carolyn Shipp

Judging Chairman – Mark Payeur

Welcome to the 2015 Southern Shores Field Service Council (SSFSC) Scout-O-Rama! This will be the 84th

Scout-O-Rama held in Monroe County, and 56th occasion at the Monroe County Fairgrounds location. Our

Scout-O-Rama is a unique event in the Scouting world. It is part Camporee, but mostly Scout Show. The

purpose of this event is for Units to promote the Scouting Program by putting their Scouting skills to the

test. Scouts are challenged to build the best gateway they can; design and present the best themed display

your youth members can dream up. It is an opportunity for current Scouts and Scouters to show the public

how much fun Scouting is and why they should join. This event is also an exciting way for each of us share

the Scouting spirit with other Scouts and Scouters from around the Southern Shores Field Service Council,

make new acquaintances and renew contacts from previous events.

Whether this is your first time attending the Scout-O-Rama or you have participated in so many that you

have lost count, this is going to be an event full of fun and opportunities for Scouts and Scouters alike. This

is the Spring Event for the Southern Shores Field Service Council, and many comments/suggestions from

last year’s participants have been reviewed and incorporated to make this an even better event for all.

Countless hours of hard work have been put into this year’s event to ensure that Scout-O-Rama remains

the “Largest and Greatest Scout Show in Michigan.” The Scout-O-Rama Committee believes this manual

will be an excellent tool to prepare your Unit for a fun and meaningful experience at this momentous

event. This manual is organized into sections, based on the level and type of units participating. The

beginning section contains information that is important to all participants. The subsequent sections are

group specific. We hope this manual answers all your questions about the 2015 SSFSC Scout-O-Rama. See

you at the show!!!

Sincerely,

Your 2015 SSFSC Scout-O-Rama Committee

Programs and Ceremonies – Kirk Shade

Publicity –

First Aid – Estral Beach Fire Department

Security – Explorer Post 547

Scouts’ Own Service Coordinator –

Webelos Overnighter – Christy Wachowicz

Maintenance Supervisor – Louis Butler

Food Services –

Trading Post – Lovice Briggs



Registration

Registrations are taken on a Unit basis.

Pack, Troop, Crew, Post, and Ship participants may register their Units online at http://www.michiganscouting.org/SouthernShores/Calendar/ by selecting the Scout-O-Rama event from the May 2015 calendar. Be sure to select the correct “event,” i.e. Troop/Crew/Post/Ship Participant (Fri-Sun) or Pack Participant (Fri-Sat), or Visitor (Saturday ONLY).

Units are asked to pay 50% of their fees at the time of registration.

Each Troop/Crew/Post/Ship that is registered to participate in the event is expected to build a gateway as well as create and staff a themed display in its campsite during specified hours.

Each Pack that is registered to participate is expected to create and staff a themed display booth in the Glenn Stock Arena during specified hours.

Please be prepared to present a complete and accurate Unit roster and any outstanding fees upon check-in.

Units who are visiting for Saturday only are not expected to provide a staffed display, and are therefore not eligible for certain activities such as: the Gateway Competition, Themed Display Competition, etc.

http://www.michiganscouting.org/SouthernShores/Calendar/

http://www.michiganscouting.org/SouthernShores/Calendar/



Fees

The participation fees for the 2015 SSFSC Scout-O-Rama event are as follows:

Cub Scout Packs: $10.00 per Scout & $10.00 per Leader ( Registration must be completed before May 10th,

2015 ). Raingutter Regatta Participants—$7.00 additional fee for boat, Space Derby—$7.00 additional fee for

Space Rocket. Bricks 4 Kids—$ 10.00 additional fee (limited space available. )

Family Camp Participants: Admission ($10 admission plus a $5.00 fee per family member). Registration and

fee is due before May 10th, 2015.

Cub Scouts participating in Pinewood Derby (either race or ‘best of show’ ): $5.00 per Scout in addition to

the above fee.

