The registration proceedings in the Austrian Real Estate Register,

.

The registration proceedings in theAustrian Real Estate Register,Communication between Notaries and Courts

Mag. Alexander Winkler, civil law notary

Oct 16th 2014

Seite 2 Oct. 16th, 2014

500 civil law notaries


Inhabitants 8,5 Mio Notaries 500 Ratio = 1:17.000 Enterprises 400.000 Ratio = 1:800

Notarial activites per year Contacts to clients 3,0 Mio Notarial deeds 100.000 Private deeds 250.000 Authentications of signatures 950.000

Characteristic numbers of the Austrian Notariat:


Series10%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Paper

IT

Until 1999 notarial deedsused only paper

Problem: no use of IT


Difficult search for deeds and data

Storageproblems

Complicated access to information

Problem: no use of IT


Problem: Long time to register

Handling paper takes time!


The electronic archive of

the Austrian Notariat

The solution:


Use of IT in the most modern form

Alternative to notarial archives

Communication-platform for notarial documents

Take position as key player in e-government

The idea:


Electronic documents as originals

Central archive for all documents

Enduring data retention

Most secure storage

Quick and easy access

Right to store and retrieve documents from the archive just for notaries

Secure access to documents for notaries and autorized third parties(i.e. courts, financial and administrative authorities, lawyers)

Cutting red tape using modern technology

Objectives for the archive


Analysis of threats

Analysis of risk

Security concept

Measure catalogue

Notary‘s office access control PC-Software acess rights passwords smart cards Digit. Signature encryption Hashfunction

Network VPN or closed net transport- encryption

Partner Notar- Treuhandbank certification authority

Data confidentiality encryption Integrity (Hash) authenticity (certificates) availability (redunant servers, data format)

Data centre Firewall / Router acess control protection against operator infrastructure redundant server automated back-up desaster control

Based on BSI guidelines

Design & operation

Security system &Technology concept

Security concept

LNK/ÖNK access control PC-Software acess rights passwords smart cards Digit. Signature encryption Hashfunction Backup-Key


Vertrag

N104808 02 04

„s(*§“$%}]³er%&u7

Recording in notary‘s office PC, Scanner, Printer, SmartCard of notary

VPN / closed net

Internet

CSP Certification Service Provider Register and revocation lists

Internet

Third parties

Administraion at LNK/ÖNK Authorisation (four-eyes principle) Key-administration Storage of 1st HSM-access-codes (2nd HSM access code stored secure)

Technical concept

Operation at Atos data centre Archivsystem (Server, Storage, Robots,..) Server w/HSM (Hardware Security Modul) Data centre-Infrastrukture Desaster control

N104808 02 04

„s(*§“$%}]³er%&u7HSM


Data centre- Archive

cybe

rDO

C C

lient

-SW

Notary

Internet

Notarial documents

Notarialdocuments

cybe

rDO

C C

lient

-SW

ERV Document Identifier

Internet

ERVDocument Identifier

Authorities

GezielteDokumenten-Bereitstellung

Private documents

Privatedocuments

Data Centre- Release areaWeb

-Bro

wse

r

InternetSigned &encrypted

Archive to communication


Authorisation to run a electronic document archive according to signature law and notarial code based on EU-Signature directive 1999

Concept drafted by ÖNK experts for archiving and supplying documents to court registers 1999

First step: Archive for notarial documents 2000

Second step: Creation of communications-platform 2003

Proof of concept by Pilot-installations 2005

Legal framewort: BRÄG (Change to notarial law and law on court procedures 2006

Autorization to run archive with communication function since 2007

Strategy – step by step


Urkunde Urkunde

Lawyers

Urkunde

Other professions

Urkunde

GOG-Archives

Notarialdocuments

Privatedocuments

UrkundeJ u s t i z

Permanent access

GOG ... Gerichts Organisations Gesetz

ca. 160.000 / year

ca. 230.000 / year

Supplying documents to courts


Transfer of documents to real estate registers

Notary‘s office

cyberDOCcentralArchive

cyberDOCRecording of document

Granting access to court

Signing and archiving

Elektronischer RechtsVerkehrApplication to land register

Finanz OnlineTaxation

Bundesrechenzentrum

CourtEntry in register

Fiscal AuthorityTaxation

cyberDOCAccess server

„s(*§$%}]

„s(*§$%}]

Accessfor court

SubmissionDocument Identifier

„s(*§$%}]

„s(*§$%}]

Doc.Identif.

SubmissionDocument Identifier

NOTUK +

Document Identiier Document Identifier „s(*§$%}]

Document Identifier Document Identifier

The registration proceedings in the Austrian Real Estate Register,

Documents

Transcript of The registration proceedings in the Austrian Real Estate Register,