THE CORPORATION OF THE MUNICIPALITY OF … 16 11 Agenda Package... · the corporation of the...

THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE Council Agenda of 17 Wednesday, February 16, 2011

1.0

CALL TO ORDER

Mayor Larry Kraemer will call to Order at 5:00 p.m. on Wednesday, February 16, 2011, the Regular Meeting of the Council of The Corporation of the Municipality of Kincardine in the Council Chambers at the Municipal Administration Centre.

2.0

ROLL CALL

Mayor Larry Kraemer Deputy Mayor Anne Eadie Councillor Ron Coristine Councillor Maureen Couture Councillor Kenneth Craig Councillor Jacqueline Faubert Councillor Candy Hewitt Councillor Mike Leggett Councillor Randy Roppel

Council Absent Staff Present John deRosenroll, Chief Administrative Officer Donna MacDougall, Clerk Karen Kieffer, Recreation Director Jamie MacKinnon, Administrative Fire Chief Michele Barr, Building & Planning Manager 3.0

AMENDMENTS, ADDITIONS OR DELETIONS TO/FROM THE AGENDA

4.0

DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

Name Item of Business

Nature of Interest

5.0

PUBLIC FORUM

6.0

ADOPTION OF MINUTES OF REGULAR AND SPECIAL MEETINGS OF COUNCIL

Motion #02/16/11 - Moved by: Seconded by:


THAT the Minutes of the Council meetings held on January 26, 2011 and February

1, 2011 be adopted as printed. 7.0

PRESENTATIONS AND PETITIONS

8.0 CONSENT AGENDA

(Items listed under the Consent Agenda are considered routine and are enacted in one motion. The exception to this rule is that a Council member, the Chief Administrative Officer or a citizen may request one or more items to be removed from the consent agenda for separate discussion and action.)

8.1 Adoption of Consent Agenda Motion #02/16/11 -

Moved by: Seconded by: THAT Council approve the recommendations contained in the consent agenda dated Wednesday, February 16, 2011 attached to this agenda and direct staff to proceed with all necessary administrative actions (with the exception of the following items which will be added to the Committee of the Whole discussion agenda of __________.)

9.0 MOTIONS & NOTICE OF MOTIONS

9.1 Notice of Motion 9.2 2011 Financial Plan Approval Motion #02/16/11 - Moved by: Seconded by: THAT the Council of The Corporation of the Municipality of Kincardine support the

3% tax rate (green option) of the 2011 Pre-Budget Plan as the starting point for the 2011 budget deliberations.

10.0

CONSIDERATION OF BY-LAWS

10.1 FIRST AND SECOND READINGS OF BY-LAWS LISTED UNDER SECTION 10.0, CONSIDERATION OF BY-LAWS OF THE WEDNESDAY FEBRUARY 16, 2011 MUNICIPALITY OF KINCARDINE AGENDA


Motion #02/16/11 - Moved by: Seconded by: THAT the following by-laws be deemed to be read a first and second time:

i) the “Rates & Fees Amendment (1) By-law"; ii) the “S.M.A.R.T. Corporation Agreement By-law”.

10.2 BEING A BY-LAW TO AMEND BY-LAW NO. 2010 – 152;

BEING A BY-LAW TO ESTABLISH RATES AND FEES FOR SERVICES PERFORMED BY THE MUNICIPALITY OF KINCARDINE

Motion #02/16/11 -

Moved by: Seconded by: THAT the “2011 Consolidated Rates & Fees Amendment (1) By-law” be deemed to be read a third time and finally passed and numbered as By-law No. 2011 - _____. 10.3 BEING A BY-LAW TO AUTHORIZE AN AGREEMENT BETWEEN

THE MUNICIPALITY OF KINCARDINE AND SAUGEEN MOBILITY AND REGIONAL TRANSIT CORPORATION (S.M.A.R.T.)

Motion #02/16/11 – Moved by: Seconded by THAT the “S.M.A.R.T. Corporation Agreement By-law” be deemed to be read a third time and finally passed and numbered as By-law No. 2011 - ____.

11.0

COMMITTEE OF THE WHOLE (all delegations will be heard following relevant reports)

11.1 Move Into Committee of the Whole

Motion #02/16/11 - Moved by: Seconded by: That Council move into Committee of the Whole and upon completion return to Council.


11.2

Items for Discussion from Council Meeting

Items from the consent agenda as required.

11.3 Delegations

(A) Wayne Williams – Snowmobile Concerns (attachment)

(B) Ashley Duncan – Armow Wind Project: Citizen’s Concerns (attachment)

11.4

Emergency Services

(A) FC 2011-01

Subject: Request for Proposals - Replacement of Fire Department Pumper Truck

Report Summary: The Fire Department has completed the process of design, research and solicitation of Requests for Proposals to purchase a new pumper truck. Scoring of Requests for Proposals has been completed and a recommendation for Council is ready for presentation. It is recommended that Council award the contract for a Spartan Pumper Truck to the supplier whose proposal received the highest score in the scoring matrix, and was under the approved budget amount of $450,000.00, Dependable Emergency Vehicles with their bid submission of $439,670.00 (plus HST).

Staff is requesting this be dealt with as a Matters Arising from tonight’s meeting.

Origin: 2010 Capital Budget and 2009 Fire Underwriters Survey Existing Policy: GG 2.17 Purchasing and Procurement Analysis: In 2008, at the request of Council, the Fire Underwriters conducted a survey of the Municipality of Kincardine to determine the state of fire protection services. Their report, received in 2009, detailed all areas of fire protection including emergency response. Recommendation 7.6-1 detailed the decommissioning of Pumper 12-2 located at the Kincardine Fire Station. This pumper truck is the first response vehicle to leave the station for response calls. This pumper is a 1988 Hub/Ford pumper. Council approved in the 2010 Fire Department Capital Budget the purchase of a replacement pumper truck for Pumper 12-2 located at the Kincardine Fire Station.


Invitations for Requests for Proposals were extended November 26, 2010 to the following companies; Resqtech Systems Inc., Fort Garry Fire Trucks, Ontario Fire Truck, Dependable Emergency Vehicles, Carrier E-One, Darch Fire, Safetek Emergency Vehicles. The Request for Proposal was also advertised on the Municipal website and the following companies requested the Request for Proposal package; Camions Carl Thibault Inc., Metalfab Fire Trucks, Arnprior Fire Trucks, and Eastway Emergency Vehicles. The deadline for submissions of proposals was 10:00 am Monday December 13, 2010. Due to a winter storm and the municipal offices being closed Monday December 13th and Tuesday December 14th 2010, the deadline was extended to 12:00 noon Friday December 17, 2010 to ensure any proposals in transit were received. Proposals were received from Ontario Fire Truck, Dependable Emergency Vehicles and Eastway Emergency Vehicles. The proposals were rated on a previously determined weighted criterion.

Members of the Scoring Committee were given the submitted proposals to be rated individually. The members met January 17th, 2010 to discuss their individual scores and work to achieve a consensus score. The separate sealed envelopes containing the proposal bid submissions were also opened and calculated into the scoring summaries. The results were as follows:

Dependable Emergency Vehicles

Eastway Emergency Vehicles

Ontario Fire Truck

Sealed Bid Submission $439,670.00

$494,243.57

$474,563.00

TOTAL POINTS 2141 1930.5 1881.5 • Supply Items requested 30% - Preference given to the proposal fully

complying with or exceeding the specifications

• Ability to Supply Items as requested 5% - Preference given to the proposal complying with or exceeding the specifications without substitution

• Factory Location 5% - Preference given to the closest factory location

• Service Location 5% - Preference given to the closest service location

• Delivery Date 5% - Preference given to the earliest delivery date


• After Sales Service 20% - Preference given to the proposal with a proven history of reliable service, fast parts availability, quality warranty service and high customer satisfaction

• Proposal Price 30% - Preference given to the proposal with the lowest

whole life cost meeting the specifications (deduct 1 point for every $10000 over budget, add 1 point for every $10000 under budget)

Community Plan Considerations: Strategic Initiative # 3:Mitigate emergencies before they occur by promoting a safe and prepared community.

Replacement of fire apparatus (fire trucks) when they have reached their useful life span accomplishes this by maintaining a modern, safe, reliable and up to date fire fighting fleet available for the protection of the community.

Financial Considerations: Funding for this project was approved in the 2010 capital budget. Due to departmental workload and critical time sensitive projects requiring completion, this project, while underway, did not get to the point of solicitation of Request for Proposals until November 2010. It is recommended that this project be funded from the Fire Department Equipment Reserve Fund. This project was approved in the 2010 Fire Department Capital budget for $450,000.00. This recommended bidder is under the budget for this project. This project will not impact the 2011 tax rate.

Options:

1. That Council accepts the Fire Chief’s report recommending the purchase of a 2011 Spartan Pumper Truck from Dependable Emergency Vehicles based on Dependable Emergency Vehicles, being the lowest bidder and receiving the highest score in the Request for Proposal scoring matrix, and furthermore, that Council authorizes pre-budget approval for the purchase of this pumper truck in the 2011 budget.

2. That Council accept the Fire Chief’s report with changes as

directed by Council. 3. That Council do something else.

Preferred Option: Option # 1. To be considered as a Matters Arising from tonight’s meeting.

CAO’s Comments: I concur.


Delegations – None noted. COW RECOMMENDATION

11.5 County Council Update

Mayor Kraemer will provide an update from County Council.

11.6 Other Areas of Responsibility

(A) Council Priorities 2011-2014

Matter deferred from the January 12, 2011 and January 26, 2011 meetings of Council.

Each Council member will be asked to comment on their priorities for the 2010 - 2014 term. The priorities should be in concert with the Community Plan and reflect the financial capabilities of the Municipality. Council, as a group, should then confirm the suggested ideas/concepts and direct staff to incorporate them into the 2011 Business Plan and Budget through the Council Consideration List, as appropriate (please note items of limited financial interest will be directed by the CAO to be incorporated in the respective departmental plans).

(B) CBO 2011 - 01

Subject: Building Permit Fees for Wind Generating Systems Report Summary: Based on Council’s direction to survey various municipalities it is recommended that we set our building permit fees for the construction of wind generating systems at $20.00 per $1,000 estimated cost of construction. I request this be considered as a matters arising on tonight’s agenda.

Origin: Building Permit Fees

Existing Policy: 2011 Consolidated Rates and Fees By-law

Analysis: At the January 26, 2011 meeting, Council gave direction to research and compare building permit fees for the construction of Wind Generating Systems. A comparison of the surrounding municipalities are as follows:


Central Huron $6.00 per $1,000 Ashfield Colborne Wawanosh $6.00 per $1,000 Meaford $8.60 per $1,000 North Huron $9.00 per $1,000 Chatham Kent $13.00 per $1,000 Huron Kinloss $15.00 per $1,000 Brockton $15.00 per $1,000 ** Saugeen Shores $15.00 per $1,000 ** Arran-Elderslie $15.00 per $1,000 ** Chatsworth $40.00 per $1,000 Melanthon (Shelburne) $5,000 flat rate

**fees are being proposed to increase to $20.00 for 2011, however not approved to date. No justification for the fees was available. Based on the information from the surrounding municipalities I would recommend that the $20.00 per $1,000 be the maximum implemented. The $20.00 is an increase from the current $8.56 per $1,000. The increase is recommended due to the implementation of the Green Energy Act. Previously, site plan control applications were submitted and most of the site specific review was completed at this stage. The site review will now be completed as part of the building permit process resulting in additional work required for the building department.

Community Plan Considerations: n/a Financial Considerations: 2011 Consolidated Rates and Fees By-law Options:

1. 1.THAT Council grant approval for the permit fee to be $20.00 per $1,000 estimated cost of construction for wind generating systems.

2. THAT Council grant approval of a modified increase. 3. THAT Council do nothing at this time.

Preferred Option: The preferred option is # 1. To be considered as a matters arising on tonight’s agenda.


CAO’s Comments: I concur. Delegations – None noted. COW RECOMMENDATION

(C) REC 2011-01

Subject: Terms of Reference for Public Advisory Groups –

Recreation Report Summary: The Policy Chair and the Recreation Director have met and discussed the need for a Public Advisory Group for Recreation. The needs identified were for Policy Development, Programs, and Strategic Planning Concepts. We are recommending that such a group be formed following the proposed standard terms of reference for Public Advisory Groups as noted below in the analysis section.

Origin: Governance Structure

Existing Policy: None

Analysis: The following standard guidelines for Public Advisory Groups were developed in consultation with the C.A.O. and Clerk. Definition: A Public Advisory Group (P.A.G) is a group of members of the public appointed by Council to provide information and advice on policy development for a specific policy area. Mandate: is to review and/or provide input with regard to: -Policy Development -Programs offered by the Municipality of Kincardine -Strategic Planning Concepts The P.A.G. does not deal with operational matters (operating or capital), of which the Senior Manager is responsible to the Chief Administrative Officer who in turn is accountable to Council. Composition: The P.A.G. shall be comprised of 9 individuals as follows: -6 members of the public (voting members) -1 Policy Chair (voting member) -1 Senior Manager (non -voting member) -1 Secretary (non-voting member) 9 members


All members are regarded as private citizens and do not represent any particular organization in their capacity as a member of the P.A.G. Public members shall be appointed by the Council of the Municipality of Kincardine for the term of Council. The P.A.G. shall be a diverse group, with members drawn from various backgrounds including community interest and availability and who have an interest or background in the policy area.

Reporting Relationship Upon the P.A.G. reaching conclusion on any policies, programs and/or strategic planning concepts, the Senior Manager will present a written report to Committee of the Whole. The Policy Chair will represent the point of view of the P.A.G. at the Committee of the Whole. P.A.G. Meetings Minutes of meetings will be recorded. Adoption of meeting minutes will be included on agenda of next meeting and then posted on the Municipality of Kincardine website as well as included on Council consent agenda. Meetings shall be conducted with an agenda that is prepared by Staff and reviewed by the Policy Chair. The P.A.G shall follow the Municipality of Kincardine Procedure By-Law and all meetings shall be open to the public. The P.A.G. shall meet on a quarterly basis to fulfill their mandate set out in this Terms of Reference. Special meetings may be called by the P.A.G. to deal with emerging issues such as training of members, time sensitive and/or issues identified by the Policy Chair. The P.A.G. is encouraged to hold meetings commencing no later than 4:00 p.m. in order to reduce the financial implications for the Municipality. For consistency of messages, media inquiries should be directed to the Policy Chair. Media updates on factual issues are dealt with by the respective Senior Manager and/or Chief Administrative Officer. Members having a pecuniary interest in any issue under consideration by the P.A.G. shall declare the pecuniary interest to the Chair at the beginning of the meeting or at the earliest time known.

Community Plan Considerations: N/A


Financial Considerations: The cost to operate a Public Advisory Group will include labour costs for the Manager and Secretary.

Options:

1) That Council grant approval for Recreation to advertise and begin forming a Public Advisory Group following the Standard Terms of Reference for Public Advisory Groups contained within this report.

2) That Council grant approval for Recreation to advertise and begin forming a Public Advisory Group following modified Standard Terms of Reference.

3) That Council not approve the PAG at this time.

Preferred Option: Option One – and for this to be considered at the March 2nd Council Meeting.

CAO’s Comments: Pursuant to Council’s direction to the formation of the Committee of the Whole System, the use of P.A.G.’s is part of the Governance Model adopted by Council. The noted terms of reference is a standard that can be used by any department if the need has been identified by the Policy Chair and Senior Manager and approved by Council. Delegations – None noted. COW RECOMMENDATION

(D) ROMA Conference Presentation Plans – Ministry of Energy

Deputy Mayor Eadie will provide an update.

(E) Accommodation Review Committee (ARC) Update (attachment)

Council needs to discuss offering the municipal land beside Elgin Market to the Board. The Board says they do not have enough room at Elgin Market for parking and a future addition. That is the why they are considering the closing option. With the adjacent municipal land for parking and buses and/or extra playground if needed, this would facilitate keeping Elgin Market School open. Schools in appropriate locations help attract young families to our municipality as well.


The ARC makes their decision and then their recommendation to the Bluewater Board in March so time is of the essence. Parents who are trying to get presentations together to keep our schools open need to know that the Board can have access to this land. A copy of the Deputy Mayor’s presentation at the February 7, 2011 Accommodation Review Committee meeting is attached.

(F) CAO 2011 – 04

(attachment)

Subject: Service Delivery Review (S.D.R./Budget 2011 Four Year Financial Recovery Plan (F.Y.F.R.P.)

Report Summary: Pursuant to Council’s direction to hold a combined S.D.R./Budget 2011 Program, staff have created a F.Y.F.R.P. to guide Council through this process. This F.Y.F.R.P. will act as the template for the combined S.D.R./Budget 2011 Program and the following dates have been scheduled for this review: Day #1 Feb 1, 2011 Budget overview of the 2010 program

(both operating and capital) Day #2 March 7, 2011 S.D.R./Budget 2011 Day #3 March 14, 2011 S.D.R./Budget 2011 Day #4 March 21, 2011 S.D.R./Budget 2011 Day #5 March 28, 2011 S.D.R./Budget 2011 Of note, the attached F.Y.F.R.P. achieves financial sustainability by means of: A) Using a four year budget cycle (2011, 2012, 2013, 2014) B) One part Expenditure reductions C) One part Revenue increases D) One part Service Delivery Charges. Lastly, the F.Y.F.R.P. recommended changes across all departments in a fair and amicable fashion and with the Municipality of Kincardine Council and workforce working together; we will be able to achieve a sustainable financial future for our community.

Staff requests that this matter be dealt with as a Matters Arising from tonight’s meeting.

Origin: Council’s direction emanating from Report CAO 2011 – 03 (2011 Financial Recovery Plan).


Existing Policy: GG.2.14 Municipal Finance Policy

Analysis: At the Day #2 combined Service Delivery Review/Budget 2011 meeting, the following standard format will be used to incorporate the Service Delivery Review/Budgeting function: Example: Day #2 Service Delivery Review/Budget 2011 Step #1

- Mayor’s Introduction - CAO’s Process review for the Service Delivery Review/Budget 2011

Program - Treasurer’s Financial overview for Budget 2011 - CAO’s Financial Recovery Plan overview

Step #II Departmental Overview

- Each Senior Manager and their respective Policy Chair will review: -

A) The services being provided by their department and the cost associated. B) The service delivery changes that relate to their department and the cost associated. (Note, the 2011 S.D.R. proposals have been factored into the 2011 Budget).

