THE LNM INSTITUTE OF INFORMATION TECHNOLOGY, JAIPUR

Sub: Minutes of Emergent Meeting of 53rdAcademic Council held on December 11,2017 at11:15 AM in VC Room

A. Following members were present:

1. Prof. Rahul Banerjee Director Chairman2. Prof. Ravi Prakash Gorthi, Professor, CSE& Dean Member

Academic Affairs3. Prof. GDSharma, Dean .Research & Development Member ,4. Dr. Sakthi Balan Dean, Faculty Affairs Member5. Dr.Amit Neogi, Dean, Student Affairs Member v6. Prof. Manju Dhariwal, Dean, Alumni Affairs and Member

Resource Generation7. Dr. Subrat Dash, HoD,CSE Member8. Shri Sandeep Saini As nominee of HoD, ECE9. Dr. Manoj Kumar HoD, MME Member10. Prof. Somnath Biswas Professor & HoD, Physics Member11. Dr. Sunil Kumar Gautam As nominee of HoD,

Mathematics12. Dr. Rajbala Singh HoD,HSS Member13. Prof. Anupam Singh, Professor, Physics Member14. Dr. Subhayan Biswas, Associate Professor, Physics Member15. Dr. Usha Kanoongo Assistant Professor, HSS Member

16. Shobit Agarwal Student Representative: Ph. D Member17. Vaidehi Sharma, Student Representative: M.Tech, Member18. Bhavik Thakkar Student Representative UG Member19. Dr. Renu Bapna, Re_&strar Member Secretary

B. Following were granted leave of absence:

1. Dr. Soumitra Debnath, Associate Professor Member2. Prof. Narsi Bolloju Professor, CSE Member3. Prof. Ra_ghuvirTomar Professor, ECE Member4. Prof. Mohan K. Kadalbajoo Professor, Mathematics Member5. Dr. Preety Singh Assistant Professor, CSE Member6. Prof. Sandeep Sancheti President Member

Manipal University, ]aipur7. Prof. Amit Sheth Executive Director, Member

Ohio Centre of Excellence in Knowledge-enabledComputing, Wright State University

8. Prof. C. Pandurangan, Senior Professor, lIT MemberMadras

9. Nidhi Gupta Student Representative UG Member

At the outset Dr Renu Bapna, Secretary, Academic Council and Registrar welcomed theChairman and members of the re-constituted Academic Council and explained the urgency ofcalling an emergent meeting at a short notice, Chairman, Academic Council and Director, ProfRahul Banerjee presented an overview of the preparations of Convocations and meeting ofGoverning Council and informed about requirement of seeking approval of Governing Councilfor degree and various awards related details to be presented during II th Convocation. He alsoclarified that invited members may be called as and when required in the Academic Councilmeetings.Following agenda items were taken up for discussions and decision recorded as under.

Agenda Item No AC-M-53.01 : To consider replacement of "PES" course(discontinued vide 46tb AC meeting held on 08 April2016) for YIS batch CCE, CSE and ECE students

Prof Ravi P. Gorthi, Chairman AC-AAC placed the recommendations of AC-AAC.Following decisions were taken:

• «Microwave Engineering" Course will be offered during 6th semester of Y15 in ECEprogram

• One extra Program Elective during 7th / 8th semester will be offered in CSE program• Appropriate Program Electives will be offered in CCE program

Agenda Item No AC-M-S3.02

Dr Manoj Kumar HoD, MME, explained the justification of the proposal and clarified that crditanalysis has been done. It was decided that Automotive Electronics and its laboratory presentlyappearing as core course for MME department students of Y14 and Y15 batch will now beoffered as PE to MME department students and OE to others. This shall lead to reduction of 04credits from total 152 credits, leading to a total of 148credits.

Agenda Item No AC-M-S3.03 : To consider the matter of branch/program change forB.Tech. and B. Tech. - M. Tech. Dual Degree.

Academic Council approved the following amendment for branch change for B.Tech. studentsand Policy for B. Tech. - M. Tech. Dual Degree:

• In addition to existing stipulations, students having COPA 2: 8.00 should only beeligible to apply for branch change

Transfer Policy• B. Tech. to B. Tech. - M. Tech. Dual Degree will be permitted.• B. Tech. - M. Tech. Dual Degree to B. Tech. will NOT be permitted.

