CHIEF EXECUTIVE OFFICER SOUTH AFRICAN NATIONAL ROADS AGENCY SOC LIMITED 48 TAMBOTIE AVENUE VAL DE GRACE PRETORIA 0184

NAME OF RESPONDENT: .......................................................

THE SOUTH AFRICAN NATIONAL

ROADS AGENCY SOC LIMITED

ENQUIRY R.075 CALL FOR AN EXPRESSION OF INTEREST TO PROVIDE CIVIL ENGINEERING MENTORING, COACHING AND SPECIALIST SERVICES FOR CANDIDATES AT THE SANRAL SOUTHERN REGION IN PORT ELIZABETH

BASE DATE : JULY 2017 EXRESSION OF INTEREST DOCUMENT

VOLUME 1

BOOK 1 OF 1

Set sequential number

THE SOUTH AFRICAN NATIONAL

ROADS AGENCY SOC LIMITED

ENQUIRY R.075

CALL FOR AN EXPRESSION OF INTEREST TO PROVIDE CIVIL

ENGINEERING MENTORING, COACHING AND SPECIALIST

SERVICES FOR CANDIDATES AT THE SANRAL SOUTHERN

REGION IN PORT ELIZABETH

THIS DOCUMENT COMPILED BY:

The Regional Manager (Southern Region)

The South African National Roads Agency SOC Ltd

20 Shoreward Drive

Baywest

Port Elizabeth

Tel: (041) 398 3200 Fax: (041) 492 0201

TABLE OF CONTENTS

PART E1 : SUBMISSION PROCEDURES 1

PART E2 : RETURNABLE DOCUMENTS 11

PART E3 : INDICATIVE SCOPE OF WORK 41

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PART E1 : SUBMISSION PROCEDURES

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PART E 1: SUBMISSION PROCEDURES

TABLE OF CONTENTS

E1.1 NOTICE AND INVITATION TO SUBMIT AN EXPRESSION OF INTEREST 3 E1.2 SUBMISSION DATA 6

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SOUTH AFRICAN NATIONAL ROADS AGENCY SOC LIMITED ENQUIRY R.075

CALL FOR AN EXPRESSION OF INTEREST TO PROVIDE CIVIL ENGINEERING MENTORING, COACHING AND SPECIALIST SERVICES FOR CANDIDATES AT THE SANRAL SOUTHERN REGION IN PORT ELIZABETH

E1.1 NOTICE AND INVITATION TO SUBMIT AN EXPRESSION OF INTEREST

CLOSING DATE (AT 14:00): 08 August 2017 The South African National Roads Agency SOC Limited (SANRAL) invites suitably qualified and professionally registered respondents to register their interest in providing mentoring, coaching and specialist services for candidate civil engineers /technologists/ technicians at the SANRAL Southern Region in Port Elizabeth. Candidates follow a structured training programme under a Commitment and Undertaking with the Engineering Council of South Africa (ECSA) to support them in registering as professionals in the relevant categories. The candidates are exposed to all aspects of roads planning and design and preference will therefore be given to civil engineering professionals who are appropriately experienced in most fields encountered in the roads and bridges investigation and design process, and associated disciplines such as geometric design, bridge design, hydrology, traffic engineering, geotechnical engineering, computer aided design and drawings, economic analysis, occupational health and safety, environmental assessments, contract documentation and administration, road and bridge construction, pavement design, material analysis, road safety audits and the provision of pedestrian and public transport facilities. The nature of the training required at the Southern Region is such that some training professionals will need to be available at the SANRAL offices in Port Elizabeth for a minimum of 5 hours per day, 5 days per week to serve as coaches/supervisors/mentors, whilst others will be involved for a limited number of hours as and when required to provide specialist input and mentoring. The first envisaged commencement date is 02 October 2017 over a period of approximately 3 years. Respondents must be able to demonstrate their ability to effectively coach and mentor graduates towards professional registration with the Engineering Council of South Africa (ECSA) and develop high-calibre professionals for the industry. Only respondents who satisfy the eligibility criteria stated in the submission data may submit an expression of interest. Respondents should note that their expression of interest offers no guarantee that they will be contracted to SANRAL. CALL FOR AN EXPRESSION OF INTEREST DOCUMENT Expression of Interest documents are available at no cost in electronic format on CD. Respondents must have access to Microsoft © Office 2013 and Acrobat Adobe © 9.0 or similar compatible software. The physical address for collection of documents is: The Regional Manager (Southern Region) The South African National Roads Agency SOC Ltd 20 Shoreward Drive Baywest Port Elizabeth Tel: (041) 398 3200. Fax: (041) 492 0201

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where documents may be collected from Wednesday, 19 July 2017 during the hours 09:00 to 16:00 (Monday to Friday). COMPLETION AND DELIVERY OF SUBMISSIONS The closing time for receipt of submissions is 14:00 on Tuesday, 08 August 2017. Telegraphic, telephonic, telex, e-mail, facsimile and late submissions will not be accepted. Submissions may only be submitted in the format as stated in the submission data. Requirements for completing, sealing, addressing, delivery, opening and assessment of submissions are stated in the submission data. Queries relating to issues arising from these documents may be addressed to: Mr R I Ellis Tel: No.041 398 3216 Fax No.041 492 0201 Cell No.061 676 3088 e-mail: ellisi@nra.co.za

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SOUTH AFRICAN NATIONAL ROADS AGENCY SOC LIMITED ENQUIRY R.075: CALL FOR AN EXPRESSION OF INTEREST TO PROVIDE CIVIL ENGINEERING MENTORING, COACHING AND SPECIALIST SERVICES FOR CANDIDATES AT THE SANRAL SOUTHERN REGION IN PORT ELIZABETH

E1.2 SUBMISSION DATA

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E1.2 SUBMISSION DATA The conditions for the calling of expressions of interest are the standard conditions for the calling for expressions of interest as contained in SANS 10845-4: 2015 Edition 1 The standard conditions for the calling of expressions of interest makes several references to the submission data. The submission data shall have precedence in the interpretation of any ambiguity or inconsistency between the submission data and the standard conditions for calling for expressions of interest. Each item of data given below is cross-referenced to the sub clause in the standard conditions for calling for expressions of interest to which it mainly applies.

Clause Number

Submission Data

3.1 The Employer is the South African National Roads Agency SOC Limited (SANRAL). The Employer’s domicilium citandi et executandi (permanent physical business address) is: 48 Tambotie Avenue VAL DE GRACE, 0184 The Employer’s address for communication relating to this project is: POSTAL: The Regional Manager (Southern Region) The South African National Roads Agency SOC Ltd P O Box 24210, Baywest 6034 OR DELIVERY: The Regional Manager (Southern Region) The South African National Roads Agency SOC Ltd 20 Shoreward Drive Baywest Port Elizabeth

3.2 The Document associated with the calling for expression of interest issued by the employer comprise: Part E1: Submissions Procedures E.1.1 Notice and invitation for submission of expression of interest E.1.2 Submission data Part E2: Returnable Documents E.2.1 List of returnable documents E.2.2 Submission schedules Part E3: Indicative scope of work E.3 Indicative scope of work

3.4 The employer’s agent is: Name: R I Ellis Address: P O Box 24210, Baywest 6034 Tel: (041) 398 3216 Fax: (041) 492 0201 E-mail: ellisi@nra.co.za

3.4 The language for communication is English

4.1

Only those respondents who satisfy the following eligibility criteria are eligible to submit expressions of interest:

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Clause Number

Submission Data

1. At least 10 years’ experience in Road Engineering and required related disciplines 2. Registration with ECSA as a Professional Engineer or Professional Technologist in

civil engineering. or with an equivalent body in the relevant specialised fields as provided for in Form B2

3. National Treasury Central Supplier Database Respondents who are not registered on the National Treasury Central Supplier Database at close of submissions, shall submit a copy of their application of registration, with their expression of interest submission. Submissions received from such respondents who have not submitted proof of their registration within 21 days after the closing date for submissions will not be considered. Failure to satisfy the eligibility criteria is a breach of the conditions for the calling for expressions of interest and as such, results in instant disqualification.