C) Conduct a general question and answer session for Council.

Step #III Upon the departmental overview being conducted, the Mayor will ask Committee of the Whole (by consensus), if they support the proposal or wish changes to the plan. All changes to the plan will be logged on the budget 2011 tote board. Step IV The same process will also be followed for the Capital Program. Step V General Notes:


1. Please note that the items in the F.Y.F.R.P. relating to labour in years 2, 3

and 4, will require consultation with our labour groups. 2. The F.Y.F.R.P. design contemplates employee reduction through attrition

with a direct purpose to show our employees that we value their contribution to the Municipality.

3. The Chief Administrative Officer is meeting with the employees’ representatives on both February 10th and 17th to discuss the issues to ensure that all parties understand the task at hand.

Service Delivery Review Overview Chart

Year Required Funds

C.P.I. Escalation Factor

Total Required

2011

1,925,244.00

400,000.00

2,325,244.00

2012

1,925,244.00

409,000.00

2,334,244.00

2013

1,925,244.00

418,000.00

2,343,244.00

2014

1,925,244.00

427,000.00

2,352,244.00

2011 2012 2013 2014

Total $'s Required 2,325,244.00

2,334,244.00

2,343,244.00

2,352,244.00

Expenditure Reductions

280,675.00

457,195.00

457,195.00

457,195.00

Revenue Generation 482,617.00

962,845.00

1,245,121.00

1,325,409.00

S.D.R. Changes 145,691.00

388,421.00

445,421.00

507,421.00

Use of R & R Funds 300,000.00

200,000.00

100,000.00

0

Capital Deferral 1,082,244.00

325,783.00

95,507.00

62,219.00

Subtotal 2,291,227.00

2,334,244.00

2,343,244.00

2,352,244.00

Net (34,017.00)

0

0

0


Based upon the financial outputs of the aforementioned F.Y.F.R.P., the following statistical results would be yielded:

1) A demonstrated return to financial sustainability by the end of 2014. 2) A return to a Capital Expenditure Program in the range of

$1,740,000.00 (from the tax rate) per year, by 2014. 3) A new financial contribution to the Capital Reserve Funds in the

amount of $2,940,000.00 by 2014.

Community Plan Considerations: Corporate Services Strategic Initiative #1- Ensure that our policies are positioned to ensure financial sustainability for our community. Financial Considerations: Contained in the F.Y.F.R.P. (attached).


Options: 1. That Council endorses the combined S.D.R./Budget 2011

Program. 2. That Council endorses an alternate format. 3. That Council does not act at this time.

Preferred Option: Option #1 is the recommended path forward with Council consideration as a Matters Arising from tonight’s meeting.

CAO’s Comments: The plan as presented in this Report would represent: 1. A planned financial recovery process. 2. A process that is conducted in appropriate balance (expenditures,

revenues and services). 3. Most importantly, the Municipality of Kincardine will start a shift in the fiscal

culture with respect to its financial responsibilities.

Delegations – None noted. COW RECOMMENDATION

12.0 MATTERS ARISING FROM COMMITTEE OF THE WHOLE 13.0 MEMBERS OF COUNCIL GENERAL ANNOUNCEMENTS 14.0 CLOSED SESSION IF REQUIRED

14.1 Move Into Closed Session Motion #02/16/11 - Moved by: Seconded by:

THAT Council move into closed session to consider labour relations or employee negotiations and personal matters about an identifiable individual, including municipal or local board employees; AND FURTHER THAT Council return to regular open meeting upon completion.

15.0 MATTERS ARISING FROM CLOSED SESSION


16.0 CONFIRMATORY BY-LAW

Motion #02/16/11 -

Moved by: Seconded by: THAT the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of February 16, 2011 be deemed to be read three times and finally passed and numbered as By-law No. 2011 - _____.

17.0 SCHEDULING OF MEETINGS

17.1 Council Meetings

March 2, 2011 Regular Council 5:00 p.m. March 7, 2011 Service Delivery Review/2011 Budget March 9,2011 Planning/ Corporate Services 5:00 p.m. March 14, 2011 Service Delivery Review/2011 Budget March 16, 2011 Regular Council 5:00 p.m. March 21, 2011 Service Delivery Review/2011 Budget March 28, 2011 Service Delivery Review/2011 Budget April 6, 2011 Regular Council 5:00 p.m. April 13, 2011 Planning/Corporate Services 5:00 p.m. April 20, 2011 Regular Council 5:00 p.m. May 4, 2011 Regular Council 5:00 p.m. May 11, 2011 Planning/Corporate Services 5:00 p.m. May 18, 2011 Regular Council 5:00 p.m.

17.2 Notice of Public Meetings None noted.

17.3 Notice of Special Meetings

None Noted. 18.0 ADJOURNMENT Motion #02/16/11 - Moved by: Seconded by: THAT this Council adjourn at p.m.

THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE Council Minutes Page 1 of 23 Wednesday, January 26, 2011

1.0

CALL TO ORDER

Mayor Larry Kraemer called to Order at 5:00 p.m. on Wednesday, January 26, 2011, the Regular Meeting of the Council of The Corporation of the Municipality of Kincardine in the Council Chambers at the Municipal Administration Centre.

2.0

ROLL CALL

Council Present Mayor Larry Kraemer Deputy Mayor Anne Eadie Councillor Ron Coristine Councillor Maureen Couture Councillor Kenneth Craig Councillor Jacqueline Faubert Councillor Candy Hewitt Councillor Mike Leggett Councillor Randy Roppel

Staff Present John deRosenroll, Chief Administrative Officer Donna MacDougall, Clerk

Brenda French, Treasurer Michele Barr, Building and Planning Manager Karen Kieffer, Director of Recreation Jamie MacKinnon, Administrative Fire Chief

Jim O’Rourke, Public Works Manager 3.0

AMENDMENTS, ADDITIONS OR DELETIONS TO/FROM THE AGENDA

None.

4.0

DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

Name Item of Business

Nature of Interest

Councillor Craig 8.1 Consent Agenda Potential development 6. Communications iii) conflict

and 11.2 ii) Heather Boa, Leader Resources Services Corp re: Decommissioning cost of

a wind energy project


11.3 Delegations (A) North Bruce Wind Turbine Project 11.4 (C) County of Bruce Wind Energy Application Requirements

Councillor Craig left the Council table when the indicated Items of Business were considered by Council/Committee of the Whole.

5.0

PUBLIC FORUM

There were no registrants for Public Forum.

6.0

ADOPTION OF MINUTES OF REGULAR AND SPECIAL MEETINGS OF COUNCIL

Resolution # 01/26/11 - 01 Moved by: Jacqueline Faubert Seconded by: Kenneth Craig THAT the Minutes of the Council meetings held on January 12, 2011 and

January 19, 2011 be adopted as printed.

Carried.

7.0

PRESENTATIONS AND PETITIONS

7.1 Municipal Service Presentations were made to Ron Hewitt, Laura Haight, Guy Anderson, Gordon Campbell, Marsha Leggett to recognize their service and commitment to the community demonstrated through their tenure as a member of municipal council. Mr. Campbell and Ms. Leggett were not able to be in attendance.

8.0 CONSENT AGENDA

(Items listed under the Consent Agenda are considered routine and are enacted in one motion. The exception to this rule is that a Council member, the Chief Administrative Officer or a citizen may request one or more items to be removed from the consent agenda for separate discussion and action.)

8.1 Adoption of Consent Agenda Resolution # 01/26/11 - 02

Moved by: Ron Coristine Seconded by: Randy Roppel


THAT Council approve the recommendations contained in the consent agenda dated Wednesday, January 26, 2011 attached to this agenda and direct staff to proceed with all necessary administrative actions with the exception of the following items which will be added to the Committee of the Whole discussion agenda of January 26, 2011:

6. Communications i) Ontario Power Generation Re Radio Active Transportation iii) Heather Boa Leader Resources Services Corp Re: Decommissioning cost of a wind energy project

x) South West Local Health Integration Network (LHIN) Re: LHIN Board-to-Board Engagement Sessions.

Carried.

9.0 MOTIONS & NOTICE OF MOTIONS

9.1 Notice of Motion None noted. 9.2 Coyote Control Program Petition

The following motion was provided by Councillor Randy Roppel and is a petition to the Legislative Assembly of Ontario.

Resolution # 01/26/11 - 03 Moved by: Randy Roppel Seconded by: Jacqueline Faubert

WHEREAS coyote predation is a growing problem in rural Ontario, especially on farms; AND WHEREAS there are documented reports that coyotes are attacking people and pets and the attacks are getting more aggressive; AND WHEREAS as many as 6,000 lambs and sheep alone are killed by coyotes on Ontario farms every year; AND WHEREAS these losses are seriously impacting farmers’ incomes; AND WHEREAS the current control measures authorized by the Ministry of Natural Resources under the Municipal Financial Incentives for Control of Coyote Predation program are cumbersome and impossible to adhere to; NOW THEREFORE BE IT RESOLVED THAT the Ontario government minimize predator losses by implementing a province-wide Coyote Control Program that includes a $200.00 bounty for each coyote carcass and allow counties to implement their own proof of kill collection system; AND FUTHER THAT notice be provided to MPP Carol Mitchell, MPP Bill Murdoch, County of Bruce and Ministry of Natural Resources.


Carried.

9.3 Bruce Telecom Budget/Dividend Payment Approval Resolution # 01/26/11 - 04 Moved by: Maureen Couture Seconded by: Kenneth Craig

THAT the Council of The Corporation of the Municipality of Kincardine approve the Bruce Telecom 2011 operating and capital budgets, as presented at the January 19, 2011 meeting of Council; AND FURTHER THAT Council approve the annual dividend payment in the amount of $1,000,000.00.

Carried.

10.0

CONSIDERATION OF BY-LAWS

10.1 FIRST AND SECOND READINGS OF BY-LAWS LISTED UNDER SECTION 10.0, CONSIDERATION OF BY-LAWS OF THE WEDNESDAY JANUARY 26, 2011 MUNICIPALITY OF KINCARDINE AGENDA

Resolution # 01/26/11 - 05 Moved by: Ron Coristine Seconded by: Candy Hewitt THAT the following by-law be deemed to be read a first and second time:

i) the “Denobriga Incentive & Lease Agreements By-law".

Carried.

10.2 BEING A BY-LAW TO AUTHORIZE THE SIGNING OF AGREEMENTS WITH DR. LISA DENOBRIGA FOR AN INCENTIVE PACKAGE AND FOR THE RENTAL OF COMMERCIAL OFFICE SPACE AT THE KINCARDINE COMMUNITY MEDICAL CLINIC

Resolution # 01/26/11 - 06

Moved by: Kenneth Craig Seconded by: Maureen Couture THAT the “Denobriga Incentive & Lease Agreements By-law” be deemed to be read a third time and finally passed and numbered as By-law No. 2011 - 017.


Carried.

11.0

COMMITTEE OF THE WHOLE (all delegations will be heard following relevant reports)

11.1

Move Into Committee of the Whole

Resolution # 01/26/11 - 07 Moved by: Randy Roppel Seconded by: Candy Hewitt That Council move into Committee of the Whole and upon completion return to Council.

Carried.

11.2 Items for Discussion from Council Meeting

Items from the consent agenda as required. i) 6. Communications i) Ontario Power Generation Re: Radio Active Transportation

The importance of Council being aware of, and understanding, this and associated information, was noted.

ii) 6. Communications iii) Heather Boa Leader Resources Services Corp

Re: Decommissioning cost of a wind energy project It was suggested that all costs of decommissioning should be the wind company’s.

iii) 6. Communications x) South West Local Health Integration Network

(LHIN) Re: LHIN Board-to-Board Engagement Sessions Deputy Mayor Eadie offered to attend the South West LHIN Board-to-Board engagement session on February 23 in Zurich. Invitation to be extended to LHIN representatives to attend at Council meeting for presentation on their plans/directions with MPP Carol Mitchell also to be invited.

11.3

Delegations

(A) North Bruce Wind Turbine Project – Charles Edey


Mr. Edey was in attendance to provide information to introduce upcoming wind energy projects in Kincardine. The projects include North Bruce and Q1WEC, and they have been developed by Leader Resources. The Q1WEC (Quixote One Wind Energy Corp) is in the Tiverton area and is for a single turbine. Landowner expressed interest in 2006 and the land secured in 2009. Application for Fee-In Tariff (FIT) submitted to Ontario Power Authority (OPA) and received priority ranking in December 2010. FIT contract expected first quarter 2011 with construction in fourth quarter 2011. The North Bruce (American Wind Alliance owned by Mesa Power Group) application is for 200-MW project in Saugeen Shores and Kincardine, was submitted May 2010, is awaiting ranking with contract expected 2011 and construction first quarter 2013. The Canadian Wind Energy Association (CanWEA) has developed best practices for community engagement and public consultation, and the Province will be releasing its own best practices for consultation for municipalities. CanWEA is embarking on a provincial education campaign and developing program to correct misinformation/dispel myths. In response to enquiries, Mr. Edey indicated: Mesa Power builds the turbines with Leader Resources doing the contractual, environmental, asset management, etc. work; there is an obligation to consult under the Green Energy Act, 2009 and Leader Resources will do so early in the process; all layout work will be submitted to, and approved, by Council; the project goes through several levels of scrutiny/analysis; a decommissioning plan must be submitted; propertyowner should be fully compensated even after twenty years; the life span of turbines exceeds twenty years although may need some refurbishing; the required setbacks are important from both the developer`s and the public`s perspective; there are people with sensitivities to turbines and are concerned about the development in the area; Leader Resources will do as much as they can to minimize impacts; lines on agricultural lands will be buried, however, lines on roads will be on poles although they will take request for them to buried under consideration and look at costs and other associated matters.

11.4

Other Areas of Responsibility

(A) CAO 2011 – 03 Subject: 2011 Financial Recovery Plan Report Summary: The Municipality of Kincardine has over the last decade relied on its Reserves and Reserve Funds to fund a substantial portion of the Capital Program and in 2009/2010 it funded a portion of our Operating Program.


This R & R Funds dependence is not sustainable over the long term, thus necessitating a four year plan to re-balance our financial future. Phase # I

(2011)

Review and adoption of the 2011 Pre-Budget Plan designed to stabilize the financial expenditures of the Municipality of Kincardine. Phase #II

(2011-2012)

In house “Service Delivery Review”, utilizing the Ministry of Municipal Affairs and Housing Guide. (Copy attached) Phase #III

(2012-2013)

Development of “Policies” which will position the Municipality of Kincardine to ensure financial sustainability over the long term for our Community. Origin: The Municipality of Kincardine Council has asked staff to present three tax rate financial options, which will serve as the “2011 Pre-Budget Guide”. Please note that Council’s selection of a “Pre-Budget Option” gives Council and Staff strong direction on how the 2011 Business Plan & Budget is to be developed

.

Existing Policy: GG. 2.14 Municipal Finance Policy

Analysis: The 2011 “Financial Recovery Plan” will outline three basic phases, which will allow the Municipality of Kincardine to “Ensure that our policies are positioned to ensure financial sustainability for our community”. Municipality of Kincardine Community Plan Strategic Initiative #1, under Corporate Services. The F.R.P. will include all of Council with the Senior Managers to ensure a common knowledge base with respect to: a) “Service Levels” b) “Financial Ability” c) “Policies of the Municipality of Kincardine”

Phase # I

(2011)

Review and adoption of the 2011 Pre-Budget Plan designed to stabilize the financial expenditures of the Municipality of Kincardine.


Phase #II

(2011-2012)

In house “Service Delivery Review”, utilizing the Ministry of Municipal Affairs and Housing Guide. (Copy attached) Phase #III

(2012-2013)

Development of “Policies” which will position the Municipality of Kincardine to ensure financial sustainability over the long term for our Community.

Base Line Data (2011)

Reduction in OMPF $229,900 1,624,800 - 1,539,400 ($144,500) $ 85,400 Loss in education $100,000 2% salary increase $ 83,630 Unfunded waste management $373,700 MAC Roof Repairs $270,000 Use of Reserve & Reserve Fund Departments General Gov't - Prior Year deficit $100,000 - Loss of Bruce Telecom $400,000 - KCMC Payment $368,536 - other $ 11,281

$879,817 Election $89,360 Treasury – Consultant $34,300 Fire – Mould $90,000 Mysis $2,700 Roads – Leggett Lane $76,063 Parks – St. Andrews $76,063 Marina – dredging $1,500 Econ Dev - façade, consultant, BEC legal $73,000 Tourism $2,000 Building Dept–subsidize operations vs inc. fees or put on tax rate $75,000 Planning and Zoning – 9 & 21 project $100,000 Planning and Zoning – various projects $81,457 Rounding ($260)

$2,493,730 $1,581,000

Less: Bruce Telecom recovered Revenue $2,293,730

($200,000)

Less Periodic/not repeated


Election ($89,360) Treasury Consultant ($34,300) Fire- Mould ($90,000) Mysis ($ 2,700) Road – Leggett Lane ($76,063) Parks - St. Andrews ($76,063)

$1,925,244

($368,486)

2011 Pre-Budget Options 0% Tax Rate Option (Orange Option)

Item Notation Revenue/ Expenditure

Comment

Starting Point -$1,925,244. From base line data

1. Tax Bill (median residential assessment)

0% Increase $0 Orange Option

2. Physician R & R Reduction

Surplus funds due to Bruce Power Program support

+$125,000 Joint Kincardine, Saugeen Shores & Bruce Power Program

3. User Fees 3% Increase +$125,000 Complete 4. Reliance on

Reserves & Reserve Funds

Operating Expenditures

+$400,000 Use of R & R Funds

5. Rational Hiring Freeze (to be tied to the Service Delivery Review)

Vacated positions will be consolidated/ merged utilizing existing staff dependent upon the required skill set

+$57,000

The CAO will redistribute existing staff on a priority basis

6. KCMC Phase II fund loan payment from capital deferral

The Service Delivery Review in tandem with new 2012 revenue sources will give funding priority to the KCMC Phase II loan payment

+$368,536 Municipality of Kincardine to service existing financial obligations prior to new projects/services

7. Capital Deferral

Partial capital reduction in 2011

+$761,708

8.Governance System labour

Use of C.O.W. System & resulting

+$38,520 Across all departments


change & more cross use of staff

labour savings

9. Overtime Reduction

Due to less administration/project work

+$29,480 To be achieved through 2011, from all departments

10. Self-funded Christmas Party & reduce Community Grants

Both events would continue but with lesser/alternate funding

+$20,000 $8,000 is for Christmas and $12,000 reduction for Community Grants

Net Total 0

2011 Pre-Budget Options 3% Tax Rate Option (Green Option)


Comment


1. Tax (median residential assessment)

3% Increase +$168,000 Green Option

2. Physician R & R reduction





Operating Expenditure

+$300,000 Use of R & R Funds



+$57,000


6. KCMC Phase II

fund loan payment from capital deferral

The Service Delivery Review in tandem with new 2012 revenue sources will give funding priority to

+$368,536

Municipality of Kincardine to service existing financial obligations prior to new


the KCMC Phase II loan payment

projects/services

7. Capital Deferral


+$713,708

8. Governance System labour change & more cross use of staff

Use of C.O.W. System & resulting labour savings



Due to less administration/ project work

+$29,480 To be achieved through 2011, from all departments.

