THE LIFE OF A TRANSACTION IN ACCOUNTS PAYABLE Day 1 Transaction Received in Accounts Payable Clocked...

5
THE LIFE OF A TRANSACTION THE LIFE OF A TRANSACTION IN ACCOUNTS PAYABLE IN ACCOUNTS PAYABLE Day 1 Day 1 Transaction Received in Accounts Payable Clocked & Sorted (po,ok2pay,Cr , ER, Problems) Transactions counted by processors and placed in folders (40 transactions per folder) Transaction Totals for the day are written in book

Transcript of THE LIFE OF A TRANSACTION IN ACCOUNTS PAYABLE Day 1 Transaction Received in Accounts Payable Clocked...

Page 1: THE LIFE OF A TRANSACTION IN ACCOUNTS PAYABLE Day 1 Transaction Received in Accounts Payable Clocked & Sorted (po,ok2pay,Cr, ER, Problems) Transactions.

THE LIFE OF A TRANSACTION IN THE LIFE OF A TRANSACTION IN ACCOUNTS PAYABLEACCOUNTS PAYABLE

Day 1Day 1

Transaction Received in Accounts Payable

Clocked & Sorted (po,ok2pay,Cr, ER, Problems)

Transactions counted by processors and placed in folders (40 transactions per folder)

Transaction Totals for the day are written in book

Page 2: THE LIFE OF A TRANSACTION IN ACCOUNTS PAYABLE Day 1 Transaction Received in Accounts Payable Clocked & Sorted (po,ok2pay,Cr, ER, Problems) Transactions.

THE LIFE OF A TRANSACTION IN THE LIFE OF A TRANSACTION IN ACCOUNTS PAYABLEACCOUNTS PAYABLE

Day 2Day 2

Processors pick up Transactions in folders and Count them to verify 40 and sign them out.

Process Transactions into Oracle

At the end of the day, brio query is run to have processors check each others work ( if backlog exist we keep processing)

The Processors bring their work back and check it in with supervisor.

Processors label and file their batches

Page 3: THE LIFE OF A TRANSACTION IN ACCOUNTS PAYABLE Day 1 Transaction Received in Accounts Payable Clocked & Sorted (po,ok2pay,Cr, ER, Problems) Transactions.

THE LIFE OF A TRANSACTION IN THE LIFE OF A TRANSACTION IN ACCOUNTS PAYABLEACCOUNTS PAYABLE

Day 2 cont…Day 2 cont…

Supervisor of processors sort the issues (new vendor/site, PO error, duplicate etc…)

Supervisor verifies the issues

Page 4: THE LIFE OF A TRANSACTION IN ACCOUNTS PAYABLE Day 1 Transaction Received in Accounts Payable Clocked & Sorted (po,ok2pay,Cr, ER, Problems) Transactions.

The Accounts Payable ProcessorThe Accounts Payable Processor

Processing Transactions in OracleProcessing Transactions in Oracle Check RequestCheck Request Employee ReimbursementEmployee Reimbursement Purchase Order InvoicePurchase Order Invoice OK2Pay InvoiceOK2Pay Invoice Petty Cash ReplenishmentPetty Cash Replenishment Advance RequestAdvance Request

Page 5: THE LIFE OF A TRANSACTION IN ACCOUNTS PAYABLE Day 1 Transaction Received in Accounts Payable Clocked & Sorted (po,ok2pay,Cr, ER, Problems) Transactions.

The Accounts Payable ProcessorThe Accounts Payable Processor

Minimum Performance StandardMinimum Performance Standard Daily Review are conducted by ProcessorsDaily Review are conducted by Processors

• Processors check each others workProcessors check each others work• Processors correct their own workProcessors correct their own work

Quarterly Reviews are conducted by Quarterly Reviews are conducted by SupervisorSupervisor• 70 Invoices per day70 Invoices per day• 161 Distribution Lines per day (Draft)161 Distribution Lines per day (Draft)• Errors ReportedErrors Reported


Accounts Payable Accounts Receivable

Accounts Payable Accounts Receivable

SAP ACCOUNTS RECEIVABLE & ACCOUNTS PAYABLE

SAP ACCOUNTS RECEIVABLE & ACCOUNTS PAYABLE

Accounts Payable & General Ledger Kathleen Graw. Accounts Payable & General Ledger2.

