The Complexities of Compliance
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Transcript of The Complexities of Compliance
Compliance Presentation – 3rd & 5th Nov 2015
THE COMPLEXITIES OF THE COMPLEXITIES OF COMPLIANCECOMPLIANCE
Presentation byPresentation byStephan Stephan, District 1090 H&S Adviser
Ken Diccox, District 1090 Safeguarding AdviserTim Cowling, District 1090 Equality & Diversity Adviser
Compliance Presentation – 3rd & 5th Nov 2015
Domestics Welcome
Fire Evacuation
Toilets
Mobile phones
Break
Compliance Presentation – 3rd & 5th Nov 2015
Agenda
IntroductionsObject of Seminar
Compliance Policies & ResponsibilitiesEquality & Diversity
Safeguarding - Protection of Children & Vulnerable AdultsHealth & Safety
Risk AssessmentInsurance
RIBI & District 1090 WebsiteSummary
AOB
Compliance Presentation – 3rd & 5th Nov 2015
COMPLIANCECOMPLIANCEHere we go, another lecture on Here we go, another lecture on political correctness gone mad!political correctness gone mad!
Compliance Presentation – 3rd & 5th Nov 2015
COMPLIANCECOMPLIANCE
Child injured by firework at Rotary Child injured by firework at Rotary display.display.
Participant collapses on fun runParticipant collapses on fun run “ “You must be the speaker, dear. You must be the speaker, dear. Thankfully our club hasn’t made the Thankfully our club hasn’t made the
mistake of letting women in, let alone mistake of letting women in, let alone making them president.”making them president.”
“ “I don’t think you would enjoy our I don’t think you would enjoy our club. You wouldn’t be able to join in, club. You wouldn’t be able to join in,
being in a wheelchair”being in a wheelchair”
Compliance Presentation – 3rd & 5th Nov 2015
COMPLIANCE COMPLIANCE ISIS ABOUT: ABOUT:
Upholding Rotary principles and Upholding Rotary principles and ethicsethics
Treating people decentlyTreating people decently Protecting YOUR clubProtecting YOUR club
Complying with the lawComplying with the law
It is It is notnot about preventing you about preventing you from running your events or from running your events or
providing Rotary serviceproviding Rotary service
Compliance Presentation – 3rd & 5th Nov 2015
RIBI Advisers
Compliance ResponsibilityCorporate Responsibility … Duty of Care
District AdvisersClub Advisers
General Council Secretary/CEO
Executive CommitteeHealth & Safety and Protection
CommitteeDistricts
(Governors)Clubs
(Presidents)
Compliance Presentation – 3rd & 5th Nov 2015
RIBI Commitments to:a. Promote & encourage safe practiceb. Provide information & advice c. Establish systems & procedures d. Develop & encourage Compliance communication e. Exchange ideas & promote best practice Rotary Clubs – Overall Responsibility to:> Plan, organise & deliver in a safe & legal manner
Compliance Presentation – 3rd & 5th Nov 2015
Equality & Equality & DiversityDiversity
Compliance Presentation – 3rd & 5th Nov 2015
SafeguardingSafeguarding ChildrenChildren Vulnerable Adults
Compliance Presentation – 3rd & 5th Nov 2015
Health & SafetyHealth & Safety
Compliance Presentation – 3rd & 5th Nov 2015
Nov 2013 & Jan 2015 UpdatesApprovedbyGeneralCouncilRIBI
Compliance Presentation – 3rd & 5th Nov 2015
Same safety standards apply to voluntary activities
Duty of Care on organisers & individually on helpers
Each club is responsible for H&S of its own activities:Club H&S system / processes / PolicyRisk assessments
Management and planning groupFor each event a single named person
responsible
RIBI Policy Principles
Compliance Presentation – 3rd & 5th Nov 2015
H&S blamed to
cancel lots of fun events
Victims:- Plastic duck races, village fetes, banning of conkers, firemen's poles, park benches & even Morris dancing
Compliance Presentation – 3rd & 5th Nov 2015
Continued:-Permission (e.g. of owner/Local Authority)
Licensing (music, dance, performance, drinking, betting, late night refreshment and food, sale of motor vehicles)
Stewards / marshalling
Coping with disability
Catering
Lighting failureLighting failure FireFire EvacuationEvacuation First AidFirst Aid
Compliance Presentation – 3rd & 5th Nov 2015
COMPLIANCE – Health & SafetyCOMPLIANCE – Health & SafetyRisk Assessments
Compliance Presentation – 3rd & 5th Nov 2015 H&S management in Rotary is not an
option - it is an obligation
RAs - carried out & recorded - perceived risk?
Divide risk assessment for big events into parts
Then: Carry out the risk control actions that
result from the risk assessments and write them down
Compliance Presentation – 3rd & 5th Nov 2015
COMPLIANCE – Health & SafetyCOMPLIANCE – Health & SafetySix Stages of a Risk Assessment
1. What might cause harm (Hazard)? - visit location
2. Who might be harmed and how? 3. What chance someone might be harmed
(Risk)? 4. What precautions taken? Are they adequate?