Net Total 0

2011 Pre-Budget Options 8% Tax Rate Option (Yellow Option)


Comment


1.Tax (median residential assessment)

8% Increase +448,000 Yellow Option

2. Physician R & R reduction





Capital Expenditure +$200,000 Use of R & R Funds



+$57,000


6. KCMC Phase II fund loan payment from capital deferral

The Service Delivery Review in tandem with new 2012 revenue sources will give funding priority to

+$368,536 Municipality of Kincardine to service existing financial obligations prior to new


the KCMC Phase II loan payment

projects/services

7. Capital Deferral


+$533,708

8. Governance System labour change & more cross use of staff

Use of C.O.W. System & resulting labour savings



Due to less administration/project work

+$29,480 To be achieved through 2011, from all departments.

Net Total 0

In order to allow the Municipality of Kincardine to have a proper base from which to make informed decisions, the following activities will also be contained in the 2011 budget program:

1. Water & Sewer Rate Study and Water Financial Plan 2. Development Charges Study 3. Inverhuron Environmental Assessment 4. Davidson Centre Parking & Exit Plan 5. Highway #9 & #21 Business Park Master Plan 6. Sustainable Community Plan 7. P.S.A.B. Implementation 8. Capital Asset Management Program

These aforementioned reports/programs will help develop the knowledge base from which Council will set future operational & capital program direction.

In addition to the financial part of the 2011 Financial Recovery Plan the following policy questions are important elements. Does Council support the following financial policy statement (to be included in policy #GG2.14 Municipal Finance Policy)?

a) That all budgeted capital items not started in the current budget year will not be carried over and must compete for financial resources in the subsequent year’s budget.

b) That all year-end deficits/surpluses be funded/credited from the R &

R Funds to ensure a neutral starting position for the subsequent year’s budget. This action will require a resolution each year by Council to authorize).


c) That Council directs staff to set the 2011 Business Plan & Budget

meetings for: Monday March 7th

Monday March 21 from 4 p.m. to 7 p.m. st

Monday March 28 from 4 p.m. to 7 p.m.

th

from 4 p.m. to 7 p.m. Reserve Date

Community Plan Considerations: Corporate Services Strategic Initiative #1 -Ensure our policies are positioned to ensure financial sustainability for our community.

Financial Considerations: See Analysis above.

Options:

1. Does Council wish to select the 0% orange option in tandem with the policy changes.

2. Does Council wish to select the 3% green option in

tandem with the policy changes. 3. Does Council wish to select the 8% yellow option in

tandem with the policy changes.

Preferred Option: Option #2 is the recommended option.

CAO’s Comments: In order to allow the Municipality of Kincardine to reduce its use of existing R & R Funds and to return to stable funding programs, the following future sources of revenue have been identified:

1. Tax Rate: Steady gradual increase in revenue (on a year to year

basis in order to meet a pre-determined goal); 2. Waste Management pay as you go revenue program: To be

developed in 2011, in concert with the Waste Management Centre. (Please note that if the Waste Management Centre follows a pay as you go policy it will have the potential to realize revenue in excess of $500,000 per year).

3. Development Charges: This program will provide funding for infrastructure growth capital projects.

4. Deep Geological Repository (D.G.R.) Milestone Payments: As key milestones in the D.G.R. are met, payments to the Municipality of Kincardine become due ($1,300,000 in 2013).

5. Service delivery review: Reduction in services/service levels may result in expenditure reductions in all municipal categories).

6. 2011 will be the last payment of $135,000 for the M.A.C. Mortgage.


Delegations – None noted. The Committee discussed various aspects of the proposed plan and the current financial state of the Municipality. Committee members voiced support of commitment to remedy the issues and have a balanced budget during this term. It was also noted that: important to minimize, and have predictable, tax increases; monies from Deep Geological Repository should go to reserve and not be relied on; service delivery review needs to be completed and the sooner the better; public impression that Municipality has a lot of funds in reserve; should be looking at long term plans of five to ten years; importance of setting funds in reserve each year for upcoming capital expenditures; liquidity of some of the municipal assets is limited; area rating removal in 2005, while appropriate, has played a part in the issue as some ratepayers received substantial decrease in their taxes and this has never been made up; mixed comments as to the proposed financial policy statements for inclusion in Policy GG.2.14 set out in the report; benefits/detriments of a capital deferral for 2011; a review of the 2010 budget would be a good first step to prepare for the 2011 budget deliberations. It was questioned as to the effective date of the hiring freeze and the Chief Administrative Officer indicated that as it is a component of the plan, it would be immediate. COW RECOMMENDATION

The Committee recommended support of a 3% tax rate increase (green option) as starting point for 2011 Budget to be considered by Council February 02, 2001. It was agreed a special meeting, to review the 2010 budget, would be held February 01, 2011 commencing at 4:00 p.m.

Committee of the Whole agreed to extend the hour of automatic adjournment. The order of business was modified from the agenda to facilitate representative from Saugeen Mobility and Regional Transportation who was in attendance.

(E) CAO 2011 - 02

Subject: S.M.A.R.T. Corporation (Disability Transportation Network)

Report Summary: This Report recommends to Council that by means of agreement that the Municipality of Kincardine join the S.M.A.R.T. Corporation as a full voting member. Please note that the Corporation has been a fee for service member over the last five to seven years.


Secondly, this Report recommends that we support the Corporation’s objects as set out in its original Letters Patent dated December 23, 1980 (the provision of special needs transportation services). It is requested that this be considered as a Matters Arising. Origin: Corporate Services 2010 budget direction. Existing Policy: N/A

Analysis: The S.M.A.R.T. (Saugeen Mobility and Regional Transit) is a non-profit corporation incorporated by Letters Patent dated December 23, 1980. The original primary objects of the Corporation are to “promote, supply and render services of a charitable nature to mentally challenged and physically handicapped persons”. The Corporation is a legal entity that can be sued or can sue others and can enter into contracts with other individuals and organizations.

The attached Agreement including By-law #3, pursuant to Section #116 of the Ontario Business Corporations Act (O.B.C.A.) will act as the Shareholders Agreement, which outlines the member’s rights and obligations with respect to the Corporation. The Agreement was circulated to our municipal Solicitor for her review resulting in an improvement of the original 2010 draft Agreement. Key elements in the Shareholders Agreement include:

- five Directors shall manage the Corporation - each member municipality shall appoint one Director - Directors will administer the affairs of the Corporation on behalf of

each member - No remuneration will be offered to the Board of Directors - A President, Vice President, Secretary and Treasurer will be

elected by the Board of Directors - The five member municipalities are: - The Corporation of Arran Elderslie - The Corporation of the Municipality of Brockton - The Corporation of the Municipality of West Grey - The Corporation of the Municipality of Kincardine - The Corporation of the Municipality of Hanover - Member municipalities may terminate membership by means of

one year’s notice to the Corporation.


Currently, the objects of the Corporation are: “(a) To promote, supply and render services of a charitable nature to mentally

retarded and physically handicapped persons and for the objects aforesaid:

1. To provide transportation services for mentally retarded and physically handicapped persons.

2. To purchase, lease or take in exchange, hire or otherwise acquire motor vehicles and operate the same to provide transportation services for the mentally retarded and physically handicapped.

3. To purchase, lease or take in exchange, or otherwise acquire any real property that may be necessary to provide transportation facilities for the mentally retarded and physically handicapped persons.

(b) To cooperate with other organizations, whether incorporated or not, which have objects similar in whole or in part to the objects of the Corporation.

(c) To solicit, receive, hold, use and enjoy contributions of money and gifts, legacies and bequests of any property, whether real or personal, for the purpose of the Corporation and to disburse, sell, convert or otherwise dispose of the same from time to time, whether acquired by purchase, gift, grant or bequest, and to apply the same or receipts or profits derived there from for the purposes of the Corporation.

(d) To give donations for charitable purposes.” It is the intent of the Corporation to amend its Letters Patent to the following objects: “The parties shall apply for Supplementary Letters Patent to amend paragraph (a) of its Letters Patent as set out above by deleting the same and substituting therefore: “(a) To promote, supply and render services of charitable nature to mentally

and physically challenged persons for the objects aforesaid: 1. To provide transportation services for:

(a) mentally and physically challenged persons; and 2. To purchase, lease or take in exchange, hire or otherwise

acquire motor vehicles and operate the same to provide transportation services for mentally and physically challenged persons.

3. To purchase, lease or take in exchange, or otherwise acquire any real property that may be necessary to provide transportation facilities for mentally and physically challenged persons.”

The design of the S.M.A.R.T. Corporations’ vehicles accommodate the needs of the mentally and physically challenged persons, thus providing a much


needed service that is not offered by other sectors of our transportation community. Community Plan Considerations: Vision Statement (desired future) – To be a community that enhances our quality of life in a sustainable manner. Mission Statement (why we exist) – The Municipality of Kincardine provides the governance and services necessary for a healthy community. Strategic Initiative #4 - Ensure that all future developments are accessible to all residents. Proposed Tactic – Explore partnership between the Municipality and industry to provide greater transportation options. Financial Considerations: Council allocated $47,463.00 for the disability transportation service in 2010.

Options:

1. That Council authorize the Mayor and Chief Administrative Officer to sign all documentation pertaining to the Municipality of Kincardine being a full voting member of the S.M.A.R.T. Corporation.

2. That Council continue with being a “pay as you go” receiver of the disabled transit service.

3. That Council not act at this time.

Preferred Option: Option #1 represents the continuity of the disability transportation service in our community. It is requested that this be considered as a Matters Arising. CAO’s Comments: The decision to become a full voting member of the S.M.A.R.T. Corporation is consistent with our Community Plan 2010. Delegations – Roger Cook, General Manager of Saugeen Mobility and Regional Transit, was in attendance and explained the service and Kincardine’s involvement in the past. Committee members noted: the substantial increase in cost from 2009 at $22,000 to $47,000 in 2010 and whether such an increase would occur again (Mr. Cook indicated 2011 should be same as 2010); a comparison to other municipality’s share seems to reflect inconsistencies (the formula is based on both population and ridership); other sources of transportation for disabled in the community so is this duplication (may not be duplication – some clients


have more specialized needs - cost of outfitting a vehicle to accommodate physically disabled is substantial); Kincardine does not provide service to seniors while some other municipalities do; terminology in the agreement should be modified (are bound to use it for time being as that is how it reflects in their letters of patent, however, they are applying to change that; definition of physically handicapped (there is no specific definition - some services require a doctor’s certificate); funding mechanism (it is through gas tax reserve account that is pooled between regular and specialized transit - revenue has to be a certain amount in order to access the reserve fund; number of Kincardine residents that use the service (approximately 50 and 2,000 rides annually). COW RECOMMENDATION The Committee requested information from Mr. Cook in regards to calculation of the share of costs. Option 1 was recommended to Council with the by-law to be considered February 02, 2011.

(B) Council Priorities for 2010 - 2014 Term

This matter had been deferred from the January 12, 2011 meeting of Council and was deferred again to the February 02, 2011 meeting.

(C) County of Bruce Wind Energy Application Requirement

Draft comments to the County were presented. Staff requested that the Committee of the Whole’s recommendation be considered by Council as a Matter Arising. Committee members indicated: it is important for Kincardine to develop their own guidelines quickly; should push for Green Energy Act, 2009 to be removed so municipalities are again responsible for planning associated with wind turbine developments; ensure airport future needs are considered; airport vicinity mapping has been completed; under the Green Energy Act, 2009, there are no requirements for setbacks for participating landowners. Delegations – None noted. COW RECOMMENDATION The Committee supported the draft comments with Council to consider as a Matter Arising from Committee of the Whole.

(D) TRE 2011-01


Subject: 2011 Proposed Fees and Charges Report Summary: Staff have reviewed and explained the rational and expected revenues which could be derived from proposed new fees beginning in 2011. COW is requested to recommend to Council the approval of the fee increases as submitted in the attached worksheet with a by-law to be considered at the February 2, 2011 meeting. Origin: Council direction from the December 20, 2010 Council meeting to review and explain proposed new fees. Existing Policy: GG.2.14 Financial Policy

Analysis: User fees are generally charged when the user is known and has exclusive use of a service ie water rates as opposed to when the user or their frequency is unknown ie snow removal. Once it’s determined that a fee will be charged, Council can then determine policy in relation to setting the level of the fee where there are three options.

1. recover all costs (current direction with water/wastewater) 2. incorporate both social and fiscal goals so that only a portion of the

costs are recovered (current direction with respect to recreation fees)

3. incorporate making a profit where the service is also commercially available (possible with operations such as the marina) or setting the fee to affect behaviour

In the past, where fees were set at below full cost recovery, there has been little overt discussion about the desired/appropriate level of subsidization so that it is unclear as to whether these levels are currently being met or if set in the past, being maintained. A worksheet has been attached setting out the proposed new fees together with the additional information requested by Council. Please note most current fees have been set so that they incorporate only direct labour and material costs ie overhead, common operating expenses and equipment costs are not taken into account. Council wished to know the following as well.

1. By-law to remove “h” Holding Zone: similar to a zoning application

through the Planning Act however it is completed and approved by the Municipality. It was implemented in 2000 at $100.00 as a partial cost recovery of administration related to circulation/advertising, giving of notice, report preparation and by-laws.


It is recommended that it increase by approximately 3% from the 2010 rate of $14.00 to $117.00. Kincardine processed 1 application in 2009 and 4 in 2010.

2. The Municipality’s building fees were compared with other municipalities in 2010 with the finding that Kincardine’s fees are average in comparison.

3. Wind Permit Fees: Kincardine’s fee is currently $8.56/$1,000 up to

$2,214,500, $6.03/$1,000 from $2,214,501 to $11,000,000 and $4.88 over $11,000,000. These fees were recommended for an increase of 3% to $8.82, $6.21 and $5.03 respectively. Other municipalities’ fees range from $11.00 to $15.00. Due to the elimination of the site plan requirement there will be more time required for the Building Department and as a result, the Building and Planning Manager would support an increase to $15.00/$1,000.

Community Plan Considerations: Strategic Initiative #1 Ensure our policies are positioned to ensure financial sustainability for our community. Financial Considerations: Charging fees to those utilizing a service recognizes their increased benefit and relieves pressure on the tax rate. Acknowledging the time commitment of the task, Council is asked to consider undertaking a policy based review of all fees utilizing the options set out above, at some point in the future during this 4 year term.

Options:

1. COW recommend Council adopt all proposed fees in the amounts proposed

2. COW recommend Council adopt all proposed fees but in other amounts

3. COW recommend Council adopt some proposed fees in the amounts proposed

4. COW recommend Council adopt some proposed fees in other amounts

5. COW not recommend any of the proposed new fees

Preferred Option: COW recommend Council adopt all proposed fees in the amounts proposed with a by-law to be considered at the February 2, 2011 meeting. CAO’s Comments: I concur. Delegations – None noted.


COW RECOMMENDATION The Committee of the Whole recommended the following with Council to consider February 02, 2011: change of name/address fee should not be approved; holding zone removal to be full cost recovery; wind turbine rates - staff to check with other municipalities on rates and rationale and report back next meeting; balance of fees be approved as presented.

11.5 Mayor’s Update

No update.

Committee of the Whole returned to Council.

Extension of Hour of Automatic Adjournment Resolution # 01/26/11 - 08 Moved by: Anne Eadie Seconded by: Randy Roppel THAT the hour of automatic adjournment be extended to 8:30 p.m. Carried.

12.0 MATTERS ARISING FROM COMMITTEE OF THE WHOLE 12.1 County of Bruce Wind Energy Application Requirements Resolution # 01/26/11 - 09 Moved by: Maureen Couture Seconded by: Anne Eadie

THAT the Council of The Corporation of the Municipality of Kincardine accept the proposed comments presented at the January 26, 2011 meeting of Council regarding County of Bruce Wind Energy Application Requirements; AND FURTHER THAT these comments be forwarded to the County of Bruce.

Carried. 13.0 MEMBERS OF COUNCIL GENERAL ANNOUNCEMENTS

Councillor Hewitt regarding Silver Stick Councillor Coristine regarding report from Medical Officer of Health on wind turbines


Deputy Mayor Eadie regarding Paul Henderson’s jersey tour in Kincardine January 29

14.0 CLOSED SESSION IF REQUIRED

Not required. 15.0 MATTERS ARISING FROM CLOSED SESSION 16.0 CONFIRMATORY BY-LAW Resolution # 01/26/11 - 10

Moved by: Ron Coristine Seconded by: Candy Hewitt THAT the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of January 19, 2011 and January 26, 2011 be deemed to be read three times and finally passed and numbered as By-law No. 2011 - 018.

