The flexibility to work anywhere with information at your fingertips

HSO Modern Workplace

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Table of contents1. What is the HSO Modern Workplace? 3

2. Innovating & working together safely 4

3. Advantages of the HSO Modern Workplace 6

4. Savings with the HSO Modern Workplace 9

5. HSO’s implementation approach 10

6. Contact 11

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What is the HSO Modern Workplace?

A modern workplace contributes to better,

more efficient and safer collaboration. By

combining the right tools with industry-

specific knowledge and the information

from your organisation, you can maximise

productivity in your company. This is called the ultimate combination of tools, the HSO Modern Workplace.

Work smarter not harderThe HSO Modern Workplace consists

of Microsoft 365 Enterprise (Office 365,

Windows 10, Enterprise Mobility + Security)

and the Power Platform. The HSO Modern

Workplace, supplemented with the relevant

business applications and data, ensures that

employees get the best out of themselves,

work together safely, and are flexible in the

choice of devices and apps.

Security and compliance A modern workplace is based upon cloud

technology. As a result, you also have to deal

with challenges in the field of safety and

compliance. The HSO Modern Workplace

also provides this.

This whitepaper discusses the savings and

benefits of the HSO Modern Workplace, and

our implementation approach.

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Innovating and working together safely

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Challenge 1: Collaborating with & captivating employeesIt is not always easy to recruit and keep

the right professionals. The workplace

and environment that your staff are in are

therefore very important.

Younger generations, in-particular

deem it important to work in a pleasant

environment, with equipment that will

enable them to be efficient and successful.

Challenge 2: Productivity As a company, you like to provide your staff

with real-time access to their work, but that

is not always easy, according to research

conducted by Forrester Research. This

has a major impact on the productivity of

your people, because they are not able to

perform efficiently.

Challenge 3: Innovate faster

Continually innovating is the only way

to stay competitive in this increasingly

digital world. But this requires a modern IT

infrastructure that allows you to implement

changes quickly and efficiently in your

organisation.

Challenge 4: Security Security is increasingly crucial with cyber

criminals carrying out an increasing number

of sophisticated attacks. Digital crime can

cost a lot of money if you lose sensitive

information. It is quite a challenge to

recognise cyber attacks in time, let alone to

prevent them.

Challenge 5: Complex managementOrganic and acquisitional growth dictates

that IT systems must be expanded. The IT

environment tends to become a kind of

patchwork quilt of solutions that have been

tied together for a long period of time. This

results in high running and management

costs. It also becomes inefficient, unreliable

and unstable, with high risk involved.

With the Modern Workplace you can meet these challenges

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28% of all employees have difficulty

processing all of the information they

receive in a working day. With HSO Modern

Workplace it becomes a lot easier for your

employees to structure and process this

information. This allows your staff to work

smarter and more efficiently.

.

Good co-operation within and between

organisations is cruicial if you want to

have satisfied customers and employees.

The HSO Modern Workplace helps to

significantly reduce the email flow and

greatly improve co-operation between

your staff. Your employees are able

to communicate in an accessible way

within their team, inside and outside the

organisation. In this way, all communication

is streamlined.

Je medewerkers moeten op een veilige

Your employees must be able to access

their work safely, regardless of where they

are. But when they have to sign up for all

kinds of applications over and over again,

their frustration often creates unsecure

workarounds. That’s why you want to

offer an easy way to work safely. The HSO

Modern Workplace works with the “one

identify” concept. Employees get access

to all the information they need with one

password.

Flexibility, speed and productivity01 02

Promotes collaboration

Advantages of the HSO Modern Workplace

03Greater balance between safety and ease of use

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In a modern workplace, the (mobile)

devices are the access door to your business

-critical data. By setting up blueprints in

advance, the HSO Modern Workplace

can be rolled out within half an hour and

can automatically keep all devices within

your organisation up-to-date. In addition,

the HSO Modern Workplace offers the

possibility to remotely wipe stolen or lost

devices.

Work carefree knowing that you have all

the tools to work and be GDPR compliant.

