Katie Birch, Director, Product Management OCLC Advisory Group on Shared Print.
The Easy Way to Get your Print Periodicals into the OCLC ...
Transcript of The Easy Way to Get your Print Periodicals into the OCLC ...
TheEasyWaytoGetyour
PrintPeriodicalsintothe
OCLCElectronicLinkResolver
GaryR.CocozzoliLawrenceTechnologicalUniversity
Whydothis?
• LinkResolversaredesignedonlyforelectronic products
• Yourprintperiodicalholdingsarejustasvaluable
• Sometimes,thereisNOelectronicequivalentforyourprintholdings
•OCLC’sLinkResolveristoday’sfocus,butcouldusethisprocessforotherresolverstoo
“EASY”isarelativeterm
• Thisisstillabitofworktodotomakethishappen
•Mucheasierthandoingitmanually
• CanloadjustwithOPAClinks,thenaddholdingsastimepermits
• Onceloaded,canworkfromKnowledgeBasetomodifyitortofixitviaafreshnewload
Myfirstattempt:
Used“Analytics”and“MyLibrary”
Showstitles,ISSN,OCLCnumber
Noholdingsgiven
CopycolumnstoKBARTmasteronOCLCsite
CanmanuallycreatelinktoDiscoveryrecordforholdings
Easy,butverylimited
Says“appearsin2hours”but,takesmuchlongertoappearinMyFiles
Only7ofthe26KBARTcolumnsareneeded- therestareoptional
Firsttimeloadorsubsequentuploads
Downloadthespreadsheettomodifythetitlesorholdings
WorldCat QueryCollection
• Moreflexiblewaytogetyourprintrecordsforserials• Youwillfindthisunder“Metadata”>“CollectionManager”• Then,“createacollection”,choose“QueryCollection”
Chooseyourcollectionnametouselater
OCLCprovidesthis;Addtospreadsheetlateron
Selectioncriteriawillgohere(wewillseeitinalaterslide)
HardPart:ComingUpwiththeSearchStatement
• VariousSearchstatementsarepossible• li:yourlibrary’scodee.g.,EYLsoitisli:EYL forus• UseBooleanLogicwithAND,OR,NOT• Manywaystodothis,suchaswithmaterialtypes• Iwasusingmt:ser butitmaybemoredirecttousemt:per
• mt:per helpseliminatesomemonographicserialslikeannualbookseries• Wewouldwantmt:per,mt:mic,etc.but NOTmt:elc• So,itwouldbeli:EYL AND((mt:per ORmt:mic)NOTmt:elc)
• Orcouldusedocumenttypes• (x0:jrnlANDx0:news)NOTx4:digital
WhatIdidn’trealize…
Icould’vehadab8:• b8:isalocationwhereourperiodicalsare,
“PeriodicalsShelvedbyTitle”• So…b8:periodicals wouldbehelpfultoadd
• Butthiseliminatesallnon-monographicitemsthatwouldsitunder“BookStacks”“Reference”orotherlocations• Addstatementsthatwouldincludetheselocations• Or,justmanuallyadditemsifnottoomany
• b8:maynotworkaswellifyouinter-fileperiodicalsinwiththecatalogedbooks;havetouseotherschemes
TestitoutinWorldCat Discovery• Youcansimulaterathercloselythefinalresult• Takeoffthe“li:EYL”portion• Examinetheresults…anyodditems?• Ire-sortedby“oldestfirst”toseeanyunusualitems• Refiningquerymightremovethem• Canalwaysdeleteunwanteditemslaterbeforeuploading• Remembertousefacetstolimittoyourphysical librarycollectionsonly
• CanalsodothistestingviaWorldCatLocalorFirstSearch
• Whensatisfied,IcouldusethisformyQuery:li:EYL AND((mt:per NOTmt:elc)ANDb8:periodicals)
((mt:per ORmt:new ORmt:mic)NOTmt:elc)ANDb8:periodicals
TheQueryWillDeliverMARCRecords
• Takesabout36to48hourstogetthefile• Finditunder“Metadata”then“MyFiles”
• UseMarcEdit forthenextstage:• ConverttheMARCrecordstotab-delimitedfile• or,ConverttherecordstoaKBARTfile• “KnowledgeBasesandRelatedTools”
• MarcEdit isafreesoftwarethatoffersmanyhelpfultricks• Constantlybeingupdatedandimproved
xCreatingtab-delimitedrecordsfromMARCrecords
NewKBARTway
-Examineextra blanklinesin titlecolumn-When“OK”,sorttoeliminatethem-Takeoutthe“The”infrontoftitlesviareplace-Iadd“aaa”tonotsortthetopline-Takeoutthe“aaa”beforeloading!!!
The“Last”columnsarenotcorrect…havetomakethememptyoreditthem
Add“print”to“coverage_depth”ifnotalreadythere
-Create title_url byaddingsearchstringwith“no:”forOCLCnumber-Couldalsousehttps://[library].on.worldcat.org/oclc/-AddanewcolumnthenCONCATENATE(J2,Z2)andrundownthecolumn-Oldtitle_url +OCLCnumber=title_url thatlinkstoyourcatalogrecord-Saveastab-delimited,thenre-openinExcel-Deleteoldtitle_url andnamethenewcolumntitle_url
-the866fieldisplacedin“coveragenotes”-Instantholdings!*(*butyouhavetoeditthem!)
|https://ltu.on.worldcat.org/search?queryString=no:| +|16736129|||||
Deletethiscolumn“rectype”
RAW:firsttimeload,orreload.COVOVERLAY:ifchangingcoverageonlyIfsendinginareplacementfile,canjustuse“raw”
Couldaddlocationornoteslike“Currentissueondisplay”or“BoundVolumes”Butthatisoptional
AddOCLCCollectionID here(“customer.46831.65”)ComesfromQueryCollection
Addthatnamethattheuserwillseeandunderstand
Don’tletthishappentoyou!
Dothisinstead
WhatitlookslikeintheKnowledgeBase
ThisiswhatitlookslikeintheResolverviahttps://ltu.on.worldcat.org/atoztitles/link
ItisinPrint
Cameinautomaticallyfrom866field
Manuallyadded
TwoFacesofLinking:articlevs.title
StandardOCLClinkingscheme,showingcitationinresolver
SearchesfortitleofjournalonlyifnocitationinWorldCat
Aftersomehoursofwork…• Andsomefrustrations• Andsomedo-overs• Andsometedium• Andastrongurgetoweed…
YouwillexperienceATriumph!
ü Yourprintserialsarenolongerhiddenfromaninquiringpublic
ü Yourpurposeinlifewillnowbecomplete
So,itwassortof easyafterall…
YouareverywelcometocontactmeifyouhaveanyquestionsOCLCSupportcanhelpyoutoo
• GaryCocozzoli• LawrenceTechnologicalUniversity• 248-204-3000• [email protected]