Accounts Payable & General Ledger Kathleen Graw. Accounts Payable & General Ledger2.

Slideshow 4A Accounts Payable Transaction Processing Part 1.

Slideshow 4A Accounts Payable Transaction Processing Part 1.

Slideshow 6 Accounts Payable Transaction Processing Part I 5.2.

Slideshow 6 Accounts Payable Transaction Processing Part I 5.2.

Accounts Payable/Contracts Payable

Accounts Payable/Contracts Payable

Accounts Payable Automation

Accounts Payable Automation

AP Transaction Processing1 Accounts Payable Transaction Processing.

AP Transaction Processing1 Accounts Payable Transaction Processing.

UO Accounts Payable Payments and Reimbursements to International Students and Visitors Dan Patten, Accounts Payable Manager Oregon Hall Accounts Payable.

UO Accounts Payable Payments and Reimbursements to International Students and Visitors Dan Patten, Accounts Payable Manager Oregon Hall Accounts Payable.

The State of Automation in Accounts Payable - State of... · The State of Automation in Accounts Payable A Special Report from The Accounts Payable Network ... Accounts Payable European

The State of Automation in Accounts Payable - State of... · The State of Automation in Accounts Payable A Special Report from The Accounts Payable Network ... Accounts Payable European

Accounts Payable User Manual - APPX · PDF file2 Accounts Payable User Manual 1 General Information Introduction What Is Accounts Payable? Accounts Payable is a means by which

Accounts Payable User Manual - APPX · PDF file2 Accounts Payable User Manual 1 General Information Introduction What Is Accounts Payable? Accounts Payable is a means by which

invoices have errors - Canon Globaless.csa.canon.com/.../Accounts-Payable-automation-infographic.pdf · Title: The Upside Of Accounts Payable Automation Subject: Accounts Payable

invoices have errors - Canon Globaless.csa.canon.com/.../Accounts-Payable-automation-infographic.pdf · Title: The Upside Of Accounts Payable Automation Subject: Accounts Payable

Accounts Payable Business Process Workshop · 2020-05-22 · •Matching •3way –PO, Receipt transaction and Invoice •4way –PO, Receipt transaction, Invoice, Inspection (Based

Accounts Payable Business Process Workshop · 2020-05-22 · •Matching •3way –PO, Receipt transaction and Invoice •4way –PO, Receipt transaction, Invoice, Inspection (Based

Accounts payable for_beginners

Accounts payable for_beginners

Streamlining the Accounts-Payable Process · ADEMERO DOCUMENT MANAGEMENT SOFTWARE Streamlining the Accounts-Payable Process . Executive Summary . Managing accounts payable is a …

Streamlining the Accounts-Payable Process · ADEMERO DOCUMENT MANAGEMENT SOFTWARE Streamlining the Accounts-Payable Process . Executive Summary . Managing accounts payable is a …

Slideshow 7 Accounts Payable Transaction Processing Part II 5.2.

Slideshow 7 Accounts Payable Transaction Processing Part II 5.2.

Accounts Payable Workbook - Epicor Accounts Payable Workbook(… · iv Setting Up Accounts Payable Constants3 Big Picture 3-1 ACON—Accounts Payable Control File Maintenance 3-3

Accounts Payable Workbook - Epicor Accounts Payable Workbook(… · iv Setting Up Accounts Payable Constants3 Big Picture 3-1 ACON—Accounts Payable Control File Maintenance 3-3

Accounts Payable ManualP a g e | 4 WASBO Accounts Payable Manual, August 2018 Accounts Payable Accounts payable functions include the payment of all vendor invoices, employee reimbursements

Accounts Payable ManualP a g e | 4 WASBO Accounts Payable Manual, August 2018 Accounts Payable Accounts payable functions include the payment of all vendor invoices, employee reimbursements

Accounts Payable Manual - Samco · Accounts Payable Manual ... Understanding Accounts Payable Accounting "Accounting" is the collection, categorization, and presentation of financial

Accounts Payable Manual - Samco · Accounts Payable Manual ... Understanding Accounts Payable Accounting "Accounting" is the collection, categorization, and presentation of financial

BR100 Accounts Payable

BR100 Accounts Payable