The partnership between Wikimédia France and the city of Toulouse

Jean-Frédéric Berthelotjean-frederic.berthelot@wikimedia.fr

Bastien Guerrybastien.guerry@wikimedia.fr

GLAM-WIKI:UK London, Nov. 27 2010

http://glamwiki.orghttp://www.wikimedia.fr

Overview of the partnership

● Help Toulouse cultural institutions release free cultural content for Wikimedia projects

● Already two ongoing projects :● Museum of Toulouse (“Phoebus”) [1000 pictures]● Archives of Toulouse (Eugène Trutat) [200 pictures]

● It's about (scientific) quality, not quantity● Future projects have already been suggested...

From there... to here.

April 2009 - Archeodontosaurus October 2010 - Signature of the partnership

With two active projects

Museum of Toulouse (1000 pics) Eugène Trutat (Archives – 200 pics)

“Wikipedia cannot work in theory, it can only work in practice.”

[ Video ]

What was the first Wikipédia?

http://commons.wikimedia.org/wiki/File:Lascaux,_horse.JPG

The WMFR/Toulouse timeline (1)

● Apr. 2009 : emails between “Archeodontosaurus” (DD) and Serein (AA), head of WMFR. Project forwarded to WMFR's board

● Jun. 2009 : IRL meeting AA/DD in Toulouse

● Feb. 2010 : Bastien (BG) joins WMFR staff and meet IRL with AA, DD and Daniel Borderies (DB), Toulouse mayor's adviser.

● Feb. 2010 : BG sends documents to Toulouse : about previous GLAM partnerships, Commons and CC

● Mar. 2010 : meeting at the Museum of Toulouse (BG, DD, Museum, head of culture from Toulouse City Council, etc.)

● May. 2010 : meeting at Toulouse's town hall: settlement of the Museum project, launch of the Archives project.

● Jun. 2010 : a personal appeal from BG towards WMFR volunteers

The WMFR/Toulouse timeline (2)● April 2010 : First uploads by DD (Téviec skull, FP).

● May 2010 : Bug : WMFR schedule vs. Museum ones.

● Jun. 2010 : the Museum opens the doors of the collection to photographers from WMFR and Commons

● Jul. 2010 : BG drafts agreements (with the Museum, the Archives and the City of Toulouse) and submit them to WMFR's board and institutions

● Jul. 2010 : Contact with the Archives for Trutat's collection

● Aug. 2010 : BG sets up a flickr account for internal purpose (adding metadata) and share it with photographers, who start uploading there

● Aug. 2010 : WMFR receives data from the Archives.

● Sep. 2010 : Museum pics uploaded on Commons. JF processes Eugène Trutat collection's metadata.

● Sep. 2010 : Last minute bug : Trutat's pictures are public domain... Validation of the three agreements (City, Museum, Archives)

● Oct. 2010 : Signature of the partnership (during the Novela festival)

Museum of Toulouse - metadata

Museum of Toulouse - outcomes

● 299 images uploaded so far● 7 featured pictures● 37 quality images● 9 valued images● 810 distinct usages● 396,120 hits in June 2010

Trutat (Archives) - metadata

Novela festival – Trutat Exhibition

Lessons learned

● “It's okay to fail...”● “... just keep moving forward” – God, personal communication

● Have a champion through the whole process● Understand the GLAM institutions (internal

procedures, hierarchical/political environment)● Involve the community early in the process● Build upon GLAM's communication/exhibition● This couldn't have been done without a chapter

GLAM partnerships energy graph

“Internal” discussions

Uploads

Work on agreements

Outside communication

The “GLAM machine”

“Hey, can I upload some videos I made for the Museum?”

“Sure !” (Museum)

“Sure !” (WMFR)

Thanks!

[ Q & A ]