Carried. 17.0 SCHEDULING OF MEETINGS

17.1 Council Meetings

January 26, 2011 Regular Council 5:00 p.m. February 2, 2011 Regular Council 5:00 p.m. February 9, 2011 Planning/ Corporate Services 5:00 p.m. February16, 2011 Regular Council 5:00 p.m. March 2, 2011 Regular Council 5:00 p.m. March 9,2011 Planning/ Corporate Services 5:00 p.m. March 16, 2011 Regular Council 5:00 p.m. April 6, 2011 Regular Council 5:00 p.m. April 13, 2011 Planning/Corporate Services 5:00 p.m. April 20, 2011 Regular Council 5:00 p.m.

17.2 Notice of Public Meetings None noted.

17.3 Notice of Special Meetings

None Noted. 18.0 ADJOURNMENT


Resolution # 01/26/11 - 11 Moved by: Maureen Couture Seconded by: Randy Roppel THAT this Council adjourn at 8:28 p.m. Carried.

___________________________ __________________________ Mayor Clerk

THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE Council Minutes Page 1 of 4 Tuesday, February 01, 2011

1.0 CALL TO ORDER

Mayor Kraemer called to Order at 4:00 p.m. on Tuesday, February 01, 2011 the Special Meeting of the Council of The Corporation of the Municipality of Kincardine in the Council Chambers at the Municipal Administration Centre. The special meeting was called to review the Municipality’s 2010 budget in preparation for the 2011 budget deliberations.

2.0 ROLL CALL Council Present Mayor Larry Kraemer Deputy Mayor Anne Eadie Councillor Ron Coristine Councillor Maureen Couture Councillor Kenneth Craig (left the meeting at 6:43 p.m.) Councillor Jacqueline Faubert (left the meeting at 6:43 p.m.) Councillor Candy Hewitt Councillor Randy Roppel Council Absent Councillor Mike Leggett

Staff Present John deRosenroll, Chief Administrative Officer Donna MacDougall, Clerk Brenda French, Treasurer Michele Barr, Building & Planning Manager Karen Kieffer, Recreation Director Jamie MacKinnon, Administrative Fire Chief

Stephen Murray, Economic Development & Tourism Manager

3.0 DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

Name Item of Business Nature of Interest None disclosed. 4.0 BUSINESS FOR WHICH THE SPECIAL MEETING IS CALLED 4.1 Move Into Committee of the Whole


Resolution # 02/01/11 - 01

Moved by: Ron Coristine Seconded by: Candy Hewitt

That Council move into Committee of the Whole and upon completion return to Council. Carried.

4.2 Committee of the Whole Discussion

4.2.1 2010 Budget Review

The Chief Administrative Officer outlined proposal for Service Delivery Review and 2011 Budget being completed in tandem. A general overview of the plan will be provided at February 16 meeting with special meetings to be held in March (4 Mondays). The Treasurer reviewed the Summary and Forward Planning Recommendations from the 2010 Budget. A request was made for pie charts illustrating the various sources and amounts of revenue of the Municipality, a breakdown of property owner’s taxes (taxes, water, etc.), and a breakdown of County services. It was also suggested that the Municipality must communicate more on the budget process and provide explanations to the public so they understand. In response to enquiries, the Treasurer explained: reserves versus reserve funds; working capital reserve is approximately $460,000; taxation revenue in the budget includes payments in lieu, education retained, supplementaries, write-offs; interim tax bill is 50% of previous year annualized taxes so there can be increases on the final bill; interest earned has dropped due to lower bank interest rates and the cash position of the Municipality is lower. The budgets of individual departments were reviewed with Mayor Kraemer as Chair for the Council, Chief Administrative Officer, Clerk and Treasury budgets. Councillor Roppel assumed the Chair for the Protection to Persons & Property budget: Paisley agreement changed last year, Mysis boat is stored at harbour (fuel and the lift-in/lift-out are donated, there are 40 individuals involved and all are volunteers). Mayor Kraemer assumed the Chair for the Police Services Board budget: a reconciliation is completed twice a year, police association wants to reopen contract with Province, questions were raised about revenue from fines and whether the Municipality receives. Deputy Mayor Eadie assumed the Chair for the Public Works budget: there are still a number of projects on the list for 2011, Society of Energy


Professionals looking at idea of sponsoring Locum House, allocation of staff to various facilities discussed, first repayment for medical clinic was in 2010, rental rates for medical clinic are lower than commercial rates as they are designed for physician recruitment and retention purposes, mechanic services in-house versus external, remote locations for phone land lines and whether cell phones would be more economical, plowing of sidewalks should be looked at, Ward 1 landfill to be closed in near future, cost of Source Water Protection questioned. Councillor Craig assumed the Chair for the Recreation budget: a brief explanation of the operation details of various facilities/services was provided (Underwood Community Centre; Tiverton Lions Hall and Whitney Crawford Centre operated by Tiverton Lions: Arts Centre - Municipality is liaison with the tenants, staff person cleans public area, lease is up in next few years, interest from $1 million reserve and the rent to cover costs but there is often shortfalls; Brucedale Community Centre is operated by Board, lease is up this year; Paisley recreation – have agreement with Arran-Elderslie, Kincardine pays $6,500 which allows our residents to participate in their programs; Pavilion is operated by Friends of the Pavilion, Municipality pays water, sewer, etc; Tiverton Sports Centre – contract employee cleans and rents the ice, they are responsible for hiring help if needed; Davidson Centre; Parks budget includes all parks (there are 30 green spaces), playing fields, beach , dog park – summer students are hired for summer work; Bluewater Trailer Park – contractor operates and they get the revenue, this is tendered publicly; Marina is operated by Kincardine Yacht Club; dock at Baie Dore is owned by the Municipality and is operated by local group. Councillor Coristine assumed the Chair for the Economic Development and Tourism budget; reviewed the 2010 objectives, currently in midst of Request For Proposal process for Sustainable Community Plan, group will be working on this so leave Public Advisory Group for now, Monday Market is doing well, downtown facade program worked well, need to gather information on monies generated by tourism. Councillor Couture assumed the Chair for the Building & Planning budget: reviewed roles of Department (which includes planning & zoning, building permit inspection, information technology, small animal control, by-law enforcement, termite control monitoring), building department reserve results from building permit fees excess going to reserve (must be used for that department, approximately $400,000 there , have been drawing less because building permit fees level has been up), Saugeen Valley Conservation Authority – suggestion that method of calculating each municipality's share be modified as growing municipality's end up paying more – should look at setting a base line and no municipality goes below


that level in the future, Lake Huron Coastal group is included in Building & Planning budget. Mayor Kraemer assumed the Chair. Treasurer explained interdepartmental water is allocating the expenditures so that it is paid by all taxpayers not just the water users. The balances of reserves and reserve funds were reviewed.

Councillor Craig and Councillor Faubert left the meeting at this point. Treasurer indicated that the Westario dividend is used as general

revenue. Committee members discussed the appropriate level for reserves and reserve funds.

COW RECOMMENDATION None resulting from discussions.

5.0 ADJOURNMENT Resolution # 02/01/11 - 02 Moved by: Maureen Couture Seconded by: Randy Roppel THAT this Council adjourn at 6:55 p.m. Carried.

__________________________ ________________________ Mayor Clerk

MUNICIPALITY OF KINCARDINE CONSENT AGENDA February 16, 2011

**Items added after February 2, 2011 have been noted in green**

Item # Agenda Item

1. Accounts Accounts for the period ending December 31, 2010 in the amount of $327,515.33 and January 26, 2011 in the amount of $1,955,399.48 have been submitted for approval. A copy of the full cheque register may be requested from the Clerk. Approval of the accounts listing is requested.

2. Motions i) Request from Joel Shank for an exemption from the

Noise Control By-law for a wedding at Rotary Park on August 6, 2011. THAT Council authorize the request of Joel Shank for an exemption from the provisions of the Noise Control By-law No. 2008-076; from 11:00 p.m. Saturday August 6, 2011 to 1:00 a.m. on Saturday August 7, 2011 in order to facilitate a private wedding reception in Rotary Park.

ii) Request from the Kincardine and Community Health

Care Foundation for a letter of support Re: Hospital Lottery Draw THAT the Council of the Municipality of Kincardine supports the application of the Kincardine and Community Health Care Foundation, for a raffle lottery, with proceeds to be used towards the purchase of medical equipment for the Kincardine Hospital.

3. By-laws i) A By-law to Authorize the Signing of a Lease

Agreement for Rental Space at 1802 Highway 21 North, Municipality of Kincardine to Accommodate a Municipal Visitor Information Centre THAT the “Highway 21 Visitor Information Centre (2011/12) Lease Agreement By-law” be deemed to be read three times and finally passed and numbered as By-law No. 2011 – 019.

ii) A By-law to Authorize the Signing of a Lease

Agreement with RCM Technologies Canada Corporation for Rental Space in the Municipality of Kincardine THAT the “RCM (2011/14) Lease Agreement By-law” be deemed to be read three times and finally passed and numbered as By-law No. 2011 – 020.



iii) A By-law Imposing Special Annual Drainage Rates

Upon Land in Respect of which Money is Borrowed Under the Tile Drainage Act THAT the “March 2011 Tile Drain Loan Debenture By-law”, be deemed to be read three times and finally passed and numbered as By-law No. 2011 – 021.

(The original borrowing by-law 2011 – 003 authorized the

borrowing of $1,000,000.00. It was requested that the authorized amount be amended to read $3,000,000). iv) Being a By-law to Authorize the Borrowing of Money to Meet Current Expenditures of the Council of The Corporation of the Municipality of Kincardine THAT the “2011 Current Operating Borrowing By-law” be deemed to be read three times and finally passed and numbered as By-law No. 2011 – 022.

4. Reports i) Building & Planning Year End Report 2010

ii) FC 2010 – 14 Kin Fire Dept. Nov. Stats iii) FC 2010 – 15 Kin Fire Dept. Dec. Stats iv) SVCA Proposed 2011 Final Budget Information v) TRE 2011 – 02 Analysis of Taxes Rec. – Dec. 31 vi) CBO 2011 – 02 Bldg. Dept. January Stats

5. Minutes of

Committees and Boards

None noted. Request to receive and file minutes.

6. Communications i) Environment Canada Re: 2010 Lake Huron

Binational Partnership Annual Report. (A17) ii) Ontario Heritage Trust Re: Ontario Heritage Week

2011 from February 21 to 27, 2011. (T03) iii) Corporation of the Municipality of Arran-Elderslie

Re: Resolution – Industrial Wind Turbines. (C11) iv) James Weir, Chair, Knox Presbyterian Church

Re: Concern regarding roadway and sidewalk at 345 Durham Street, Kincardine, ON. (M04)

v) Grey Bruce Health Unit (GBHU) Re: Various items of correspondence received:



a) Relinquish responsibility for private on-site sewage systems under Ontario Building Code. (S01) b) Industrial Wind Turbine Report. (S01)

vi) Joel Shank Re: Wedding at Rotary Park on August 6, 2011. (T02)

vii) Drinking Water Source Protection Re: Municipal Workshop. (N.B.March 11, 2011 – Owen Sound, ON) (D03

viii) Ontario Federation of Snowmobile Club (OFSC) Re: National snowmobiling environment month with reduced sled emissions. (A00)

ix) Ashley Duncan Re: Renewable Energy Approval (REA) for Armow industrial wind turbine project concerns. (D03)

x) Karen Breitbach Re: Kincardine and area windfarm projects. (D03)

xi) Municipal Employer Pension Centre of Ontario (MEPCO) Re: 2009 Annual Report. (Report available in Clerk’s Department) (H10)

xii) Royal Canadian Legion Re: Branch 183 Activities Views and Reflections February/March 2011 issue. (A01)

xiii) South West Local Health Integration Network (LHIN) Re: Board to Board engagement session. (N.B. February 23, 2011, Zurich, Ontario). (S00)

xiv) Association of Municipalities of Ontario (AMO) Re: Pre-Budget submission on finance and economic affairs. (A01)

xv) Grey Bruce Regional Economic Development Partnership Re: New regional web portal. (D02)

xvi) Grey Bruce Health Unit (GBHU) Re: Secondary school immunization clinics. (S01)

xvii) FortisOntario Inc. and Lake Huron Anishinabeck Transmission Company Inc. Re: Memorandum of Understanding to develop transmission projects in Ontario. (A00)

xviii) Accessibility Directorate of Ontario Re: Public review and comment on the proposed Integrated Accessibility Regulation. (A17)

Request to receive and file all communications and e-mails.

mhogeveen

Rectangle

NO. 2011 -

BEING A BY-LAW TO AUTHORIZE THE SIGNING OF A LEASE AGREEMENT FOR RENTAL SPACE AT 1802 HIGHWAY 21 NORTH,

MUNICIPALITY OF KINCARDINE TO ACCOMMODATE A MUNICIPAL VISITOR INFORMATION CENTRE

WHEREAS Section 8 (1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that the powers of a municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality’s ability to respond to municipal issues AND WHEREAS pursuant to the said Municipal Act, Section 9 provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS the said premises are comprised of approximately 838 sq. ft. of rentable area on the ground floor of the Plaza situated on property known municipally as 1802 Highway 21 North, in the Municipality of Kincardine, County of Bruce; AND WHEREAS the Council of The Corporation of the Municipality of Kincardine deems it advisable to enter into a lease agreement with Beverley Gray in consideration of the rents, covenants and obligations stipulated therein for use by the Municipality as a Visitor Information Centre from the 1st day of March 2011 to the 28th

day of February, 2012;

NOW THEREFORE the Council of The Corporation of the Municipality of Kincardine ENACTS as follows: 1. That the Municipality of Kincardine enter into a lease agreement with

Beverley Gray for rental space, at 1802 Highway 21 North, in the Municipality of Kincardine in consideration of rents, covenants and obligations as set out in the agreement.

2. That the Mayor and Chief Administrative Officer be authorized and directed to

sign and execute, on behalf of The Corporation of the Municipality of Kincardine the lease agreement with Beverley Gray attached hereto as Schedule “A” and to affix the corporate seal.

3. This By-law shall come into full force and effect upon its final passage.

. . . /2

Highway 21 Visitor Information Centre (2011/12) Lease Agreement By-law

By-law No. 2011 - 4. This By-law may be cited as the “Highway 21 Visitor Information Centre

(2011/12) Lease Agreement By-law”. READ a FIRST and SECOND time this 2nd

day of February, 2011.

___________________________ __________________________ Mayor Clerk READ a THIRD time and FINALLY PASSED this 2nd


____________________________ __________________________ Mayor Clerk

NO. 2011 –

BEING A BY-LAW TO AUTHORIZE THE SIGNING OF A LEASE AGREEMENT WITH RCM TECHNOLOGIES CANADA CORPORATION FOR RENTAL

SPACE IN THE MUNICIPAL ADMINISTRATION CENTRE WHEREAS Section 8 (1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that the powers of a municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality’s ability to respond to municipal issues

AND WHEREAS pursuant to the said Municipal Act, Section 9 provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS the Council for The Corporation of the Municipality of Kincardine deems it advisable to enter into a lease agreement with RCM Technologies Canada Corporation in consideration of the rents, covenants and obligations stipulated therein; NOW THEREFORE the Council for The Corporation of the Municipality of Kincardine ENACTS as follows: 1. That The Corporation of the Municipality of Kincardine enter into a lease

agreement with RCM Technologies Canada Corporation for the rental of commercial office space at the Municipal Administration Centre, 1475 Concession 5, Municipality of Kincardine in consideration of rents, covenants and obligations.

2. That the Mayor and Chief Administrative Officer be authorized and

directed to sign and execute, on behalf of The Corporation of the Municipality of Kincardine, the Lease Agreement with RCM Technologies Canada Corporation attached hereto as Schedule “A and to affix the corporate seal.

3. That this by-law shall come into full force and effect upon its final passage. 4. That this by-law may be cited as the “RCM (2011/14) Lease Agreement,

By-law".

…/2

RCM (2011/14) Lease Agreement By-law

By-law No. 2011 - READ a FIRST and SECOND time this 2nd


_________________________ _________________________ Mayor Clerk READ a THIRD time and FINALLY PASSED this 2nd


__________________________ ___________________________ Mayor Clerk

NO. 2011 -

A BY-LAW IMPOSING SPECIAL ANNUAL DRAINAGE RATES UPON LAND IN RESPECT OF WHICH MONEY IS BORROWED UNDER THE TILE DRAINAGE

ACT WHEREAS owners of land in the municipality have applied to the Council of The Corporation of the Municipality of Kincardine under the Tile Drainage Act for loans for the purpose of constructing subsurface drainage works on such land; AND WHEREAS the Council of The Corporation of the Municipality of Kincardine deems it advisable, for administrative purposes, to repeal By-law No. 2011 – 001. AND WHEREAS the Council has, upon their application, lent the owners the total sum of $100,000.00 to be repaid with interest by means of rates hereinafter imposed; NOW THEREFORE the Council of The Corporation of the Municipality of Kincardine ENACTS as follows: 1. That annual rates as set out in the Schedule 'A' attached hereto are hereby

imposed upon such land as described for a period of ten years, such rates to be levied and collected in the same manner as taxes.