Boy Scout Troops/ Venture Crews/Explorer Posts/ Sea Scout Ships: $15.00 per Scout & $10.00 per Leader (if

registration is completed before May 10th, 2015 ) ; $25.00 for late registrations (no Exception—As a

Scout is Prepared….).

Order of Arrow call out candidates: $8.00 per Scout in addition to above fee. Registration is due before May

10th, 2015.

Order of Arrow Brotherhood Workshop: $15.00 per Scout in addition to above fee. Registration is due before

May 10th, 2015.

Day Visitors: $10.00 for General Admission which can be credited towards your new Scout membership if

application is signed and submitted at SOR. Also , please bring a non perishable food item for donation to

the local food bank. General Admission covers all shows and performances for the day.

Units are asked to pay 50% of their fees at the time of registration, with remainder due at check in at the

event.

Payment from each Unit can be made with a credit card during the on-line registration process or electronic

check. Payment questions can be directed to the SOR chair: Leo Malvitz or Rob Sherry.



Family Camp

Families are invited to camp at the fairgrounds on Friday night. Scout O Rama will provide an area near the back of the fairgrounds for the families to enjoy the weekend. Your family will have access to a bathroom and you can bring your own food or enjoy the food vendors that we have on site. You can begin pitching camp at 4pm on Friday. Participants are welcome to leave their tent and gear in camp all day and utilize the campsite until 5pm Saturday.

We provide: Space for your tent and a bathroom for your use.

You provide: Tent, bedding, personal gear (refer to the list in your scout’s handbook, BSA Annual Health and Medical Record with Parts A & B completed for individuals camping.

To Register: Select the Family Camp option when registering for Scout-O-Rama.

Cost: admission and a $5.00 fee per family member



3:00pm - 10:00pm All Booth , Campsite, Display and Gateway Setup

Unit check in begins at 4pm at the Registration Trailer

4:00pm Family

Camp

Family Camp check-in begins at the Campsite near southwest corner of

the Fairgrounds

5:00 PM – 9:00 pm All Trade-O-Ree Open in South Exhibit Building

9:00pm All

Please move ALL vehicles from the grounds to the East Parking Lot off of M

-50. (exception—family camp participants) Late arrivals must have prior

9:00 PM – 9:30 pm

Troops,

Crews,

Posts, Ships

Unit Youth Leaders’ Meeting (SPLs, Presidents, Boatswains) – TBD location

10:00 pm Cub Packs Glenn Stock Arena Closes – All Cub Tab;e Displays must be complete by

this time!

11:00 pm Adult

leaders

Cracker Barrel - Adult Fellowship – TBD location

(Leaders, make a sure two adults remain at your campsite during this

time.)

11:50pm All Lights Out! - All Scouts must be in campsites for remainder of the

evening.

Schedule of Weekend Events:

Friday May 15, 2015:



7:00 AM – 8:50 AM Staff SOR Staff Breakfast and family campers available for purchase

7:00 AM – 8:50 AM ALL

Scouts Breakfast – individual campsites Troops, Crews, Posts, Ships - Please complete ALL site preparations before

the Opening Parade.

9:00 AM ALL Opening Parade Assembly for ALL UNITS – in front of sheriff building Opening Ceremony - Glenn Stock Arena – following parade

9:30 AM—5:00 PM ALL Trade-O-Ree Open - South Exhibit Building

10:00 AM—5:00 PM ALL Show Open to the Public

10:00 AM—5:00 PM ALL

Scouting Information Pavilion – Large Rest Area on Dundee Avenue Ann Arbor National Scout Shop – Registration Trailer/Headquarters Pedro the Boys’ Life Burro Branding Station American Indian Arts and Crafts Display – Small Rest Area on Dundee Ave-

nue Nature Display Animal Furs and bones Display—Glenn Stock Arena National Park Display Foodservice Available – Fairgrounds Avenue and at Glenn Stock Arena First Aid – First Aid Building and Travel Trailer behind the Building

Bricks 4 Kids - Lego Race Car Build—Glen Stock (Additional Fee)