To consider the proposal of HoD of MME departmentfor removal of Automotive Electronics Course of 03credits and its lab of 01 credit from curriculum of Y14and YIS B.Tech. students.

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Agenda Item No AC-M-53.04 : To consider guidelines of UGC about SWAYAMportal for Online Courses.

• Branch change to/from one to other B. Tech. - M. Tech. Dual Degree be restricted toonly ONE student per Program.

Further, it was decided that for future references, a percentage figure of the total intake will bederived as a ceiling for the number of such changes, subject to availability of vacant seats inthe Programme without compromising the merit.

It was decided that matter will be discussed in EPC and where applicable and availableadoption of other on line courses from other sources will also be explored. HoDs of respectivedepartment will submit proposal before AAC of AC after due deliberation in BaS. Faculty willbe incentivized to develop the online content it was noted that in spite of the LNMIIT's beingopen to the idea, no SWAYAM course was available that could fit institutes even semesterelective requirements as on date.

Agenda Item No AC-M-53.05 : To consider possibilities of Lateral Admission in B.Tech. and B. Tech. - M. Tech. Dual Degree programin 2nd and/or 3rd Semester.

It was decided that matter will be discussed in AC-EPC to work out policy guidelines thatwould be presented to the Academic Council for ratification.

Agenda Item No AC-M-53.06 : To consider policy amendments to Semester LongInternship (SLI):

It was pointed out that students having CGPA as 7.5 and above and no active backlogs areeligible to Semester Long Internship (SLI) in companies recommended by TPO and thedepartment both.

Following policy amendments for Semester Long Internship (SLI) were taken:• There should be a Faculty Advisor for each Semester Long Internship.• In case the Faculty Advisor contributes to the Internship work, s/he will be given due

credit. However, in cases otherwise, Faculty Advisor will not make any such claims.• The entire internship project report will be submitted to the Institute. Specific parts or

even whole report may be, earmarked as confidential, be kept under classified record(s)by the Institute. Such classified records would be only available to regulatory,accreditation and federal law agencies unless explicitly permitted by IPR holder(s) ordeclassified.

• If required, a Corporate/Non-Disclosure Agreement will be signed between the LNMIITand SLI offering institution/organization.

• The Institute shall not claim any financial gains, if any, IP is created. However, thestudent will mention his LNMllT affiliation as long as he is registered at LNMIIT.

• Reading and/or Self Study Courses will be offered only for approved SLI students.• Departments shall provide the details of the courses earmarked to be offered as a

Reading or Self Study Courses at the time of course registration.• AC-EPC shall suggest mechanisms to bring quality assurance in B. Tech projects and

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SLI and may also recommend assigning appropriate credits to SLI after joint evaluationby outside mentor and LNMIIT faculty.

Agenda Item No AC-M-53.07 I: IDirector's Gold Medal - PGDirector's Gold Medal (pG) is awarded based on the highest CGPA obtained.

SOURABH MATHUR (15MCS004) of CSE programme having earned the highest CGPA(9.00110.00) amongst all students of the YI5 PG batch is recommended for the award ofDirector's Gold Medal (pG) during the 11th Convocation.

Agenda Item No AC-M-53.08 I: IDirector's Gold Medal- UGDirector's Gold Medal (UG) is awarded based ~n highest CGPA obtained.

SALONl GOYAL (Yl3UC242) of CSE programme having earned the highest CGPA(9.78110.00) amongst all students of the Yl3 UG batch is recommended for the award ofDirector's Gold Medal CUG)during the 11th Convocation.

Further it was decided that a brief citation will also be read for the awardee after due approvalofGC.

Agenda Item No AC-M-53.09 I: IChairman's Gold MedalChairman's Gold Medal is awarded to UG student based on excellence in multiple facets ofstudent life, including but not limited to academics, research and participation in sports, culturalactivities and discharging of leadership positions. A committee of AC-AAC members andDeans in a meeting held on November] 8, 20] 7, deliberated upon a total of 06 nominationsreceived for the award.

HARSHlT KUMAR SANKHLA (Y13UC110) of ME programme and PUSHKAL AGARWAL(YI3UC211) of CSE programme are jointly recommended for the award of Chairman's GoldMedal during 11th Convocation.

