The Venue of The Future
1
THE VENUE OF THE FUTURE - INFOGRAPHIC - The way event professionals research venues has changed dramatically These are the main tech features event planners expect in venues THE VENUE OF THE FUTURE - INFOGRAPHIC - Here are the biggest frustrations with venues REsponse time to issues Customer service Poor wifi Charges for wifi Preferred supplier clauses Poor in-house av Catering These are the types of venues that event planners use the most HOTELS UNUSUAL VENUES CONFERENCE CENTRES OUTDOOR SPACES EXHIBITION CENTRES SPORTING VENUES MAN MADE STRUCTURES UNIVERSITIES OFFICE/WORKING VENUE NON PURPOSE BUILT VENUES Negotiated rates Relationship with sales team/contact Recommendations Used the venue before Technology offered Reviews Fam trip Special offer Commission offered What is most likely to influence an event planner's decision? How Can Event Planners Get the Most Out of Online Venue RFPs? Event planners are increasingly turning to online tools to research venues and to request RFPs. The capability of online venue marketplaces varies dramatically so here are some tips to get the best results when choosing and utilizing an online venue finding solution. Select a tool that lists the most venues in the country or area you are investigating. Are you looking for a meeting or party space? Some platforms cover it all, others are focused on a specific niche, so choose wisely to ensure you get compatible results. To test the site pull up a number of venues to ensure that they have complete listings with all the information you need. Online tools let you filter down the results based on specific criteria. Some toolsare more comprehensive than others, but having search filters is a great time saver. Be as specific as you can entering your set criteria to produce better matched search results. Add as much useful, extra information about your event before the RFP is circulated to venues to help them respond accurately. Extra Information Choose a Comprehensive Tool The Right Fit Level of Detail Be Specific In-House vs External AV - The Eternal Dilemma - they know the venue inside and out they know what types of sound and lighting have looked and sounded good in the past convenient they have a stock of equipment on-site to deal with last minute changes if there are any issues you can involve hotel or venue management to get it resolved it all goes on the master bill often this gives access to a greater selection of equipment if you have multiple events a year, you can achieve a greater consistency from event to event they get to know you and your attendees, understand your expectations of quality, and can often provide the same crew for all your events potential cost saving even with contract clauses, fees, and “outside vendor” charges Tech-Forward AV Strategies No matter which AV option you choose: IN-HOUSE AV OUTSIDE AV VENDORS Advantages Advantages Disadvantages Disadvantages in-house AV tends to be more expensive than bringing in an outside vendor many event planners have in-house AV horror stories involves putting in more work to secure external quotes, for additional site visits, etc 60% of those with annual event budgets under $500,000 describe their “ideal audio visual setting” as dealing with in-house AV SEEK OUT QUALITY VENDORS THAT ARE GOING TO HELP GUIDE YOU INTO THE RIGHT EQUIPMENT AND TECHNOLOGY SOLUTIONS FOR YOUR EVENT. Good vendors will try and help you through every step of the process, and try and help you avoid the most common pitfalls. SHARE THE GOALS AND OBJECTIVES OF THE EVENT WITH THEM, AND TRUST THEIR COUNCIL. Only 33% of those with an event budget of $500k or more prefer in-house AV. with those with event budgets under $100k closer to 65% FAST, RELIABLE WIFI LARGE SCREENS FOR PROJECTION DEDICATED AV TECHNICIANS CHANGEABLE LIGHTING CHOICE OF MICROPHONES STAGE CEILING MOUNTED PROJECTORS CHARGING STATIONS DIGITAL SIGNAGE UNDERFLOOR POWER DUCTS SET/BACKDROP AUTOMATED LAYOUT FLEXIBILITY SMART BOARDS AUDIENCE RESPONSE SYSTEMS SOCIAL MEDIA WALLS VIRTUAL VENUE TOUR SECURITY SCANNERS 3D PRESENTATION CAPABILITIES BEACONS VIRTUAL/AUGMENTED REALITY Location Size of rooms/capacity Rates/package offered Reviews and recommendations Fast, Reliable Wifi Uniqueness Free wifi Accommodation rates/package AV included Research was conducted between January and February 2016. Over 1,000 respondents completed the survey. We qualified 700 event professionals and disqualified academics, suppliers and students to reflect the real pulse of the market. To view the full survey data please click here. No data can be reproduced without permission from www.eventmanagerblog.com While the report has been sponsored by the companies listed in the report and identified as ‘Advertisers’, the analysis is completely unbiased. THEVENUEOFTHEFUTURE.COM
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Transcript of The Venue of The Future
THE VENUE OF THE FUTURE - INFOGRAPHIC -
The way event professionals research venueshas changed dramatically
These are the main tech features event planners expect in venues
THE VENUE OF THE FUTURE - INFOGRAPHIC -
Here are the biggest frustrations with venues
REsponse time to issues
Customer service
Poor wifi
Charges for wifi
Preferred supplier clauses
Poor in-house av
Catering
These are the types of venuesthat event planners use the most
HOTELSUNUSUAL VENUES
CONFERENCE CENTRESOUTDOOR SPACES
EXHIBITION CENTRESSPORTING VENUES
MAN MADE STRUCTURESUNIVERSITIES
OFFICE/WORKING VENUENON PURPOSE BUILT VENUES
Neg
oti
ated
rat
es
Rela
tio
nsh
ip w
ith
sale
s te
am/c
on
tac
t
Rec
om
men
dat
ion
s
Use
d t
he
ven
ue
befo
re
Tec
hn
olo
gy
off
ered
Revi
ews
Fam
tri
p
Spec
ial
off
er
Co
mm
issi
on
off
ered
What is most likely to influence an event planner's decision?
