The Information Super Highway4
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Transcript of The Information Super Highway4
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7/28/2019 The Information Super Highway4
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The Human Resource Management System
Information to unleash your workforce
Presented by
HumanResources
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Agenda
Scene setting - Preamble
HRMS Progress to date
Our plan for Year 2005
Our outlook for 2006
Support requested from GM
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To build the MOST
SUCCESSFUL,
MOST
RESPECTED,
MOST
PROFITABLE bestin Class Beverage
Company
in the Middle East
Implement professional Human
Resources (HR) practices that
encourages performance and
learning.
Respect all employees and applicants irrespective
of their hierarchy and nationality base.
Mimimizing Paper in the
working environment
Enhance employee motivation by
developing and implementingbest in class and innovative HR
practices
Attract and retain talent to the
organization.
To provide
information for
decision making
Continuously and proactively improve our processes,
policies, practices and procedures that is perceived to befair, equitable and transparent by the employees and the
organization at large.
Create, develop, implement and administer our
employees and services in a way that will add
value and motivate high-performing
employees.
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The Horizon of HRMS
HRMS
Policies and Procedures
Employee File System
Supportive projects
Project Control
Where were we?
Where we are now?
Where we will be?
File system depend
on nationality,papers ordered on
stack basis
Period check to review file
integrity
Send for regular update
Get update from recruitment
and leave applications
Embed an audit mechanism
Building
evaluation
criteria
Provide timely process and
technology training to HR
Provide business analysis
for new challenging
measures once the original
have been reached.
Double Data Entry for
Legacy and Oracle
system
Oracle Payroll Franchise Standardization
Oracle Recruitment Setup
HRMS Reporting mechanism in place
HR personnel trained and competent to use the
system
HR Manual
Taking HR manual ,HR Helpdesk,HRMS automation process,
international best practices
To PLAN AND FLOWCHART Ideal
automated system
Compensation and Benefits Setup Ten HR reports to be generated
Commission computation
Training Admin
i Recruitment web site
Organization Manpower planning
and intelligence
Presenting HR
Helpdesk
technical
options and
presentation
Files are ordered by Employee
Number/ color coded by
department and structured on
category basis
All files are fed into the system
Flow chart implemented and
new measures are to put in
place to improve
Aligning P&P with newmodules
BSD control setup
HRMS Controlhandling
HRMS + Payroll are
handling thesystem
Each HR Function is
covered by its
department
2003
Past
Present
Dec 2005
Future
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HRMS Solution Architecture
Policies and procedures
Employee Physical File HandlingBusiness
Intelligence
External
Connectors
Data Foundation
Employee Personal & Payroll Information Database Foundation
Qualification
and Training
Contact
details
Salary History Work
incidents
Medical
History
Local CV
bank
Vacations &
business trips
Rewards andDisc. actions
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Policies and procedures
Employee Personal & Payroll Information Database Foundation
Employee Physical File HandlingBusiness
Intelligence
External
Connectors
Solution Architecture
Replace re-sort Reorder Simplify
Converted the
contents of the files
from hanging files
)stacked) to box files
(categories)
Re-
section
Created sections to
similar category docs
Changed the sorting
system from
nationality to employee
numbers
Established a system
to contain current
employees only in
sequential and
departmental colorcode
Review
Using employee
number, files can be
called using helpers
and easily be
maintained
Three review
operations took place
to validate the integrity
of the system
HR Manual Bestpractices
Policy
enforcementTracking Flowcharted BP
International
methodology
Process
decentralization
Rules
Roles
Notification
Routes/workflows
Performance
(HRHD)
Follow up Audit Trail
Alerts
Some Policies are
fed into the system
Faster response
Better interactive updates
Performance management
Better system improvement
Employee Personal & Payroll Information Database Foundation
Knowledge Base / Information Repository
Qualificationand Training
Contactdetails
Salary History Workincidents
MedicalHistory
Local CVbank
Vacations &business trips
Rewards andDisc. actions
http://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/Drafted%20Workflow%20v3.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/Drafted%20Workflow%20v3.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/Drafted%20Workflow%20v3.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/Drafted%20Workflow%20v3.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/Drafted%20Workflow%20v3.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/Drafted%20Workflow%20v3.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/Drafted%20Workflow%20v3.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/Drafted%20Workflow%20v3.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/Drafted%20Workflow%20v3.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/Drafted%20Workflow%20v3.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/Drafted%20Workflow%20v3.ppthttp://localhost/var/www/apps/conversion/tmp/scratch_4/HRMS%20Chart%20Modied.ppt -
7/28/2019 The Information Super Highway4
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Human ResourcesPayroll
Self-Service HRTraining Administration
iRecruitmentTime and Labor
Advanced BenefitsOracle iLearningHR Intelligence
Develop
Market
SellOrderPlan
Procure
Make
Fulfill
ServiceMaintain
Finance
HR Projects
All Product,
Customer,
& employee
Information
Use best Enterprise resource planning to unleash your workforce
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What help we need to achieve
HR Manual is not approved
HRMS should be managed by BSD
HR reports are requested from BSD
BS and Finance have the ability tosee Payroll confidential data
HR request BSD to grant access toHRMS for HR employees
Employee documents are notscanned
HR experience huge delay in gettingan email or a PC for a new employeewhich greatly delays work
Quick pay is used frequently to solvework around solution
HR policies and procedures will be fed inthe system and will bein place
HRMS should be managed by HR
HRMS team should be fully enabled todeliver reports and customize forms with
direct access to the system Using segregation of duties, HRMS should
be enabled that no one can see HRconfidential HR information but HRapproved personnel to specific fields
HR know workforce reporting requirementsbest, it should not request BSD to provideaccess to one of its departments
Scanner is requested to archive allpassports, iqamas and driving licenses
A service contract to deliver PCs and emailrequest should be provided
All pay related processes should be part ofa complete policy, no quick pay should beencouraged
Current State Future State
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BSD should provide technical platform support to
HRMS who carry out the HR mission
Taken from http://www.recruitmax.com/
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