The Roll of GIS In School Board

Planning

Presentation OverviewPresentation Overview

► IntroductionIntroduction

► Board’s Roll in the Planning ProcessBoard’s Roll in the Planning Process

► GIS at York CatholicGIS at York Catholic

► GIS At York PublicGIS At York Public

► Student TransportationStudent Transportation

► Collaboration Between BoardsCollaboration Between Boards

IntroductionIntroduction

► There are currently 169,000 students attending our schoolsThere are currently 169,000 students attending our schools

► There are projected to be be 198,000 students attending our schools by There are projected to be be 198,000 students attending our schools by 20182018

► 289 schools; 120 proposed future schools289 schools; 120 proposed future schools

► 45,000 students receive transportation on a daily basis45,000 students receive transportation on a daily basis

► GIS is used primarily within the Planning Departments at both Boards.GIS is used primarily within the Planning Departments at both Boards.

► Both Boards are ESRI users, with a full District Site License that allows for Both Boards are ESRI users, with a full District Site License that allows for unlimited use of all ESRI software throughout the Board, (both at the unlimited use of all ESRI software throughout the Board, (both at the Board office as well as in the schools)Board office as well as in the schools)

► While the 2 school Boards cover the same jurisdiction, for the same While the 2 school Boards cover the same jurisdiction, for the same purpose, they operate completely independently of one anotherpurpose, they operate completely independently of one another

Role in the Planning ProcessRole in the Planning Process

► Commenting AgencyCommenting Agency

► Residential development / developments that have the potential to generate Residential development / developments that have the potential to generate studentsstudents

► Boards designate school sites at the secondary plan stageBoards designate school sites at the secondary plan stage

► Involved in community designInvolved in community design Walkable communitiesWalkable communities School / Park / School ‘Campus’ facilitiesSchool / Park / School ‘Campus’ facilities Minimize number of students requiring transportation Minimize number of students requiring transportation School Site designSchool Site design

► Funding for school sites (propety) is generated through the collection of Funding for school sites (propety) is generated through the collection of EDC’s (Educational Development ChargesEDC’s (Educational Development Charges

► Funding for the construction of schools is received from the Ministry of Funding for the construction of schools is received from the Ministry of EducationEducation

Organizational StructureOrganizational StructureYork CatholicYork Catholic

► The Board is split into 2 main entitiesThe Board is split into 2 main entities► Learning ServicesLearning Services

Academic arm of the Board responsible for curriculum, staffing, Academic arm of the Board responsible for curriculum, staffing, research, research,

► Corportate (Leading) ServicesCorportate (Leading) Services Finance, Plant (Operations), IT, Admin ServicesFinance, Plant (Operations), IT, Admin Services

Organizational StructureOrganizational Structure

GIS at York CatholicGIS at York Catholic

► Creation and Maintenance of school attendance areasCreation and Maintenance of school attendance areas

GIS At York CatholicGIS At York Catholic►Geocode Student address points for analysisGeocode Student address points for analysis

GIS At York CatholicGIS At York Catholic►Development TrackingDevelopment Tracking

GIS At York CatholicGIS At York Catholic► Development TrackingDevelopment Tracking

Plans of Subdivision are circulated through the Planning DepartmentPlans of Subdivision are circulated through the Planning Department Plans are entered into our development tracking applicationPlans are entered into our development tracking application Depending on community / type of residential product being offered, a specific ‘yield’ is applied to each unit typeDepending on community / type of residential product being offered, a specific ‘yield’ is applied to each unit type In Woodbridge a typical yield for a single family house (for us) would be 0.6In Woodbridge a typical yield for a single family house (for us) would be 0.6 In Markham, the yield would be considerably lowerIn Markham, the yield would be considerably lower Yields, in conjunction with development phasing drives the enrolment projections for a new communityYields, in conjunction with development phasing drives the enrolment projections for a new community

GIS At York CatholicGIS At York Catholic

► Accommodation PlanningAccommodation Planning Enrolment Projections – produced annuallyEnrolment Projections – produced annually

►GIS used to as a tool to encorporate and analyzeGIS used to as a tool to encorporate and analyze Census data (age cohorts)Census data (age cohorts) Assessment data (community profiles)Assessment data (community profiles) Annual summer subdivision surveys (phasing)Annual summer subdivision surveys (phasing) Student distribution (historical knowledgeStudent distribution (historical knowledge

Boundary ChangesBoundary Changes Plot distribution of existing students that may be impacted Plot distribution of existing students that may be impacted

by a boundary changeby a boundary change ‘‘Boundary Option’ maps are a critical tool when hosting Boundary Option’ maps are a critical tool when hosting

public meetingspublic meetings Incorporate new boundaries into enrolment projections Incorporate new boundaries into enrolment projections

software in order to determine impact of new boundary on software in order to determine impact of new boundary on future growthfuture growth

Accommodation ReviewsAccommodation Reviews

GIS At York CatholicGIS At York Catholic

►Application DevelopmentApplication Development Address Validation ApplicationAddress Validation Application

►A module within the Student Admin software A module within the Student Admin software that validates a student’s adderss and that validates a student’s adderss and confirms their ‘home’ schoolconfirms their ‘home’ school

GIS At York CatholicGIS At York Catholic

GIS At York CatholicGIS At York Catholic

►Application DevelopmentApplication Development Address Validation ApplicationAddress Validation Application

►A module within the Student Admin software A module within the Student Admin software that validates a student’s adderss and that validates a student’s adderss and confirms their ‘home’ schoolconfirms their ‘home’ school