2. That By-law No. 2011 – 001be hereby repealed. 3. This By-law shall come into full force and effect upon its final passage. 4. This By-law may be cited as the “March 2011 Tile Drain Loan Debenture

By-law”. READ a FIRST and SECOND time this 26th day of February, 2011. ________________________ _______________________ Mayor Clerk READ a THIRD time and FINALLY PASSED this 26th day of February, 2011. __________________________ _________________________ Mayor Clerk

NO. 2011 - BEING A BY-LAW TO AUTHORIZE THE BORROWING OF MONEY TO MEET CURRENT EXPENDITURES OF THE COUNCIL OF THE CORPORATION OF

THE MUNICIPALITY OF KINCARDINE ________________________________________________________________ WHEREAS Section 407(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may authorize temporary borrowing, until taxes are collected and other revenues are received, of the amount council considers necessary to meet the current expenditures of the municipality for the year; AND W HEREAS pursuant to the said Municipal Act, Section 407(2) provides that, except with the approval of the Ontario Municipal Board, the total amount borrowed at any one time, plus any outstanding amounts of principle borrowed and accrued interest, shall not exceed the limits set forth in that section or other relevant sections of the act; AND WHEREAS the Council of The Corporation of the Municipality of Kincardine deems it necessary to authorize borrowing in the amount of three million dollars ($3,00,000.00) to meet, until taxes are collected and other revenues are received, the current expenditures of the Municipality for the year; AND WHEREAS pursuant to the said Municipal Act, Section 23(1) authorizes a municipality to delegate its powers and duties under this or any other Act to a person or body subject to the restriction set out in the Act; AND WHEREAS the Council of The Corporation of the Municipality of Kincardine deems it advisable to delegate the power in Section 407 (1) of the said Municipal Act to the Mayor and Treasurer of the Municipality; NOW T HEREFORE, the Council of The Corporation of the Municipality of Kincardine ENACTS as follows: 1. The Mayor and the Treasurer are authorized on behalf of the Municipality

to borrow from time to time from the Canadian Imperial Bank of Commerce (“CIBC”) a sum or sums not exceeding in the aggregate three million dollars ($3,000,000.00) to meet, until taxes are collected, the current expenditures of the Municipality for the year pursuant to Section 407(1) of the said Municipal Act, and to execute any documents that are required in connection with the borrowing of the above sum, plus interest, at a rate to be agreed upon from time to time with CIBC, in addition to any reasonable charges of CIBC associated with this borrowing.

. . . /2

2011 Current Operating Borrowing By-law

By-law No. 2011 – 2. All sums borrowed pursuant to this by-law, as well as all other sums

borrowed pursuant to the said Municipal Act in this year and in previous years from CIBC for any purpose will, with interest thereon, be a charge upon the whole of the revenues of the Municipality for the current year and for all preceding years as and when this revenue is received.

3. The Treasurer is authorized and directed to apply in payment of all sums

borrowed plus interest, all of the moneys collected or received on account in respect of taxes levied for the current year and preceding years or from any other source which may lawfully be applied for this purpose.

4. The Treasurer is authorized to furnish to CIBC a statement showing the

nature and amount of the estimated revenues of the Municipality not yet collected and also showing the total of any amounts borrowed that have not been repaid.

5. That By-law No. 2011 – 003 be hereby repealed. 6. This by-law shall come into full force and effect at the time of its passing. 7. This by-law may be cited as the “2011 Current Operating Borrowing

By-law”. READ a FIRST and SECOND time this 26th day of February, 2011. __________________________ _________________________ Mayor Clerk READ a THIRD time and FINALLY PASSED this 26th day of February, 2011. ___________________________ __________________________ Mayor Clerk

o srATa

its FEB 022011greofenergy balanced lice

CaNSN AGENK NC

ItemD D 2DTa0 E 7ear ui

No 0

Ihtt

ii

P Vki

44 i

titI

w4

E

4

40

hfua MunicipalAffairs and Housing

2010 MUNICIPAL BUILDING PERMIT NUMBER AND VALUE

MUNICIPALITY OF BUILDING NEW HOME PERMIT

PERMITS ISSUED CONSTRUCTION VALUE

Kincardine 269 51 27280108

Saugeen Shores 296 102 48923547

Huron Kinloss 205 61 27181650

Brockton 154 15 35183661

Total Permits Issued

300

250

KINCARDINE

200 SAUGEEN SHORES

HURON KINLOSS

IN BROCKTON

150

100

50

0

MUNICIPALITY OF KINCARDINEGEOREFERENCED PERMITS 2010

IMIMEO IMMINOMMOMMON1111

ii

4 Al 111IliNF 11 11111111Tim kill1111 i

lip01 iii1

1 i

1 Ino011111111141 Nummiiimininii II

111111iisomporidomminimmumewu

III pinumrsmi 1 wT111101 6

x 1 ILI go bflmempopm mmemion olIrwin I 11 It f21 1111111111111a itAMPIII1111111111111111111111 MI14411111111111111111111MEN1111 111

4411111111111MMINIMIEMINI NMI MI 1

Li

PERMITS 2010

li KINCARDINE KINCARDINE

A7 D igianuViiUIalIlII414CAP

111

FSrlr s

o

7111111galVie8111111217115Alligin 4

1014E1 Ire 11I111 r lI EMIME 111111 IIIIJi111 1111

irli1p 111MICviii W NunlillmrI El 11 1N I111111111101111 1111111 2 11rte i111nil a1 1I1iomumnrIIIIIIE

It 1111111 1111 111111w1111111 P

Ir4 ImumniMI1111111111 00 iLi Fn 11111111 k

II

1111111 Is ild aimrIII Amin 4111111In1 ll mn API a11 lpulnuml 1111111 a

111111111111 mIU Uil

Ili 0 1111111111 riu j I E 1111111111111111111

u X11 f llIliiy111I11111M jiplllllllllNI1 I

ii I1111

1 111111111111 r 7i

I 42 1110 Illloi 1111

11111 s f117

4371aliliWA

r 11111 i Ttt111111111

mar x1111 ra rilltlfL 1e

a MalZLI ia

w rte11o

arl FrtireIIIInk r 111111111111111

emsIIImiLAN e lsfili1 mmo M

lowil

i1i 1111111111111 Iimig vl

MUNICIPALITY OF KINCARDINE BUILDING DEPARTMENTYEAR 2010 INCOME STATEMENT

MONTH 1 BUILDING 1 COMPLIANCE 1 OCCUPANCY PLUMBING 1ADMIN FEES TOTAL YEAR TO DATE 1JANUARY 1473263 21000 79160 149795 20000 1743218 1743218FEBRUARY 153921 28000 000 58455 000 240376 1983594MARCH 1278348 35000 27560 170885 30000 1541793 3525387APRIL 1130863 63000 28000 189215 40000 1451078 4976465MAY 2388035 76667 77000 327340 80000 2949042 7925507JUNE 877548 90999 14850 67615 60000 1111012 9036519JULY 2141237 21000 70000 229450 80000 2541687 11578206AUGUST 1006490 42000 21000 151165 20000 1240655 12818861SEPTEMBER 3865768 35000 35000 312300 40000 4288068 17106929OCTOBER 1312569 21000 49000 184625 20000 1587194 18694123NOVEMBER 1215317 41045 14000 154575 20000 1444937 20139060DECEMBER 1863828 35000 28000 130350 40000 1630478 18508582

1 TOTAL 1 149795311 5097111 4435701 21257701 4500001 185085821 185085821MUNICIPALITY OF KINCARDINE BUILDING DEPARTMENT

YEAR 2009 INCOME STATEMENT

MONTH 1BUILDING 1 COMPLIANCE 1 OCCUPANCY PLUMBING ADMIN FEES TOTAL YEAR TO DATE 1JANUARY 367382 59040 12895 30950 470267 470267FEBRUARY 102786 19680 000 14700 137166 607433MARCH 2269446 45920 52480 104275 20000 2492121 3099554APRIL 688032 38564 19680 98615 40000 884891 3984445MAY 1677048 26240 73472 206710 20000 2003470 5987915JUNE 1076460 72160 26240 103210 10000 1288070 7275985JULY 1508987 51964 39360 178468 40000 1818779 9094764AUGUST 480942 13120 19680 61170 40000 614912 9709676SEPTEMBER 2795175 58728 29680 141002 50000 3074585 12784261OCTOBER 527804 137760 6560 29510 701634 13485895NOVEMBER 520139 32800 19680 111350 683969 14169864DECEMBER 809735 39360 13120 78990 65000 743265 13426599

1 TOTAL 1 11204466 5953361 3128471 11589501 1550001 134265991 13426599

MUNICIPALITY OF KINCARDINE BUILDING DEPARTMENT

YEAR 2008 INCOME STATEMENT

MONTH 1 BUILDING 1 COMPLIANCE 1OCCUPANCY PLUMBING 1 ADMIN FEES TOTAL YEAR TO DATE 1JANUARY 294805 50125 12300 52452 409682 409682FEBRUARY 1277338 12670 37455 144318 50000 1521781 1931463MARCH 3854441 88505 25340 105250 4073536 6004999APRIL 1798356 25340 69685 233375 100000 2226756 8231755MAY 3177578 56830 82355 430650 3747413 11979168JUNE 2235642 82053 57015 238290 2613000 14592168JULY 2990802 57015 31675 221270 3300762 17892930AUGUST 1632916 82355 19005 85230 1819506 19712436SEPTEMBER 3679826 88689 6335 107380 60000 3942230 23654666OCTOBER 699916 38010 25340 72340 90000 925606 24580272NOVEMBER 807627 31675 12670 362850 10000 1224822 25805094DECEMBER 2949152 6335 6335 104360 70000 3136182 28941276

1 TOTAL 1 253983991 6196021 3855101 21577651 3800001 289412761 289412761

DEPARTMENT INCOME COMPARISON

350000

30000028941276

250000

20000018508582 2010

2009

2008

150000

13426599

100000

50000

0

300000

TOTAL BUILDING FEES COLLECTED25398399

250000

200000

14979531150000

11204466

100000

50000

0

OTHER REVENUE

24000

20000 116000 N 2010

12000 112009

U 20088000

4000

0

COMPLIANCE CERTIFICATES OCCUPANCY PERMITS PLUMBING PERMITS

DEVELOPMENT SITE PLAN STATUS REPORT 2010

PRE MEETINGS APPLICATION MEETING APPROVALS COMPLETESUBMITTED CONDITIONS BUILDING IN

SITE PLAN PROGRESS21 RUSS South of Sobeys

AUTO SPA Millenium Way

CONNAUGHT PARK WASHROOMS

DHC Millenniumway Hwy 9 21Hotel Restaurant

DAVIDSON CENTER jjDAVIDSON CENTER GYM r

KERR WALSH 0OOD AMCKAY Tiverton

MUNICIPALITY OF KINCARDINE Airport Hangar ASCHROPP LORNE CREEK ESTATES

USTOREITWOMENS HOUSE A

SUBDIVISION MULTI PLEX DEVELOPMENT STATUS REPORT 2010

PRE MEETINGS PLANNING MEETING CONSTRUCTION BUILDING

APPLICATION CONDITIONS PHASE PERMITS

SUBMITTED SITE PLANS AVAILABLE Total of UnitsBEISEL CONTRACTING Main St Tiverton jii j j Gj j 5 Single 17 Row

BRIGADOON Saratoga E of 21

BROWN Bruce Ave Wof Hwy 21 Multi Commercial

CAMPBELL AVE @ Russell 7 Single 1 Apt Bldg

HUNTERSRIDGE S of Hunter 29 Single80 built on

LAKEFIELD PHASE I Pentetangore Saratoga j jj j 38 Single 50 built on

LAKEFIELD PHASE II 59 Single Block of Multi Units

LAKE HURON ESCAPE KinHuron Lake Huron Highlands i 13 Single

MYSTIC COVE Inverhuron 24 SinglePIPERSRIDGE PHASE IICambell St Ext to McGaw 21 Single 14 Row PipersI95 built c

STONEHAVEN PHASE I Across New Soccer Fields j52 Single 60built on

STONEHAVEN PHASE II 57 Singles 55 singles Phase Ill

TIMELESSW of Shoppers Drug Mart Multi

MCPHERSON Inverhuron John St Cty Rd 15 6 Sinlge

WESTRIDGE ON THE LAKE Cty Rd 23 OMB 304 single 60 Semi 488 Multi

SUNDANCE INVERHURON Multi

MUNICIPAL PLANNING APPLICATIONS FOR 2010

MUNICIPALITY SEVERANCES ZONINGS MINOR OPAS SUBD TOTALSVARIANCES CONDOS

Kincardine 17 16 20 3 0 56

Saugeen Shores 34 11 10 3 3 61

Brockton 10 5 0 4 1 20

Huron Kinloss 15 9 7 2 0 33

South Bruce 10 7 2 2 1 22

TOTALS 86 48 39 14 5 192

2010 PLANNING APPLICATIONS

South Bruce 22Kincardine 56

Huron Kinloss 33

Brockton 20

Saugeen Shores 61

Municipality of KincardineTermite Report Summer 2010

PurposeThe purpose of the position of the Termite Inspector was to carry out inspections within

the areas deemed Termite Zones in the Municipality ofKincardine along with educating homeowners of the prevalence and destructive nature of termites Upon inspection home ownerswere made aware where termites in town had been found along with informing homeowners onwhat precautions they could take to prevent live infestations on their property in the future

Duties

At the start of the day both of us would meet at the Municipal office with one of theBuilding Inspectors In this pre operational meeting we would notify him of any findings fromthe previous day along with any problems encountered Next we would let him know what areaof the termite zone we would be at during the day for termite inspecting purposes We wouldthen head out to inspectIn addition to the exterior inspections we had to input the data oninspections which had been conducted Information put into the database for each inspectionincluded things like the date the inspection was conducted the address of the house inspectedrecord that a termite inspection was done and what the result was The purpose of inputting wasto compile the data for future reference to observe whether live infestations of termites weregrowing in the termite zones

FindingsTown ofKincardine

Total Houses on Termite Zone Maps 1 234

Total Houses Inspected 571 46Houses With Termites Found 5041

Refused 6 049Total CallBacks 207

Notices Left No Call Back 698

Lorne Beach Area

Total Houses on Termite Zone Maps 106

Total Houses Inspected 57 54Houses With Termites Found 14 27

Refused 2 19Total CallBacks 28

Notices Left NoCallBack 53

TotalResults

Total Houses on Termite Zone Maps 1 340

Total Houses Inspected 628 47Houses With Termites Found 19 14

Refused 8060Total CallBacks 235

Notices Left No CallBack 751

N

c Termites 2 0 1 J IZnNL5

CS3LFLItJKSRD Ip I

Termites 2010

o Termite Inspections 2010

11 MII

pO111111iii 1

1llll 11 llrIayI stniirnrni Miry ELIMIXVI

I 1VIII7

IliI

rIII rrIIIIII

L ION

i TT 1

Ncv 1iiIII1Fi fir

ammil 0 ELP7447kiill A

1Eli HE UNIEUlla 404ejlrrIrINI

NUERNIIL557121u

tl1 j I I

LI Lorne BeachImo

i OO ite Ins1 fir 1waling Ai i milWflETIA Pr IIt6

1 N C 111111IINi

1gal

m

ill illMIIM

41MI

r p

NIm

l

Mt AW GAIRP7

REPORT NO: TRE 2011-02 SUBJECT: FYI - Analysis of Taxes Receivable as at December 31/10 REPORT SUMMARY:

1. Taxes Receivable as at December 31 2010 are $1,582,643.08 2. Taxes Receivable for 2010 year ending is 7.38% of 2010 Total Billing 3. Collection continues to take place in accordance with Policy GG.2.16

ORIGIN: Council direction for Year-End reporting EXISTING POLICY: G.G.2.16 ANALYSIS:

1. Please refer to attachment 1 for 2010 monthly receivable breakdown. • Attachment 1: provides comparative monthly taxes outstanding for the

2009 and 2010.

2. The table below shows comparative percentages between 2009 and 2010 total taxes receivable as at December 31. The figures below show that total annual taxes levied increased by 4.39% from 2009 to 2010, while in the same period the total taxes receivable have only increased by 0.06 % (From 7.32% to 7.38%). The 7.38% tax receivable is well under the threshold of 10% for “Grey Bruce” region as provided by the Ministry of Municipal Affairs and Housing (MMAH).

Interim & Final

Year Billing Supplemental Total Billing Total Taxes Outstanding

Total Taxes Outstanding

For the Year Billing For the year As at December

31/2010 As at December 31

For the year Dollar Amount Percentage

2010 $20,760,601.58 $672,825.63 $21,433,427.21 $1,582,643.08 7.38% 2009 $19,787,779.28 $704,796.93 $20,492,576.21 $1,500,765.32 7.32%

3. The following table shows aging of 2010 year end receivable and action

taken by staff.

• The above table indicates less than 11% (7.56% + 3.40%) of the 2010 year

end receivable make up accounts with arrears in 3 years and over. A property is eligible for tax registration/tax sales proceedings when the associated tax account has any part of three years outstanding (or more) taxes on January 1st of the current year. In other words, as of January 1st 2011, tax accounts with tax arrears from 2008 and beyond are eligible for tax registration. The table below shows further breakdown of Tax arrears in the 3 years and over category:

• Outstanding taxes receivable continue to be monitored and acted upon in a timely manner. In addition to internal collection activities (e.g. the mailing of overdue notices, telephone contact and ultimately the municipal tax sale process), Staff continues to encourage accounts with 1 and 2 years in tax arrears (2010 and 2009 arrears) to enter into payment plans (in accordance with Tax Collection policy G.G.2.16 ) to reduce and/eliminate tax arrears.