Welding and Smelting Displays—See Registration for location

10:00 AM—2:00 PM ALL Touch-A-Truck – East Side of MBT Expo building

10:00 AM—2:30 PM Cubs Cub Scout Displays Open to the Public

SOR committee judging of unit displays

10:30 AM—Noon Cubs

Pinewood Derby Registration – Glenn Stock Arena "Best of Show" Registration – Sheriff Building

Brotherhood Workshop (Order of the Arrow) – Location TBA

12:00 PM—1:00 PM Tiger Cubs Tiger Cub Raingutter Regatta Boat Building – Glenn Stock Arena

Space Derby - Glenn Stock Arena

12:30 PM-4:00 PM Cubs SSFSC Scout-O-Rama Cub Scout Pinewood Derby Race – Glenn Stock Arena

Voting for SSFSC Scout-O-Rama Pinewood Best of Show – Glenn Stock Arena

Saturday May 16, 2015:




Saturday May 16, 2015: ( Continued)

1:00 PM – 5:00 PM

Troops,

Crews, Posts,

Ships

Troop, Crew, Post, Ship Displays staffed and open to the Public

2:00 PM Troops Chaplain’s Aide Meeting – Pavilion next to Glenn Stock

3:30 PM – 4:30 PM

Troops,

Crews, Posts,

Ships

Dutch Oven Contest Judging – Registration Trailer/Headquarters

Order of the Arrow Brotherhood Ceremony – Glenn Stock Arena

5:00 PM—7:00 PM Cubs Food available for purchase from local vendors

5:30 PM – 6:30 PM ALL

Themed Campsite & Booth Display clean up – Place all trash in thirty yard dumpster near Glenn Stock Arena.

PACKS MAY NOT LEAVE UNTIL AN EVENT STAFFER INSPECTS THEIR AREA AND CHECKS THEM OUT. Please return the event evaluation form at this time.

Troops/Crews/Posts/Ships: Please keep gateways up until 5PM

7:00 PM – 7:30 PM

Troops,

Crews, Posts,

Ships

Scouts’ Own Service (non-denominational) for ALL UNITS--Glenn Stock Arena

7:30 PM – 8:30 PM

Cubs, Troops,

Crews, Posts,

Ships

Cub Scout Pack Closing Program – Glenn Stock Arena

Troop/Crew/Post/Ship Closing Program – Glenn Stock Arena

8:30 PM ALL Camp-wide Outdoor Movie (weather permitting)

9:00 PM – 9:30 PM OA Order of the Arrow Call Out Line Up – Registration Trailer

10:00PM —10:30PM OA Order of the Arrow Chapter Meeting – South Exhibit Building

10:30 PM

Adult leaders ,

OA

Order of the Arrow Chapter Meeting & Cracker Barrel – South Exhibit Building

Adult Cracker Barrel – South Exhibit Building

(Leaders, make a sure two adults remain at your campsite during this time.)

11:30 PM

Troops,

Crews, Posts,

Ships

Lights Out! – All Scouts must be in camp for remainder of the evening.




7:00 AM - 10:00 AM

Rise and shine, break camp

Place all trash in thirty yard dumpster just east of the Glenn Stock Arena. TROOPS/CREWS/POSTS/SHIPS MAY NOT LEAVE UNTIL AN EVENT STAFFER

INSPECTS THEIR CAMPSITE AREA AND CHECKS THEM OUT. Please return the event evaluation form at this time.

Troops, Crews, Posts, Ships

Sunday May 17, 2015:

** This Scout-O-Rama schedule is completely tentative. There is a 99.999% chance that this schedule will

change throughout the course of the event due to conditions beyond our control.

Please listen closely to all announcements as the Scout-O-Rama committee tries to provide them for you in a

timely manner.



Location of Monroe Fairgrounds: The Monroe County Fairgrounds are located in Monroe County on Highway M-50 (south side ), at the

corner of Raisinville Road (east side). The parking and entrance to the fairgrounds is off M50, and is

just past the MBT Expo Center building. There will be signs marking the entrance on M-50.

Raisinville Road entrances will be closed.