5. Record findings / retain copies as evidence 6. Review RA as & when necessary - particularly after the event
Compliance Presentation – 3rd & 5th Nov 2015
Compliance Presentation – 3rd & 5th Nov 2015Rotary Club/District - Health and Safety Risk Assessment Form
Ref No: ____ Task/Function: _____________________________ Location: ___________________________________________ Risk Assessor: _______________________ Date: __________ Persons at Risk: _____ __________________________________
Risk Levels: - L = Low; M = Medium; H = High (Use L -M, or M -H to indicate intermediate risk levels, if necessary) (NB: Risk Levels in last column indicate anticipated scores after Action is taken)
Hazard
(What might c ause harm?)
Risk(s)
(What harm might be caused?)
Risk Level
Before Action L/M/H
Current Control Measures and/or
Action to Reduce/Eliminate Risk (Including action by whom and by when)
Risk Level After
Action L/M/H
Signed: _______________________________ Risk Assessor Signed: _____ _______________________ ____ Project Manager Date: ________________ Date: ________________ Review Date: ___________
Compliance Presentation – 3rd & 5th Nov 2015
Compliance Presentation – 3rd & 5th Nov 2015
Compliance Presentation – 3rd & 5th Nov 2015
COMPLIANCE – Health & SafetyCOMPLIANCE – Health & SafetyRisk Assessments
• Make sure that they recorded and accessible on the day
• Keep them as short as possible, and to the point
• They need to be easily understood
• Need to cover Health and Safety, Protection and Environmental issues (& ideally commercial)
• Keep copies for future reference and repeat events
Compliance Presentation – 3rd & 5th Nov 2015
Traffic Management Plans - competencyMarshals are needed on roads:• MUST have Hi Vis jackets / tabards• Assist with emergency vehicle access• MUST NOT try to stop or control moving vehicles
Vehicle control• Marked routes, access and egress• Avoid causing congestion• Appropriate barriers & signage• Level crossing / swing bridges - need permission
Roads and Vehicles
Compliance Presentation – 3rd & 5th Nov 2015
Insurance
Compliance Presentation – 3rd & 5th Nov 2015
RIBI Insurance
Every Rotarian and volunteer working on a Rotary event or activity has insurance cover … which provides a safety net
BUT: Insurance is not a licence for unsafe activities
NB - Health & Safety rules should never be used to restrict or cancel events
Compliance Presentation – 3rd & 5th Nov 2015 Insurance & the Rotary Clubs
• Arranged by Bartlett Insurance Brokers• Applies to Rotarians & volunteers for Rotary Activities• Covers all traditional Rotary Activitieso Excludes:
o Fireworks Displays (unless by Specialists)o Equipment & Travel Insuranceo Cancellations & Abandonmentso Weather Insuranceo Prize Indemnity
Compliance Presentation – 3rd & 5th Nov 2015
Compliance Presentation – 3rd & 5th Nov 2015
Insurance Policies Public, Products & Employers’ Liability - death, injury & damage
£20m Public & Product liability for any one claim£10m Employer’s liability (includes £1m Stallholder liability)
Regalia & Money – Loss or damage to Regalia & money£1K to £5k maximum
Officers & Club Indemnity – wrongful acts of officers£500K per claim – max £2m
Legal Expenses – criminal prosecution£50K limit of Indemnity for defence
Libel & Slander – Club Publications£500K for damages costs & expenses
Personal Accident – Rotarians & Volunteers£7.5K to £125K for death and injuries / loss of limbs
Compliance Presentation – 3rd & 5th Nov 2015
Insurance & the Rotary Clubs Excludes:
o Aviation, hot air balloons & parachuteo Bungee Jumping & Abseilingo Marine & water-borne riskso Motor racingo Use of vehicles on & off public highwayso Any deliberate Acts or Omissiono Contract conditions by others imposing Rotary liability
Compliance Presentation – 3rd & 5th Nov 2015
Compliance Presentation – 3rd & 5th Nov 2015
Websites
Compliance Presentation – 3rd & 5th Nov 2015
RIBI / RGBI Website - http://www.rotarygbi.org
District 1090 Website - http://www.rotary1090.org
Health, Safety, Protection & Environment
Club websites linked, if RIBI templatePolicies, RA templates & ExamplesUpdates notified, if advised
Compliance Presentation – 3rd & 5th Nov 2015
COMPLIANCECOMPLIANCE
Rotary International in Great Britain and Ireland Compliance Confirmation Form
The Rotary Club of ……………………. confirms that it has adopted the following RIBI Policies: Equality and Diversity Health and Safety Safeguarding – Children and Vulnerable
Adults
Compliance Presentation – 3rd & 5th Nov 2015
COMPLIANCECOMPLIANCE
Failure to complete and return the Compliance Form MAY invalidate your insurance if there is a claim
Failure to meet the standards of the various policies Failure to meet the standards of the various policies questions your club’s adherence to the Four Way questions your club’s adherence to the Four Way
Test and decent practiceTest and decent practice
If in doubt, ask yourself the question: “How would I If in doubt, ask yourself the question: “How would I expect to be treated in that situation?”expect to be treated in that situation?”
Compliance Presentation – 3rd & 5th Nov 2015
Thank You
Any Questions?Tim Cowling – E&[email protected]
Tel.01367 810281
Ken Diccox - [email protected]. 01367 820467
Stephan Stephan - [email protected]. 01628 783318 / 07475 771471