How Can Event Planners Get the Most Out of Online Venue RFPs?Event planners are increasingly turning to online tools to research venues and to request RFPs.
The capability of online venue marketplaces varies dramatically so here are some tips to get the best resultswhen choosing and utilizing an online venue finding solution.
Select a tool that lists the most venues inthe country or area
you are investigating.
Are you looking fora meeting or party
space? Some platforms cover it all,
othersare focused on a specific niche, so choose wisely to ensure you get
compatible results.
To test the site pull upa number of venuesto ensure that they
have complete listings with all the information
you need.
Online tools let you filter down the results
based on specific criteria. Some toolsare more comprehensive
than others, but having search filtersis a great time saver.
Be as specific asyou can entering your set criteria to produce
better matchedsearch results.
Add as much useful, extra information about your event before the RFP is
circulated to venues to help them respond
accurately.
ExtraInformation
Choose aComprehensive
ToolThe Right
FitLevel
of DetailBe
Specific
In-House vs External AV- The Eternal Dilemma -
they know the venue inside and out
they know what types of sound and lighting have looked and sounded good in the past
convenient
they have a stock of equipment on-siteto deal with last minute changes
if there are any issues you can involve hotel or venue management to get it resolved
it all goes on the master bill
often this gives access to a greaterselection of equipment
if you have multiple events a year, you can achieve a greater consistency from eventto event
they get to know you and your attendees, understand your expectations of quality, and can often provide the same crew forall your events
potential cost saving even with contract clauses, fees, and “outside vendor” charges
Tech-Forward AV StrategiesNo matter which AV option you choose:
IN-HOUSE AV OUTSIDE AV VENDORSAdvantages Advantages
Disadvantages Disadvantages
in-house AV tends to be more expensive than bringing in an outside vendor
many event planners have in-house AV horror stories
involves putting in more work to secure external quotes, for additional site visits, etc
60%of those with annual event budgets
under $500,000describe their “ideal audio visual setting”
as dealing with in-house AV
SEEK OUT QUALITY VENDORS THAT ARE GOING TO HELP GUIDE YOU INTO THE RIGHT
EQUIPMENT AND TECHNOLOGY SOLUTIONSFOR YOUR EVENT.
Good vendors will try and help you through every step of the process, and tryand help you avoid the most common pitfalls.
SHARE THE GOALS AND OBJECTIVES OF THE EVENT WITH THEM,
AND TRUST THEIR COUNCIL.
Only
33%of those with an event budget of
$500k or moreprefer in-house AV.
with those with event budgetsunder $100k
closer to
65%
FAST, RELIABLE WIFILARGE SCREENS FOR PROJECTION
DEDICATED AV TECHNICIANSCHANGEABLE LIGHTING
CHOICE OF MICROPHONESSTAGE
CEILING MOUNTED PROJECTORSCHARGING STATIONS
DIGITAL SIGNAGEUNDERFLOOR POWER DUCTS
SET/BACKDROPAUTOMATED LAYOUT FLEXIBILITY
SMART BOARDSAUDIENCE RESPONSE SYSTEMS
SOCIAL MEDIA WALLSVIRTUAL VENUE TOURSECURITY SCANNERS
3D PRESENTATION CAPABILITIESBEACONS
VIRTUAL/AUGMENTED REALITY
Location
Size of rooms/capacity
Rates/package offered
Reviews and recommendations
Fast, Reliable Wifi
Uniqueness
Free wifi
Accommodation rates/package
AV included
number one
number two
number three
number four
number five
number six
number seven
number eight
get the full research, Download the free report
Research was conducted between January and February 2016.
Over 1,000 respondents completed the survey. We qualified 700 event professionals and disqualified academics, suppliers and students to reflect the real pulse of the market.
To view the full survey data please click here.
No data can be reproduced without permission from www.eventmanagerblog.com
While the report has been sponsored by the companies listed in the report and identified as ‘Advertisers’, the analysis is completely unbiased.
THEVENUEOFTHEFUTURE.COM
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