The KnowledgeBank: Powered by DSpace Laura Tull Systems Librarian Ohio State University Libraries...
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The KnowledgeBank:Powered by DSpace
Laura Tull
Systems Librarian
Ohio State University Libraries
WiLSWorld July 27, 2004
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The KnowledgeBank
A knowledge management system for the university to support the creation, organization, storage, dissemination and preservation of the institution’s digital information assets.
Both a “referatory” providing links to digital objects and an institutional “repository” that captures the intellectual output of the university produced in a digital format.
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The KnowledgeBank
Faculty Expertise Directory Web Media Collective Digital Union Institutional repository
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Institutional Repository
Captures the intellectual output of the university community
New scholarly publishing paradigm Institutional visibility and prestige
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Institutional Repository
Olentangy River Wetlands Research Park
Undergraduate Honors Theses Hilandar Research Library – Watermarks Polar Oral History Program
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DSpace – What we will cover
What is DSpace? DSpace demonstration Important features Future directions OSU’s approach to DSpace
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DSpace – What is it?
DSpace Open source software Developed by MIT Libraries and HP
Research Labs Digital library system/Digital Asset
Management System/Institutional repository
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DSpace – What does it do?
Captures Digital material in any format Directly from creators (e.g. faculty) Large-scale, stable, managed long-term
storage Describes
Descriptive, technical, rights metadata Persistent identifiers
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DSpace – What does it do?
Distributes Via Web
Preserves Bitstream preservation guaranteed Functional preservation - Institution decides
which formats they will support into the future
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DSpace – Information Model
Communities Collections
Items (metadata plus bitstreams)Digital files (bitstreams)
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DSpace – Basic User functions
Search & browse all of DSpace, one community or one
collection
Subscribe to collections Submit material (if authorized)
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DSpace – Subscribe to a collection
Register with DSpace Subscribe to collections and receive
email alerts of new additions
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DSpace – Submit material
To submit material, users must register DSpace administrator authorizes users
to submit material to particular collections
Material must be in digital format
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DSpace – Important features
Batch load utility Up to three optional workflows Templates for metadata Access control - Collections can be open
to the world or restricted to a select group of people
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DSpace – Important features
Transactions are secure (SSL) Supports OpenURL linking Supports metadata harvesting
OAI-PMH as a data provider
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DSpace – Preservation
Bit preservation guaranteed but … Persistent identifiers to items and
bitstreams Reference model for OAIS Records technical metadata upon
ingest
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DSpace – Preservation
“History component of DSpace generates metadata which describes how the content and metadata associated with a work within the system changes over time”
METS in release 1.2
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DSpace – Future directions
Interoperability with course management systems
Incorporating other metadata schemas IMS/SCORM (educational material) SIMILE project (HP,MIT,W3C)
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DSpace – Future directions
OCLC is integrating authority control Ingest of a web site (iCampus project) Google partnership Creative Commons license
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How to get started
Understand what faculty want Identify a variety of content Be flexible Do a pilot Define your staffing model, policies,
service model, procedures, marketing plan
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Faculty needs and concerns
Intellectual property, copyright Ease of use Interoperability with software they
already use (CMS, Powerpoint, etc.) Single sign on Ability to restrict collections to OSU, their
college or department
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OSU’s Staffing model
Marketing & user support Knowledge Bank Program Manager (50%) Systems Librarian (20%)
Metadata support Head, Access, Support, & Accounting Department (10%) Metadata Librarian (50%)
Technical support Systems Developer/Engineer – OIT (Less than 10%) Senior Systems developer (50%)
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Funding & costs
One-time funding from Ohio Board of Regents’ Research Challenge funding through June 2005 for startup
Service level agreement for technical support (server, storage, personnel) with the Office of Information Technology.
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Policies
Who can submit? What types of content will you accept? What will your withdrawal policy be? What formats will you support into
future?
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OSU Service model
Community and collection set up Training and user support Metadata consultation/services Storage (currently no cost but …?) Preservation services Digitization services
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OSU Procedures
Market to interested groups on campus Provide a demonstration of DSpace Meet with community (workflow, metadata) Community and collection setup in DSpace Training (incorporates metadata
recommendations) Follow-up user support
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DSpace – Important URLs
OSU pilot (https://dspace.lib.ohio-state.edu/index.jsp)
DSpace Federation (http://www.dspace.org/)
MIT (http://libraries.mit.edu/dspace-mit/)
SourceForge (http://sourceforge.net/projects/dspace)