4.5 There will not be a clarification meeting.

4.7

The Employer’s address for delivery of submissions and identification details to be shown on each submission package are: Location of tender box: Reception Area, Ground Floor Physical address: 20 Shoreward Drive, Baywest, Port Elizabeth Identification details: ENQUIRY R.075 CALL FOR AN EXPRESSION OF INTEREST TO PROVIDE CIVIL ENGINEERING MENTORING, COACHING AND SPECIALIST SERVICES FOR CANDIDATES AT THE SANRAL SOUTHERN REGION IN PORT ELIZABETH

4.7 Parts of each submission communicated on paper shall be submitted as an original, plus 1(one) copy.

4.9 The closing time for submissions is: 14:00 on Tuesday, 08 August 2017.

4.9 Telephonic, telegraphic, telex, facsimile, posted or e-mailed submissions are not accepted.

5.3 Submissions received after the closing time stated in the submission data will be returned unopened, unless it is necessary to open a submission to obtain a forwarding address, to the respondent concerned.

5.9 All respondents who submit responsive submissions and satisfy the following:

1. meet the requirements of the conditions for the calling for expressions of interest; and

2. the respondent or any of its directors is not listed on the Register of Tender Defaulters in terms of the Prevention and Combating of Corrupt Activities Act of 2004 as a person prohibited from doing business with the public sector; and

3. the respondent has not abused the Employer’s supply chain management system; and

4. the respondent has not failed to perform on any previous contract and has not been given a written notice to this effect.

will have their submission scored. The evaluation criteria that are to be scored and the maximum score assigned to each of such criteria are as follows:

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Clause Number

Submission Data

Evaluation Criteria that are scored

Subcriteria Maximum number of

Points

Approach Paper which responds to the indicative scope of works and outlines proposed approach/methodology.

Approach and methodology 20

Objectives of the Assignment 10

Knowledge of issues pertinent to the indicative scope of work.

Demonstrated experience relevant to scope of work 40

Experience in training and mentoring 15

Years registered as a professional 15

Maximum possible score (Es) 100

The evaluation criteria shall be scored independently by not less than three technical evaluators in accordance with the following schedules:

Form B1 Respondent’s Technical Managerial Record Form B2 Respondent’s Qualification and Registration Record Form B5 Approach Paper

The scores of each of the evaluators are averaged, weighted and then totalled to obtain the final evaluation score. The minimum number of evaluation points is not less than 70. The categories for which respondents are invited to submit their credentials and the scoring of each category are as follows:

i) Supervisor/Coach/Mentor

Experience relevant to scope of work Score

Mandatory fields not satisfied 0

4 mandatory fields satisfied 40

6 mandatory fields satisfied 70

6 mandatory fields plus 2 other fields satisfied 90

6 mandatory fields plus >2 other fields satisfied 100

Experience in training and mentoring Score

<2 years 0

2 years 40

2-5 years 70

5-10 years 90

>10 years 100

Years registered as PrEng or PrTechEng

Score

10-12 years 40

12-15 years 70

15-20 years 90

>20 years 100

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Clause Number

Submission Data

ii) Specialist

Experience in field of Specialisation (indicate field)

Score

<5 years 0

5-10 years 40

10-15 years 70

15-20 years 90

>20 years 100

Years registered as a professional (statutory body to be specified)

Score

10-12 years 40

12-15 years 70

15-20 years 90

>20 years 100

iii) Construction Mentor

Experience relevant to construction

Score

<5 years 0

5-10 years 40

10-15 years 70

15-20 years 90

>20 years 100

Experience in training and construction mentoring

Score

<1 years 0

1-5 years 40

5-10 years 70

10-15 years 90

>15 years 100

Years registered as PrEng or PrTechEng

Score

10-12 years 40

12-15 years 70

15-20years 90

>20 years 100

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Clause Number

Submission Data

iv) Support Staff

Experience field relevant to scope of work

Score

<1 years 0

1-5 years 40

5-10 years 70

10-15 years 90

>15 years 100

A field will be deemed to be satisfied only if the respondent's Forms B1 and B2 provide evidence of expertise. Projects that provide evidence of a respondent’s knowledge of SANRAL’s policies and work procedures will count as an added advantage.

Submissions are to be structured in such a way as to indicate which of the categories respondents wish to be considered for. Returnable Schedules have been structured as such. Companies making a submission shall provide details and supporting documentation of the individual professionals proposed. The scoring of the approach paper (Form B3) will be as follows:

Score %

Rating Approach paper

0 No response

Failed to provide information

40 Poor The technical approach and/or methodology is poor/unlikely to satisfy project objectives or requirements. The tenderer has misunderstood certain aspects of the scope of work and does not deal with the critical aspects of the project.

70 Satisfactory The approach is generic and not tailored to address the specific project objectives and methodology. The approach does not adequately deal with the critical characteristics of the project.

90 Good The approach is specifically tailored to address the specific project objectives and methodology and is sufficiently flexible to accommodate changes that might occur during execution.

100 Very good Besides meeting the “good” rating, the important issues are approached in an innovative and efficient way, indicating that the respondent has outstanding knowledge of state-of the-art approaches. The approach paper details ways to improve the project outcomes and the quality of the outputs

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PART E2 : RETURNABLE DOCUMENTS

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E2.1 LIST OF RETURNABLE DOCUMENTS Notes to tenderer: 1. Where applicable, the term “tenderer” refers to the “respondent”.

2. This form has been created as an aid to ensure a tenderer’s compliance with the completion of the returnable forms and schedules.

3. Tenderers shall note that their signatures appended to each returnable form represents a declaration that they vouch for the accuracy and correctness of the information provided, including the information provided by candidates proposed for the specified key positions.

4. All schedules/documents to be submitted in hard copy format.

FORM NO

FORM DESCRIPTION TICK IF COM-

PLETED

A1: CERTIFICATE OF ATTENDANCE AT CLARIFICATION MEETING N/A

A2.1: CERTIFICATE OF AUTHORITY FOR SIGNATORY *1

A2.2: DECLARATION OF TENDERER’S CURRENT STATUS OF ANY DEBT OUTSTANDING TO SANRAL

*1 & *2

A3.1: COMPULSORY DECLARATION *1 & *2

A3.2 CERTIFICATE OF INDEPENDENT TENDER *1 & *2

A3.3 DECLARATION OF TENDERER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES

*1 & *2

A3.4 REGISTRATION ON NATIONAL TREASURY CENTRAL SUPPLIER DATABASE

*1 & *2

A4: SCHEDULE OF DEVIATIONS OR QUALIFICATIONS BY TENDERER N/A

A5: SCHEDULE OF ADDENDA TO EXPRESSION OF INTEREST DOCUMENTS

*1

A6: CERTIFICATES OF TAX COMPLIANCE *1

A7: CERTIFICATE OF INSURANCE COVER N/A

A8: TENDERER’S CREDIT RATING AND BANK DETAILS N/A

A9: DECLARATION OF TENDERER’S LITIGATION HISTORY *1

A10: SCHEDULE OF CURRENT COMMITMENTS *1

A11: POSSIBLE COMMITMENTS OF KEY PERSON *1

A12: CERTIFICATE OF COMPLIANCE WITH OCCUPATIONAL HEALTH AND SAFETY ACT, 1993 AND CONSTRUCTION REGULATIONS, 2014 AS WELL AS COID ACT, 1993.

