THE LETTERHEAD

WESTPORT GLASS & MIRRORS1813 Westport Road Kansas City, Missouri 64111

TEL 816-931-7347 FAX 816-931-7348 EMAIL: westportmirrors.com

THE DATE

GB

2 October 2008

‚the second of October two thousand and eight‘

2/10/2008

USA

October 2, 2008

‚October the second two thousand and eight‘

10/2/2008

THE ADDRESS (1)

GB

Messrs Stares & Jackson

22 The AvenuePORTSMOUTHENGLAND PO3

3NW

USA

Magnus Model Laundry

248 Cedar StreetMuscatine, IA 52761USA

THE ADDRESS (2)

GB

Mr, Ms,… no full stopMessrs – personal

namespostcode

USA

Mr., Ms. … periodMessrs. – lawyers,

architectszip code

THE ADDRESS (3)

℅

#

‚The Manager‘ =

‚The Editor‘ =

„care of“temporary address

„number“ (USA)

bank or hotel

newspaper, magazine

Practice 3 (p. 9)

3 March 1986 9 May 1956 5 September 1956 23 June 1969 12 January 1973 22 February 1982

March 3, 1986 May 9, 1956 September 5, 1956 June 23, 1969 January 12, 1973 February 22, 1982

Practice 4 (p.11)

The British and American styles of writing addresses differ in several ways. Americans put a period, which is their name for full stop, after abbreviations like Dr, Mr or Ms. In the USA the zip code goes in one line after the name of the town and the name of the state, whereas in Britain you usually find the

Practice 4 cont.

postcode as the last item in a line of its own. British postcodes usually consist of six or seven letters and numbers with a space after the first three; American zip codes consist of five figures. Britons use the same pronunciation for the noun ‚address‘ and the verb ‚to address‘; the Americans on the other hand, stress

Practice 4 cont.

the noun on the first syllable and the verb on the second syllable. Unlike the German word ‚Adresse‘, the English word address is spelt with two d‘s

Practice 5 (p.11)

Mr M Rogers22 Mains Park Rd.BIRMINGHAMENGLAND B14 8HG

Mrs. Lola FolsomP.O. Box # 2871Glendale, FL 35512USA

Practice 6 / 1

The ManagerCharing Hotel48 Bentinck StreetLONDONENGLAND W1M 5RL

Practice 6 / 2

Goodall CorporationP.O.Box # 562Blue Island, IL 60406USA

Salutation andComplimentary Close (GB)

Dear SirsDear Sir or Madam

To a company Yours faithfully

Dear Mr FeltonDear Ms Hill

To individuals Yours sincerelyYours truly

Dear GeorgeDear Sally

Quite common in GB and USA

YoursSincerely yoursBest wishes

Salutation andComplimentary Close (USA)

Gentlemen: No ‚Dear‘Not always PC

Yours very truly,Very truly yours,

Dear Mr. Schon:Dear Ms. Stein:

(Very) Sincerely yoursYours very cordially

Dear Bob:Dear Judy:

Yours,Cordially yours,

Subject Line

Form:

Typewriter ribbons

Subject: typewriter ribbons (USA)

Re: typewriter ribbons (GB)

Usage:

between salutation and body

usually underlined

The Body of the Letter

At least three paragraphs:

1: opening paragraphwhy; reference to past

2: main messagedetails

3: closing paragraph:future action

Signature

TRANSWORLD INDUSTRIAL CO.

Susan SmollettSusan Smollett (Miss)p.p. Ransom Howe

International Sales Manager

Name of the firm

Signaturewriter‘s name in typing(per pro) ‚on behalf of‘

signed by secretaryPosition in the firm

Signature

p.p. Paxton Company Ltd.

J. LairdJoseph LairdBusiness Manager

in front of company name → entitled to sign on behalf of the firm

Reference Line

Forms:

RH/SS RH/ss RH:SS RH:ss

Usage:

person dictating – typist

above inside address or below singature

Ransom Howe dictated a letter to Susan Smollett

Attention Line

Form:

Attention: Mr P Thomson

Attention: Sales Manager

Attention: Accounts Department

Usage:

to direct a letter to a particular person

placed below inside address

Enclosures Line

Form:

Enclosure(s) Enc.

3 enclosures Enc: catalogue

Usage:

below reference initials

Notations for Copies

Form:

CH/rp2 enclosuresc.c. Mr Campbell

JW/pgEnc: price-listcc Sales Department

o Usage:copies are sent to other peoplec.c. = carbon copy/ieslast item of the letter