The HSO Modern Workplace can even

protect your data after it has left your

company. Especially when employees use

personal cloud services such as Dropbox or

Slack - so-called “shadow IT” - you run the

risk of losing sensitive information. With the

HSO Modern Workplace we provide insights

into where possible leaks are located and

we make alternatives available to your

employees to prevent the use of shadow IT.

05 Secure devices for secure access

Compliant with protected applications and data06

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Kristijan de Weerd,

Business Development Manager at HSO

“The HSO Modern Workplace is your personalised workplace that supports your daily activities with real-time access to all relevant company information.”

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IT research agency Forrester Research has been commissioned by Microsoft to investigate what Microsoft 365 Enterprise can do for your organisation. Before that, it questioned numerous customers at home and abroad.

Before these customers switched to

Microsoft 365 Enterprise, (an important

part of the HSO Modern Workplace), they

used a mix of Microsoft and other products

that were managed and maintained by

the organisation itself. This situation led

to incoherent processes, inefficient work

methods and fragmented technology

experiences.

After embracing the modern workplace,

these customers reported several concrete

savings in both time and money. Forrester

converted these results into a ficticious

organisation with five hundred users

and was able to conclude that a modern

workplace, measured over a period of three

years, yields the following savings, among

others.

Forrester conclusion: The investment in a modern workplace pays for itself after about ten months.

Savings

• Employees save 100 minutes per week

through improved collaboration and

information sharing.

Saving: 560.000 euros

• First line employees save 140 minutes per

week through better teamwork teamwork,

clear communication and improved

planning.

Saving: 290.000 euros

• The improved speed at which your

employees can login remotely saves 24

minutes a day.

Saving: 430.000 euros

• Through fewer and more efficient

meetings, employees can save 104 minutes

per week.

Saving: 580.000 euros

• Better and faster decisions by directors

and decision makers thanks to insights from

Power BI Pro and My Analytics.

Saving: 300.000 euros

• 70% less time building a custom

application thanks to PowerApps and Flow. .

Saving: 350.000 euros

Clear savings with the HSO Modern Workplace

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Organisational changes, such as the implementation of the HSO Modern Workplace, affect individuals and the way they do their work. If people do not get involved in the change or resist it, it results in a slow adoption. There is then a high risk that the objectives of the project will not be achieved, and that the Return on Investment (ROI) is low.

A good adoption & change strategy provides insight into what is needed on the human side to achieve your goals. It contains firm plans and actions, aimed at

a successful change, and is focused on the

unique combination of people and projects

in each organisation.

Most changes in organisations are aimed

at improving business results. Part of that

improvement is the result of installing

your new application and introducing new

processes. But a large part of the result and the expected ROI depends on the way people change and do their job.

Our approach is to make sure that people

don’t fall back into their old behaviour. We

help to evaluate the results of adoption and

change activities and take the right steps to

make sure change is secured.

The implementation approach of HSO 05

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Contact HSO UK

info-uk@hso.com

+44 (0)161 200 6060

www.hso.com

Do you want to realise your Modern Workplace?

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1st Floor, Enterprise Point, Altrincham Road, Sharston, Manchester. M22 9AF | T +44 (0)161 300 6060 | info-uk@hso.com

HSO is a leading global technology and professional services company, delivering successful business transformations, using Microsoft cloud business applications,data and analytics, that improve results of our customers. As a Microsoft Solution Integrator, HSO innovates, designs, implements, integrates, optimises and managesbusiness processes and applications based on Microsoft Dynamics 365, Microsoft 365 and Microsoft Azure.

With over 1000 professionals throughout Europe, North America and Asia, HSO combines innovative technology with extensive industry expertise in retail,distribution, manufacturing and (field) services and unique global delivery capabilities to help customers achieve and maintain competitive advantage (anywhere) intoday’s digital and global world.

HSO has been part of Microsoft’s Inner Circle since 2007, the top 1% of best performing Microsoft partners worldwide. Visit www.hso.com for more information

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