The only comprehensive, online, multilingual...

80 Sevastoupoleos street, 115 26 Athens, Tel 210.7488500, 210.7791170, Fax: 210.7473759, e-mail :[email protected], http://www.cgsoft.gr

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Online property management in the global market

The only comprehensive, online, multilingual application for immediate management of each portfolio of property, with integrated business intelligence and contact, operations, calendar management subsystems etc.

Find out now, directly and from everywhere, all the answers to questions concerning your properties.

Without special training, obtain any kind of information you want, move from aggregate to detailed

accounts and transactions and vice versa, find market trends by type of property, area, etc., see every

last detail, file each contract, legal document, drawing, photograph, set deadlines, predict outcomes.

Thesis.net Property Management is a powerful multilingual management and business intelligence tool

covering all activities related to property management, perfectly tailored to the specific needs and

demands of the real estate market. The possibility of combining dynamic and multidimensional information

highlights every aspect of the property portfolio and ensures excellent traceability. Thesis.net eProperty

Management also includes automatic alerts, automations supporting a host of chart types, indicators

system, access rights, etc.

Thesis eProperty Management uses the leading cloud technologies to support the management in making

immediate and correct decisions, which will be based on documented business intelligence drawn from the

online property dataset of each company or organization. The system offers ready business intelligence in

real time, without the user worrying about the method of calculation and illustrates it in various ways.

http://www.cgsoft.gr/


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Thesis eProperty Management provides information in virtually unlimited ways and combinations for a

specific period and critical key business performance indicators, vacant properties, LTV, etc. starting from

the level of the entire portfolio and going down to the level of property location, area and/or individual

owners or properties. Additionally, it provides alternative means of direct access to information, based

strictly on business data and concepts (e.g. properties, facilities, owners, tenants, managers, etc.) without

requiring any special knowledge of the way it works. Finally, Thesis eProperty Management is a completely

open system that interacts and exchanges information with all known programs and utilizes information

from third-party databases (e.g. Land Registry, TEE property database, etc.), ensuring maximum

productivity and free choice of tools, while minimizing data entry time.

KEY MODULES Thesis.net eProperty Management

Property Group Folders: Aggregate monitoring is performed on groups of properties and all required or

supporting documents and permits for such groups (operation, installation, building, etc permits) showing

the history of entries, while timely alerts are automatically generated and sent on the required renewals

before their expiry.



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Properties: Full and immediate recording of all the data of each property and its distinct spaces, starting

from the bare basics (code, description, location, actual surface area and surface area based on the

contracts) to a host of specific or not information, such as: situation, way of acquisition, ownership status,

built-surface ratio and how much of the ratio remains, land use and urban status, land register data, legal

audit data, health and safety audit data (where provided for), the existence or not of updated topography

chart, prices (buying, selling, valuation based, commercial, objective, accounting, insurance, recommended

selling price, direct sale price, etc.), liens, legal and actual defects of the property (e.g. encroachments,

easements, parts under expropriation, protection zones, semi-open areas, illegal building, etc.), comments

on adjoining properties, actions, problems etc.

The application has built-in the latest administrative division of Greece (Kallikratis plan) and its

correspondence to the older (Kapodistrias plan). It also includes the administrative division of the largest

states of the EU (Great Britain, France, Spain, Germany), Russia and Turkey.

Moreover, for each property, it is possible to record the Actions/Problems occurred and the Owners (and

in general those who have real rights on the property), the Parties Involved in any way, the Places that are

discrete in any way (buildings/floors), Documents of any category (contracts, judgments, drawings, studies,

private internal documents, etc.), property’s Cash Information (electricity meters, telecommunications

etc.), property’s Income/Expenses etc. At the same time, Active Contracts for each property appear,

qualifications on actual or legal defects are entered for each property (e.g. listed, forest area, seashore,



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archaeological zone, Natura area, etc.), as well as Safety features that are provided for or exist (emergency

exits, security shutters, provisions for the disabled etc).