GPS address for the fairgrounds: 3775 South Custer Rd. , Monroe MI 48161

Parking ...

Scout-O-Rama 2015

14 - Museum

28 - First Aid ( Around back)

37—Coleman

38 - Trade-O-Ree

42 - Glenn F. Stock Arena

50 - Touch a Truck

55 - Event Entrance

65– Pedro

66- Registration

Midway—Touch a Truck

Activities

Midway

Family

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Venture Camp

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Unit Level Competitions: Scoring and Award Information

Points earned for activities completed before and during the Scout-O-Rama event weekend will be combined to determine one composite score for each Unit. Composite scores will be used to determine each Unit’s award level.

Within the Scout-O-Rama event there will be two Unit-level divisions of competition: Troops Crews/Posts/Ships

Within each division there will be three award levels:

Gold (5 highest scoring Units in the division) Silver (5 next-highest scoring Units in the division) Bronze (remaining points-earning Units in the division)

Ways to earn points BEFORE the event: (These points will be awarded on the display as part of ‘A Scout is helpful’ category. This will be a maximum of 5 of the 15 points. 1 point per service project/food collection.)

+ Conduct a service project and record the service hours on the Journey to Excellence Website https://scoutnet.scouting.org/gtfa/ui/security/login.aspx (the old Good Turn For America Website)

+ Conduct a Scouting for Food/Personal Hygiene Item Collection and record the service hours on the Journey to Excellence Website https://scoutnet.scouting.org/gtfa/ui/security/login.aspx (the old Good Turn For America Website)

+ Sign your Unit up to pre-plan and then provide services to the Scout-O-Rama Event (provide a skit, a song, some run-ons, a flag ceremony, or an A/V presentation, etc. for either the Opening or Closing.)

https://scoutnet.scouting.org/gtfa/ui/security/login.aspx





Ways to earn points DURING the event: Troops/Crews/Posts/Ships: + Set up and reside in your Unit’s campsite according to BSA standards and guidelines (see T/C/P/S Campsite Appearance Judging Sheet, page #18) + Set up and operate a themed display (see T/C/P/S Themed Display Judging Sheet, page #19) All Units (youth or adults, as appropriate) may earn additional points for their Unit by: ( A Scout/Scouter is Helpful. May earn up to 15 points total( 1 person/hour = 1 point). This will be

accessed on display judging.) + Working a shift at the Branding Station (OA youth and Adults only) + Working a shift at Headquarters + Serving as a Chaplain’s Aid for the Scouts’ Own Service + Serving as a Bugler for the event + Helping with the Webelos Overnighter + Helping with the Tiger Cub Raingutter Regatta

Sign-up sheets outlining the many service and assistance opportunities to earn additional points for your Unit will be available at Registration or you may contact the SOR Chairs. In order to reserve any extra point-earning opportunities for your Unit, you must send a Unit representative to registration to confirm need.



Individual Competitions and Separate Contests at Scout-O-Rama

Field Service Council Raingutter Regatta(Open to all currently registered Tiger Cubs)

Race Participants receive recognition

Field Service Council Space Derby


Field Service Council Pinewood Derby (Open to Pre-qualified Cub Scouts and Webelos ONLY)

Top 3 Finishers of the Race receive trophies


Best of Show Winner receives a trophy (determined by vote of Registered Scout Leaders at the Best of Show Display in the Sheriff Building)

Best of Show Participants receive recognition

Dutch Oven Cooking Contest (Boy/Venturer/Explorer/Sea Scouts and Scouters)

Best Youth Dessert

Best Youth Entrée

Best Adult Dish

Best “ Civil War “ Dish

Competitions

Best Troop Gateway – award (see Best Gateway Contest Judging Sheet, page # 20 )

Best Crew/Post/Ship Gateway – award (see Best Gateway Contest Judging Sheet, page# 20 )

Best Troop Themed Display

Best Crew/Post/Ship Themed Display

Best Troop Campsite Appearance

Best Crew/Post/Ship Campsite Appearance



General Scout Participant Rules and Regulations

1. No alcoholic beverages of any kind are permitted anywhere on the fairgrounds for this

event.

