The Role of Effective Maintenance Practices on a Facility ... · CMMS Software/Hardware Unplanned:...
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The Role of Effective Maintenance Practices on a Facility’s Total Cost of Ownership (TC) Monday, June 9, 2014 ▪ 8:30 am – 9:45 am, Hidalgo Presented by: Bert Jones, Associate Vice-Chancellor, Virginia Community College System Dexter Stanphill, President, Facility Management Division, CGL Today more than ever, decision makers are looking at the Total Cost of Ownership (TCO) when making choices on facility construction and operations. In addition, with the advancement of sustainability and “green” initiatives, it is important to understand the impact of effective maintenance planning and practices. TCO considers not only the construction, maintenance, and energy consumption components, but also the cost of operations. Each of these components is signi cantly impacted by the maintenance planning and practices established and performed. Moreover, poor and deferred maintenance will quickly increase cost drivers in operations and energy consumption. By utilizing a Reliability Center Maintenance plan with structured approaches to skilled labor productivity, the maintenance department becomes a strategic value in operations productivity and sustainability, lowering the TCO. ABOUT THE SPEAKERS BERT JONES is the Associate Vice-Chancellor for Facilities Management Services for the VCCS. Facilities Management Services is directly responsible for all capital outlay construction within the Community College System. He and his staff support the 23 colleges with 40 campuses in all matters related to facilities and construction. He began his professional career in 1985 after graduation from the University of Tennessee with a Bachelor of Architecture, working for the private architectural firm of Ben R. Johns, Jr. Architect. From 1988 through 2006, he worked for the Virginia Department of Corrections where he served as project manager, Chief Architect, and finally as Chief of Architectural & Engineering Services. From 2006 through 2012, he served as the Director of Engineering and Building for the Virginia Department of General Services where he was the State Building Official and was responsible for the construction, maintenance and operations of over 6.5 million square feet of buildings and parking facilities at the seat of government in Richmond, Virginia. Bert is licensed to practice Architecture in Virginia and is an ICC Certified Building Official and is a Virginia Construction Contracting Officer. DEXTER STANPHILL has over 30 years of public and private experience in facility management. Having served as Director of Engineering and Design for the Georgia Department of Corrections for 10 years and as President of CGL's facility management company for the last 15 years. At the GDOC Mr. Stanphill established a preventative maintenance program at 28 State correctional facilities (approx. 13,000,000 sq. ft.) and provided administrative and technical oversight for all maintenance related activities. At CGL FM Mr. Stanphill is responsible for management of comprehensive maintenance activities at correctional and higher education facilities totaling over 10,000,000 square feet. Virginia. Bert is licensed to practice Architecture in Virginia and is an ICC Certified Building Official and is a Virginia Construction Contracting Officer.
Transcript of The Role of Effective Maintenance Practices on a Facility ... · CMMS Software/Hardware Unplanned:...
The Role of Effective Maintenance Practices on a Facility’s Total Cost of Ownership (TC)
Monday, June 9, 2014 ▪ 8:30 am – 9:45 am, Hidalgo
Presented by: Bert Jones, Associate Vice-Chancellor, Virginia Community College System
Dexter Stanphill, President, Facility Management Division, CGL Today more than ever, decision makers are looking at the Total Cost of Ownership (TCO) when making choices on facility construction and operations. In addition, with the advancement of sustainability and “green” initiatives, it is important to
understand the impact of effective maintenance planning and practices. TCO considers not only the construction, maintenance, and energy consumption components, but also the cost of operations. Each of these components is signi�cantly impacted by the maintenance planning and practices established and performed. Moreover, poor and
deferred maintenance will quickly increase cost drivers in operations and energy consumption. By utilizing a Reliability Center Maintenance plan with structured approaches to skilled labor productivity, the maintenance department becomes a strategic value in operations productivity and sustainability, lowering the TCO. ABOUT THE SPEAKERS BERT JONES is the Associate Vice-Chancellor for Facilities Management Services for the VCCS. Facilities Management
Services is directly responsible for all capital outlay construction within the Community College System. He and his staff support the 23 colleges with 40 campuses in all matters related to facilities and construction. He began his professional career in 1985 after graduation from the University of Tennessee with a Bachelor of Architecture, working for the private
architectural firm of Ben R. Johns, Jr. Architect. From 1988 through 2006, he worked for the Virginia Department of Corrections where he served as project manager, Chief Architect, and finally as Chief of Architectural & Engineering Services. From 2006 through 2012, he served as the Director of Engineering and Building for the Virginia Department of
General Services where he was the State Building Official and was responsible for the construction, maintenance and operations of over 6.5 million square feet of buildings and parking facilities at the seat of government in Richmond, Virginia. Bert is licensed to practice Architecture in Virginia and is an ICC Certified Building Official and is a Virginia
Construction Contracting Officer. DEXTER STANPHILL has over 30 years of public and private experience in facility management. Having served as
Director of Engineering and Design for the Georgia Department of Corrections for 10 years and as President of CGL's facility management company for the last 15 years. At the GDOC Mr. Stanphill established a preventative maintenance program at 28 State correctional facilities (approx. 13,000,000 sq. ft.) and provided administrative and technical oversight
for all maintenance related activities. At CGL FM Mr. Stanphill is responsible for management of comprehensive maintenance activities at correctional and higher education facilities totaling over 10,000,000 square feet. Virginia. Bert is licensed to practice Architecture in Virginia and is an ICC Certified Building Official and is a Virginia
Construction Contracting Officer.
