The primary method of written communication before email was written letters Even though email has...
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Transcript of The primary method of written communication before email was written letters Even though email has...
Letters
Word 3
All About Letters
The primary method of written communication before email was written letters
Even though email has become the most popular form of communication,
It is still considered informal
Letters
The general rule is that formal situations are better handled through
Written letters than through email
Letters can be broken into 2 categories, Personal and
business
Personal Letters
Personal Letters are sent from one person to another and deal with personal matters.
Examples:– Love Letters– Letters of apology– Congratulations or condolence
Business Letters
Business Letters are letters that individuals send to business or institutions that deal with business related matters.
Examples:– Letters of Recommendation– Letter of Application– Letters of Complaint
Letterhead
Letterhead is the heading at the top of a sheet of letter paper containing a business’s:
• Name• Address phone/fax number• Website• Logo/sloggan
Letterhead cont…
When no Letterhead exists, be sure to include the writers address in the letter.
It can appear in one of two places in a letter immediately above the date or
Two lines immediately below the sender and title
Letter Styles
Letters can be formatted in Block or Modified Block style.
In a block style letter, each line of the letter begins at the left margin.
In a modified block style letter the , Date, complimentary close, and signature block and sender/title
start at the horizontal center(3.25”) of the page.
Letter punctuation
Open punctuation has no punctuation
after the salutation or the
complimentary close.
Mixed punctuation has a colon (:) after the salutation
And a comma(,) after the complimentary close.
More Parts of a Letter
The signature block is the space between the complimentary close and the sender’s name
If the composer has someone else type the letter, the typist’s initials/ reference initials should be typed on the left a double space below the sender’s name and title.
Parts of a letter
The word attachment or enclosed at the bottom of a letter indicates there is something additional in the envelope.
The letters cc at the bottom of a letter indicate that someone has received a complimentary copy of the letter.
Letter Alignment
Letters should be vertically centered.
To vertically center a page, • Page Setup dialog box• Layout tab• page section• select center
and the body of a letter should be single spaced
Letter Margins
The margins for a letter should be set at 1 inch.
Formatting
The blank space around the outside of a document is called…
Margins
Alignment refers to the position of the text between the Margins
Left, Center, Right, Justify
More formatting
Line spacing refers to the amount of space between the Lines of text.
A bullet is any small character that appears before an item in a list.
The show/hide button shows the formatting in the document.
Tabs
Default tabs are set every ½ inch.
The four types of tabs are:Left └
Right ┘
Center ┴
Decimal ┴.
More Tabs
You can set tabs using the Tab Box located to the left of the ruler bar.
The path to set tabs using the Paragraph group:
Paragraph dialog box Tab Button
Tabs cont…
The tab dialog box can be opened by double clicking on a tab located on the ruler.
Solid, dotted or dashed lines which fill the blank space before a tab are called Leaders.
Clearing and Moving Tabs
To clear a tab from the ruler, click and drag the tab down off the ruler.
To move a tab on the ruler, click on the tab and drag it left or right.
Spacing and parts of a letter
DS
QS
ss
LetterheadDate
Inside Address
Salutation
Complimentary Close
Signature BlockAuthor
Indicates if something is with letterTypists initials
Letter Identification
• Modified Block – Mixed Punctuation
• Block Letter – Open Punctuation