THE ROPES OF PRESENTATIONS& bonus things on “paraphrase” we probably won’t get to in class

There are a few comments in the Speaker Notes

OUTLINE FOR TODAY Review – relate to previous experience with

presenting. Rapport, Relevance

Overview Objectives & Outlines

Presenting – the main facts – Procedures & Principles

Exercises and audience involvement Bounce between P & E as needed,

Summary – Restate key ideas, solutions, Q&A

• NOTE TO SELF: COPY R.O.P.E.S ON SIDE OF BOARD TO DISPLAY PERMANENTLY FOR TODAY.

REVIEW We’ve done some work with mini -

presentations before (plainwriting, useability)

Thoughts/Concerns on giving a 10 minute team presentation next week?

T.T.T. Does anyone know this strategy?

Tell them what you’re going to Tell them Tell it to them (Try It) – a 4th T that I think should be there Tell them what you Told them.

THIS WAS THE “R” PART OF ROPES Relate – connecting to previous experience

(minipresentations) Rapport / Relationship – I didn’t really do that

because we’ve had class together for several weeks, and by now you trust me (or not) to synthesize interesting in-class things, building beyond the texts

Review – T.T.T. is similar to the “3 sections of presentations” that was in Chapter 11 of Essentials.

“R” FOR YOUR OWN PRESENTATIONS Be sure to introduce yourselves (as a team

and individuals) Relate your topic to things we’ve done in

class, or previous experience they’ve had This is where assessing what students already

know can be crazy super helpful! Your audience is classmates-as-selves, so a simple survey can be great research here

Review things they may already know about your topic – “You know how to use each of your phone’s apps

individually, but this will show you how you can use recipes to have 1 action trigger many apps!”

OVERVIEW Objective: Better presentations, not only for

next week & end of term, but a strategy you can use in the future.

Agenda/Outline – the R.O.P.E.S. Acronym does that.

Why your topic matters to your audience! For ROPES, this is a safe “formula” to use,

especially when you are the expert, and the audience is not.

For your presentation….?

OVERVIEW – PLANNING Take a few moments and discuss with your

team:

Why DOES your topic matter to college students?

How can it help them in their lives? What problems are you solving?

Have someone take notes on your team’s conclusions – we’ll go around and share!

PRESENTATION ITSELF So far we’ve talked about R + O, now it’s time for

what people think of as “the real stuff”

Presentation – main ideas are often Procedures (how to do something) Principles (why to do something)

To support Procedures and Principles, your info can often be thought of as: Facts / Concepts Process Commitment/ Attitude

PRESENTATION ITSELF (2) Tips from Essentials Limit how much info is on each slide Human Attention Span = tiny!

Think of information in lots of little segments Announce each new segment Change speakers Don’t fear pauses

PRESENTATION ITSELF (3) Aesthetics (some of his choices aren’t mine – this is

from 2008)

http://www.youtube.com/watch?v=lpvgfmEU2Ck

Don McMillan: Life After Death by PowerPoint (4:25)

(Hint – if you have videos, preload them, so you can alt-tab to them. Videos not recommended in the Week11 Presentation)

EXERCISE – ABOUT THE EXERCISE PORTION Remind your audience the RELEVANCE of the

interaction – that it’s not just to fill time

Discussion counts, especially if your project is more about a concept than a process (Privacy, Creative Commons)

Low-tech can be handy, especially since it’s a change from being online constantly

Typically alternate between Presenting a single Point and then doing an Exercise to become familiar with it.

EXERCISE – FOR US TO DO (PREP FOR PRELIM PRESENTATION) 0) Take 2 index cards! 1) INDIVIDUALLY everyone writes down 2 or

3 things about their topic that they want to know if their audience (classmates) already knows how to do. (on ONE card)

2)

3)

4)

EXERCISE – FOR US TO DO (PREP FOR PRELIM PRESENTATION ) 0) Take 2 index cards! 1) INDIVIDUALLY everyone writes down 2 or 3

things about their topic that they want to know if their (classmates) already knows how to do. (on ONE card)

2) INDIVIDUALLY everyone writes down (other card) the top 2 or 3 things they want the audience to be able to do by the end of the presentation? by the end of your presentation?

3)

4)

EXERCISE – FOR US TO DO (PREP FOR PRELIM PRESENTATION) 1) INDIVIDUALLY everyone writes down 2 or 3 things about

their topic that they want to know if their audience (classmates) already knows how to do. (on ONE card)

2) INDIVIDUALLY everyone writes down (other card) the top 2 or 3 things they want the audience to be able to do by the end of the presentation? by the end of your presentation?

3) Discuss with team each list – reduce to top 2 for each list only 10-12 minutes in class, must prioritize.

4)

EXERCISE – FOR US TO DO (PREP FOR PRELIM PRESENTATION) 4) Questions on skills – I want each team to come up

with 2 things they want to know about the audience’s skills/experience, on a rating from Expert to Novice or other closed-answers– hand to me.

Examples: “Notetaking: Do they use a strategy like cornell, write

down everything, highlight, never do notes?” “Excel: Would they rate themselves as strong with

formulae & shortcuts?” “Would they rate themselves as highly security conscious

when online?” “How often do you make/review to-do lists?

Daily/weekly/2x week/monthly/never?”