Owners/Parties Involved: Full recording of details of all owners, tenants, managers, and other parties

involved (e.g. potential buyers, brokers, craftsmen, employees, etc. for every property, real rights on the

property and the percentage for each of them, and detailed data of applicable agreements (rental, loan,

leasing, gratuitous loan for use, insurance) such as: term, agreed price, charges, frequency, payment day

and method, warranties, clauses and adjustments, types of insurance (relevant tables for the convenience

of users have already been created), to generate reports automatically with forecast financial flows for a

given period per property owner, location, etc., and also to automatically check for their smooth payment,

to create the appropriate alerts in case of non-payment, and of course to generate ratios for the property

(performance, LTV, etc.).

Documents: Follow-up is provided on all contracts, administrative or judicial actions and other legal

documents or otherwise associated directly with the property with complete information on the author,

dates and details for each document, changes it brings about (e.g. with regard to the surface area of the

property) etc.; significant support is also provided through a number of auxiliary tables with complete land

registry information, types of documents, etc. Similarly, there is follow-up for all internal documents and

simple notes. Similarly, all details of the properties included in every form of drawings and designs are

recorded and monitored; they can also be attached. Additionally, all details of all manner of permits or



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certificates are recorded relating to each property and obviously it is possible to attach relevant

documents, etc.

Photographs/Maps The system has built-in automatic and dynamic visualization of properties, including

their topography charts, in maps (Bing), uses information contained in the relevant background, and its

functions (zoom, movement, etc). It also offers the possibility to use all forms of photos.

Income-Expenses: Automatic creation of entries (plan) for future income, expenses per property based on

existing contracts, with fields for anticipated and actual payments, possibility of tracking multiple meters

for the same property, connectivity with other third-party applications, entry of each new or contingency

amount, auto-alerts for delays in payments, income-expenses allocation using joint ownership rates, etc.

Valuations: Data entered in the property Valuations form are file number, property and/or space

appraised, purpose of valuation, the party assigning the valuation and the date of assignment, the valuator

and the date of valuation, valuation methods and scope, cost, date of receipt, check boxes, if the

international valuation standards (IVS) have been followed, as well any steps to follow and of course all the

values displayed in each valuation (e.g. commercial, rental, sale fair value, replacement cost, etc.).

Technical inspections/Autopsies: All details of all manner of scheduled or unscheduled technical

inspections and autopsies are recorded relating to each property and obviously it is possible to attach

relevant documents, photographs, drawings, etc. Information recorded include the file number, property

and/or space inspected, the purpose of the inspection, the party assigning the inspection and the date of



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inspection, the scope and result of inspection, cost, date of receipt, date anticipated re-inspection (if

applicable), as well as any steps to follow and of course detail of all the costs listed in each property

inspection/autopsy.

Contacts/Activities/Calendar: The product comes with a built-in module for entering information on all

contacts and their relationships or properties, full information on the assignment and execution of actions

per user, costs involved, follow up, etc., and personal calendar (daily, weekly, etc.) for each user.

Types of actions/results, definition of actions: The codes and descriptions of all actions and/or problems

are recorded, as well as the class and stage to which they belong, the required role of users who will have

access to the specific action, comments, etc. Similarly, the result types form lists the codes and descriptions

of all the results as well as comments. Lastly, Actions/changes definition form is used to record the codes

and descriptions of all actions and their results, and to set the desired changes in the values of specific



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columns, or information via email to specific recipients using messages also of a specific subject and

content. Of course here, there is a comments field.

Business Intelligence: Built-in Thesis.net BI searches for, correlates and distributes business intelligence

based solely on business units (e.g. owner, property class, income, etc.). The user starting at a business unit

can be automatically informed for each related concept. This business intelligence tool is fully integrated

with office automation tools and gives the possibility of generating special reports.



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At the same time, it supplies the company's strategy makers and financial managers with critical

quantitative data, performance information for each property and information on the fluctuations of key

indicators of the real estate market over time, providing essential information on the trends of indicators

and changes in their behavior.

The application comes with many prints and reports, and of course offers the possibility to develop new

ones to meet the needs of each company.


The only comprehensive, online, multilingual...

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