The Multilateral The Multilateral Evaluation Mechanism Evaluation Mechanism

MEM Unit general MEM Unit general proposals to process paperproposals to process paper

Pre-IWG meeting October 2005

PROPOSAL:

• Basic structure of the GEG

• Number of Experts

• Appointment of alternates

• General Coordinator

• Deputy General Coordinator

• Working Group Coordinators

COMPOSITION OF THE GOVERNMENTAL EXPERT GROUP (GEG)

PROPOSAL:

• i) Guidelines for General Coordinator and Alternate

• ii) Guidelines for Working Group Coordinators

• iii) Guidelines for GEG Plenary operation

• iv) Guidelines for operation of working groups

OPERATION OF THE GOVERNMENTAL EXPERT GROUP (GEG)

PROPOSAL:

• i) Guidelines for General Coordinator and Alternate

- Elected at the beginning of every full Evaluation Round

- Coordinate all Plenary Session debates

- Participate fully in working group sessions

- Meet with the Working Group Coordinators to address problems during the Working Group debates and drafting reports

- GEG Coordinator will represent the GEG and present reports at CICAD Regular Sessions and/or any promotional MEM activity

- Deputy General Coordinator will replace the General Coordinator in case of temporary/ permanent absence and to assist in the fulfillment of duties

- Carry out on-going communication with experts in-between GEG sessions

OPERATION OF THE GOVERNMENTAL EXPERT GROUP (GEG)

PROPOSAL:

• ii) Guidelines for Working Group Coordinators

- Elected at the beginning of every full Evaluation Round

- Coordinate all Working Group Sessions during the GEG meetings

- Ensure equal participation of the GEG Experts during the Working Group debates as well as in their capitals

- Participate in all Coordinators meetings to address emerging problems and/or suggest solutions

- Carry out on-going communication with experts in their capitals

- Ensure that the work undertaken prior to the presentation of reports to Plenary follows established guidelines

OPERATION OF THE GOVERNMENTAL EXPERT GROUP (GEG)

PROPOSAL:

• iii) Guidelines for GEG Plenary operation

- Quorum – the GEG Plenary meetings will start with the presence of half plus one of the experts

- Decisions – The Plenary will decide by consensus. Failing this, the General Coordinator will submit the issue to a vote, which will be decided by the majority of those present

- Review of reports – the Plenary time for each country report should be adequate enough for a timely review of the text – for all to be evaluated with equal seriousness, dedication and attention.

OPERATION OF THE GOVERNMENTAL EXPERT GROUP (GEG)

PROPOSAL:

• iv) Guidelines for operation of GEG Working Groups

- Working Groups shall be formed either by:

- thematic areas or

- with regional representation, expertise, language balance and skill requirements

- Working Groups shall have an equal workload

- Working Groups shall prepare, evaluate and review all assigned reports based upon the same criteria and guidelines

OPERATION OF THE GOVERNMENTAL EXPERT GROUP (GEG)

PROPOSAL:

• Experts shall not participate in the evaluation of his/her own country

• All GEG Experts should have drafting responsibilities during the meetings as well as assignments in their capitals

• All GEG Experts should arrive to GEG Working Group sessions having completed their respective drafting assignments

• All GEG Experts should be present at all times during the GEG Plenary meetings and during the Working Group debates

• When a country has both a Principal and an Alternate Expert, the presence of at least one of them is required

RESPONSIBILITIES OF THE GOVERNMENTAL EXPERT GROUP (GEG)

PROPOSAL (contd.):

• Experts must:

- read the relevant documentation provided prior to the sessions

- Carry out assigned preparatory work

- Be present at all times during working group sessions

- Be present at all times during the Plenary session

(Mechanism to be established to ensure such participation by Experts)

• GEG Experts to draft evaluations based on first draft text prepared by the MEM Unit and the information provided by countries

• Experts not consultable by the GEG on information provided by the NCE unless for clarification purposes

RESPONSIBILITIES OF THE GOVERNMENTAL EXPERT GROUP (GEG)

PROPOSAL:

• Experts should have a:

- solid technical background in drug control

- minimum level of education/qualifications

- advisable to have a working knowledge of a second language

• Experts should be committed to undertake the evaluation work both during and out of sessions

• Experts should have access to the necessary facilities to carry out their work provided by their Governments

• Experts should be in constant communication with the respective Working Group Coordinator and the MEM Unit

3. CHARACTERISTICS OF THE EXPERTS

PROPOSAL:

• NCE is appointed by the Government of each member state

• Responsible for:

- Compiling the information for the MEM questionnaire

- Preparing an introductory document

- Completing and transmitting the MEM questionnaire within the established timeframe

- Clarifying any information required by the GEG or the MEM Unit

4. ROLE OF THE NATIONAL COORDINATING ENTITY (NCE)

PROPOSAL (contd.):

- Completing the implementation follow-up form

- Reviewing the entire text of the draft report, including the introductory paragraph

- Assisting in promoting the MEM reports

- Coordinating training and awareness workshops for MEM stakeholders with the MEM Unit

- Responding to notes to country

- Completing and submitting requests for assistance to implement recommendations

4. ROLE OF THE NATIONAL COORDINATING ENTITY (NCE)

PROPOSAL:

• The MEM Unit shall ensure information received is complete, consistent, succinct and relevant

• Shall prepare first narrative draft of:

- national reports - full evaluation report

- national reports - implementation of rec report

• Shall organize the national reports and make them available to the GEG

• Will provide any data requested by the GEG for the Hemispheric Report

7. ROLE OF THE MEM UNIT WITHIN THE EXECUTIVE SECRETARIAT OF CICAD

PROPOSAL (contd.):

• Prepare a style and formal manual for GEG experts

• Execute – on a continuous basis – promotional activities for the MEM process

• Carry out editorial and proof-reading functions

• Design, publish and distribute national and hemispheric reports

• Support countries in their MEM promotional efforts

• Organize training workshops for National Coordinating Entities (NCE’s)

7. ROLE OF THE MEM UNIT WITHIN THE EXECUTIVE SECRETARIAT OF CICAD

The Multilateral The Multilateral Evaluation Mechanism Evaluation Mechanism

MEM Unit general MEM Unit general proposals to process paperproposals to process paper

End of Part I