The University of Texas Health Science Center at San Antonio Credit Card Merchant Procedures
-
Upload
pascale-joseph -
Category
Documents
-
view
20 -
download
0
description
Transcript of The University of Texas Health Science Center at San Antonio Credit Card Merchant Procedures
The University of Texas Health Science Center at San Antonio Cash Handling Procedures
The University of TexasHealth Science Center at San AntonioCredit Card Merchant ProceduresPresented by: Office of the Bursar
1Credit Card Merchant Procedures
The Credit Card contract is maintained by UT Systems and is bound by all UT Policies and guidelines, including
AccountingRecords RetentionData Security and StorageWeb Security2Credit Card Merchant Procedures Donations Symposiums and Seminars Durable Goods Clinic and Lab Charges Continuing Education Class Tuition and Fees
3Credit Card Merchant Procedures
4Credit Card Merchant Procedures
5Credit Card Merchant Procedures
6Credit Card Merchant Procedures
Credit Card Merchant Procedures
Credit Card Merchant Procedures
Credit Card Merchant ProceduresThe Department of Research and Development
PID: 123456
Dr. B.N. Evelyn Goofellow, MD 226-3232
Dr. B.N. Evelyn Goodfellow, MD
Stand alone card swipe terminal
Purchase Hardware
Room 4.3.295R Dental School
Clarisse Doolittle, 555-1212 ext 775
Credit Card Merchant Procedures
The Office of the Bursar will work with Accounting to ensure all back office requirements are met, prior to granting credit card merchant privileges.Credit Card Merchant Procedures
Credit Card Merchant Procedures
The UT Servicer will conduct all training on credit card processing.Credit Card Merchant Procedures Batch and Settle, daily. Complete Cash Receipt Deposit Voucher Hand carry to Cashiers Window
Credit Card Merchant Procedures
Credit Card Merchant Procedures
Enter the account . The Account Codes can be found on the Office of Accountings website. Enter the Project ID, which is available from the department head or administrator.Enter a description for the deposit.Enter the total amount for each account listed.
Credit Card Merchant Procedures
Enter the name of each person who paid cash and the date it was received.Enter the amount received from each person.
*If additional lines are needed, please attach a separate list. Enter See Attached as the Payor and the total cash amount .
Credit Card Merchant Procedures
Enter the last four digits of the Merchant ID. This number is assigned by the UT servicer as part the credit card merchant setup, and is unique to each card type. (MasterCard, Visa, Discover or American Express .)
Enter the Account. This General Ledger account number is issued by Accounting.
Enter the Project ID. This number is issued by the Office of the Bursar, during the merchant setup process.
Enter the total amount charged for each Merchant ID number.
Credit Card Merchant Procedures
The Bursar Deposit Amount, in the *upper right hand corner, automatically calculates the deposit total. *Note: if this total is $RED or $BOLD, the amounts have not been properly entered, in one or more of the boxes.
Enter the date of the deposit, the Department ID and Name.
The Office of the Bursar Cashier will verify the deposit, then initial and enter the date the deposit was received.
The CRV will be stamped with a sequential number.
Credit Card Merchant Procedures
Print or type the name of the preparer and sign.
List a contact phone number.
Hand carry the original CRV and a copy, along with all cash, checks and credit card settlements, to the Office of Bursar.
*NOTE: interoffice mail does not provide adequate security.
Cash Receipt Deposit Voucher The Office of the Bursar Cashier will verify the deposit
The copy of the CRV will be returned for departmental records
Credit Card Merchant ProceduresProduced and presentedby The Office of the Bursar
CC REQUEST
4/16/10CREDIT CARD MERCHANT SETUP REQUEST
**FORM MUST BE PRINTED ON DEPARTMENT LETTERHEAD**
THE ABOVE DEPARTMENT HEREBY REQUESTS CREDIT CARD MERCHANT PRIVILEGES.
EXACT NAME OF MERCHANT
PLEASE USE THE FOLLOWING PROJECT ID(s) FOR CREDITS AND DEBITS(DISCOUNT AND TRANSACTION FEES)PIDPIDCREDITSDEBITS
SIGNATURE OF SIGNER ON ABOVE PIDPHONEDATE
PRINT NAME: FIRST MIDDLE LASTEMPL ID
TRANSACTION TYPES(PLEASE CHECK ALL THAT APPLY)
Card not present' transactions, including ecommerce/mail/telephone sales.Stand alone terminal with no electronic cardholder data storage.Internet connection with no electronic cardholder data storage.OtherPlease describe
EQUIPMENT (PLEASE CHECK ONLY ONE)
LEASE HARDWARE AT $20 PER MONTHPID TO CHARGEPURCHASE HARDWARE T4100 $450 EAPID TO CHARGEESTABLISH A WEB BASED ACCOUNT
LOCATION OF HARDWARE/SOFTWARECONTACT NAME:PHONE
OFFICE OF THE BURSAR/ACCOUNTING USE ONLY
AMEX MERCHANT NUMBERDISCOVER MERCHANT NUMBERMCD/VISA MERCHANT NUMBER
GL INFORMATION:
AMEXPID122291AMEXACCTDCVPID122291DCVACCTMCD/VPID122291MCD/VACCT
DATE FORWARDED TO THE INFORMATION SECURITY OFFICE
REVISED 04/10 bbCCM10.XLS
Expense reportFor Bursar's Office Use OnlyThe University of Texas Health Science Center at San AntonioInitials/Date:Cash Receipts VoucherBalance:0.0Bursar Deposit Amount:0.0DATE:DEPARTMENT:RECEIPT :AccountProject IDDescriptionAmountTotal Deposit0.0CASH DEPOSITPayorDate ReceivedAmount**If additional lines are needed please attach separate list. Input the total amount of the list on the first line.0.0CHECK DEPOSITPayorCheck #Check DateCheck ReceivedAmount**If additional lines are needed please attach separate list. Input the total amount of the list on the first line.0.0CREDIT CARD SALESType of CCAccountProjectAmount0.0PREPARED BY:SIGNATURE:Please PrintPHONE #:COPIES: ORIGINAL TO BURSAR'S OFFICE2ND COPY FOR DEPARTMENTRevised: DECEMBER 2007