EXERCISE – FOR US TO DO (PREP FOR PRELIM PRESENTATION) If we have time, I can do a PollEverywhere in-

class. If not, a google form, and email all to do, let

all see summary results

VERSION OF EXERCISE FOR IF DOING THIS BEFORE BIG PRESENTATION1. Everyone gets 1 index card2. INDIVIDUALLY everyone write down *3*

things that you want to communicate in the final presentation.

3. DISCUSS WITH GROUP, Prioritize to top 3.4. DISCUSS WITH GROUP, for each top

message to communicate, how will you get audience interaction? Demonstration that they play along with? Bad Example on screen you want us to identify flaws in? Self-Googling?

POINT #2 - HANDOUT Audience’s memory = TINY, remember? Hence, the Handout – something they can

take away. Next few slides = 2 models in the Bb

TechPres section. under “More "Prelim" models –

handouts”

HANDOUT MODELS The EMAIL one does a great job using

hierarchy to indicate relationships of information.  The targeted audience (classmates, juniors & seniors) is clearly addressed -- the info is not too basic (unlike the video linked elsewhere in this section.)

The ONLINE PERSONA one used a focused screenshot and ALSO had clear steps to follow.  Great general design principles in this one.

E-MAIL ETIQUETTE (top of page)Useful Checklist: Summary Subject Line Find a middle ground between the following:

Formal and Informal Mild complexity in language Complex words mask inadequacies

Professional and Respectful Focus

Long enough to get point acrossShort enough to draw a response

Credible Signature Re-Read and Edit

E-MAIL ETIQUETTE (bottom of page)When Re-Reading, ask these questions: Ø Will your reader(s) have multiple follow-up questions?

Ø Are there legal consequences if this email goes public?

Ø Have you made the required attachments?

Ø Have all parties mentioned been CCed?

ONLINE PERSONA(top of page)

An Introduction to Privacy Settings

Social networking sites allow vast amount of information, from photos to favorite movies, to be shared with friends and strangers as well. This handout and accompanying presentation will inform and instruct you how to manage your privacy on Facebook. By following the steps presented below, a user will have better knowledge of how to keep their Facebook professional enough to be seen by future employers as well as manage who your content is being shared with.

ONLINE PERSONA (middle of page)

How to Change Privacy Settings1. Log into Facebook 2. Click the arrow at the top right next to “Home” 3. Navigate to, “Privacy Settings”4. Click the “Edit Settings” link under the, “How you

Connect” area.5. From here setting can be changed to choose

how and who can interact with you through friend requests, messages, and look up your profile.

6. The “edit settings” screen offers a few other important privacy options listed below.

 

ONLINE PERSONA (middle 2 of page)

If another user or an app is bothering you, try blocking it. This option is a great choice if you know of a specific person, such as your boss, who you don't want viewing the content on your facebook

This options allows you to select who can see things previously posted. A great practice is to select only friends as the people who can view this, ensuring limited access for potential employers outside your friend's circle.

ONLINE PERSONA (bottom of page)

Tips● Limit Inappropriate pictures, videos, and statuses,

as well as who can view them.● You can view your profile from another perspective.

Just go to your profile page and on the upper right corner click on “view as.” You will be able to see how your profile looks to the public versus just friends.

● Your profile picture is very public, choose wisely.

SUMMARY (ABOUT) Summary

A chance to wrap up the main ideas, and connect them to past and possibly future lessons

Time for Q&A Point to other resources (handouts, links) Thank them for their time

SUMMARY (ABOUT ROPES) Can y’all fill this in?

R is for… O is for… P is for… E is for… S is for…

More reading: Check various resources in Bb in the TechPres zone More specifically on ROPES = http://

business.baylor.edu/James_Moshinskie/ROPES.HTM

BONUS TOPIC – P IS ALSO FOR PARAPHRASE? Relate – anyone write a draft of something,

then throw it out and start anew? (I did, had experience so it was a stronger start even if new direction)

Relevance – we often want to write out “a script” for presentations. Reading scripts = dull presentations – no eye contact, no flexibility

INFO ON PARAPHRASING (PREVIOUS EXPERIENCE) Ask class:

HOW do you paraphrase? What is the difference between a paraphrase and

summary? What is the difference between a paraphrase &

quote?

  In Bn Working With Sources – steps to

paraphrase.

PARAPHRASING IN PRESENTATIONS It’s fine to write out that script,

I’m doing it now as I create/improve this lesson.

If you self-paraphrase from that script, then you get the experience of scripting, (Building up expertise – a sense of how all the

words COULD go to get the information out there)

Just using the key words lets you speak more naturally. (I tend to bold words in my script.)

EXERCISE TO PRACTICE PARAPHRASING Find a short video/tutorial about your topic or

part of it. Summarize it with a list of Key Words Hide original video One of you summarize/paraphrase (aloud)

the info, in own words, just looking at the key words

BONUS EXERCISE – RE: PRESENTATION TIPS http://www.garrreynolds.com/preso-tips/

Have 1-2 teams read and discuss each link below; share top tips (most useful or surprising) to the class: http://www.garrreynolds.com/preso-tips/prepare/ http://www.garrreynolds.com/preso-tips/design/ http://www.garrreynolds.com/preso-tips/deliver/