N/A

A13: FORM SBD 1 – INVITATION TO SUBMIT AND TERMS AND CONDITIONS FOR SUBMITTING AN EXPRESSION OF INTEREST

*1 & *2

B1: CANDIDATE’S TECHNICAL/MANAGERIAL RECORD *1

B2: CANDIDATE’S QUALIFICATION AND REGISTRATION RECORD *1

B3: TENDERER’S PROJECT STRUCTURE N/A

B4: CERTIFICATE OF QUALITY SYSTEMS N/A

B5: UNDERSTANDING AND APPROACH PAPER *1

D1 TENDERER’S B-BBEE VERIFICATION CERTIFICATE *1 & *2

NOTES: *1 - SCHEDULES/DOCUMENTS REQUIRED FOR SUBMISSION EVALUATION PURPOSES *2 - SCHEDULES/DOCUMENTS THAT WILL BE INCORPORATED INTO THE CONTRACT

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E.2.2 SUBMISSION SCHEDULES TABLE OF CONTENTS PAGE

FORM A2.1: CERTIFICATE OF AUTHORITY FOR SIGNATORY 14

FORM A2.2: DECLARATION OF TENDERER’S CURRENT STATUS OF ANY DEBT OUTSTANDING TO SANRAL 15

FORM A3.1: COMPULSORY DECLARATION (INCORPORATING SBD4) 16

FORM A3.2: CERTIFICATE OF INDEPENDENT TENDER (INCORPORATING SBD9) 21

FORM A3.3: DECLARATION OF TENDERER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES (INCORPORATING SBD8) 23

FORM A3.4: REGISTRATION ON NATIONAL TREASURY CENTRAL SUPPLIER DATABASE 25

FORM A5: SCHEDULE OF ADDENDA TO EXPRESSION OF INTEREST DOCUMENTS 26

FORM A6: CERTIFICATES OF TAX COMPLIANCE (INCORPORATING SBD2) 27

FORM A9: DECLARATION OF TENDERER’S LITIGATION HISTORY 28

FORM A10: SCHEDULE OF CURRENT COMMITMENTS 29

FORM A11: POSSIBLE COMMITMENTS OF KEY PERSONS 30

FORM A13: FORM SBD1 – INVITATION TO SUBMIT AN EXPRESSION OF INTEREST AND TERMS AND CONDITIONS FOR SUBMISSION 31

FORM B1: CANDIDATE’S TECHNICAL/MANAGERIAL RECORD 33

FORM B2: CANDIDATE’S QUALIFICATION AND REGISTRATION RECORD 36

FORM B5: UNDERSTANDING AND APPROACH PAPER 38

FORM D1: TENDERER'S B-BBEE VERIFICATION CERTIFICATE 39

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FORM A2.1: CERTIFICATE OF AUTHORITY FOR SIGNATORY ENQUIRY R.075: CALL FOR AN EXPRESSION OF INTEREST TO PROVIDE CIVIL ENGINEERING MENTORING, COACHING AND SPECIALIST SERVICES FOR CANDIDATES AT THE SANRAL SOUTHERN REGION IN PORT ELIZABETH Notes to tenderer: 1) The signatory for the tenderer shall confirm his/her authority thereto by attaching on the

tendering company’s letterhead a duly signed and dated copy of the relevant resolution of the board of directors/partners.

2) In the event that the tenderer is a joint venture, a certificate is required from each member of the

joint venture clearly setting out; - authority for signatory, - undertaking to formally enter into a joint venture contract should an award be made to

the joint venture, - name of the designated lead member of the intended joint venture, as required by tender

condition 4.13.2. 3) The resolution below is given as an example of an acceptable format for authorisation, but

submission of this page with the example completed shall not be accepted as authorisation of the tenderer’s signatory.

By resolution of the board of directors/partners passed at a meeting held on ............................................ Mr/Ms .......................................................................... , whose signature appears below, has been duly authorised to sign all documents in connection with the submission for contract no. NRA ENQUIRY R.075 CALL FOR AN EXPRESSION OF INTEREST TO PROVIDE CIVIL ENGINEERING MENTORING, COACHING AND SPECIALIST SERVICES FOR CANDIDATES AT THE SANRAL SOUTHERN REGION IN PORT ELIZABETH ...................................................................................................................

and any contract which may arise therefrom on behalf of (enter name of tenderer in block capitals) ...... ..................................................................................................................................................................... SIGNED ON BEHALF OF THE COMPANY/INDIVIDUAL: .......................................................................... IN HIS/HER CAPACITY AS: ................................................................................................................. DATE: ........................................................................................................................................................ SIGNATURE OF SIGNATORY: ........................................................................................................... WITNESSES: …………………………………………. ……………………………….. SIGNATURE SIGNATURE …………………………………………. ……………………………….. NAME (print) NAME (print)

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FORM A2.2: DECLARATION OF TENDERER’S CURRENT STATUS OF ANY DEBT OUTSTANDING TO SANRAL ENQUIRY R.075: CALL FOR AN EXPRESSION OF INTEREST TO PROVIDE CIVIL ENGINEERING MENTORING, COACHING AND SPECIALIST SERVICES FOR CANDIDATES AT THE SANRAL SOUTHERN REGION IN PORT ELIZABETH Notes to tenderer: 1. The signatory for the tenderer (as per Form A2.1) shall complete and sign this form declaring the

current status of (any) debt outstanding to SANRAL.

2. In the event that the tenderer is a Joint Venture, a declaration is required from each member of the Joint Venture.

I, the undersigned, ………………………………………………………………..………………declare that: (i) the tenderer or any of its Directors/Members do not have any debt outstanding to SANRAL, other than what

is listed below: ............................................................................................................................................... ............................................................................................................................................... ............................................................................................................................................... ............................................................................................................................................... ...............................................................................................................................................

(ii) the tenderer and/or any of its Directors/Members freely, voluntarily and without undue duress unconditionally authorises SANRAL to set off any debts agreed to which is due and payable by the tenderer or any of its Directors/Members in terms of this declaration against any moneys due to the tenderer or any of its Directors/Members.

(iii) to the best of my knowledge the above information is true and accurate. Signed and sworn before me at ………………………………………………………….on the ………day of …………………………………………20…….. SIGNATURE: ........................................................................................................................................... The deponent having:

1. Acknowledged that he/she knows and understands the contents hereof: 2. Confirmed that he/she has no objection to the taking of the prescribed oath; 3. That he/she considered the prescribed oath as binding upon his/her conscience; and 4. The Regulations contained in the Government Gazette Notice R1258 of July 1972 and R1648 of

August 1977 having been complied with. ______________________________ COMMISSIONER OF OATHS

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FORM A3.1: COMPULSORY DECLARATION (Incorporating SBD4) Notes to tenderer: 1) Any legal person, including persons employed by the State, or persons having a kinship with

persons employed by the State, including a blood relationship, may make an offer or offers in terms of this submission. In view of possible allegations of favouritism, should the resulting tender, or part thereof, be awarded to persons employed by the State, or to persons connected with or related to them, it is required that the tenderer or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority where:

- the tenderer is employed by the State; and/or - the legal person on whose behalf the submission document is signed, has a

relationship with person/s who are involved in the evaluation and/or adjudication of the submission, or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and/or adjudication of the submission

2. Definitions:

2.1 “State” means: a) any National or Provincial Department, National or Provincial Public Entity or

Constitutional Institution within the meaning of the Public Finance Management Act, 1999 (Act No 1 of 1999);

b) any Municipality of Municipal Entity; c) Provincial Legislature; d) National Assembly or the National Council of Provinces; or e) Parliament.

2.2 “Shareholder” means a person who owns shares in the company and is actively involved in the management of the enterprise or business and exercises control over the enterprise.

3. In the case of a joint venture (JV), a separate declaration form is to be completed and submitted by each JV member.

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ENQUIRY R.075: CALL FOR AN EXPRESSION OF INTEREST TO PROVIDE CIVIL ENGINEERING MENTORING, COACHING AND SPECIALIST SERVICES FOR CANDIDATES AT THE SANRAL SOUTHERN REGION IN PORT ELIZABETH

The following particulars must be furnished. In the case of a joint venture, separate declarations in respect of each partner must be completed and submitted.

