Ergo Multipurpose Academic Building

Grace Innovations Group – GIG Team

Patrice Humphries, Teressa Moore, Todd Seguin,

Isabel Martinez, Jovonna Bush

Sustainability in Project Management 591 Professor James Hiegel

Keller Graduate School of Management

Mission – Grace Innovation Group (GIG)

• Build a sustainable multipurpose building • Utilized by the citizens of the community

• Primary goal - greener effect for the environment

• Integrate sustainable development

• Integrating building materials, environmental and technology components.

• Ecological, economic and social sustainability• Guiding the construction and building around eco friendly to the

community it surrounds

Example of 8500 square foot multipurpose building

Example of 8500 square foot multipurpose building (interior view)

Acreage Visualization

Power Sources

Solar Wind BioFuel Array

Solar

Wind

BioFuel Array

Project Charter for The (EMB)

• Scope• Deliverables• Assumptions• Constraints• Time/Decision Points• Cost/Financial Assumptions• User Acceptance Criteria• Risks

Scope Statement

Work Breakdown Structure ChartERB Construction

Execution CloseoutPlanningInitiation

Evaluation and Recommendations Scope Statment

Project Charter Project Team

Team Kick Off

Development

Plan Approval

Project KickoffCommunication Plan

ProcurementSustainability

QualityResources

Work Activities

Deliverable Check

Project Specifications

Licensing/Permits

Documentation for Execution

Finalization

Construction

Budget

Reassign Resources

Schedule Completion

Outstanding Issues

Warranty Information

Maintenance

Training

Life Cycle of Building Materials

COMMUNICATION PLAN

• Ensure all communications, written and verbal are documented, acknowledged and responded to in a timely manner

• Ensure that the right level of communication for the project is defined for project stakeholders.

• Promote two-way communication, teamwork, and cooperation.

• Reduce the flow of unnecessary information.

• Show support of the project from all areas.

COMMUNICATION PLANStakeholder Communication Summary

Stakeholder GroupRecurring Meetings1

Accessible project database 2 E-Mail3

Ad-Hoc Discussion4 Training5

Steering Group X   X    

Sponsor X   X    

Project Owner X X X X

Project Managers X X X X X

Project Team X X X X X

Executive Management X X X X X

Vendors X   X X  

Contractors X   X X  

Regulatory Authorities X X X  

LEED Manager X X X X  

Construction & Site Managers X   X X  

General Contractor X   X X  

Procurement Manager X X X X  

COMMUNICATION PLANProject Specific Meeting

Initiation MeetingCommunicati

on TypeObjective Own

erAudience Frequency

Day/time(all times

in CST zone)

Kickoff Meeting 

Review background, high- level scope, business areas, and applications impacted.

Review and validate alignment to business priorities, roles, and responsibilities.

Review project approach.

Review key assumptions, constraints, risk, and issues.

Gain approval to move forward with project.

Primary PM

Steering Group

Contributing PMs

Procurement Executive

Management 

One-time event Monday, March 2, 2015 10:00 am CST

Recurring MeetingCommunicati

on TypeObjective Owne

rAudience Frequency

Day/time(all times in CST

zone)Steering Group Meetings 

Review project status updates, key issues/risks, and project controls.

Obtain decisions.

Primary PM

Contributing PMs

Project Owner

Sponsor Steering

Group 

Monthly

Project Tracking Meeting 

Discuss and synchronize project management deliverables.

Report and update milestones.

Review key risks or issues.

Primary PM

Contributing PMs

Executive Management

  

Weekly Tuesday/11:00 am – 12:30 pm CST

Project Status Meeting 

Report status to up-line management.

Primary PM

Executive Management

Contributing PMs

  

Weekly Wednesday/11:00 am – 1:30 pm CST

COMMUNICATION PLANWritten Communications

WHAT DUE WHEN METHOD OF DELIVERY

SENDER RECEIVER

MEETING MINUTES

2 DAYS AFTER THE MEETING

EMAIL NOTE TAKER ALL MEETING PARTICIPANTS

ACTION ITEM LOG

ONE WEEK AFTER PROJECT STATUS MEETING

EMAIL NOTE TAKER ALL MEETING PARTICIPANTS

MEETING AGENDA

1 DAY BEFORE A MEETING

EMAIL MEETING FACILITATOR

ALL MEETING PARTICIPANTS

STATUS REPORTS TO PROJECT MANAGER

WEEKLYTUESDAYBY CLOSE OF BUSINESS

EMAIL TEAM MEMBERS

PROJECT MANAGERS

STATUS REPORTS TO STRATEGIC ALIGNMENT TEAM

WEEKLY WEDNESDAYBY CLOSE OF BUSINESS

EMAIL PROJECT MANGER

EXECUTIVE MANAGEMENT

PROJECT SCHEDULE UPDATES

EVERY 2 WEEKSTUESDAY BY 12 NOON

UPDATE PROJECT SCHEDULE THEN EMAIL

TEAM MEMBERS

IMPLEMENTATION SCHEDULE OWNEREXECUTIVE MANAGEMENT

Risk Management

LEED STATS

LEED Certification

The Ergo Multipurpose Academic Building, has achieved and accomplished its initial goal & purpose, and:

- Will serve the community for learning and higher learning.

- Maintain high quality that is sustainable into the municipality’s future.

- Has established, qualified and will attain the Silver LEED quality standard and certification.

- Will be able to evolve and adapt to all ecological factors.

- Will provide on an economic, utility, durability, sustainability and comfort level, for the Citizens of Ergo, TX that is progressive.

CONCLUSION