The journey towards bim level 2 compliance for facilities managers

Colin WilliamsManaging Director, Cadnet LimitedPart of CADS Group

Part 2 : The journey towards BIM level 2 compliance for facilities managers

Part of CADS Group

Part 2 : The journey towards BIM Level 2 compliance for facilities management

www.cadnet.ltd.uk

Managing Director of CadnetColin Williams

Involved in the construction industry since 1978Responsible for information production and delivery

Working with clients, designers, contractors and suppliersBRE Certified BIM Professional Level 2

Part of CADS Group www.cadnet.ltd.uk

Where do you start if you want to enjoy

the FM efficiencies and benefits of BIM Level 2?

Not yet convinced there are benefits?Read our Part 1: How can BIM Level 2 compliance help you

maintain your estate on a reduced budget?



It depends on where you are now



The journey …Defining your information

strategy

Documenting your strategy

Engaging and education your

organisation and your supply chainCapturing

and creating

your asset data

Implementing your Common

Data Environment

Using your data

Testing, refining and rolling out


Stage 1 : Defining your Information StrategyOrganisational Information Requirements What information is needed for your organisation to function?= What? Where? When? Who? How?

Asset Information RequirementsWhat is your Asset Strategy?= What is an asset? What do you need to know about it?

Employers Information RequirementsWhat information do you need for a specific project?= What? Where? When? Who? How?known as the Plain Language Questions

Your Project Team BIM Execution Plan is based on the above

1DEFINING YOUR INFORMATION

STRATEGY


Stage 1 : Defining your information strategy

1. Start with the end in mind.

2. Define what information is needed to help you make your asset fit for purpose.

3. Be disciplined to step back and think about your organisation and its’ information requirements.

Recommendations Lessons learned1. Question where you really

understand your information requirements.

2. Clearly document your requirements so you can communicate them.

3. Define what success will look like for your organisation.


• EIRs• Insurance defined• Contracts in place• CIC BIM Protocol• Suppliers’ Scopes of Service

Stage 2 : Documenting your Strategy

2DOCUMENTING YOUR

STRATEGY

Part of CADS Group

The journey towards BIM Level 2 compliance for facilities management

www.cadnet.ltd.uk

Stage 2 : Documenting your strategy

1. Develop comprehensive EIRs.

2. Review your suppliers capabilities and competence with BIM.

3. Develop and follow your Project BIM Execution Plan.

Recommendations Lessons learned1. You must follow a

structuredprocurement process incorporating BIM.

2. Getting senior level buy-in for BIM is essential.

3. Ensuring you have BIM expertise within your project team.

Stage 3 : Implementing your Common Data Environment

What is a Common Data Environment?

• It is an Information Management Process either software or a paper process

• Provides a secure place to store, manage and deliver your records to the people that need them

• Supports a disciplined approached for the collaborative creation of information

3Implementing your

Common Data Environment


Stage 3 : Implementing your Common Data Environment (CDE)

1. Create a common platform for all information.

2. Make information available to everyone who needs it.

3. Establish your Single Source of Truth.

4. Define the BIM deliverables in your EIRs and supplier contracts.

Recommendations Lessons learned1. To avoid uncoordinated data

issues, a CDE is essential.2. Data will be received in

incompatible formats or not received at all.

3. Identifying accountability in EIRs will help resolve data issues.

4. Access to accurate information can save up to 10% each working day.


• You will always encounter resistance to changing working practices

• You need to deliver workshops to inform, educate and engage your supply chain

• You need to provide a forum where questions can be asked

Stage 4 : Engaging and Educating

4ENGAGING AND

EDUCATNG


Stage 4 : Engaging and Educating

1. Encourage your teams to– ask questions;– raise concerns; – address issues;– discuss technology and

process.2. Be ready to address

resistance.3. Conduct competence

reviews and appoint capable suppliers.