Section 1: Enterprise details

Name of enterprise

Contact person

E-mail

Telephone

Cell

Fax

Physical address

Postal address

Section 2: Particulars of companies and close corporations

Company / Close Corporation registration number

Section 3: SARS information

Tax reference number

VAT registration number (state Not Registered if not registered for VAT)

Section 4: CIDB registration number

CIDB Registration number

Section 5: Particulars of principals

Principal: means a natural person who is a partner in a partnership, a sole proprietor, a director of a company established in terms of the Companies Act of 2008 (Act No. 71 of 2008) or a member of a close corporation registered in terms of the Close Corporations Act, 1984, (Act No. 69 of 1984)

Attach separate page if necessary

Full name of principal Identity number Personal tax reference number

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Section 6: Record in the service of the state:

Indicate by marking the relevant boxes with a cross, if any principal is currently or has been within the last 12 months in the service of any of the following:

a member of any municipal council

a member of any provincial legislature

a member of the National Assembly or the National Council of Province

a member of the board of directors of any municipal entity

an official of any municipality or municipal entity

an employee of any department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act 1 of 1999)

a member of an accounting authority of any national or provincial public entity

an employee of Parliament or a provincial legislature

If any of the above boxes are marked, disclose the following:

Name of principal Name of institution, public office, board or organ of state and position held

Status of service (tick appropriate column)

Current Within last 12 months

Insert separate page if necessary

Section 7: Record of family member in the service of the state:

Family member: a person’s spouse, whether in a marriage or in a customary union according to indigenous law, domestic partner in a civil union, or child, parent, brother, sister, whether such relationship results from birth, marriage or adoption

Indicate by marking the relevant boxes with a cross, if any family member of a principal as defined in section 5 is currently or has within the last 12 months been in the service of any of the following:

a member of any municipal council

a member of any provincial legislature

a member of the National Assembly or the National Council of Province

a member of the board of directors of any municipal entity

an official of any municipality or municipal entity

an employee of any department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act 1 of 1999)

a member of an accounting authority of any national or provincial public entity

an employee of Parliament or a provincial legislature

If any of the above boxes are marked, disclose the following:

Name of family member Name of institution, public office, board or organ of state and position held

Status of service (tick appropriate column)

Current Within last 12 months

Insert separate page if necessary

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Section 8: Record of termination of previous contracts with an organ of state

Was any contract between the tendering entity, including any of its joint venture partners, terminated during the past 5 (five) years for reasons other than the employer no longer requiring such works or the employer failing to make payment in terms of the contract?

Yes No (tick appropriate box) If yes, provide particulars:

Insert separate page if necessary

Section 9: Declaration

The undersigned, who warrants that he/she is duly authorised to do so on behalf of the tendering entity, confirms that the contents of this Declaration are within my personal knowledge, save where stated otherwise in an attachment hereto, and to the best of my belief is both true and correct, and that:

i) neither the name of the tendering entity, nor any of its principals, appears on:

a) the Register of Tender Defaulters established in terms of the Prevention and Combating of Corrupt Activities Act of 2004 (Act No. 12 of 2004); or

b) National Treasury’s Database of Restricted Suppliers (see www.treasury.gov.za);

ii) the tendering entity or any of its principals has not been convicted of fraud or corruption by a court of law (including a court outside of the Republic of South Africa) within the last five years;

iii) any principal who is presently employed by the state has the necessary permission to undertake remunerative work outside such employment (attach permission to this declaration);

iv) the tendering entity is not associated, linked or involved with any other tendering entities submitting tender offers;

v) the tendering entity has not engaged in any prohibited restrictive horizontal practices, including consultation, communication, agreement, or arrangement with any competing or potential tendering entity regarding prices, geographical areas in which goods and services will be rendered, approaches to determining prices or pricing parameters, intentions to submit a tender or not, the content of the submission (specification, timing, conditions of contract, etc.) or intention to not win a tender;

vi) the tendering entity has no other relationship with any of the tenderers or those responsible for compiling the scope of work that could cause or be interpreted as a conflict of interest;

vii) neither the tenderer nor any of its principals owes municipal rates and taxes or municipal service charges to any municipality or a municipal entity, and are not in arrears for more than three months;

viii) SARS may, on an on-going basis during the term of the contract, disclose the tenderer’s tax compliance status to the Employer and, when called upon to do so, obtain the written consent of any subcontractors who are subcontracted to execute a portion of the contract that is entered into in excess of the threshold prescribed by National Treasury, for SARS to do likewise.

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I, the undersigned

certify that the information furnished in Form A3.1 above is correct. I accept that the Employer may reject the tender or act against me in terms of 5.7 of the Conditions of Tender should this declaration prove to be false.

……………………………………………………… ……………………………..

Signature (duly authorised) Date

………………………………………………………

Position Name of Enterprise

NOTE 1: The Standard Conditions for the calling of expressions of interest contained in SANS 10845-4 prohibits anticompetitive practices (clause 3.1) and requires that respondents avoid conflicts of interest, only submit an expression of interest if the respondent or any of his principals is not under any restriction to do business with the Employer (4.1). Clause 5.6 also empowers the Employer to disqualify any tenderer who engages in fraudulent and corrupt practice. Clause 3.1 also requires tenderers to comply with all legal obligations.

NOTE 2: Section 30(1) of the Public Service Act, 1994, prohibits an employee (person who is employed in posts on the establishment of departments) from performing or engaging remunerative work outside his or her employment in the relevant department, except with the written permission of the executive authority of the department. When in operation, Section 8(2) of the Public Administration Management Act, 2014, will prohibit an employee of the public administration (i.e. municipalities and all national departments, national government components listed in Part A of Schedule 3 to the Public Service Act, provincial departments including the office of the premier listed in Schedule 1 of the Public Service Act and provincial departments listed in schedule 2 of the Public Service Act, and provincial government components listed in Part B of schedule 3 of the Public Service Act) or persons contracted to executive authorities in accordance with the provisions of section 12A of the Public Service Act of 1994 or persons performing similar functions in municipalities, from conducting business with the State or to be a director of a public or private company conducting business with the State. The offence for doing so is a fine or imprisonment for a period not exceeding five years, or both. It is also a serious misconduct which may result in the termination of employment by the employer.

NOTE 3: Regulation 44 of Supply Chain Management regulations issued in terms of the Municipal Finance Management Act of 2003 requires that municipalities and municipal entities should not award a contract to a person who is in the service of the State, a director, manager or principal shareholder in the service of the State or who has been in the service of the State in the previous twelve months.

NOTE 4: Regulation 45 of Supply Chain Management regulations requires a municipality or municipal entity to disclose in the notes to the annual statements particulars of any award made to a close family member in the service of the State.

NOTE 5: Corrupt activities which give rise to an offence in terms of the Prevention and Combating of Corrupt Activities Act of 2004, include improperly influencing in any way the procurement of any contract, the fixing of the price, consideration or other moneys stipulated or otherwise provided for in any contract, and the manipulating by any means of the award of a tender.

NOTE 6: Section 4 of the Competition Act of 1998 prohibits restrictive horizontal practice, including agreements between parties in a horizontal relationship, which have the effect of substantially preventing or lessening competition, directly or indirectly fixing prices or dividing markets or constituting collusive tendering. Section 5 also prohibits restrictive vertical practices. Any restrictive practices that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties.