2. Any use of illegal drugs, fireworks, or firearms is not permitted.

3. We ask that you do not use any firearms or ammunition in any of your Unit displays.

4. Units may not begin assembly of any themed display, gateway, or campsite materials (i.e.

kitchen, dining flies, tents, or other Unit equipment) on Monroe County Fairgrounds until

3:00 pm Friday, May 9th, 2015. Unit trailers, equipment, and supplies may be dropped off

Thursday May 8th, from 6-9pm, but no work (i.e. erection of gateway, lashings, building,

etc.) can be done prior to the time and date stated above. Please plan the design and

complexity of your Unit’s, display activities, and associated structure(s) accordingly.

5. All Unit vehicles must be removed from the fairgrounds by 9:00pm Friday.

6. No vehicles will be permitted to enter

the event grounds on Saturday.

7. Anyone engaging in the use of profanity, fighting, vandalism, or causing a disturbance

unbecoming of Scouting will be asked to leave. Please use good moral judgment and the

Scout Oath and Law as your guidelines for acceptable behavior over the course of the

weekend.

8. Misuse of any cell phone, or other electronic device, will result in immediate dismissal

from the event; additional consequences may be incurred as a result of the choice to

engage in device misuse.

9. Any areas not rented for the event are off limits and we ask you to please stay out of those

areas.

10. Please explain to all youth and adults in your Unit that they are to enter and exit only

through the gateway of any Unit site they visit. They are not to cross under campsite

perimeter ropes or take shortcuts through a Unit’s campsite. Our campsites are our

homes for the weekend, so be respectful. If you want to enter a campsite other than



Contact the following persons for questions not answered in this information package:

Cub Scout Display questions: Christina Schmidt ph: (734) 457-9127 email: [email protected]

Late Arrival questions: Rob Sherry ph: (734) 289-3924 email: [email protected] Leo Malvitz ph: (734) 654-0627 email: [email protected] Carolyn Shipp ph: (734) 735-2561 email: [email protected]

Payment and Registration questions: Leo Malvitz ph: (734) 654-0627 email: [email protected] Rob Sherry ph: (734) 289-3924 email: [email protected] Carolyn Shipp ph: (734) 735-2561 email: [email protected]

Pinewood Derby Regional questions: Rob Sherry ph: (734) 289-3924 email: [email protected]

Pinewood Derby S-O-R championship questions: Nicholas Mills ph: (734)558-0526 email: [email protected]

Family Camp activity questions: Lexi Pitney ph: 419-377-4105 email: [email protected]

Contest Judging questions: Mark Payeur ph: (734)216-7140 email: [email protected]

Earning Extra Points questions: Leo Malvitz ph: (734) 654-0627 email: [email protected] Rob Sherry ph: (734) 289-3924 email: [email protected]

General questions: Leo Malvitz ph: (734) 654-0627 email: [email protected] Rob Sherry ph: (734) 289-3924 email: [email protected]



The following section of this Unit Guide for

Leaders contains information specific for:

Boy Scout Troops, Venturing Crews,

Explorer Posts, & Sea Scout Ships.

Be sure to review the General Information for ALL participants

of the 2015 Southern Shores Field Service Council Scout-O-Rama

which is identified earlier in this manual.

Please share this info with all adult and youth leaders attending so that everyone

is up-to-date with the latest information about this event.

Troop/Crew/Post/Ship section - page # 1



Troop/Crew/Post/Ship Rules and Regulations


1. General Scout Participant Rules and Regulations are listed earlier in this information

packet. All participants are expected to follow the general rules as well as any specific

rules for their particular section.

2. Unit vehicles must be removed from the fairgrounds by 9:00pm Friday. Unit trailers

(disconnected from tow vehicle) are allowed in the campsite, if you have room. If a vehicle

is still in your campsite after 9pm Friday, for every minute your vehicle is still in your

campsite, 1 point will be deducted from your gateway, display, and campsite judging

scorecards. No camping trailers except for the SOR staff please.

