The Impact of Technology

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Organisation and Conduct of Meetings

E-diariesE-mailVideo-conferencingAudio-conferencing

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All of these technologies have had a major impact on the conduct and organisation of meetings

Web camsInternet meetingsMobile phonesNetworks

Video-Conferencing

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Easier to organise meetings as people do not have to travel to attend a meeting – therefore saving time and money

People can see and hear each other – therefore they will be able to gauge facial expressions and body language

Video-Conferencing

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Allows the use of powerful multimedia presentations

Can be browser-based web conferencing with collaborative tools

Allows sharing of applications, screens, images and documents with participants

The Internet

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The Internet has changed the way in which meetings are organised eg– Notice of Meeting and Agenda can be sent out

using email– Internet can be used to find suitable external

venues– Travel and accommodation arrangements can be

made using the Internet

The Internet

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The Internet has changed the way in which meetings are conducted eg– Use of web cams allow more people to attend the

meeting– Delivery of presentation using presentation software– Use of digital video– Sharing of applications, screens, images and

documents with participants.

Revision Questions

Try to answer the questions on the next few slides

If you need help to answer them then click on the action button next to each question.

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Revision Question 1

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Describe the impact of technology on the organisation and conduct of meetings.

Revision Question 2

Describe the impact of video-conferencing on the organisation and conduct of meetings.

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Revision Question 3

Describe the impact of the Internet on the organisation and conduct of meetings.

Your answer should relate to both organisation and conduct.

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