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FORM A3.2: CERTIFICATE OF INDEPENDENT TENDER (Incorporating SBD9) ENQUIRY R.075: CALL FOR AN EXPRESSION OF INTEREST TO PROVIDE CIVIL ENGINEERING MENTORING, COACHING AND SPECIALIST SERVICES FOR CANDIDATES AT THE SANRAL SOUTHERN REGION IN PORT ELIZABETH Notes to tenderer: 1. This certificate conforms to Treasury Regulation 16A9 and the requirement of section 4 (1) (b) (iii)

of the Competition Act No. 89 of 1998, as amended, that prohibits an agreement between, or concerted practice by, firms, or a decision by an association of firms, if it is between parties in a horizontal relationship and if it involves collusive tendering.

2. Collusive tendering is a conspiracy between businesses that would normally be expected to compete, to agree not to compete, in a tender process.

3. This certificate serves as a declaration by the respondent that the submission of the expression of interest is free from any collusion with a competitor.

4. In the case of a joint venture (JV), a separate certificate is to be completed and submitted by each JV member.

Declaration I, the undersigned, in submitting the accompanying expression of interest on behalf of the tenderer do hereby make the following statements that I certify to be true and complete in every respect: 1. I have read and understand the notes to, and the contents of, this Certificate; 2. I understand that the accompanying submission will be disqualified if this Certificate is found to be not

true and complete in every respect; 3. I am authorised by the tenderer to sign this Certificate, and to submit the accompanying expression of

interest, on behalf of the tenderer; 4. Each person whose signature appears on the accompanying submission has been authorised by the

tenderer to determine the terms of, and to sign the submission, on behalf of the tenderer; 5. For the purposes of this Certificate and the accompanying submission, I understand that the word

“competitor” shall include any individual or organisation, other than the tenderer, whether or not affiliated with the tenderer, who: a) has been requested to submit an expression of interest in response to this call for an expression of

interest; b) could potentially submit an expression of interest in response to this call for an expression of

interest, based on their qualifications, abilities or experience; and c) provides the same goods and services as the tenderer and/or is in the same line of business as

the tenderer.

6. The tenderer has arrived at the accompanying submission independently from, and without consultation, communication, agreement or arrangement with any competitor. However, communication between partners in a joint venture or consortium will not be construed as collusive tendering.

7. In particular, without limiting the generality of statement 6 above, there has been no consultation,

communication, agreement or arrangement with any competitor regarding:

a) prices; b) geographical area where product or service will be rendered (market allocation); c) methods, factors or formulas used to calculate prices; d) the intention or decision to submit, or not to submit, an expression of interest; e) the submission of an expression of interest which does not meet the specifications and conditions

of the call for an expression of interest; or f) submitting an expression of interest with the intention not to be considered for the call for an

expression of interest .

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8. In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the products or services to which this call for an expression of interest relates.

9. The terms of the accompanying submission have not been, and will not be, disclosed by the tenderer,

directly or indirectly, to any competitor, prior to the date and time of the official submission opening or of the awarding of the contract.

10. I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive

practices related to tenders and contracts, tenders that are suspicious will be reported to the Competitions Commission for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No. 89 of 1998 and/or may be reported to the National Prosecuting Authority for criminal investigation and/or may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No. 12 0f 2004 or any other applicable legislation.

Signature: .................................................................................................................................................. Date: .......................................................................................................................................................... Name: ........................................................................................................................................................ Position: ....................................................................................................................................................

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FORM A3.3: DECLARATION OF TENDERER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES (INCORPORATING SBD8) ENQUIRY R.075: CALL FOR AN EXPRESSION OF INTEREST TO PROVIDE CIVIL ENGINEERING MENTORING, COACHING AND SPECIALIST SERVICES FOR CANDIDATES AT THE SANRAL SOUTHERN REGION IN PORT ELIZABETH Notes to tenderer: 1. This declaration

(a) must form part of all submissions. (b) in the case of a joint venture (JV), must be completed and submitted by each member of the

JV 2. This form serves as a declaration to be used by institutions in ensuring that when goods and

services are being procured, all reasonable steps are taken to combat the abuse of the supply chain management system.

3. The submission of any tenderer may be disregarded if that tenderer or any of its directors have – (a) abused the institution’s supply chain management system; (b) committed fraud or any other improper conduct in relation to such system; or (c) failed to perform on any previous contract.

4. In order to give effect to the above, the following questionnaire must be completed and submitted with this submission.

4.1 Is the tenderer or any of its directors listed on the National Treasury’s Database of Restricted Suppliers as companies or persons prohibited from doing business with the public sector? Companies or persons who are listed on this Database were informed in writing of this restriction by the Accounting Officer/ Authority of the institution that imposed the restriction after the audi alteram parlem rule was applied. The Database of Restricted Suppliers now resides on the National Treasury website (www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of the home page.

Yes

No

4.1.1 If Yes, furnish particulars:

4.2 Is the tenderer or any of its directors listed on the Register for Tender Defaulters in terms of Section 29 of the Prevention and Combatting of Corrupt Activities Act (No. 12 of 2004)?

The Register for Tender Defaulters can be accessed on the National Treasury website ((www.treasury.gov.za) by clicking on its link at the bottom of the home page.

Yes

No

4.2.1 If Yes, furnish particulars:

4.3 Was the tenderer or any of its directors convicted by a court of law (including a court outside the Republic of South Africa) for fraud or corruption during the past five years?

Yes

No

4.3.1 If Yes, furnish particulars:

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4.4 Was any contract between the tenderer and any organ of State terminated during the past five years on account of failure to perform on or comply with the contract?

Yes

No

4.4.1 If Yes, furnish particulars:

CERTIFICATION I, the undersigned, ......................................................................................................................... certify that the information furnished on this declaration form is true and correct. I accept that, in addition to cancellation of a contract, action may be taken against me should this declaration prove to be false. Signature: .................................................................................................................................. Name: ........................................................................................................................................ Position: ..................................................................................................................................... Date: .......................................................................................................................................... Name of tenderer: ......................................................................................................................

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FORM A3.4: REGISTRATION ON NATIONAL TREASURY CENTRAL SUPPLIER DATABASE ENQUIRY R.075: CALL FOR AN EXPRESSION OF INTEREST TO PROVIDE CIVIL ENGINEERING MENTORING, COACHING AND SPECIALIST SERVICES FOR CANDIDATES AT THE SANRAL SOUTHERN REGION IN PORT ELIZABETH The tenderer shall provide a printed copy of the Active Supplier Listing on the National Treasury Central Supplier Database (www.treasury.gov.za). Tenderers who are not registered on the Central Supplier Database should attach proof of their application for registration (refer to Submission Data Clause 4.1(3)). In the case of a Joint Venture, a printed copy of the Active Supplier Listing must be provided for each member of the Joint Venture. Name of Service Provider: …………………….………………………………………………………………. Central Supplier Database Supplier Number: ……………………………………………………………….. Supplier Commodity: …………………………………………………………………………………………… Delivery Location: ………………………………………………………………………………………………..

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FORM A5: SCHEDULE OF ADDENDA TO EXPRESSION OF INTEREST DOCUMENTS

We confirm that the following communications received from the Employer before the submission of this expression of interest, amending the expression of interest documents, have been taken into account in this submission:

Date Title or Details

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

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FORM A6: CERTIFICATES OF TAX COMPLIANCE (Incorporating SBD2) ENQUIRY R.075: CALL FOR AN EXPRESSION OF INTEREST TO PROVIDE CIVIL ENGINEERING MENTORING, COACHING AND SPECIALIST SERVICES FOR CANDIDATES AT THE SANRAL SOUTHERN REGION IN PORT ELIZABETH The Tenderer shall complete the declaration below.

I, .......................................................................................... (name) the undersigned in my capacity as

.............................................................................................. (position) on behalf of

.................................................................................................................... (name of company) herewith grant

consent that SARS may disclose to the South African National Roads Agency SOC Limited (SANRAL) our tax

compliance status. For this purpose our unique security personal identification number (PIN) is

............................