3. No vehicles will be permitted to enter

the event grounds on Saturday.

4. Please explain to all youth and adults in your Unit that they are to enter and exit only

through the gateway of any Unit site that they visit. They are not to cross under campsite

perimeter ropes or take shortcuts through a Unit’s campsite. Our campsites are our

homes for the weekend, so be respectful. If you want to enter a campsite other than

during show hours (10am-5:00pm), stand at the gateway and shout, "Permission to

enter.” If the response is, "Permission granted,” then enter. Otherwise, do not

enter. When you leave a site, ask for permission to do so. Show some respect and

courtesy and you'll probably receive the same in return.

5. Any questions regarding these rules, or issues that arise during the event, may be directed

to either Chair, Mary Ann Doty or the Boy Scout/Venture/Explorer/Sea Scout Event Chair.



Boy/Venturing/Exploring/Sea Scouts: Please...

1. Abide by the Scout Oath and Law/Venturing Oath/Exploring Motto/Sea Promise

throughout the weekend.

2. Do not dig any holes on the fairgrounds. There are electrical lines running throughout the

fairgrounds.

3. Provide your own equipment, tables, gear, and supplies for your site. Nothing will be

provided for you except for a reserve space for your Unit.

4. Keep all fires elevated and off the ground--this includes both cooking fires and

campfires. All fire coals and embers must be out cold and then put into a trash barrel.

5. No liquid fuel stoves or lanterns permitted. Bottle gas is acceptable.

6. Displays should portray subjects of a Scouting nature and should reflect the theme for the

event.

7. There is no firewood available--if your unit needs some, you must bring what you need

and, just as importantly, take back with you what you didn't use.

8. If your Unit burns wood in any way, you must have an axe yard set up within your

campsite.

9. You cannot have a grease pit for used cooking oils--bring some type of container that can

be sealed to pour used grease into for disposal.

10. Put all your trash into garbage bags and then put the bag into the barrel. Do not simply

throw loose trash into a barrel. Pioneering project materials are not trash and must be

taken back home.

11. Many Units put a tremendous amount of time and effort into their displays, campsite

layout, and gateways. It is very possible to have ten or more that were incredibly well

done, and judging results can sometimes cause feelings of unfairness and/or favoritism.

Our judges do their best to be objective and impartial and to judge all Units equally. Your

Unit’s goal should be to do the very best it can and have fun while doing it. We like to think

that the experience and fellowship of the Scout-O-Rama experience will make winners of

all of us.




12. We have booked a restaurant, a concession stand, a Scout shop, an outfitter, and a

Trade-O-Ree that will have numerous things for sale. Security of Scouts’ money (and other

valuables) is the responsibility of the Unit leaders. You are out among the public so you

must always beware.

13. SOR staff is not responsible for your scouts food choices. These vendors are for the public

and should not be a substitute for meals at your site. Please inform your youth as to your

units dinning plans ahead of time.

14. When your Scouts are visiting other Unit displays, attending demonstrations, or using one

of the restrooms, they should always use the buddy system. Tell them to travel in pairs

and to stay together just as if they were out swimming together. We have not had

problems in the past but they are still out among the public and nothing can ever be taken

for granted.

15. For Troops - your gateway must be constructed of timbers and must be lashed together

with rope or twine only.

16. For Crew/Ship/Post's - your gateway must be constructed of materials representative of

your unit's mission/purpose. The used of alternate materials and fasteners is authorized

as long as they pertain to your mission or purpose.




Scout-O-Rama Dutch Oven Cooking Contest

Our Annual Dutch Oven Cooking Contest is open to both Scouts (Youth) and Scouters (Adult Leaders), with multiple divisions from which to choose.

Annual Contest:

Each Patrol in your Troop/Crew/Post/Ship may submit only one entry. Youth category choices are:

Best Youth Dessert

Best Youth Entrée

The Adult Scouters’ Division: make your best dish—it’s “Winner Take All!”

SPECIAL DIVISION for 2013:

Best “Civil War“ Dish, open to both Youth and Adults—it’s “Winner Take All!”

