Annual R & T Forum 2006 University Committee on Rank and Tenure.
The Promotion Process Presentation of the Rank & Tenure Committee Cecilia Hillard, PhD Chair, Rank...
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![Page 1: The Promotion Process Presentation of the Rank & Tenure Committee Cecilia Hillard, PhD Chair, Rank and Tenure Committee Medical College of Wisconsin.](https://reader036.fdocuments.in/reader036/viewer/2022062718/56649eba5503460f94bc1b87/html5/thumbnails/1.jpg)
The Promotion ProcessPresentation of the
Rank & Tenure Committee
Cecilia Hillard, PhDChair, Rank and Tenure
Committee
Medical College of Wisconsin
![Page 2: The Promotion Process Presentation of the Rank & Tenure Committee Cecilia Hillard, PhD Chair, Rank and Tenure Committee Medical College of Wisconsin.](https://reader036.fdocuments.in/reader036/viewer/2022062718/56649eba5503460f94bc1b87/html5/thumbnails/2.jpg)
Objectives for Today
Describe Promotion Tracks/Pathways
Explain the process for Promotion at MCW
Provide some DOs and DONTs
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Stephen Duncan, PhD (Cell Biology)
Joseph Layde, MD (Psychiatry)
Michael Quasney, MD, PhD (Pediatrics)
Frank Pintar, PhD (Neurosurgery)
Wai-Meng Kwok, PhD (Anesthesiology)
Craig Young, MD (Orthopedics/Sports Med)
Karen Brasel, MD (Surgery)
Dara Frank, PhD (Microbiology)
Jeffrey Whittle, MD (Medicine)
Jay Sandlow, MD (Urology)
Rank & Tenure Committee Composition
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Up-to-date information at Infoscope
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Faculty Affairs
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The Promotion Tracks
Traditional
Clinician-Educator
Research
Academic Clinician
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Promotion Criteria
Demonstrated excellence and achievement in – Research/Scholarship– Teaching– Service/Clinical activities
Amount and type of activity varies by track
![Page 8: The Promotion Process Presentation of the Rank & Tenure Committee Cecilia Hillard, PhD Chair, Rank and Tenure Committee Medical College of Wisconsin.](https://reader036.fdocuments.in/reader036/viewer/2022062718/56649eba5503460f94bc1b87/html5/thumbnails/8.jpg)
Traditional Pathway
Independent, extramurally funded researcher• Senior-authored, peer reviewed publications;
PI on grants; patents
Significant contributions to the educational missionService to MCW and to the broader scientific communityNational (Associate) or International (Professor) reputation
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Research PathwayResearch is the primary emphasis• Can be an essential member of a research
team• Lead a critical research core• Can be independently funded
Educational contributions can be “traditional” or in research trainingService to MCW and to the broader scientific communityRegional (Associate) or National (Professor) reputation
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Clinician Educator Pathway
Scholarship and excellence in clinical science and/or education• Scholarly products are required; best
are peer-reviewed
Significant contributions to the educational missionService to MCW or hospitalsRegional (Associate) or National(Professor) reputation
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Academic Clinician PathwayExcellence in clinical practice; clinical program development• Less emphasis on scholarly products, but need
to show impactSome contribution to the educational missionService to MCW or hospitalsTime in rank (10 years as assistant; at least 5 as associate)• Other institutions count; equivalent
nonacademic positions
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TenureAwarded to individuals deemed “vital” to missions of MCW– Is recognition of future promise, based upon
accomplishments– Reasons for vitality are outlined in chair’s letter and
referee letters
• Available for Traditional and Clinician Educator tracks; Associate and Professor ranks
Granted independent of promotion, but can be granted at the same time
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Types of Evidence
CV– Must be in MCW format; use the faculty
collaboration data base– Follow the categories, use those that are
appropriate for you– Feel free to annotate; add a category
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CV examples
Competitive award, selected annually by physiological researchers based on cv, career accomplishments, and abstract for annual meeting
Young Investigator AwardCirculation SectionAmerican Physiological Society
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CV examplesNew Investigator Award
Research in Medical Education
Central Group on Educational Affairs
of the Association of American Medical Colleges
Competitive award, selected by medical education researchers based on abstract and presentation
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CV Examples
1998-2004
30 hours/year
Introduction to Clinical Medical (M1)
(the Medical Interview)
2004-present
10 hours/year
Bioethics Small Group Facilitator (M2)
2006-present
7 hrs/rotation
8 rotations/yr
Case-based Interactive Learning Sessions: Pediatric interview and child development,
SP evaluation (M3)
Provides an idea of time commitment
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Educator’s PortfolioUsed most often by those in Clinician Educator and Academic Clinician pathwaysContains additional information beyond the CV (do not duplicate)Demonstrate your impact in education and clincial program developmentQuantitative data are better than testimonialsBe concise - no more than 10 pages (we prefer 5)We do not need a statement of your philosophy
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Portfolio Example: Teaching
0
0.5
1
1.5
2
2.5
3
3.5
4
96-97 97-98
All Faculty
All Year 3 & 4COM Faculty
All PediatricFaculty
Dr. Chris Nelson
Student Teaching Evaluations: Dr. Nelson compared to other faculty
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Portfolio Example: Clinical
Section's Patient Volume
400500600700800900
10001100
1999 2000 2001 2002 2003 2004
Year
No. of Pts
Year gone on sabbatical
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Portfolio Example: Administration
Role: Facilitator, OSCE program development
Activities: Developed 12 OSCE stationsImplemented OSCE evaluationDeveloped teaching OSCE, video OSCE
Student rating: 90% rate it as excellentProducts: OSCE evaluation system
(reliability 0.69-.89) 2 peer reviewed national presentations 1 publication
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Portfolio Example: Academic Clinician
0
10
20
30
40
50
60
70
80
90
July October January April
Percent
receiving enteral feeds
Implementation of protocol
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Letters of support
Ideally, they address your impactCan provide us with perspectiveCan put your accomplishments into a context
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Selecting Referees
Choose people who can speak to your impactChoose people with stature; rank helps us gauge this as does institutionInternal referees– Outside of your department– Comment on novel aspects of your contributions (eg
committee work or educational role)
External referees – Must have left MCW more than 5 years ago– Try to get a variety of institutions
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The Promotion ProcessDepartmental review
(Internal Promotions Committee)
Chair proposes and submits “materials”
Faculty Affairs solicits and receives letters
Rank & Tenure Committee Review
Dean/Board of Directors Approval
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What materials are required when proposed?