Further it was decided that a brief citation will also be read for the awardee after due approvalofGC.

Agenda Item No AC-M-53.10 I: I Best BTP AwardAfter deliberations on quality of the chosen problem and objectives, depth and breadth of workdone in BTP, technical knowledge demonstrated III the chosen field, quality ofpresentation (clarity, flow, etc.) and significant results from the work (e.g. papers and / orproducts, etc.) of the received nominations, AYUSHl MISHRA (Y13UC063) of MMEprogramme is recommended for the award of Best B. Tech Project (BTP) during the II th

Convocation.

Agenda Item No AC-M-53.11 I : I To consider the list of students placed at Annexure-AC-A-53.11.1 for the award of Degree.

Academic Council recommended the list of students for the award of Degree (as placed atAnnexure-AC-A-53.11.1.) for approval of Governing Council.

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Agenda Item No AC-M-53.12 : To consider approving draft for degrees to beawarded in convocation in January

Following modifications were recommended for approval of GC to be incorporated in thedraft of degree:• The degree certificate shall be signed by the Director, LNMIIT in his capacity as the ex­

officio Chairman Academic Council but as the "Director" along with Chairman: GC andthe Registrar.

• A specific code number will be allotted to each degree and shall be imprinted on thedegree certificate.

• Name of the institute will be written as The LNM Institute ofInformation Technology.

Academic Council recommended the templet placed at Annexure AC-A-53.12 for approval ofGC.

Agenda Item No AC-M-53.13 : To receive information on MOU signed with EESLAcademic council was informed about signing of an MOU on 28.11.2017 with EnergyEfficiency Services Ltd (EESL), a PSU of Govt of India

Agenda Item No AC-M-53.14 : To consider awarding degree to Ms Aditi Agarwal(Y12UCOll) by adding all accumulated credits earnedat LNMIIT and IDT Hyderabad.

Dean Academic Affairs briefed about the matter of Ms Aditi Agarwal (Y12UCOl1) who leftLNMIIT after fourth semester and joined IIIT Hyderabad for pursuing further studies. After herfifth semester she returned to LNMllT and completed her program for award of degree. It wasdecided that a clear note will be mentioned in the grade sheet and transcript stating the creditsscored at LNMIIT and that scored at lIlT Hyderabad. AC recommended to add the name of MsAditi Agarwal (YI2UCOl1) in the list of students for the award of Degree for approval ofGoverning Council.

Further it was decided that a policy will be framed to deal with such matters in future,

Agenda Item No AC-M-53.15 : Miscellaneous Matters with the permission of theChair.

Following miscellaneous matters were taken up for discussion with the permission of the Chairand decision taken.

J. It was decided that a subcommittee of Academic Council will be constituted forAcademic Monitoring and counselling for empowering to weak students to bring themback in the main stream from the beginning of the declaration of the results of the firstsemester itself. The composition of committee will be as under.

• Dean Academic affairs• Associate Dean, AA• Dr Ashok Garai

.' Dr. Subhayan Biswas

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Meeting ended with a vote of thanks to the chair

• Dr. Dheerendra Mishra

• Dr. Divyang Rawal• Co-opted member from Samvaad• Co-opted Professors from each department• Committee (AMCC) can have one or more invitees as co-opted member, as per

need.The academic performance after midterm and end term will be shared withParents & Faculty Mentors and committee will help support the students.

ii. Further considering the need of restructuring and benchmarking of curriculum andacademic audit periodically, a committee was constituted to deal the matter with thefollowing composition:

• DoAA- Convener• HoDs• Senior professors from each department (including Distinguished and Research

Professors)• Two outside experts one from Employer side and another from Alumni• One student representative per discipline

The committee will submit its report in 6 months to the Director.iii. A new guest / visiting faculty will be appointed to offer TWRM course, if required.

However, it shall be a one-time arrangement until regular recruitmentIV. A committee was constituted for preparing a policy document for Academic Regulations

under the chairmanship of DoAA.The composition of the committee would be:DoAA- ChairmanDoRC -MernberHoDs - MembersAssociate Dean AA: -Convener of the Committee

~(Secretary)

Academic Council

(Chairman)Academic Council

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