The primary method of written communication before email was written letters Even though email has...
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![Page 1: The primary method of written communication before email was written letters Even though email has become the most popular form of communication, It is.](https://reader030.fdocuments.in/reader030/viewer/2022032801/56649dd95503460f94aceaf6/html5/thumbnails/1.jpg)
Letters
Word 3
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All About Letters
The primary method of written communication before email was written letters
Even though email has become the most popular form of communication,
It is still considered informal
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Letters
The general rule is that formal situations are better handled through
Written letters than through email
Letters can be broken into 2 categories, Personal and
business
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Personal Letters
Personal Letters are sent from one person to another and deal with personal matters.
Examples:– Love Letters– Letters of apology– Congratulations or condolence
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Business Letters
Business Letters are letters that individuals send to business or institutions that deal with business related matters.
Examples:– Letters of Recommendation– Letter of Application– Letters of Complaint
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Letterhead
Letterhead is the heading at the top of a sheet of letter paper containing a business’s:
• Name• Address phone/fax number• Website• Logo/sloggan
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Letterhead cont…
When no Letterhead exists, be sure to include the writers address in the letter.
It can appear in one of two places in a letter immediately above the date or
Two lines immediately below the sender and title
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Letter Styles
Letters can be formatted in Block or Modified Block style.
In a block style letter, each line of the letter begins at the left margin.
In a modified block style letter the , Date, complimentary close, and signature block and sender/title
start at the horizontal center(3.25”) of the page.
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Letter punctuation
Open punctuation has no punctuation
after the salutation or the
complimentary close.
Mixed punctuation has a colon (:) after the salutation
And a comma(,) after the complimentary close.
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More Parts of a Letter
The signature block is the space between the complimentary close and the sender’s name
If the composer has someone else type the letter, the typist’s initials/ reference initials should be typed on the left a double space below the sender’s name and title.
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Parts of a letter
The word attachment or enclosed at the bottom of a letter indicates there is something additional in the envelope.
The letters cc at the bottom of a letter indicate that someone has received a complimentary copy of the letter.
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Letter Alignment
Letters should be vertically centered.
To vertically center a page, • Page Setup dialog box• Layout tab• page section• select center
and the body of a letter should be single spaced
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Letter Margins
The margins for a letter should be set at 1 inch.
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Formatting
The blank space around the outside of a document is called…
Margins
Alignment refers to the position of the text between the Margins
Left, Center, Right, Justify
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More formatting
Line spacing refers to the amount of space between the Lines of text.
A bullet is any small character that appears before an item in a list.
The show/hide button shows the formatting in the document.
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Tabs
Default tabs are set every ½ inch.
The four types of tabs are:Left └
Right ┘
Center ┴
Decimal ┴.
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More Tabs
You can set tabs using the Tab Box located to the left of the ruler bar.
The path to set tabs using the Paragraph group:
Paragraph dialog box Tab Button
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Tabs cont…
The tab dialog box can be opened by double clicking on a tab located on the ruler.
Solid, dotted or dashed lines which fill the blank space before a tab are called Leaders.
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Clearing and Moving Tabs
To clear a tab from the ruler, click and drag the tab down off the ruler.
To move a tab on the ruler, click on the tab and drag it left or right.
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Spacing and parts of a letter
DS
QS
ss
LetterheadDate
Inside Address
Salutation
Complimentary Close
Signature BlockAuthor
Indicates if something is with letterTypists initials
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Letter Identification
• Modified Block – Mixed Punctuation
• Block Letter – Open Punctuation