Be as creative as possible—there are no restrictions on ingredients, it just has to be cooked in a Dutch Oven. Judging for the contest takes place at the Registration Pavilion on Saturday near dinner time. Please refer to the Program for exact time. Contestants are reminded to abide by all fire safety rules as listed in this manual when preparing your entry.

At the time your Dutch Oven dish is submitted for judging in the cooking contest, it is expected that you will also submit the recipe and directions for preparation. Handwritten on note book paper will be fine, however, not on paper towels. Remember a scout is prepared. The dish must be completely prepared and cooked on site at the SSFSC Scout-O-Rama.

One winner will be declared in each of the three annual categories (Youth Dessert, Youth Entrée, and Adult Dish). Each winning Patrol/individual will receive a small plaque for commemorate the event. The Scout-O-Rama Dutch Oven Cooking Contest Large Plaqye will be displayed at the Registration Pavilion during the entire SOR. SOR will add to the trophy a small metal plate engraved with their Patrol Name (or in the case of the Adults, the individual’s name), Unit number, and the year they won.

The winner of the Best “Civil War” Dish category will be presented a small award.





Comments:

_____________________________________________________________________________________________

Judge’s Signature: Time:

1. Was the recipe and directions for preparation submitted with the dish ? ______ Maximum 10 Points

2. Was the dish completely prepared and cooked on site at the SSFSC Scout-O-Rama?

______ Maximum 20 Points

3. Does the dish look appetizing ? ______ Maximum 10 Points

4. Does the dish have a pleasing aroma ? ______ Maximum 10 Points

5. How would you rate the over all taste of the dish ? ______ Maximum 40 Points

6. Over all Judge Appeal of the dish ? ______

Maximum 10 Points

7.

Deductions for rule violations--please specify:

--_____ Points

Total points awarded out of 100 points possible. =>

Dutch Oven Contest Judging Sheet (points NOT to be included in Unit’s composite score—this is a stand-alone contest)

Criteria: One entry is allowed per Patrol.

The dish must be cooked in a Dutch Oven.

The entry will be judged on overall appearance, taste, aroma, and judges appeal.

The dish must be completely prepared and cooked on site at the SSFSC Scout-O-Rama.

Youth entries must be prepared entirely by the Youth with ADULTS ONLY SUPERVISING. Adults CANNOT PHYSICALLY ASSIST WITH ANY OF THE PREPARATION OF THE DISH.

Safety should be your top priority. Contestants are reminded to abide by all fire safety rules as listed in this manual when preparing your entry.

Entrant Patrol Name: ________________________________ Troop/ Crew / Post /Ship # _____________

Category: Best Youth Dessert / Best Youth Entrée / The Adult Scouters’ Division / “Civil War“ Dish



1. Tents are spaced equally and in a straight line. ______ Maximum 10 Points

2. Cooking areas are clean, orderly, and free of debris. Food items are stored properly and safely. ______

Maximum 15 Points

3. American Flag and Unit Flag are on display. ______ Maximum 25 Points

4. First Aid Kit is easily visible and marked. ______ Maximum 10 Points

5. Fire Extinguisher easily visible, marked, and fully charged. ______ Maximum 10 Points

6. Youth and adults are in complete uniform. For Troops: official BSA Field Uniform, for Crews/Posts/Ships: official uniform as adopted by the Unit. (Please do not deduct for hats unless they are non-Scout hats.)


7. Scouts and Leaders are showing Scout Spirit and have a positive attitude. ______ Maximum 10 Points

8. A greeter is visible at the gateway in his/her Unit’s complete uniform. Did the greeter invite you in to see the campsite display/program and briefly summarize what the purpose of the display is?

______

Maximum 50 Points

9. Is the perimeter of the campsite roped off in some fashion and attached to the gateway on both sides?


Troops: Is there a creative and sturdy structural gateway? Nails, 2 x 4s, other lumber, and plywood are not permitted for use on the gateway (for Troops). Note: Crews, Posts & Ships may use .


10.