In the event of a joint venture each member shall comply with the above requirements. ……………………………….. …………………… SIGNATURE DATE

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FORM A9: DECLARATION OF TENDERER’S LITIGATION HISTORY ENQUIRY R.075: CALL FOR AN EXPRESSION OF INTEREST TO PROVIDE CIVIL ENGINEERING MENTORING, COACHING AND SPECIALIST SERVICES FOR CANDIDATES AT THE SANRAL SOUTHERN REGION IN PORT ELIZABETH Note to tenderer: The tenderer shall list below details of any litigation with which the tenderer (including its directors, shareholders or other senior members in previous companies) has been involved with any organ of state or state department within the last ten years. The details must include the year, the litigating parties, the subject matter of the dispute, the value of any award or estimated award if the litigation is current and in whose favour the award, if any, was made.

CLIENT OTHER LITIGATING PARTY

DISPUTE AWARD VALUE

DATE RESOLVED

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FORM A10: SCHEDULE OF CURRENT COMMITMENTS ENQUIRY R.075: CALL FOR AN EXPRESSION OF INTEREST TO PROVIDE CIVIL ENGINEERING MENTORING, COACHING AND SPECIALIST SERVICES FOR CANDIDATES AT THE SANRAL SOUTHERN REGION IN PORT ELIZABETH

Notes to tenderer: 1. The tenderer shall list below all projects with which proposed personnel are currently involved. 2. The start date in column 4 of the table below is that date indicated in the tender documents as being

the intended start of the duties of the key personnel (i.e. expected start of design or supervisory duties).

3. In the event of a joint venture enterprise, details of all the members of the joint venture shall similarly be attached to this form.

NAME & POSITION PROJECT CLIENT START DATE (M/Y)

DURATION (MONTHS)

VALUE OF SERVICE

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FORM A11: POSSIBLE COMMITMENTS OF KEY PERSONS ENQUIRY R.075: CALL FOR AN EXPRESSION OF INTEREST TO PROVIDE CIVIL ENGINEERING MENTORING, COACHING AND SPECIALIST SERVICES FOR CANDIDATES AT THE SANRAL SOUTHERN REGION IN PORT ELIZABETH Notes to tenderer: 1. The purpose of this form is for the tenderer to identify areas of conflict with respect to key

personnel proposed for this project. Failure to identify where areas of conflict occur, or may occur, and which are subsequently discovered by the Employer shall render such offer as non-responsive, rejected and the tenderer automatically barred from tendering on SANRAL projects for a period of at least 3 (three) months from the date of tender closure.

2. The tenderer shall list below all projects/tenders for which the proposed Key Person have been proposed, and for which results of an award are unknown at the date of tender closure of this project.

3. The start date in column 4 of the table below is that date indicated in the tender documents as being the intended start of the duties of the key personnel (i.e. expected start of design or supervisory duties).

NAME & POSITION PROJECT CLIENT / REGION

START DATE (M/Y)

DURATION (MONTHS)

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FORM A13: FORM SBD1 – INVITATION TO SUBMIT AN EXPRESSION OF INTEREST AND TERMS AND CONDITIONS FOR SUBMISSION

PART A: INVITATION TO SUBMIT AN EXPRESSION OF INTEREST

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE SOUTH AFRICAN NATIONAL ROADS AGENCY SOC LIMITED

ENQUIRY NUMBER: R.075 CLOSING DATE: 08 August 2017 CLOSING TIME: 14:00

DESCRIPTION CALL FOR AN EXPRESSION OF INTEREST TO PROVIDE CIVIL ENGINEERING MENTORING, COACHING AND SPECIALIST SERVICES FOR CANDIDATES AT THE SANRAL SOUTHERN REGION IN PORT ELIZABETH

THE SUCCESSFUL RESPONDENTS WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7).

EXPRESSION OF INTEREST DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT : (STREET ADDRESS)

The South African National Roads Agency SOC Ltd

20 Shoreward Drive

Baywest

Port Elizabeth

SUPPLIER INFORMATION

NAME OF BIDDER

POSTAL ADDRESS

STREET ADDRESS

TELEPHONE NUMBER CODE NUMBER

CELLPHONE NUMBER

FACSIMILE NUMBER CODE NUMBER

E-MAIL ADDRESS

VAT REGISTRATION NUMBER

TCS PIN: OR CSD No:

B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE [TICK APPLICABLE BOX]

Yes

No

B-BBEE STATUS LEVEL SWORN AFFIDAVIT

Yes

No

IF YES, WHO WAS THE CERTIFICATE ISSUED BY?

NAME THE APPLICABLE IN THE TICK BOX

AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA)

A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN ACCREDITATION SYSTEM (SANAS)

A REGISTERED AUDITOR

NAME: [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/SWORN AFFIDAVIT(FOR EMEs& QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]

ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED?

Yes No [IF YES ENCLOSE PROOF]

ARE YOU A FOREIGN BASED SUPPLIER FOR THE GOODS /SERVICES /WORKS OFFERED?

Yes No [IF YES ANSWER PART B:3 BELOW ]

SIGNATURE OF RESPONDENT ……………………………… DATE

CAPACITY UNDER WHICH THIS SUBMISSION IS SIGNED (Attach proof of authority to sign this submission; e.g. resolution of directors, etc.)

EXPRESSION OF INTEREST PROCEDURE ENQUIRIES MAY BE DIRECTED TO: TECHNICAL INFORMATION MAY BE DIRECTED TO:

DEPARTMENT/ PUBLIC ENTITY SANRAL CONTACT PERSON R I Ellis

CONTACT PERSON A Ben-Mazwi TELEPHONE NUMBER (041) 398 3216

TELEPHONE NUMBER (041) 398 3265 FACSIMILE NUMBER (041) 492 0201

FACSIMILE NUMBER (041) 492 0201 E-MAIL ADDRESS ellisi@nra.co.za

E-MAIL ADDRESS Ben-MazwiA@nra.co.za

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PART B TERMS AND CONDITIONS FOR SUBMITTING AN EXPRESSION OF INTEREST

1. EXPRESSION OF INTEREST SUBMISSION: 1.1. SUBMISSIONS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE SUBMISSIONS

WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL SUBMISSIONS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR ONLINE

1.3. RESPONDENTS MUST REGISTER ON THE CENTRAL SUPPLIER DATABASE (CSD) TO UPLOAD MANDATORY

INFORMATION NAMELY: (BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS; AND BANKING INFORMATION FOR VERIFICATION PURPOSES). B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION.

1.4. WHERE A RESPONDENT IS NOT REGISTERED ON THE CSD, MANDATORY INFORMATION NAMELY: (BUSINESS

REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS MAY NOT BE SUBMITTED WITH THE SUBMISSION DOCUMENTATION. B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION.

1.5. THIS SUBMISSION IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT 2000 AND THE

PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER LEGISLATION OR SPECIAL CONDITIONS OF CONTRACT.

2. TAX COMPLIANCE REQUIREMENTS

2.1 RESPONDENTS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.

2.2 RESPONDENTS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFILE AND TAX STATUS.

2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) OR PIN MAY ALSO BE MADE VIA E-FILING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH THE WEBSITE WWW.SARS.GOV.ZA.

2.4 RESPONDENTS MAY ALSO SUBMIT A PRINTED TCS TOGETHER WITH THE SUBMISSION.

2.5 IN SUBMISSIONS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE PROOF OF TCS / PIN / CSD NUMBER.

2.6 WHERE NO TCS IS AVAILABLE BUT THE RESPONDENT IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED.

3. QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS

3.1. IS THE RESPONDENT A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO

3.2. DOES THE RESPONDENT HAVE A BRANCH IN THE RSA? YES NO

3.3. DOES THE RESPONDENT HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO

3.4. DOES THE RESPONDENT HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO

IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN, IT IS NOT A REQUIREMENT TO OBTAIN A TAX COMPLIANCE STATUS / TAX COMPLIANCE SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 ABOVE.

NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE SUBMISSION INVALID.

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FORM B1: CANDIDATE’S TECHNICAL/MANAGERIAL RECORD

NAME DATE OF BIRTH CATEGORY

(NOTE 1)

Technical/Managerial Experience (List only the projects that the respondent considers relevant to the specified scope of works)

CLIENT & PROJECT NO (NOTE 2)

PROJECT TYPE

NOTE 3) RELEVANT EXPERIENCE STARTED (M/Y)

RELEVANT EXPERIENCE ENDED (M/Y)

POSITION HELD (INDICATE ROLE)

CONTACT PERSON AND

POSITION (REFERENCE))

CONTACT NO.

Comments:

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Notes to Respondents: 1. Select from the following categories the proposed category the respondent wish to be considered for: Supervisor/Coach/Mentor; Specialist; Construction Mentor, Support Staff

Respondents in the Supervisor/Coach/Mentor category who have access to Support Staff shall also select this Category and complete a separate form for each proposed staff member. The same candidate may be proposed for more than 1 position simultaneously. If this is proposed and the evidence of the candidates’ suitability is different for each position in the team then separate forms for each position must be completed.

2. Use abbreviations and acronyms in Table but clarify in comments below the Table above what they stand for. 3. Respondents must indicate in the relevant tables below the projects that demonstrate experience in the respective fields. Please note that the fields marked with an asterisk are regarded as

mandatory for the supervisor/coach/mentor category. Please add other fields of experience that are regarded as relevant. In the comment space provided, clarify what is the projects relevance to the selected category.

Supervisor/Coach/Mentor Field of Experience (Note 3 )

Project No

Geometric Design *

Storm water drainage including sub-surface drainage *

Traffic Analysis and Capacity *

Infrastructure procurement processes*

Contract documentation specifications and standards*

Construction cost estimation and tendering*

Materials investigation and utilisation

Pavement evaluations and materials designs

Laboratory testing

Survey and land requirements

Road safety audits

Health, safety and environmental impacts

Labour and SMME enhancements

Construction equipment and material processing

Production and productivity

Basic engineering geological understanding

Contract management

Training and Mentoring

Specialist Field of Specialisation (Note 3 )

Project No

Bridge Design

Geotechnical Engineer (road-related)

Traffic and Transportation (specify e.g. road safety audit, data collection and analysis, level of service analysis, capacity analysis, NMT)

Pavement Analysis and Design

Environmental Assessment Practitioner

Construction Health and Safety

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Construction Mentor Field of Experience (Note 3 )

Project No

Contract Management:

Contract Engineer (the engineer construction phase)

Resident Engineer

Mentoring

Construction Management:

Project Manager/Director

Site Agent

Mentoring

Support Staff Field of Experience (Note 3)

Project No

CAD Operator

GIS Capability

Word Processing

General Junior Staff (technicians)

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FORM B2: CANDIDATE’S QUALIFICATION AND REGISTRATION RECORD Personal Details of Candidate

Name Category (Note 1)

Registration with professional bodies

Professional registration body ECSA (Note 2)

Other (Note 2)

Highest Engineering qualification

Institution Date graduated

Level of registration

Registration number Initial relevant Tertiary Qualification

Institution Date graduated

Date of registration

Comments:

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Notes to respondents:

1) Select from the following categories: Supervisor/Coach/Mentor Specialist Construction Mentor Support Staff The same candidate may be proposed for more than 1 position simultaneously, in which case it is advisable to complete different forms for each position to demonstrate the candidate’s training in the engineering field.

2) Each candidate must provide the relevant level of registration (e.g. Fellow, associate, candidate, professional etc) registration number and registration date for each of the listed professional bodies. If different from those in the pro-forma then the candidate must list the equivalent body with which he/she is registered and in the space provided for comments give a brief explanation of that body. ECSA = Engineering Council of South Africa

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FORM B5: UNDERSTANDING AND APPROACH PAPER The approach paper must respond to the scope of work and outline the proposed approach / methodology. The approach paper should articulate what value the respondent will provide in achieving the stated objectives for the SANRAL Technical Excellence Academy. The respondent shall as such explain his / her understanding of the objectives of the assignment and the Employer’s stated and implied requirements, highlight the issues of importance, and explain the technical approach they would adopt. The approach paper should explain the context and demonstrate that the proposed approach is appropriate. The respondent shall attach his / her approach paper to this page. The approach paper should not be longer than two pages.

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FORM D1: PREFERENCING SCHEDULE: TENDERER’S B-BBEE VERIFICATION

CERTIFICATE (Incorporating SBD6.1)

Notes to Tenderer:

1. The tenderer shall attach to this form a valid, original or original certified copy of the B-

BBEE Verification Certificate issued in accordance with the revised Notice of

Clarification published in the Notice 444 of 2015 published in Government Gazette

38799 on 15 May 2015 by the Department of Trade and Industry.

2. In the event of a Joint Venture (JV), a consolidated B-BBEE Verification Certificate in

the name of the JV shall be attached, together with individual verification certificates of

each member of the joint venture.

3. The attached Verification Certificate and the associated Assessment Report shall

identify:

(a) The name and domicilium citandi et executandi of the tenderer.

(b) The registration and VAT number of the tenderer.

(c) The dates of granting of the B-BBEE score and the period of validity.

(d) The expiry date of the Verification Certificate.

(e) A unique identification number.

(f) The standard and/or normative document, including the issue and/or

revision used to evaluate the tenderer.

(g) The name and/or mark/logo of the B-BBEE Verification Agency or registered

auditor.

(h) The scorecard (GENERIC, QSE, Exempt) against which the tenderer has

been measured.

(i) The B-BBEE status level.

(j) The South African National Accreditation System (SANAS) or Independent

Regulatory Board of Auditors (IRBA) logo on the Verification Certificate

once verification agencies have been accredited.

(k) The B-BBEE procurement recognition level.

(l) The score achieved per B-BBEE element.

(m) The % black shareholding.

(n) The % black women shareholding.

(o) The % black persons with disabilities.

(p) The value added status of the tenderer.

4. The Employer will not be responsible to acquire data that it needs for its own reporting

systems and which may not form part of a Verification Agency’s standard certificate format.

The tenderer, at its own cost, must acquire the specified data listed in 3 above from its selected

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Verification Agency or registered auditor and have it recorded on the certificate. Alternatively,

such missing data must be supplied separately, but certified as correct by the same

Verification Agency or registered auditor and also attached to this form.

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PART E3 : INDICATIVE SCOPE OF WORK

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E3 INDICATIVE SCOPE OF WORK

SCOPE OF WORK

Topic Commentary

Client’s Objective As the custodian of the national road network, the South African National Roads Agency SOC Limited (SANRAL) regards human capital, technical know-how and skills development as key parts of its strategic objectives towards achieving its vision of “Ensuring our national road transport system delivers a better South Africa for all.” SANRAL encourages all its engineers and technologists to register as engineering professionals with the Engineering Council of South Africa (ECSA) and has registered a Commitment and Undertaking (C&U) Agreement with ECSA.

Background SANRAL established a Technical Excellence Academy (TEA) in the Southern Region, where road engineering projects (investigation, design and tender for construction) are carried out in-house. Some 30 graduates are interned to the TEA, most of whom have less than 3 years of post-graduation work experience. The overarching objective of SANRAL is to train engineering graduates (candidates) to the extent that they are ready to register with ECSA as Professionals in their respective category

Management or oversight structures for the services

The TEA has in its employ a full-time senior internal mentor, who administers the day-to-day operational aspects related to the overall training objective. His duties are, inter alia:

(i) to ensure that candidates have the necessary means to carry out their duties (accommodation, office dynamics, general wellbeing); and

(ii) to manage candidate training programmes and align these with ECSA guidelines

(iii) to manage staff movements within the TEA (iv) to act as the channel of communication (in terms of

SANRAL’s principles) between the Regional Manager and the TEA.