►ArcIMS website available internally ArcIMS website available internally Used primarly as an address look-up tool Used primarly as an address look-up tool

to determine ‘home’ school of an addressto determine ‘home’ school of an address

GIS At York PublicGIS At York Public

Planning and Property Planning and Property Development Services at YRDSBDevelopment Services at YRDSB►Major Functions:Major Functions:

Accommodation PlanningAccommodation Planning Land Use PlanningLand Use Planning Facility PlanningFacility Planning

Accommodation PlanningAccommodation Planning► StaffingStaffing

Allocation and tracking of teaching staff through the Allocation and tracking of teaching staff through the review and provision of school level projectionsreview and provision of school level projections

► Capital StrategyCapital Strategy outlines the new schools and additions to be outlines the new schools and additions to be

undertaken during the five years following the undertaken during the five years following the approval of the Capital Strategyapproval of the Capital Strategy

►BoundariesBoundaries School attendance areas or boundaries are necessary School attendance areas or boundaries are necessary

to create school communities that are appropriately to create school communities that are appropriately sized for the capacity of each school facilitysized for the capacity of each school facility►Boundaries are usually split by streets, natural Boundaries are usually split by streets, natural

features and/or individual lot parcelsfeatures and/or individual lot parcels

Land Use PlanningLand Use Planning

► School Site Valuation and AcquisitionSchool Site Valuation and Acquisition

► Applications for DevelopmentApplications for Development reviews and comments on each new development application in reviews and comments on each new development application in

the Region of York. A development tracking system monitors the the Region of York. A development tracking system monitors the number of housing units and schools affectednumber of housing units and schools affected

► School Site DesignationsSchool Site Designations identify the number and location of school sites by ensuring their identify the number and location of school sites by ensuring their

adequacy in terms of size, shape, topography, frontage, adequacy in terms of size, shape, topography, frontage, ownership and timing of avilability.ownership and timing of avilability.

GIS at York PublicGIS at York Public

► Monthly geocode of student dataset for boundary Monthly geocode of student dataset for boundary reviews and analysisreviews and analysis

► Use GIS to determine location and corresponding Use GIS to determine location and corresponding development plan of residential building permits from development plan of residential building permits from each municipality monthlyeach municipality monthly

► Annual Geocode of MPAC records to establish number Annual Geocode of MPAC records to establish number and type of structures within each boundary to and type of structures within each boundary to establish yieldsestablish yields

► Continuous update of residential development to Continuous update of residential development to ensure accurate projectionsensure accurate projections

► Establish walking zones for schools to determine Establish walking zones for schools to determine number of students within non-transportation zonenumber of students within non-transportation zone

GIS at York PublicGIS at York Public

Student Yield at York PublicStudent Yield at York Public

► Student yield = # students divided by # Student yield = # students divided by # unitsunits

► Proportional factor that we apply to new Proportional factor that we apply to new development to estimate potential number development to estimate potential number of studentsof students

► Yield depends on type of unit: SF/SD, TH, Yield depends on type of unit: SF/SD, TH, Condo/APTCondo/APT

► Low density units (SF/SD) produce a higher Low density units (SF/SD) produce a higher yield of students while high density units yield of students while high density units (Condo/APT) produce lower yield of students(Condo/APT) produce lower yield of students

E.g. High Density in AuroraE.g. High Density in Aurora► Yields are tracked for each high density building using Yields are tracked for each high density building using

geocoded MPAC and student datageocoded MPAC and student data

Student YieldsStudent Yields

Yields vary: Yields vary: ►between municipalitiesbetween municipalities►urban /rural areasurban /rural areas►mature/new neighbourhoodsmature/new neighbourhoods►age of populationage of population►types of dwellingstypes of dwellings

►Yields are reviewed periodicallyYields are reviewed periodically►Based on historical trendsBased on historical trends►Our yields consider students choosing Our yields consider students choosing

Catholic or private educationCatholic or private education

Student Transportation ServicesStudent Transportation Services

►Student transportation is organized Student transportation is organized through a consortium that operates all through a consortium that operates all transportation for both Boardstransportation for both Boards

►GIS is used to:GIS is used to: Create and maintain bus routesCreate and maintain bus routes Determining eligibility based on ‘Walk Zones’Determining eligibility based on ‘Walk Zones’ Auditing routes / Determining route Auditing routes / Determining route

efficienciesefficiencies►Uses Routing software – Trapeze / MapNetUses Routing software – Trapeze / MapNet

Collaboration Between BoardsCollaboration Between Boards

► Site DesignationsSite Designations

► Student Counts by Study AreaStudent Counts by Study Area Helps understand demographic shifts across the RegionHelps understand demographic shifts across the Region

► Development PhasingDevelopment Phasing Catholic Board relies primarliy on subdivision surveysCatholic Board relies primarliy on subdivision surveys Public Board relies more on Building / Occupancy permitsPublic Board relies more on Building / Occupancy permits Both methods have their pros and consBoth methods have their pros and cons

► Data SharingData Sharing Yield summariesYield summaries BoundariesBoundaries

Future of GIS at the School BoardsFuture of GIS at the School Boards

►Web DevelopmentWeb Development

►Demographic analysisDemographic analysis Encorporating mapping of test scores to Encorporating mapping of test scores to

determine relationships between testing and determine relationships between testing and socio economic variablessocio economic variables

► Program LocationProgram Location

► Impact of High Density / IntensificationImpact of High Density / Intensification

Questions?Questions?