Taxes Receivable as at December 31/2010 by Aging

Total Outstanding Percentage Action Prescribed by Year Dollar amount Taxes Receivable Policy

Taxes &

Penalty/Interest 2010 $821,219.19 51.89% Monthly Tax Arrears Notices

2009 $588,049.89 37.16% Tax Arrears Notices/Payment

Plan

2008 $119,616.82 7.56% Payment Plan/ Eligible for

Tax registration

2007 & Beyond $53,757.18 3.40% Tax Registration/ Eligible for

Tax Sale Total $1,582,643.08 100.00%

Total Outstanding Number of Current Status Year Dollar amount Accounts As of Feb 3/2011

Taxes Penalty/Interest

2008 $119,616.82 37

15 Tax Registered in Feb 4/2011. 22 either paid in full or entered pmt plan since Dec 31/2010

2007 and Back $53,757.18 7

3 accounts paid in full since Dec 31/2010. The remaining 4 still unpaid will be eligible for Tax Sale by August 2011

Total $173,374.00 44

COMMUNITY PLAN CONSIDERATIONS: Strategic Initiative #1 Ensure our policies are positioned to ensure financial sustainability for our community. FINANCIAL CONSIDERATIONS: Steady Collection of Accounts Receivable increases Cash Flow for Operation. OPTIONS: FYI PREFERRED OPTION: FYI

Municipality of Kincardine 2009 Outstanding Tax Arrears

Jan 12/09 Feb 5/09 March 31/09 April May June July August September October November December Dec 31/2009

2009 Tax Arrears Principal - 13,370.94 286,273.64 453,702.68 213,777.27 638,949.38 367,174.13 553,122.29 969,069.23 775,187.42 705,115.12 1,131,305.57 1,118,504.89 Penalty - - 2,533.46 5,088.28 6,449.48 11,085.10 11,304.10 14,907.71 24,040.68 24,365.26 29,613.05 33,566.58 29,363.86

2008 Tax Arrears Principal 676,881.68 591,156.26 456,657.60 509,629.41 401,629.59 368,213.14 341,041.78 309,476.87 282,909.20 261,748.45 252,791.39 233,225.50 214,887.69 Penalty 28,779.72 31,301.19 26,623.17 31,900.58 31,292.43 31,394.69 32,601.21 33,243.72 32,661.10 32,582.26 32,261.86 30,902.04 27,988.65


2006 and Back Tax Arrears Principal 106,284.72 100,287.52 44,086.36 98,227.98 34,142.24 33,571.54 30,895.52 29,653.85 29,379.18 24,991.52 24,369.86 22,771.22 22,771.22 Penalty 43,608.77 43,279.79 15,250.62 44,249.98 15,126.14 15,384.05 14,354.94 14,442.91 14,537.40 12,193.93 12,459.25 12,512.55 12,512.55

Total Taxes Outstanding 1,039,784.27 956,489.77 963,877.22 1,300,930.84 821,763.97 1,211,021.68 907,418.89 1,059,792.03 1,444,616.43 1,215,810.30 1,140,224.85 1,543,908.10 1,500,765.32

Municipality of Kincardine 2010 Outstanding Tax Arrears

Jan 8/10 Feb 3/10 March 12/10 April 9/10 May 11/10 June 7/2010 July 8/2010 August 10/10 Sep 10/10 Oct 15/10 Nov 4 /2010 Dec 8/10 Dec 31/2010

2010 Tax Arrears Principal - 5,035.98 456,410.53 280,219.99 240,586.90 730,796.58 459,677.03 484,937.15 856,882.51 648,099.01 597,543.41 1,001,286.87 787,932.49 Penalty - 146.00 5,084.01 5,992.90 7,392.27 13,930.00 14,863.82 17,438.02 24,368.12 27,369.76 32,079.69 37,843.42 33,286.70

2009 Tax Arrears Principal 1,131,433.61 1,026,384.14 768,693.43 736,717.71 703,665.87 677,306.80 652,338.51 632,133.43 588,971.49 559,576.66 546,301.04 529,148.95 517,408.34 Penalty 39,838.18 44,307.08 42,541.60 48,740.43 52,836.68 53,633.00 58,509.95 63,329.76 63,850.55 67,849.03 70,059.30 73,472.66 70,641.55


2007 and Back Tax Arrears Principal 84,187.93 72,854.33 59,142.65 57,769.29 55,930.24 52,729.26 47,555.96 47,549.88 37,070.92 35,100.45 35,100.45 33,368.98 33,324.90 Penalty 25,120.25 23,325.34 22,240.37 22,754.36 23,277.39 23,440.71 20,285.59 20,740.59 20,726.35 20,456.03 20,875.35 20,452.63 20,432.28

Total Taxes Outstanding 1,524,854.27 1,397,411.42 1,562,141.14 1,355,135.60 1,274,196.42 1,727,117.61 1,421,658.34 1,430,862.23 1,726,187.87 1,489,205.49 1,433,140.38 1,821,751.21 1,582,643.08

NO. 2011 -

BEING A BY-LAW TO AMEND BY-LAW NO. 2010-152;

BEING A BYLAW TO ESTABLISH RATES AND FEES FOR SERVICES PERFORMED BY THE MUNICIPALITY OF KINCARDINE

WHEREAS Section 8 (1) and 9 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that the powers of a municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality’s ability to respond to municipal issues and a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS Section 391 (1) of the said Municipal Act, authorizes a municipality to impose fees or charges on persons, for services or activities provided or done by or on behalf of it; AND W HEREAS the Council of The Corporation of the Municipality of Kincardine, with the passage of By-Law No. 2010-152, established rates and fees for services performed by the Municipality; AND W HEREAS the Council of The Corporation of the Municipality of Kincardine deems it necessary to amend Schedules ‘A’, ‘B’, ‘C’, ‘D’, ‘F’, ‘J’, ‘K’ & ‘S’ of By-law No. 2010 – 152; NOW T HEREFORE the Council of The Corporation of the Municipality of Kincardine ENACTS as follows: 1. That Schedules ‘A’, ‘B’, ‘C’, ‘D’, ‘F’,’J’,’K’ & ‘S’ of the Municipality of Kincardine 2011

Consolidated Rates and Fees By-law No. 2010-152 is hereby repealed and replaced with the attached Schedules.

2. That this by-law shall come into full force and effect upon its final passage.

3. That this By-law may be cited as the “2011 Consolidated Rates & Fees Amendment (1) By-law”.

READ a FIRST and SECOND TIME this 2nd day of February, 2011. ________________________________ _______________________________ Mayor Clerk READ a THIRD TIME and FINALLY PASSED this 2nd day of February, 2011. _____ Mayor Clerk

__________

SCHEDULE ‘A’ 2011 CONSOLIDATED RATES AND FEES BY-LAW

BY-LAW 2010 – 152 AS AMENDED BY BY-LAW NO. 2011 -

Page 1 of 1

A. ADMINISTRATION FEES

Subject to Fee

Applicable taxes

1. Commissioning of oaths $ 10.30 2. Certification of any document $ 10.30

(plus cost of photocopy, if necessary) 3. Request for investigation re: closed meeting $ 27.80 4. Preparation of document generals $ 72.10 5. Site Plan application fees: a) Development requiring review of municipal Actual costs engineer (minor application $2,000.00 deposit, intermediate application $5,000 deposit, major application $10,000.00 deposit, balance to be refunded) b) Administration Fee Minimum fee is the greater of 10% of Actual Costs in 5 (a) or $257.50 c) Updates requiring Council approval $ 87.50 6. Appeal to the Ontario Municipal Board Actual costs ($5,000.00/day deposit ) 7. By-law under section 50 (4) of the Planning Act to deem a plan or part of a plan not to be a registered plan (per application) $ 640.00

8. Part-Lot Exemption control By-law under section 50 (7) of the Planning Act (per application) $ 640.00 9. By-law to remove “h” holding zone (per application) $ 117.00 10. Photocopies (per copy) $ 0.62 11. Information search (minimum charge $41.25) $ 41.25/hour 12. Encroachment agreement processing (per agreement). $ 117.00 13. Development Application Fees (a) Development requiring review of municipal Actual costs engineer ($20,000.00 deposit, balance to be refunded) (b) Administration Fee Actual costs 14. Charge for NSF cheques $ 41.25 15. Tax and water certificate $ 59.75 16. Tax certificate only $ 36.00 17. Tax History Printout – per roll number per year $ 15.00 18. Tax Receipt (per roll number per calendar year) $ 15.00 19. Details of non tax charges added to tax account (not limited to but incl. water, sewer etc. per roll #) $ 15.00 20. Duplicate copy of tax bill (per roll number) $ 15.00 21. Retrieved and returned or held post-dated cheques (per cheque) $ 15.00 22. Severance new account set up (per account created) $ 15.00 23. Water certificate only $ 30.00 24. Marriage Licence $ 120.50

SCHEDULE ‘B’ 2011 CONSOLIDATED RATES AND FEES BY-LAW

AS AMENDED BY BY-LAW NO. 2011 - BY-LAW 2010 – 152

Page 1 of 2

B. BUILDING PERMIT FEES

Subject to Fee

Applicable Taxes

Building Permit Basic Min. Fee $ 72.00 1. (a) New building (greater than 108 square feet) $ .52 /sq. ft. (b) New buildings (greater than 108 square feet) $ .24/sq. ft. that will have finished cellar shall pay an additional surcharge for each square foot of cellar area (c) New accessory buildings $ .25/sq. ft. (greater than 108 square feet) (d) Green houses $ 3.47/$1,000 2. (a) Additions, renovation, repairs to $ 72.00 flat rate existing buildings plus $8.25/$1,000 estimated cost of

construction (b) Additions to existing accessory bldg. $ .25/sq. ft. (c) Alteration, renovation to accessory bldg. $ 8.25/$1,000 estimated cost of construction 3. Demolition of a building or portion thereof $ 72.00 4. (a) Moving permits for buildings $ 72.00 (b) Moving deposit fee (returnable if no damage to $ 1,000.00 municipal property has been incurred) 5. All new livestock facilities $ .16/sq. ft. 6. All new Implement, Hay & Nutrient Storage, $ .16/sq. ft. Non-livestock farm structures 7. Additions or renovations to farm buildings excluding $ 72.00 flat rate dwellings but including tarp structures plus $8.25/$1000

estimated cost of construction

8. Swimming pools (above- or in-ground) $ 72.00 9. Chimneys and fireplaces $ 72.00 10. Sign permit (those signs regulated by $ 72.00 Section 3.14 of the code and the Municipality of Kincardine sign by-law) 11. Tent Permit $ 72.00 12. Miscellaneous inspections $ 72.00 13. Change of occupancy permit (inspection $ 72.00 of building in which occupancy is changed to more hazardous, refer to Code Sec. 3.15) 14. Occupancy permits (Section 2.4.3 of code) $ 72.00 15. Zoning compliance certificate $ 72.00 16. Permits issued after commencement of work- Regular permit Fee + (50% of Regular Permit Fee) 150% of reg.

SCHEDULE ‘B’ 2011 CONSOLIDATED RATES AND FEES BY-LAW

BY-LAW 2010 - 152

Page 2 of 2

B. BUILDING PERMIT FEES (Cont’d)

Subject to Fee

Applicable Taxes

17. Building Deposit a) Buildings with up to 3 units $ 1,500.00 b) Buildings with more than three units in 1 structure $ 500.00/unit c) Project with more than one building – first three $ 1,500.00 - each additional building $ 500.00 d) Grading/Damage deposit $2,500.00 ($100.00 non refundable) 18. Lot Grading Verification $360.50 19. Refundable guarantee deposit of demolition of second house when a new house is being built on the same parcel of land $ 2,500.00 20. All buildings, used for purposes of public service by any $ 8.82/1,000 up department of the Government of Canada or the Province to $2,214,500 of Ontario, including a Board of Education or any $ 6.21/1,000 from telephone, railway, gas and electrical utilities $2,214,501 to company including Bruce Nuclear Power Development $11,000,000 site and non commercial wind turbines. $ 5.03/1,000 over $11,000,000 21. Commercial wind turbines $20.00/1000

SCHEDULE ‘C’

2011 CONSOLIDATED RATES AND FEES BY-LAW BY-LAW 2010 - 152

AS AMENDED BY BY-LAW NO. 2011 -

Page 1 of 5 Effective from January 1, 2011 until approval of Ministry of Commercial & Consumer Affairs C. KINCARDINE CEMETERY RATES

Subject to Fee

Applicable Taxes

Ratepayers Single grave (adult) – Land $ 350.00

:

– Care and maintenance $ 150.00 Single grave (infant) – Land $ 175.00 – Care and maintenance $ 70.00 Cremation lot – Land $ 175.00 - Care and maintenance $ 70.00 Non-Ratepayers Single grave (adult) – Land $ 440.00

:

– Care and maintenance $ 176.00 Single grave (infant) – Land $ 220.00 – Care and maintenance $ 88.00 Cremation lot – Land $ 250.00 – Care and maintenance $ 100.00

Monument Maintenance Rates Ratepayers and Non-Ratepayers

• Flat markers over 173 square inches $ 50.00 • Upright marker 4 feet or less in height and 4 feet

or less in length, including the base $ 100.00 • Upright marker more than 4 feet in either height

or length, including the base $ 200.00

Columbarium Fees:

The first opening and closing fee is included in the purchase price. The second opening and closing fee will be $ 100 .00

Ratepayer

First Row Niches (hold 2 urns) $ 850.00 Care & Maintenance $ 150.00 Cost of initial engraving of Plaque $ 300.00 Cost of engraving for completion of date at Time of 2nd opening & closing $ 175.00 Second Row Niches (holds 2 urns) $1,020.00 Care & Maintenance $ 180.00 Total Cost of engraving as above Third Row & Above (holds 2 urns) $1,190.00 Care & Maintenance $ 210.00 Total Cost of engraving as above

SCHEDULE ‘C’



Page 2 of 5

Effective from January 1, 2011 until approval of Ministry of Commercial & Consumer Affairs

Columbarium Fees (Contd.):

Subject to Non-Ratepayer Fee

Applicable Taxes

First Row Niches (hold 2 urns) $1,020.00 Care & Maintenance $ 180.00 Cost of initial engraving of Plaque $ 300.00 Cost of engraving for completion of date at Time of 2nd opening & closing $ 175.00 Second Row Niches (holds 2 urns) $1,224.00 Care & Maintenance $ 216.00 Total Cost of engraving as above Third Row & Above (holds 2 urns) $1,428.00 Care & Maintenance $ 252.00 Total Cost of engraving as above PORT BRUCE CEMETERY RATES Ratepayers Single grave – Land $ 350.00

:

– Care and maintenance $ 150.00 Cremation lot – Land $ 175.00 – Care and maintenance $ 70.00 Non-Ratepayers Single grave – Land $ 440.00

:

– Care and maintenance $ 176.00 Cremation lot – Land $ 250.00 – Care and maintenance $ 100.00


1) Flat Monument $ 50.50 2) Upright marker 4 feet or less in height $ 100.00

SCHEDULE ‘C’



Page 3 of 5

Effective from January 1, 2011 until approval of Ministry of Commercial & Consumer Affairs

TIVERTON CEMETERY RATES

Subject to Fee

Applicable Taxes

Interment Rights

Ratepayers

Single Lots – 9’ x 4’ $ 350.00 Care and Maintenance $ 150.00 Single Lots – 4’ x 4’ $ 175.00 Care and Maintenance $ 70.00 Single Lots – 9’ x 4’ $ 440.00

Non-Ratepayers

Care and Maintenance $ 176.00 Single Lots – 4’ x 4’ $ 220.00 Care and Maintenance $ 88.00 Upon the installation of a monument or marker:

• a marker measuring at least 439.42 sq. cm. (173 sq. in.) $ 50.00

• a monument measuring 1.22 m. (4 ft.) or less in height and 1.22 m. (4ft.) or less in length including the base $ 100.00

• larger monuments are not permitted

Care and Maintenance

(on Tiverton Cemetery lots on which Care and Maintenance charges have not been paid)

Single grave plot – adult $ 52.50 Ratepayers

unregistered, stillborn or children under 10 $ 24.00

Single grave plot – adult $ 70.00 Non-Ratepayers

unregistered, stillborn or children under 10 $ 35.00 Kincardine, Port Bruce, Tiverton Interment and Miscellaneous Charges Ratepayers and Non-Ratepayers

Transfer of ownership $ 20.00

Issuance of replacement certificate $ 20.00 Interment - adult $ 375.00 - infant (up to five years) $ 200.00 - cremated remains $ 100.00 Licence fee contribution $ 10.00 Additional charge for Saturday, Sunday and Holidays - cremated remains $ 155.00 - adult and infant interments $ 285.00 Installation of concrete monuments $ 12.85 per cubic foot Storage $ 40.00 Disinterment and re-interment $ 1,200.00

Plus any other costs

SCHEDULE ‘C’



Page 4 of 5

Effective upon approval of Ministry of Commercial & Consumer Affairs

C. CEMETERY RATES Subject to

Fee 1.

Applicable Taxes

In Ground Lots

Ratepayersa) Single grave (adult) – Land $ 400.00

:

– Care and maintenance $ 160.00 b) Single grave (infant) – Land $ 200.00

– Care and maintenance $ 80.00 c) Cremation lot – Land $ 200.00 - Care and maintenance $ 80.00 Non-Ratepayers

d) Single grave (adult) – Land $ 500.00 :

– Care and maintenance $ 200.00 e) Single grave (infant) – Land $ 250.00

– Care and maintenance $ 100.00 f) Cremation lot – Land $ 250.00

– Care and maintenance $ 100.00 2.

Columbarium Fees:

a) Each opening and closing fee $ 115.00

Ratepayer

b) First Row Niches (hold 2 urns) $ 935.00 c) Care & Maintenance $ 140.00

d) Second Row Niches (holds 2 urns) $1,120.00 e) Care & Maintenance $ 168.00

f) Third Row & Above (holds 2 urns) $1,310.00 g) Care & Maintenance $ 196.00

h) First Row Niches (hold 2 urns) $1,168.00 Non-Ratepayer

i) Care & Maintenance $ 175.00

j) Second Row Niches (holds 2 urns) $ 1,400.00 k) Care & Maintenance $ 210.00

l) Third Row & Above (holds 2 urns) $1,636.00 m) Care & Maintenance $ 245.00

3. Interment and Miscellaneous Charges

Ratepayers and Non-Ratepayers

a) Transfer of ownership $ 25.00

b) Issuance of replacement certificate $ 25.00 c) Interment - adult $ 420.00 - infant (up to five years) $ 225.00 - cremated remains $ 115.00 d) Licence fee contribution $ 10.00

SCHEDULE ‘C’



Page 5 of 5 Effective upon approval of Ministry of Commercial & Consumer Affairs

Cemetery Fees (Contd.):

3.Subject to

Interment and Miscellaneous Charges Con’t Fee

Applicable Taxes Ratepayers and Non-Ratepayers

e) Additional charge for Saturday, Sunday and Holidays

- cremated remains $ 175.00 - adult and infant interments $ 320.00 f) Installation of concrete monuments $ 15.00 per cubic foot

g) Storage $ 50.00 h) Disinterment and re-interment $ 1,200.00

Plus any other costs i) Winter Burials Dec. 1 – March 31 2 times opening &

closing rate 1. In-Ground Lots

(a) Interment – adult $ 840.00 (b) Infant (up to 5 years) $ 450.00 (c) Cremated remains $ 230.00

2. Columbarium a) Each opening and closing fee $ 230.00

4.


a) Flat markers over 173 square inches $ 50.00 b) Upright marker 4 feet or less in height and 4 feet

or less in length, including the base $ 100.00 c) Upright marker more than 4 feet in either height

or length, including the base $ 200.00

SCHEDULE ‘D’ 2011 CONSOLIDATED RATES AND FEES BY-LAW

BY-LAW 2010 - 152

Page 1 of 1

D. BALL USER FEES

Subject to Fee

Applicable Taxes

1. Payable by all groups wishing to hold a ball tournament, with the exception of those groups that pay an annual user fee to the Municipality of Kincardine.