Recommendations Lessons learned1. Your organisation needs to

be serious about change and you need:

– a change sponsor – Director– a change manager – Project 2. Clearly communicate

benefits3. Be willing to educate your

people about the new processes and technology


Stage 5 : Capturing and Creating your Data

• Capture your existing conditions• Laser scanning• Traditional measurement• Survey• Feedback from your maintenance teams

• Create new data• Data drops from your projects

5CAPTURING AND

CREATING YOUR DATA


Stage 5 a: Capturing your existing data

1. Ensure your organisation is serious about change

2. Use the downstream value to cover the cost of generating your asset records

3. Use information from maintenance teams to update asset models

4. Convert paper drawings into BIM models and using site surveys and digitising drawings

5. Use the single dataset created to produced multiple downstream outputs.

Recommendations Lessons learned1. The quality and accuracy of

existing records is generally poor

2. Data will be in varying formats3. Don’t assume recent records

are accurate4. Make sure your change sponsor

is part of project5. Don’t be overwhelmed by the

volume of data to capture6. A two-year asset capture project

can be funded from the annual maintenance budget with the cost of maintaining records incorporated into project and maintenance work.



Stage 5 b: Creating new data

1. Provide data delivery guidelines for your project and internal teams.

2. Make sure data drops take place and in the correct format.

Recommendations Lessons learned1. You will need to police the

process and verify the quality of data received.

2. Your team will develop experience of information gathering and exchange.


One data set = multiple uses:• Energy analysis• Space planning• Information for new projects• Quantification and estimation • Asset management• Field data capture for recording change

Single Source of Truth– Reliable information– Standardised methods of working– Information created, stored and reused.– Make your estate budget work harder– Informed decisions

Stage 6 : Using your Data

£

6USING YOUR DATA


Stage 6 : Using your data

1. Have a base Asset Information Model (AIM) available in your Common Data Environment.

2. Use the AIM for new projects and internal review.

3. Use your evolving accurate data set to support FM & Management decisions.

Recommendations Lessons learned1. Project Teams must have

confidence in the quality of the Asset Information Model.

2. Task Teams must follow deliver your data requirements.

3. The Estate FM systems must support direct data import.


Stage 7 : Testing, Refining and Rolling Out

• Build as your confidence builds• Start with a pilot• Develop a preferred team• Specify success measurements• Develop a feedback loop

7Testing, Refining and

Rolling Out


Stage 7 : Testing, Refining and Rolling Out

1. Ensure information is recycled and records are updated.

2. Recycling your knowledge will lead to better qualified documents – EIR’s.

3. Use practical experience to develop the learning process.

4. Start with manageable small projects.

Recommendations Lessons learned1. Experience counts - you

are continually learning.

2. You can have too many experts!

3. Experience creates an appetite to take the next and bigger steps.



The journey continues …Defining your information

strategyDocumenting your strategy

Engaging and education

your organisation

and your supply chain

Capturing and creating your asset

data

Implementing your Common

Data Environment

Using your data

Testing, refining and rolling out


Part of CADS Group


www.cadnet.ltd.uk

“Over the last few years we have taken huge steps toward achieving our objective to improve access to information, the management and maintenance of our facilities and to better inform our supply chain. BIM has helped us to work smarter and get more out of an ever tightening budget”

– UK University Client

BIM Level 2 Helps Deliver FM Efficiencies


The challenges for Facilities Managers

Improve your efficiency and decision making Provide you with reliable data for FM, operations and

compliance Improve your collaboration and communication Increase management certainty and predictability Understand and optimise your energy use

BIM level 2 can help you …

Maintaining your estate on a reduced budget,in a risk adverse, compliance driven world



If you would like to find out more

about how we can help you implement BIM level 2

within your Estate’s FM department please give us a call on 01932 354671

Or download our whitepaper www.cadnet.ltd.uk/bim4fm


http://www.cadnet.ltd.uk/bim4fm


Thank You


The journey towards bim level 2 compliance for facilities managers

Government & Nonprofit

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