(v) to ensure a steady flow of project work into the TEA; and (vi) to act as official liaison (from a project perspective) between

SANRAL’s numerous project managers and candidates, in order to moderate work load.

(vii) to conduct quarterly Training and Experience Reviews with all candidates actively interned at the TEA

Description of the Services

SANRAL requires the services and support of registered civil engineering professionals in various roles and over varying durations for the next three years to support the training needs of candidates at the SANRAL Southern Region in Port Elizabeth. Supervisor/Coach/Mentor The Supervisor/Coach/Mentor must oversee the work undertaken by the candidates and provide on a regular basis, the required direction, input, feedback, guidance and support with respect to the projects undertaken by the Academy. Regular interaction with the relevant SANRAL project managers will be required to report on progress against the agreed time lines. Specialists Specialists will be required to advice and give guidance to candidates on aspects such as pavement design, structural design, storm water analysis, environmental impacts, etc. on an “as required” basis. It is

E-43

envisaged that the specialist will also assist in procuring and managing additional specialist service providers to undertake certain components of a project should the need arise. In addition to their superior subject knowledge, the ability to provide guidance to candidates is essential, thereby making them aware of the numerous facets within the particular field. Candidates will gain an appreciation of the complexity surrounding the engineering problem at hand and the necessity for calling on such expertise. Construction Mentors Registered professional civil engineers and technologists are required to serve as construction mentors. The Mentors will be expected to regularly (at least quarterly) engage specifically with candidates that are deployed on construction sites, i.e. outside of SANRAL’s Technical Excellence Academy in the Southern Region. Their responsibilities will generally be as defined in the guidelines laid down by ECSA. More information on the required capabilities can be found at.www.ecsa.co.za Support Staff The nature of the projects undertaken at the Academy also requires other technical and administrative support. The services of CAD operators will typically be required from time to time to contribute to portions of the work. Respondents who employ CAD Operators for drawing production, word processing, general design office operational skills with a willingness to guide candidates, and deliver under pressure will be required to assist with project delivery from time to time.

Requirements Respondents that are eligible for the various roles called for are to engage with the Employer with a commitment to the broader SANRAL and TEA objectives, where service providers will essentially add to the staff complement of SANRAL. Once appointed, the following minimum requirements will be expected of service providers:

(i) The Supervisor/Coach/Mentor shall:

- reside within daily commuting distance of the Regional Offices in Bay West, Port Elizabeth

- be available for a minimum of 5 hours per day for 5 days per week

- be given an open-plan workspace among candidates from where to work.

- have her/his own laptop PC with relevant software loaded and an internet connection

- have sufficient knowledge of road design software (preferably Civil Designer (2013 or newer)) to guide candidates unfamiliar with computer-generated designs.

(ii) The Specialist shall:

- be available at 5 days’ notice for specialist assignments

- have her/his own laptop PC with relevant software loaded, email account and an internet connection

- have sufficient knowledge of the specialised field(s) to ensure that candidates consider all the relevant prescripts applicable to the projects

- be willing to spend up to 3 days per month on projects within the Southern Region (ie. Eastern Cape)

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(iii) The Construction Mentor shall:

- be available at 5 days’ notice for mentoring sessions or site visits

- have her/his own laptop PC with relevant software loaded, email account and internet connection

- be prepared to travel to sites as and when required

(iv) Support Staff shall:

- be available at short notice to carry out work for extended periods

- have the necessary skills to perform the task generally expected to support a design office eg. computer aided drawing using Autocad software

- be located in Port Elizabeth to enable candidates to interact in person when required (email or otherwise)

Co-operation with other service providers

Projects carried out in the TEA will generally have service providers contracted to perform duties of a specialised nature (eg. environmental assessments, geotechnical investigations, core drilling, soils laboratories.). Successful respondents will ensure regular contact is maintained between TEA design teams and such service providers. An appropriate level of professional correspondence is to be encouraged through the candidates, where supervisors/coaches/mentors are expected to encourage such liaison and ensure that project objectives remain prioritised. Direct contact between supervisor/coach/mentor and external service provider is discouraged in the interests of giving candidates maximum exposure to the engineering processes performed by the service provider.

Facilities and equipment to be provided by the service provider

Supervisors/coaches/mentors and construction mentors shall be adequately equipped to carry out their duties professionally and will have their own Personal Protective Equipment. Most candidates have their own motor vehicles, but cases may arise where the supervisor/coach/mentor will be expected to provide reliable, safe transport.

Facilities and equipment to be provided by the employer

Refer to Requirements herein

Reference data The services called for are relatively new to the industry. Substantial reference data does not exist. Successful respondents will be conversant with the “Road to Registration” series of documents published by CESA, as well as the several statutory provisions that have been ratified by ECSA in terms of the Engineering Profession Act, No. 46 of 2000.

Access to recent, relevant project experience, drawings, documentation, working models, as well as relationships with colleagues from the industry will be advantageous. Candidates with no work experience benefit from such material

Applicable national and international standards

Respondents are expected to have an awareness of all the relevant industry standard documentation relevant to road engineering, with specific working knowledge in their tendered field of expertise. Respondents should have appropriate knowledge of the following publications as a minimum:

- The TRH series of Guidelines - The SANRAL Geometric Design Guidelines - The TMH series of test methods and related

standards - The SABS and SANS series of civil engineering

standards, and their applicability - The relevant COLTO/COTO series of standard

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specifications - The South African Pavement Engineering Manual

(SAPEM) - South African Road Traffic Signs Manual (SARTSM) - National Treasury procurement requirements and

limitations

Respondents should be aware of the legislative environment within which SANRAL operates.

Quality management SANRAL functions within a well-established set of processes and procedures. High standards are in place regarding project management programmes and registry operational aspects. At present the TEA does not have specifically documented operating procedures, but projects are administered in accordance with regional and national protocols. Supervisors/coaches/mentors shall be aware of applicable industry standards and have an intimate working knowledge of such standards, so that these can be imparted to candidates. Mentors will be conversant with QMS terminology and should have been in an operational environment where an accredited QMS was in place.

Format of communications

Supervisor/coach/mentor communication will primarily be verbal due to their daily presence in the TEA. Daily email communication is also required, especially in the form of sharing relevant documentation and perusal of work done by candidates. Telephonic correspondence will take place on a daily basis. Construction Mentors will be expected to engage in person at regular intervals but will also communicate via email and telephonically on a regular basis, as will specialists.

Key personnel Firms submitting an expression of interest must provide the details of the individuals proposed to serve in the respective roles and any changes to these shall be communicated for consideration by

SANRAL. Should there be a need that such key personnel must be

replaced, it should be a like for like or better. Management meetings Candidates attend regional staff and technical meetings once per

month, which respondents are not required to attend. All project design progress meetings (DPM) will require the presence of the supervisor/coach. Mentors and specialists are expected to attend meetings relevant to their field. Quarterly Training and Evaluation Report (TER) contact sessions typically last 3 days and are expected to be attended by supervisors/coaches and mentors.

Electronic payments SANRAL will compensate the service provider by electronic funds transfer (EFT).

Daily records Supervisors/coaches/mentors are expected to keep detailed daily records of the tasks performed within the TEA. Numerous projects are in progress at the TEA at all times, so service providers are expected to change focus several times per day and will be expected to offer support and address queries on an ongoing basis, the nature of which will vary continuously.

Payment certificates/Invoices

Service providers will submit monthly payment certificates as per the Service Agreement, and will be required to attach thereto a schedule of work carried out against the amounts charged

Property provided for the contractor’s use

The SANRAL Southern Regional offices and any accommodation established under contracts where the TEA are involved, will be accessible to supervisors/coaches/mentors, construction mentors and specialists.

Proof of compliance with the law

Refer to PART E2.1: LIST OF RETURNABLE SCHEDULES