Evenings $ 66.37 Full Day $ 128.32 Tiverton Ladies $ 1,411.50 Kincardine Minor Ball $ 2,823.01 Kincardine Ladies Slo-Pitch $ 2,256.64 Kincardine Men’s Slo-Pitch $ 1,411.50 Kincardine Minor Soccer $ 3,353.98 Kincardine Baseball Tournaments $ 331.50 Tiverton Baseball Tournaments $ 331.50

SCHEDULE ‘F’

2011 CONSOLIDATED RATES AND FEES BY-LAW BY-LAW 2010 – 152


Page 1 of 1

F. LICENSING FEES

Subject to Fee

1) Dog Licensing and Kennel Boarding Fees

Applicable Taxes

1. For each of first three dogs per calendar year $ 13.50 2. For each additional dog per calendar year $ 24.25

3. After the first tax due date (normally March 1st ) the fee in each of section F 1, 2 and 4 shall have a surcharge of 50% of the fee. The late fee not to apply where the owner has had the dog for less than three months. 4. Breeding kennel Licence per calendar year $ 87.25 5. Replacement dog tag or transfer to new dog $ 6.50 6. Boarding fees for all animals impounded (dogs or cats) at veterinarians Vet Fees

7. Provided that where the owner acquired the dog after expiration of 6 months of the year, the Licence fee charge shall be one-half of the fee noted above. 8. Dog Reclaim Fee $ 69.50 2) Per Licence per calendar year $ 581.00

Hawkers and Peddlers Licence Fee

3) Per Licence per calendar year $ 320.00

Refreshment Vehicles Licence

4) Charitable, non-profit events and community interest groups:

Lottery, Raffle and Bingo Licence Fees

Bingo Licence – % of prize package of each bingo 1% Maximum $150/licence Maximum of $300 per calendar year Raffle – % of prize value for each raffle 1% Maximum $300 per raffle Break-open tickets - % of prize value per box 1% Bazaar Licence $3.00 per wheel 5)

Public Hall Licensing, Per Calendar Year

Item Grade 1

capacity of 1,000 person or over $ 97.00 - for a public hall having a Licenced

Grade 2 capacity between 601 and 999 persons $ 84.50

- for a public hall having a Licenced

Grade 3 capacity between 100 and 600 persons $ 72.00

- for a public hall having a Licenced

Transfer of public hall Licence to new owner $ 31.00 6) Taxi Licensing, Per each 2 year licensing period or part thereof a) Owner/Driver (including one vehicle &

one driver Licence) $ 94.75 b) Taxi broker $ 58.75 c) For each additional taxi cab owned by the same owner/driver $ 35.00 d) For each additional limousine owned by the same owner/driver $ 35.00 e) For each driver who is not an owner $ 30.00 g) For the renewal of a driver’s Licence (if previously suspended) $ 12.40 h) For a replacement of a lost licence $ 12.40

SCHEDULE ‘J’ 2011 CONSOLIDATED RATES AND FEES BY-LAW

BY-LAW 2010 - 152 AS AMENDED BY BY-LAW NO. 2011 -

Page 1 of 8

J. RENTAL FEES

Subject to Fee

Applicable Taxes

1. Municipal Administration Centre

:

Public Hall, Gordon Jarrell Board Room, Council Chambers

Full day $ 90.13 Half-day or evening $ 60.77 Cancellation Fee (less than 48 hours notice) $ 30.90

Combined Public Hall and Council Chambers

Full day $ 178.71 Half-day or evening $ 121.03 Cancellation Fee (less than 48 hours notice) $ 42.23 2. Library rooms No admission charged: Full day $ 42.23

:

Half-day or evening $ 30.90 Admission charged: Full day $ 65.41 Half-day or evening $ 42.23 3. Airport Facilities:

No admission charged: Full day $ 43.78 Meeting Rooms:

Half-day or evening $ 22.15 Office Rent $ 65.41 per Month Hanger $ .31 Per Sq. Ft. Maintenance Building $ 1,305.00 Per Year 4. Commercial Display Booth Committees of Council no charge

:

Community groups no charge Private enterprises with community interests $58.00 per use Private enterprises $118.00 per use 5.

Davidson Centre Fees:

Kincardine Hall Daytime Mon. – Fri. $38.05/hour

:

Primetime Mon.-Fri. 4p.m. – Closing & Daytime Sat. – Sun. $47.79/hour Nighttime – Fri. & Sat. (e.g. Weddings) $510.62/night Stag n’ Does $623.89/night New Year’s Eve $752.21 Daytime Badminton $ 52.21 P.A. Day Flat Rate $125.00/day Summer Playground Rate (rainy days) $560.00/summer



Page 2 of 8

J. RENTAL FEES (Cont’d) 5.

Subject to Davidson Centre Fees (cont’d): Fee

Applicable Taxes

Meeting and Sun room Charged in 3 hour blocks $35.40/3 hours

:

Blue Line Club (Junior “C”) $77.88/night Lobby No set fee – charged at discretion of the Manager

:

Arena (January 1, 2011 to March 31, 2011) Early 6:30 – 8:30 a.m. – Mon. – Fri. $43.06/hour

:

Non-prime 8:30 a.m. – 4 p.m. Mon. – Fri. $63.75/hour Prime time – 4:00 p.m. – 12:00 a.m. + all day: Sat. + Sun.: Adults $ 105.00/hour Youth $ 96.00/hour Junior “C” – Game $118.00/hour Junior “C” – Practice $ 105.00/hour Mun. of Kincardine Minor Sports $ 96.00/hour K.F.S.C. $ 96.00/hour Minor Sports off-ice training $ 11.50/hour School Rate $ 30.00/hour

Public Skating :

Adults $3.33 each Students & Seniors $2.88 each Children $2.66 each Pre-schoolers Free Family Rate $ 9.96 each Adults & Tots (Tots Free) $2.21

Summer Rates: (April 1, 2011 to August 31, 2011)

Ball Hockey $ 34.51/hour Off Season Ice Rate $117.70/hour

Arena surface without ice is at the discretion of the Recreation Director $500 to $1500

Arena (September 1, 2011 to March 31, 2012) Early 6:30 – 8:30 a.m. – Mon. – Fri. $44.25/hour

:

Non-prime 8:30 a.m. – 4 p.m. Mon. – Fri. $65.49/hour Prime time – 4:00 p.m. – 12:00 a.m. + all day: Sat. + Sun.: Adults $ 107.96/hour Youth $ 98.23/hour Junior “C” – Game $ 121.24/hour Junior “C” – Practice $ 107.96/hour Mun. of Kincardine Minor Sports $ 98.23/hour Minor Sports off-ice training $ 11.95/hour School Rate $ 30.97/hour

SCHEDULE ‘J’



Page 3 of 8 J. RENTAL FEES (Cont’d) 5.

Subject to Davidson Centre Fees (con’t) Fee

Applicable Taxes

Public Skating

:

Adults $ 3.54 each Students & Seniors $ 3.10 each Children $ 2.88 each Pre-schoolers Free Family Rate $ 10.18 Adults & Tots (Tots Free) $ 2.43 Pool Charges

Birthday Parties (1/2 hr pool, 3hrs room) $ 87.61

:

Straight rate rental – to 25 people (2 guards) $ 52.21/1/2hr $ 104.43/hour Extra guard supplied $ 29.20 School rate – 2 staff supplied $ 73.45/hour School rate – 1 staff supplied $ 51.33/hour KDSS Swim Team early morning $ 31.86 KDSS Swim Team evening $ 52.21 Kipper’s Rate $ 91.15/hour Recreation Rate & Underwater Hockey Rate $ 68.00/hour (under 14 yrs old) Brighter Futures/Keystone $ 52.50/hour Admission Rates: Single

Child (6 – 12 yrs) $ 3.10 :

Youths/seniors (13 – 19 yr or over 60) $ 3.54 Adults (20 – 59 yrs) $ 3.76 Family $ 11.06 Children ( 0 – 5yrs) must be accompanied

by an adult Free

Child (6 – 12 yrs) $ 26.55 10 Swim Pass

Youths/seniors (13 – 19 yr or over 60) $ 30.97 Adults (20 – 59 yrs) $ 33.63 Family $ 94.69 Children ( 0 – 5yrs) must be accompanied by an adult Free

Child (6 – 12 yrs)12 month commitment and $169.91 Yearly Swim Membership

single lump sum payment at time of registration Child (6-12 yrs) 12 month commitment at time of $ 14.16 registration, P.A.P. amount per month in 2011, balance of 12 month commitment at rate in effect in calendar year in which the month falls Youths/Seniors (13 – 19 yr or 60 + yrs) 12 month $191.15 commitment and single lump sum payment at time of registration Youths/Seniors (13 – 19 yr or 60 + yrs) 12 month $ 15.93

commitment at time of registration, P.A.P. amount per month in 2011, balance of 12 month commitment at rate in effect in calendar year in which the month falls



Page 4 of 8


Subject to Davidson Centre Fees (con’t) Fee Adults (20 – 59 yrs) 12 month commitment and $273.45

Applicable Tax

single lump sum payment at time of registration Adults (20-59 yrs) 12 month commitment at time $22.79

of registration, P.A.P. amount per month in 2011, balance of 12 month commitment at rate in effect in calendar year in which the month falls

Includes: Health Club, regular fitness classes (specialty classes are not included) recreational swim times and sauna

Complete Health Club Memberships

Adults (20-59 yrs) 12 month commitment and single $615.93

lump sum payment at time of registration Adults (20-59 yrs) 12 month commitment at time of $ 51.33

registration, P.A.P. amount per month in 2011 balance of 12 month commitment at rate in effect in calendar year in which the month falls

Adults (20-59 yrs) monthly membership $ 61.95 Youth/Seniors (15-19 yrs or 60 + yrs) 12 month $504.43

commitment and single lump sum payment at time of registration

Youths/Seniors (15-19 yrs or 60 + yrs) 12 month $ 42.04 commitment at time of registration, P.A.P. amount per month in 2011, balance of 12 month commitment at rate in effect in calendar year in which the month falls

Youth/Seniors (15-19 yrs or 60 + yrs) $ 53.10 Monthly Membership

Spousal 2 adults (20-59 yrs) living in the same $ 876.11 household, 12 month commitment and single lump sum payment at time of registration

Spousal 2 adults (20-59 yrs) living in the same $ 73.01 household, 12 month commitment at time of registration. P.A.P. amount per month in 2011, balance of 12 month commitment at rate in effect in calendar year in which the month falls

• Senior/Adult – 1 senior & 1 adult living in the same $783.19 household, 12 month commitment and single lump sum payment at time of registration

• Senior/Adult Spousal – 1 senior & 1 adult living in $ 65.27 the same household, 12 month commitment at time of registration, P.A.P. amount per month in 2011, balance of 12 month commitment at rate in effect in calendar year in which month falls

• Senior Spousal – 2 seniors living in same household, $690.27 12 month commitment and single lump sum payment at time of registration.

• Senior Spousal – 2 seniors living in same household, $ 57.52 12 month commitment at time of registration, P.A.P. amount per month in 2011, balance of 12 month commitment at rate in effect in calendar year in which

month falls.



Page 5 of 8


Subject to Davidson Centre Fees (con’t) Fee

Applicable Tax

Includes: Health Club, recreational swim times and sauna Health Club Membership

• Adults (20-59 yrs) 12 month commitment and single $438.05 lump sum payment at time of registration

• Adults (20-59 yrs) 12 month commitment at time of $ 36.50 registration, P.A.P. amount per month in 2011, balance of 12 month commitment at rate in effect in calendar year in which month falls

• Youth/Seniors (15-19 yrs or 60 + yrs) 12 month $345.13 commitment and single lump sum payment at time of registration

• Youth/Seniors (15-19 yrs or 60 + yrs) 12 month $ 28.76 commitment at time of registration, P.A.P. amount per month in 2011, balance of 12 month commitment at rate in effect in calendar year in which month falls

Includes: Health Club, regular fitness classes (specialty classes not included) recreational swim times, four swimming lessons and the sauna (note: family members who are children 14 & under are not eligible to use the health club)

Family Membership

• 12 month commitment and single lump sum payment $1,046.02

at time of registration • 12 month commitment at time of registration, P.A.P $ 87.17

amount per month in 2011, balance of 12 month commitment at rate in effect in calendar year in which month falls.

6. Tiverton Sports Centre

:

Arena (January 1, 2011 to March 31, 2011)

Ice Rates

Non-Prime Time Monday to Friday 6:00 a.m. to 5:00 pm $ 65.00/hour Prime Time Monday to Friday 5:00 p.m. to closing plus $ 104.00/hour all day Saturday & Sunday Municipality of Kincardine Minor Sports $ 78.00/hour Minor Sports – Off ice training $ 11.50/hour

Public Skating

Adults $ 3.33 Students & Seniors $ 2.88 Children $ 2.66 Pre-Schoolers FREE Family Rate $ 9.96



Page 6 of 8


Subject to Tiverton Sports Centre: Fee

Applicable Tax

Summer Rates – April 1, 2011 to August 31, 2011

Ball Hockey $ 34.51/hour

Arena surface without ice is at the discretion of the Recreation Director $500 to $1500

Arena (September 1, 2011 to March 31, 2012)

Non-Prime Time Monday to Friday 6:00 a.m. to 5:00 pm $ 65.49/hour

Ice Rates

Prime Time Monday to Friday 5:00 p.m. to closing and $ 107.96/hour all day Saturday and Sunday Municipality of Kincardine Minor Sports $ 83.46/hour Minor Sports – Off ice training $ 11.95/hour

Public Skating:

Adults $ 3.54 Students & Seniors $ 3.10 Children $ 2.88 Pre-Schoolers FREE Family Rate $ 10.18

Hall Rental

Non-Licenced event $ 63.72 Licenced event $128.32 7.

Bruce Township Community Centre, Underwood : Resident Bar, kitchen & auditorium, one bartender $298.23

:

Extra bartender (9 p.m. to 1 a.m.) $ 92.92 Bartenders (before 9 p.m.) $ 18.58/hour Auditorium & kitchen (dishes included) $ 80.53 Auditorium & light lunch (some dishes incl.) $ 61.50 Saturday family dinners (kitchen & dishes incl.) $ 69.03 Sunday family dinners (kitchen & dishes incl.) $ 50.44 Day meetings $ 74.34 Card parties $ 30.97 Admission groups $ 61.95 No admission groups $ 42.26 Soft drink dispenser (pop included) $ 103.98 P.A. system $ 14.38 Fee for the right to enter the night before $120.35 Non-Resident: Bar, kitchen & auditorium, one bartender $ 360.18 Extra bartender (9 p.m. to 1 a.m.) $ 92.70 Bartenders (before 9 p.m.) $ 18.58/hour Auditorium & kitchen $ 92.70 Auditorium & light lunch $ 80.31 Saturday family dinners $ 98.89 Sunday family dinners $ 74.34 Day meetings $ 74.34 Card parties $ 50.44 Admission groups $ 74.34 No admission groups $ 61.95



Page 7 of 8


Subject to Bruce Township Community Centre, Underwood Con’t Fee

Applicable Tax

Dishes $ 30.97 Flatware $ 14.38 Soft drink dispenser (pop included) $ 103.98 P.A. system $ 14.38 Fee for the right to enter the night before $ 120.35

This facility has an Auditorium, Kitchen, Committee Room, Bar, Air Conditioning, and Wheel Chair Accessible Washrooms.

8. Armow Women's Institute Hall :

Members: Full day $ 18.03 Half-day or evening $ 12.88 Non-Members: Full day $ 36.05 Half-day or evening $ 24.21 Use of kitchen facilities full day, half-day or evening $ 6.70

9.

Kincardine Marina:

(a) Floating docks rentals: Base Rate

up to and including 20 feet $ 857.80 up to and including 22 feet $ 943.60 up to and including 24 feet $ 1,029.40 up to and including 30 feet $ 1,286.75 up to and including 32 feet $ 1,372.50 up to and including 36 feet $ 1,544.10 up to and including 40 feet $ 1,715.65

(b)

Fixed docks rentals: Base Rate

30 feet $1,029.75 40 feet $1,458.10 45 feet $1,641.00 (c) North Pier Rental (Only Commercial Fishing Vessels and Rescue Boat Operated by Municipality Allowed) Commercial Fishing Vessels $900.00 Rescue Boat FREE Transient Rates

A rate of $1.40 per foot per night plus taxes. (minimum 20 feet), seventh night is free. (Note 14 transient slips will be allocated in the marina, with a minimum of 7 slips being on floating finger docks).

:

Waiting List Fee $50.00

Dock rental shall be the regular transient rate per night less 15% discount plus taxes. If a slip is used for 10 nights, the charge shall be calculated based on 9 nights, with the 10th night free.

Fish Derby Dock Rental Rate

SCHEDULE ‘J’



Page 8 of 8 J. RENTAL FEES (Cont’d) 9.

Subject to Kincardine Marina Con’t Fee

Applicable Tax

Winter Storage Per season $ 250.00

:

10.

Kincardine Centre for the Arts

Green Room - ½ day $ 31.86 - full day $ 51.33

11.

Victoria Park Market

Seasonal Space (15 market days) $120.00/ Included Season Daily Fee $ 20.00 Included 12. Station Beach Over-night Camping (Only applies during the Kincardine Fish Derby Festivities)

Overnight Camping $ 15.00/night Included

SCHEDULE ‘K’ 2011 CONSOLIDATED RATES AND FEES BY-LAW

BY-LAW 2010 – 152 AS AMENDED BY BY-LAW NO. 2011 -

Page 1 of 2

K. RECREATION PROGRAM FEES

Subject to Fees

1.

