The Art and Science of Assisting Researchers with NIH Public Access Compliance
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Friday, October 18, 2013 Annual Meeting of the Southern Chapter of the Medical Library Association Sandra Bandy, MS, AHIP, Assistant Professor and Chair, Content Management Brenda Seago, MLS, MA, PhD, Professor and Director of Libraries Greenblatt Library, Georgia Regents University, Augusta, GA The Art and Science of Assisting Researchers with NIH Public Access Compliance
Transcript of The Art and Science of Assisting Researchers with NIH Public Access Compliance
Friday, October 18, 2013Annual Meeting of the Southern Chapter of the Medical
Library Association
Sandra Bandy, MS, AHIP, Assistant Professor and Chair, Content ManagementBrenda Seago, MLS, MA, PhD, Professor and Director of Libraries
Greenblatt Library, Georgia Regents University, Augusta, GA
The Art and Science of Assisting Researchers with NIH Public Access Compliance
Outline How We Got Started
How We Engaged Researchers
Lessons Learned
Moving Forward
Changes to Public Access Policy Compliance Efforts Apply to All Awards with Anticipated Start Dates on or after July 1, 2013
NIH will delay processing of non-competing grant awards if publications arising from that award are not in compliance with the NIH public access policy
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-13-042.html
How We Got Started
• Proactiveo Librarians are the experts
• Partnershipso GRU Cancer Center
NIH Championo Sponsored Programs
Access to NIH Public Access Compliance Monitor
How We Engaged Researchers• Recruited all librarians
o Training for librarians• Pilot test our assistance protocols
o Initial look at the NIH Manuscript Submission System – from the researcher side
• NIH Public Access Compliance Eventso Hosted drop by event in the Cancer Centero Held all day drop by event in the libraryo Researchers connecting with librarians
“Any researcher who wants assistance with the compliance process can also call the Greenblatt Library administrative offices at 1-9897 and ask for Andy, or email him at [email protected]. He will refer your question to a librarian who, in turn, will contact the researcher and set up an appointment with him/her.”
How We Engaged Researchers
• University Assistanceo Individual emails sent out from Sponsored Programs
How We Engaged Researchers
How We Engaged Researcherso Participated in University-wide GR Connections Expoo Joint letter sent out from Director of Libraries and
Sponsored Programs Administrationo Attended Research Happy Hour
How We Engaged Researchers• Librarian Incentives
o Progress Report Banner
o Weekly Emails
“Non-compliant articles down to 220! Compliance rate still 84%”
“We’re down to 292 today!”
Lessons Learned• From the Researcher
o Clarify the difference between PubMed and PubMed Central right away
o Differentiate between a final peer reviewed manuscript and the publisher article
o Some faculty expected us to do the work for themo Start the process early completing steps because
each step takes a long timeo Unexpected problems encountered
Lack of researcher computer skills Researchers not taking the matter seriously, treating it as
just “one more thing to do” Researchers question whether or not NIH was really delay
funding
Lessons Learned• From Sponsored Programs
o Checking PI compliance at grant submission time – not enough time
o Value of librarians to institution
• From Librarianso Having to contact corresponding authors outside
University to find manuscripts o NIH compliance help desk good, but overwhelmedo A lot of follow-up with researchers requiredo Need repeated communication to Faculty, Sponsored
Programs, Administration and the Senior Vice President for Research
Moving Forward• Continue librarian follow ups with individual researchers
• Targeted handouts
• Being proactive led to other collaboration updateso ORCID grant sponsorship lettero SciVal updates
Contributing Authors
Darra Ballance, MLIS, Assistant Professor
Lindsay Blake, MLS, AHIP, Assistant Professor, Clinical Information Librarian
Tom Cutshall, MLS, MEd, Digital Services Librarian
Kathy Davies, MLS, Associate Professor and Chair, Research and Education Services
Kim Mears, MLIS, AHIP Assistant Professor, Nursing Information Librarian
Peter Shipman, MLIS, Associate Professor, Dentistry and Allied Health Information Librarian