The Role of Effective Maint. Practices on a Facility’s TCO
Monday, June 9, 2014 ▪ 8:30 am – 9:45 am
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The Role of Effective Maintenance Practices on a Facility’s Total Cost of Ownership
Presenters:Bert Jones | Associate Vice Chancellor | Virginia Community College SystemDexter Stanphill | President | CGL Facility Management Division
Total Cost of Ownership• Construction Cost
• Financing
• Land
• Permitting
• Testing
• Planning ,Design, Engineering
• Project Management
• Capital Cost
• FF&E
Impact on Construction
• Maintenance Practices Involvement
• Design decisions
• Product specifications
• Equipment locations and access
• Installation evaluation
• Commissioning involvement
• Training
The Role of Effective Maint. Practices on a Facility’s TCO
Monday, June 9, 2014 ▪ 8:30 am – 9:45 am
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• Maintenance Cost
• Preventive/Predictive Maintenance
• Repairs
• Life Cycle Replacement
• General Upkeep
Total Cost of Ownership
• Energy/Utilities Cost• Gas
• Diesel
• Electric
• Coal
• Solar
• Combined Heat & Power
• Water/Sewer
Total Cost of Ownership
Total Cost of Ownership
• Operations Cost
• Staff
• IT
• Security
• FF&E
• Re‐purposing/Renovations
The Role of Effective Maint. Practices on a Facility’s TCO
Monday, June 9, 2014 ▪ 8:30 am – 9:45 am
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Total Cost Of Ownership
Goals
• Understand how maintenance impacts various components of TCO
• The value of maintenance in TCO
• Maintenance Practices are integral to Sustainability
• Key tools to improve maintenance practices
• Why it is important to “tell your story”
Impact of Maintenance Cost on TCO starts in
planning/design/engineering phase:
Systems
Equipment
Location
Continues through construction/installation
and commissioning
The Role of Effective Maint. Practices on a Facility’s TCO
Monday, June 9, 2014 ▪ 8:30 am – 9:45 am
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Impact of On-going Maintenance Cost on TCO:
Planned:
Preventative and Routine Maintenance:
Labor, Tools, Vehicles, Equipment
Sub-Contractors
Extended Warranties
Supplies, Materials, Parts
BMS, Controls, Instrumentation, Sensors
CMMS Software/Hardware
Unplanned:
Repairs or Replacements
Vandalism
New Technology (Ozone)
Life Cycle Cost Impact on TCO
“Effective O&M is
ONE OF THE MOST COST EFFECTIVE METHODS
for ensuring reliability, safety, and energy efficiency.”
U.S. Department of Energy 2010 Federal Energy Management Program
Monday, June 9, 2014 ▪ 8:30 am – 9:45 am
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The Role of Effective Maint. Practices on a Facility’s TCO
Monday, June 9, 2014 ▪ 8:30 am – 9:45 am
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Poorly maintained equipment increases
Energy Costs
Deferred Maintenance prevents buildings from
operating at peak efficiency
The Role of Effective Maint. Practices on a Facility’s TCO
Monday, June 9, 2014 ▪ 8:30 am – 9:45 am
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Deferred Maintenance
prevents buildings from operating at
peak efficiency
Deferred Maintenance
prevents buildings from operating at
peak efficiency
Lack of ongoing roof inspections does not allow for problems to be identified in a timely manner
The Role of Effective Maint. Practices on a Facility’s TCO
Monday, June 9, 2014 ▪ 8:30 am – 9:45 am
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EFFECTIVEMAINTENANCE PRACTICES
go hand in hand with
REDUCING TCO
Monday, June 9, 2014 ▪ 8:30 am – 9:45 am
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Tools to Improve Effectiveness of Practices
EFFECTIVE MAINTENANCE MANAGEMENT
goes hand in hand with
REDUCING TCO
Monday, June 9, 2014 ▪ 8:30 am – 9:45 am
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The Role of Effective Maint. Practices on a Facility’s TCO
Monday, June 9, 2014 ▪ 8:30 am – 9:45 am
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Properly Planned and Executed Maintenance Drives Productivity and Lowers Cost
Monday, June 9, 2014 ▪ 8:30 am – 9:45 am
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PM reduces CM
CMMS Implementation
• Decide on Software
• Decide on technology (barcode scanners, handhelds, etc.)
The Role of Effective Maint. Practices on a Facility’s TCO
Monday, June 9, 2014 ▪ 8:30 am – 9:45 am
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Preventive Maintenance Work Flow
• RCM based• Improved
performance• Reduces Corrective
Maintenance
Monday, June 9, 2014 ▪ 8:30 am – 9:45 am
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Corrective Maintenance Work Flow
• Responsiveness• Root Cause Analysis –
fix it right the first time• Communication• Critical Spares
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Preventive Maintenance Optimization
• Preventive Maintenance Plans can become stagnate and lose effectiveness
• Generic plans often adopted (OEM, RSMeans)
• Knee jerk reactions to failures overburden staff
Monday, June 9, 2014 ▪ 8:30 am – 9:45 am
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The Role of Effective Maint. Practices on a Facility’s TCO
Monday, June 9, 2014 ▪ 8:30 am – 9:45 am
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CMMS Implementation
• System setup and administration
• Detailed asset inventory• Unique identification• Proper asset trees and nomenclature
• Job tasks specific to each asset• Frequencies established based on RCM
• Establish procedures to support and train all staff
CMMS Implementation
• Decide on desired output (KPIs, reporting, cost capture, etc.)
Demonstrate your effective maintenance practices lower Total Cost of Ownership for better budget
The Role of Effective Maint. Practices on a Facility’s TCO
Monday, June 9, 2014 ▪ 8:30 am – 9:45 am
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Questions?
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