Crews, Posts, Ships: Is your gateway representative of your Unit’s “Focus”.

11. How would you rate the total overall appearance of this campsite? ______ Maximum 20 Points

12.


--_____ Points


Troop/Crew/Post/Ship Campsite Appearance Judging Sheet The Senior Patrol Leader/President/Boatswain or Assistant Senior Patrol Leader/Vice President/Boatswain’s Mate must be

present in the campsite. Each Unit will receive its completed judging sheet before the close of the event.

Circle One: Troop Crew Post Ship #


Comments:

_____________________________________________________________________________________________




1. Is the Unit’s display fully completed and ready by 1:00 pm?

Display is to be manned and open to the public from 1:00pm-5:00pm. ______

Maximum 25 Points

2. Is the Unit display manned by both Scouts and Adults Leaders? Are their campsite visitors actively participating?


3. Is the Unit in full Uniform -OR- in costumes according to the theme? For Troops: official BSA Field Uniform, for Crews/Posts/Ships: official uniform as adopted by the Unit. (Please do not deduct for hats unless they are non-Scout hats.)


4. Is the Unit name, Chartered Organization, city, state, and display topic clearly stated? ______ Maximum 15 Points

5. Are the Youth knowledgeable of their topic? Are they courteous in their answers to your questions?


6. Is the Unit display attractive and did the Youth members take part in its creation, taking into consideration their age?


7. Does the Unit display show innovation, originality, creativity, or the appearance of an exceptional amount of effort put forth in its creation? ______

Maximum 30 Points

8. Does the Unit display incorporate a specific Scout Skill, or Scouting Topic? (An obstacle course does not qualify.) ______

Maximum 30 Points

9.

A Scout/Scouter is Helpful (max 15 points) - describe helpful actions:

______

Maximum 15 Points

10.


--_____ Points



Troop/Crew/Post/Ship Themed Display Judging Sheet The Senior Patrol Leader/President/Boatswain or Assistant Senior Patrol Leader/ Vice President/ Boatswain’s Mate must be present in the campsite. Each Unit will receive its completed judging sheet before the close of the event.


Comments:

_____________________________________________________________________________________________




Best Gateway Contest Judging Sheet

Comments:

_____________________________________________________________________________________________



1. Is Unit number clearly visible on gateway? ______ Maximum 10 Points

2. Is Unit city and state visible on gateway? ______ Maximum 10 Points

3. Is Unit’s Chartered Organization visible on gateway? ______ Maximum 10 Points

4. How would you rate the overall amount of creativity? ______ Maximum 20 Points

5. How would you rate the overall appearance and safety of gateway? ______ Maximum 50 Points

6.


--_____ Points


Criteria:

Gateways will be judged on overall appearance, originality, and creativity.

Unit number, city and state, and Charter Organization’s name must be part of the gateway.

Gateways should be constructed by Youth with ADULTS ONLY SUPERVISING. Adults CANNOT PHYSICALLY ASSIST WITH ANY LASHINGS. This is a Youth organization and all gateways should be constructed accordingly.

The structure must be free standing and should not be held up by any holes in the ground. The structure may not be over fifteen feet tall and must be able to

withstand wind and weather. Must be secured to the ground using rope and tent stakes (NO Rebar).

For Troops; the gateway cannot be constructed using nails, lag bolts, ANYTHING METAL, zip ties, 2 x 4’s, or plywood.

For Crews, Posts, Ships; the gateway must reflect your unit’s Focus and can use items troops cannot.

Please have an ax yard set up if you are going to be cutting or trimming your gateway building materials. If the gateway is going to be a pioneering project, then an adult must be present at all times during construction. See National Council Guidelines for more details. Safety should be your top priority. Be sure to read and follow all rules, regulations, and guidelines outlined in this manual.

Please leave your gateway up till 5pm on Saturday, May 16th, 2015.

Gateway Awards: A plaque will be presented for the Top Troop Gateway, and the Top Crew/Post/Ship Gateway. The

Traveling Trophies will be displayed at SOR.


The War is Over - Michigan Scouting

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