Applicable Taxes

Tots, Duck, Turtle, Salamander, Swim Kids ages 1-3 $ 64.00 Pool Programs Rates effective January 1, 2011

Swim Kids ages 4-10 $ 79.00 Bronze Star/Basic First Aid/CPR-A $ 106.00 Family Swim lesson rate $ 192.00 Private lessons $ 91.00

Only children under 14 are exempt from taxes

Semi-private lessons $ 81.00 Aqua Adult $ 79.65 Bronze Medallion/Emergency First Aid/CPR B $ 208.00 Bronze Cross/Standard First Aid/CPR C $ 235.00 Bronze Cross Recertification $ 47.00 Assistant Water Safety Instructors $ 271.68 Instructor School $ 335.40 Red Cross Instructor Recertification $ 86.73 National Lifeguard Service – Pool Option $ 304.42 N.L.S. Recertification $ 86.73 Junior or Mini Underwater Hockey $ 68.00 Spring Board Diving $ 64.00 Power Swim $ 148.67 Kindergym only $ 63.00 Kindergym and swim $ 87.00 Aquafit or Aquadeep depends on number of weeks in each session Aquafit or Aquadeep - visitor fee per class $ 9.29 (5% discount if registered by deadline) Adult Underwater Hockey $ 103.54 (5% discount if registered by deadline) CPR $ 67.26 CPR recertification $ 55.75 Emergency 1st aid $ 73.45 Standard First Aid & CPR Basic Rescuer – Level C $ 119.47

2.

General Recreation Programs rates effective Jan 1, 2011

Adult Daytime Table Tennis $ 2.00/day Archery $ 50.00 Babysitting Blitz $ 73.00 Carpet Bowling $ 2.00/day Fitness Bundle, once a week $ 75.22 Fitness Bundle, more than once a week $ 92.92 Indoor Golf - (6 week session) $ 87.61 Just Dancin $ 201.77 Ladies’ Hockey $ 92.92 March Break - for the week $ 126.00 - each day $ 31.00 Nordic Walking Clinic $ 24.78 Pilates $ 72.57 Professional Activity Days $ 31.00 Shuffleboard $ 2.00/time Smart Serve $ 35.40 Sport of Dance $ 115.04 Volleyball - once a week $ 53.09 Yoga for Beginners (7 week session) $ 100.00 Youth Volleyball $ 25.00

SCHEDULE ‘K’ 2011 CONSOLIDATED RATES AND FEES BY-LAW


Page 2 of 2

K. RECREATION PROGRAM FEES (cont’d)

Subject to Fees

Applicable Taxes

3.

Summer Children’s Programs rates effective Jan 1, 2011

Summer – Day Camps

Daily $ 31.00 Single Participant

Weekly $ 103.00 Two Weeks $ 182.00 4 Day Week $ 82.00

Family Rate/Week

(one economic unit) $ 216.00

The Babysitting Adventure Camp $ 150.00

Specialty Camps

4.

Senior Games – First Event $ 3.81 Senior’s Events

Each succeeding event to a max of $10.00 $ 2.38

NO. 2011 -

BEING A BY-LAW TO AUTHORIZE AN AGREEMENT BETWEEN THE

MUNICIPALITY OF KINCARDINE AND SAUGEEN MOBILITY AND REGIONAL TRANSIT CORPORATION (S.M.A.R.T.)

WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001, c.25 as amended Section 69 (2) authorizes a municipality to establish, operate and maintain a type of passenger transportation system; AND WHEREAS Section 69 (2)(b) of the Municipal Act, 2001 authorizes a municipality to enter into an agreement granting a person the exclusive or non-exclusive right to establish, operate and maintain all or any type of a passenger transportation system within the municipality; AND WHEREAS Section 8(1) and 9 of the Municipal Act, 2001, S.O. 2001, c.25 as amended, provide that the powers of a municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality’s ability to respond to municipal issues and has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS Saugeen Mobility and Regional Transit operates a Disability Transportation System; AND WHEREAS the Council of The Corporation of the Municipality of Kincardine deems it advisable to enter into an agreement with Saugeen Mobility and Regional Transit for the purposes of becoming a full voting member of the S.M.A.R.T. Corporation; NOW THEREFORE the Council of The Corporation of the Municipality of Kincardine ENACTS as follows: 1. That The Corporation of the Municipality of Kincardine enter into an

agreement with Saugeen Mobility and Regional Transit for the purposes of becoming a full voting member of the S.M.A.R.T. Corporation.

2. That the Mayor and Chief Administrative Officer be authorized and directed to

sign and execute, on behalf of the Council of The Corporation of the Municipality of Kincardine, the agreement with Saugeen Mobility and Regional Transit attached hereto as Schedule “A” and to affix the corporate seal.

3. This By-law shall come into full force and effect upon its passage.

…/2

S.M.A.R.T. Corporation Agreement By-law

By-law No. 2011 -

4. This By-law may be cited as the “S.M.A.R.T. Corporation Agreement By-law”. READ a FIRST and SECOND TIME this 26th

day of January, 2011.

_________________________ __________________________ Mayor Clerk READ a THIRD TIME and FINALLY PASSED this 26th

day of January, 2011.

____ Mayor Clerk

1

Municipal Presentation to ARC - Feb. 7, 2011

By Anne Eadie

Deputy Mayor, Municipality of Kincardine

On behalf of the Municipality of Kincardine, I would like to state why we would

prefer that all Kincardine schools remain open. Tonight I am going to focus on

Elgin Market School for the following reasons:

• Elgin Market in the past was a K-8 school. Most children biked or walked to

school. About four buses were all that were ever needed. Sometimes an extra

bus was added in the winter for Huronville. With all the recent and future

growth in the Elgin Market area, the school board might consider making

this school a community K-5 or K- 6 school again. Since Elgin Market was a

community K-8 School, there has been the development of the old soccer

fields on Penetangore – Lakefield phase 1 and phase 2 will follow. Also Stone

Haven on Bruce Avenue phase 1 with phase 2 in the works is attracting more

young families. In other words future growth in the Elgin Market area is

guaranteed so let’s keep an elementary school there.

• Another reason is all levels of government as well as the Grey Bruce Health

Unit want to encourage “strong, liveable and healthy communities.” Such

communities “enhance social well being and are economically and

environmentally sound” (Provincial Policy Statement page 2 Vision part IV).

Around Elgin Market, in addition to the older streets of the South side, there

are the following subdivisions within safe walking or biking distance for most

elementary children – Lynden Estates, Willow West, Stone Haven, Lakefield

and Huronville. Is it not far better for children’s health to walk or bike to

school than ride a bus? The cost of bussing, both environmentally and

economically, is also a factor. Keeping Elgin Market open fits well with our

2010 Community Plan vision for the Municipality of Kincardine - “To be a

community that enhances our quality of life in a sustainable manner.”

• Also, the location and physical condition of the school should be taken into

consideration. Elgin Market is the only elementary school on the south side.

It is in relatively good shape with a gym and playground suitable for all

school Phys. Ed. programs, recess and outside teaching activities. In the

future, if an addition is required due to rising enrolment, the Municipality of

Kincardine has 3.3 acres designated Open Space adjacent to the 3.8 acre

school site. An agreement could probably be worked out to accommodate any

future needs for a bus loading and parking area plus some extra playground.

In conclusion, the Municipality of Kincardine does not agree with any option that

involves closing a school in this municipality and would like the ARC and the Board

of Education to consider other options.

Part #I

Four Year Combined Plan Year #1 goal = ±$2,325,244 Year #1 (2011

)

Item

Comment Financial Savings

A) Expenditure Reductions Minimize Casual Hiring All Departments $35,000.00 **Eliminate Health & Safety honorarium $ 5,175.00 *Cell Phone/Landline rationalization Policy to be set for cell phone distribution

and reduction of landlines $ 3,000.00

Governance System Change (complete) More efficient & effective system $38,520.00 Overtime reduction (underway) From ‘green’ plan $29,480.00 Energy Audit Investigate in 2011 ? 50% reduction in municipal grants $25,000.00 Rightsize Health & Safety Committee Creates a more efficient use of time/labour. Labour efficiency Waste Management Eliminate printing & mailing (post on website) $2,500.00 Waste Management Reduce Grounds Maintenance $17,000.00 Physician R & R Budget reduction $125,000.00 B) Revenue Generation Charge Building & Planning rent from the Building Reserve Fund

$50,000.00

Phase in tax rate approach Raise tax rate over four years to meet predetermined goal (3% yr one)

$168,000.00

User fees (complete) Increased revenue $125,000.00 Charge Water & Sewer Reserve Fund for work done by Administration Staff

Review current practice $10,000.00

Use of Obligatory reserve funds Use funds in accordance with statutory requirements

*Full cost recovery policy For all municipal services $ Ø Meter reading software/charge to water reserve

Labour efficiency

New Fees (Complete) Re: Report 2011-01 $25,000.00 Assessment Growth on Returned Roll In 2011 budget $88,000.00 Increase lottery licence fees Increase from 1% to 3% $5,617.00 Waste Management Sell composters/blue boxes at cost $11,000.00 C) Service Delivery Changes Labour Freeze (implemented Jan. 2011) All positions (Replacement by exception

only) $57,000.00 (1 employee equivalent)

Centralize all administration staff at MAC Exception: Recreation due to # of services offered

Labour efficiency

Combined auto/live answer telephone system, all departments

Labour will be deployed in other municipal operations

Labour efficiency

Central reception for departments All departments to participate Labour efficiency *Elimination of all planned overtime (underway)

Mandated governance overtime & emergency overtime will continue

*Financial Policy Review (March 2011) Adopt 4 year Financial Recovery Plan Financial Recovery Plan Progress Follow-up (yearly)

Ongoing review of Financial Recovery Plan

*Standard Snow Plowing Policy Policy Development Labour efficiency Winter garbage pick-up schedule (twice per month) $ Ø (savings in 2

yr) Move to electronic advertising via munc. website

$25,000.00

1000 Officers Program $35,000.00 Standard use of Keystone Program Labour efficiency Eliminate Termite Monitoring Program $10,580.00 Eliminate B/P Summer Student $7,111.00 Waste Management Eliminate ‘Free Dump Day” $11,000.00 D) Estimated Offsetting Cost Increases

(hydro, water, labour, ins., etc.) ($400,000.00)

E) Use of Reserve & Reserve Funds From existing R & R funds $300,000.00 F) Capital Deferral As per Green Plan (both items 6 & 7) $1,082,244.00

*Policy Development Required **Labour Consultation Issues (Note: Communication with the Municipal labour groups will be an integral part of this plan) *** Capital project (revenue to reserves, not counted in cumulative savings)

Year #2 goal = ±$2,334,244 Year

#2 (2012)

Item


A) Expenditure Reductions Minimize Casual Hiring All Departments $35,000.00 **Eliminate Health & Safety honorarium $5,175.00 *Cell Phone/Landline rationalization Policy to be set for cell phone distribution and

reduction of landlines $3,000.00

Governance System Change (complete) More efficient & effective system $38,520.00 Overtime reduction From ‘green’ plan $29,480.00 Energy Audit ? 50% reduction in municipal grants $25,000.00 Rightsize Health & Safety Committee Creates a more efficient use of time/labour. Labour efficiency

Waste Management Eliminate printing & mailing (post on website) $2,500.00 Waste Management Reduce Grounds Maintenance $17,000.00 MAC mortgage retirement $131,000.00 **Elimination of paid overtime (all municipal staff)

Moved to mandatory time in lieu (1.5 x’s) $170,520.00

B) Revenue Generation Charge Building & Planning rent from the Building Reserve Fund

$50,000.00

Phase in tax rate approach Raise tax rate over four years to meet predetermined goal (4% yr two)

$224,000.00




*Full cost recovery policy For all municipal services $50,000.00 Meter reading software/charge to water reserve

Labour efficiency

New Fees (Complete) Re: Report 2011-01 $25,000.00 Assessment Growth on Returned Roll In 2011 budget $91,250.00 Increase lottery licence fees Increase from 1% to 3% $5,617.00 Waste Management Sell composters/blue boxes at cost $11,000.00 Waste Management ‘pay as you go’ concept

Phase I $227,000.00

Bag tag fee increase Increase price by .50¢ $25,000.00 Bruce Telecom Dividend Stabilization Raise dividend in 3 increments $66,666.00 New rent re: allied health KCMC lower level

Part of the Family Health Team Program $42,312.00

Increase Building & Plumbing Permit fees $5,000.00 Impose fee for planning applications $5,000.00 ***Sell airport house as surplus asset Capital Sale ($250,000.00 to be appraised) ***Sell Annex (#235 Queen Str) Capital fund only (contribution of R & R fund)

($300,000.00 to be appraised)

***Locum House sponsored by Others Lease/Sell Locum House to Others ($250,000.00)

C) Service Delivery Changes Labour Freeze (implemented Jan. 2011) All positions (Replacement by exception only) $114,000.00 (2

employees equivalent)

Centralize all administration staff at the M.A.C.

Ongoing Labour efficiency



Labour efficiency



Financial Recovery Plan Progress Follow-up (yearly)


*Standard Snow Plowing Policy Policy Development Labour efficiency Winter garbage pick-up schedule (twice per month) $36,730.00 Move to electronic advertising via munc. website

$25,000.00

1000 Officers Program $70,000.00 Standard use of Keystone Program Labour efficiency Eliminate Termite Monitoring Program $10,580.00 Eliminate B/P Summer Student $7,111.00 Waste Management Eliminate ‘Free Dump Day” $11,000.00 Public Works labour transfer to Recreation On non-snow days 50% of surplus labour

transfer to Davidson Centre $28,500.00

Waste Management Strategy (close W1, Mothball Ward III)

Labour Savings + Float charge elimination $57,000.00 $12,500.00

Septic System Applications $16,000.00 D) E stimated O ffsetting Cost I ncreases


E) Use of Reserve & Reserve Funds From existing R & R funds $200,000.00 F) Capital Deferral As per Green Plan (both items 6 & 7) $325,783.00 *Policy Development Required ** Labour Consultation Issues (Note: Communication with the Municipal Labour groups will be an integral part of this plan) *** Capital project (revenue to reserves, not counted in cumulative savings)

Year #3 goal = ±$2,343,244 Year

#3 (2013)

Item




Governance System Change (complete) More efficient & effective system $38,520.00 Overtime reduction From ‘green’ plan $29,480.00 Energy Audit ? 50% reduction in municipal grants $25,000.00 Rightsize Health & Safety Committee Creates a more efficient use of time/labour Labour efficiency Waste Management Eliminate printing & mailing (post on website) $2,500.00 Waste Management Reduce Grounds Maintenance $17,000.00 MAC mortgage retirement $131,000.00 **Elimination of paid overtime (All municipal staff)

Move to mandatory time off in lieu (1.5 x’s) $170,520.00


$50,000.00

Phase in tax rate approach Raise tax rate over four years to meet predetermined goal (4% yr three)

$232,960.00





Labour efficiency


Phase II $427,000.00



Increase Building & Plumbing Permit fees $5,000.00 Impose fee for planning applications $5,000.00 Bluewater Trailer Park Contract Renewal $3,000.00 ***Increase Turbines permit fees Building/Planning Reserve Fund ($420,000.00) ***DGR Milestone Payment Contribution to Capital Fund (1,300,000.00) C) Service Delivery Changes Labour Freeze (implemented Jan. 2011) All positions (Replacement by exception only) $171,000.00

(3 employees equivalent)





Labour efficiency






$25,000.00





Septic System Applications $16,000.00 D) Estimated Offsetting Cost Increases


E) Use of Reserve & Reserve Funds From existing R & R funds $100,000.00 F) Capital Deferral As per Green Plan (both items 6 & 7) $ 95,507.00 *Policy Development Required ** Labour Consultation Issues (Note: Communication with the Municipal labour groups will be an integral part of this plan) *** Capital project (revenue to reserves, not counted in cumulative savings)

Year #4 goal = ±$2,352,244 Year

#4 (2014)

Item




Governance System Change (complete) More efficient & effective system $38,520.00 Overtime reduction From ‘green’ plan $29,480.00 Energy Audit ? 50% reduction in municipal grants $25,000.00

Rightsize Health & Safety Committee Creates a more efficient use of time/labour Labour efficiency Waste Management Eliminate printing & mailing (post on website) $2,500.00 Waste Management Reduce Grounds Maintenance $17,000.00 MAC mortgage retirement $131,000.00 **Elimination of paid overtime (All municipal staff)

Move to mandatory time off in lieu (1.5 x’s) $170,520.00


$50,000.00

Phase in tax rate approach Raise tax rate over four years to meet predetermined goal (4% yr four)

$242,784.00





Labour efficiency


$427,000.00



Increase Building & Plumbing Permit fees $5,000.00 Impose fee for planning applications $5,000.00 Bluewater Trailer Park Contract Renewal $3,000.00 ***Increase Turbines permit fees Building/Planning Reserve Fund ($420,000.00) C) Service Delivery Changes Labour Freeze (implemented Jan. 2011) All positions (Replacement by exception only) $228,000.00

(4 employees equivalent)





Labour efficiency






$30,000.00





Septic System Applications $16,000.00 Council composition Council consider governance change 9 to 7

members for 2014-2018 term

D) Estimated Offsetting Cost Increases (hydro, water, labour, ins., etc.)

($427,000.00)

E) Use of Reserve & Reserve Funds From existing R & R funds $ Ø F) Capital Deferral As per Green Plan (both items 6 & 7) $ 62,219.00 *Policy Development Required ** Labour Consultation Issues (Note: Communication with the Municipal labour groups will be an integral part of this plan) *** Capital project (revenue to reserves, not counted in cumulative savings)

THE CORPORATION OF THE MUNICIPALITY OF … 16 11 Agenda Package... · the corporation of the...

Documents

Transcript of THE CORPORATION OF THE MUNICIPALITY OF … 16 11 Agenda Package... · the corporation of the...