Letter from the Chair outlining reasons that promotion is requested and:
Curriculum vitaeEducator’s portfolio (CE/AC pathways)Names of refereesTwo publications
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Deadlines for receipt of materials in Faculty Affairs:
For July 1, 2012 implementation
October 1, 2011: Clinician Educator
January 1, 2012: Traditional, Research, Academic Clinician, Tenure
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Minimum number of refereesResearch
Path
Clinician Educator Path
Academic Clinician Path
Traditional
Path
Assoc Professor
Internal
External4
5
4
2
4
2
4
5
Professor
Internal
External
4
7
4
4
6
2
4
7
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Preparing the Packet(This occurs in Faculty Affairs)
Solicit letters from the referees.– Referees are provided:
CV, portfolio and publications
MCW promotion criteria for rank and track.
When the minimum # of letters are received, the packet is sent to the R&T Committee.
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R&T Committee
R&T committee members receive “packet” several weeks ahead of the meeting (Chair letter, CV, letters from referees, portfolio, publications)
Carefully review the entire packet before the meeting
Comparison to requirements
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R & T Committee ReviewA member presents a brief overview of the candidate’s accomplishmentsDiscussion; comparison to criteriaVote, using a “motion, second” process– Accept or reject proposed promotion– Table for more information or clarification
Majority of those present required for actionWe review as many as 15 packets/meeting; rolling process
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The Dean and Board of TrusteesPositive Vote on Promotion/Tenure
Dean notified– Can overturn a positive, not negative vote
If Dean approves, sent to MCW Board of Directors
If Board approves, promotion takes effect July 1st.
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Negative Vote
R&T chair communicates with departmental chair– Reasons for denial
Must wait until next academic year to resubmit
Appeal process– Chair submits significant new information– Or appeals to committee in person
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Promotion and MCW cultureTraditional pathway faculty in the basic science departments must be promoted to associate professor within 7 years of assistant professor appointment; other pathways do not have a clock
• Tenure not automatically granted at Associate Professor level
• The R+T committee will– Work with department to optimize materials– Provide advice regarding CV and portfolio
preparation
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Promotion “DOs”Start preparing NOW– Collect evidence– Keep CV up-to-date– Review often– Cultivate referees
Get input from others– Colleagues, mentors, chairs, rank and tenure
members
Know the criteria– Work to fulfill them
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Promotion “Dos”
Use MCW format for CV/portfolio
Provide complete, accurate information
Don’t assume others know what you do– Consider annotating CV– Use portfolio if CV is insufficient to
demonstrate your contributions and impact
Submit your best publications
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Promotion “Dos”
Select referees carefully– Talk with them beforehand– At or above proposed rank– It is helpful if he/she can comment on whether
you would be promoted at their institution– Include key people in your career, but try to
expand beyond those involved in your training– Ask for more than required minimum
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Promotion “DON’Ts”No incomplete/sloppy materials- No typos, incorrect grammar, incomplete citations,
duplications, out-of-date information- Don’t mix abstracts, chapters, papers- Follow the instructions for the CV categories- When in doubt, ASK!
No “wish lists”- Submitted papers- Approved but not funded grants
No assumptions – Define abbreviations– Annotate to clarify
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SummaryHave frequent discussions with your chair; understand the departmental expectations for promotion
Know criteria for promotion in your pathway– Deliberately pursue the criteria
Follow the process to provide best evidence
Pay attention to the details
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Summary
Promotion and Tenure decisions are based on evidence of excellence in your contributions to the MCW missions
Rank and tenure is flexible in our consideration of “evidence of excellence”
Provide clear documentation
– Ask for help on preparation
Goal is to promote when prepared
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Thank You!
Questions?