The Analytical Design Planning Technique (ADePT)

© Adept Management Ltd, 2009

An overview of

Planning & controlling design & engineering projects

The TechnoCentrePuma Way

Coventry CV1 2TWUnited Kingdom

Tel: +44(0)24 7623 6929Fax: +44(0)24 7623 6930

E-mail: [email protected]: www.adeptmanagement.com


Adept Management

ADePTServices

Design Management

ADePT DesignSoftware Suite

Integrated Design Planning

Process Control

Design Team Performance Reporting

ADePT Design Builder

ADePT Design Manager

Software Training

Design & Bid Management

Interim Design Managers

Strategic Planning & Monitoring

Process & Procedure Development


Characteristics of Design

o Iterative

o Driven by information

o Highly complex

o Not well understood

o Broken into sub-problems

o Involving many people

o Undertaken in stages


Poorly Managed Engineering - The Effect

o Fact – design / engineering projects overspend

• 35% of design commissions overspend

o Fact - design / engineering projects over-run

• 42% of design commissions are late

o Severe knock on effects in construction

• 52% of construction projects overspend

• 42% of construction work is late

2008 Construction Performance

Source: Office for National Statistics’ Construction Statistics Annual, 2008


Overview of the methodology


Current & Recent Implementations of ADePT


ADePT - Benefits Identified

o Identification and removal of “turbulence”

o Greater certainty of design co-ordination

o Ability to better prioritise design work

o Focus on task completion

o Effective integration of sub-contractor design

o Better change management

o Improved team collaboration

o Self-policing design team

o Design fee validation


Generating an Integrated Design Plan


A Typical Design Processes


A Typical Design Processes

Deliverable

Deliverable

Deliverable.

Deliverable

DeliverableDeliverable

External Constraints






Taking a Hierarchical View


Information exchanges



Activity properties



Activity properties

Information requirements

Information outputs



Activity properties

Information requirements

Information outputs

Predecessor activities

Successor activities


Setting up a matrix of the design process

1. List design activities in the matrix rows in any arbitrary order, and repeat the list across the columns of the matrix.


Representing dependencies

2. Mark the matrix to indicate where the activity in the row depends on the activity in the column (e.g. requires information produced by, or requires a decision made from, the activity in the column).

3. Classify the dependencies the show the strength of the requirement: A = vital (should have); B = important (would like to have); or C = nice to have.


Identifying design assumptionsD

esig

n p

roce

ss s

equ

ence

4. Assume the activities are to be undertaken in the order shown and identify any assumptions to be made. For example: activity 3 depends on activities 1, 2, 4 & 13. In the order shown activities 1 & 2 have been undertaken but 4 & 13 have not. So, to undertake activity 3 assumptions about the outputs from 4 & 13 must be made.


Identifying iteration in the design process

Dependency classificationA = vital; B = important; C = nice to have

5. Identify all assumptions and scale of iteration in the design process. For example: activity 3 can only be undertaken if an assumption is made about the output from activity 13 and activity 13 itself requires assumptions to be made about the outputs from 15, 16 & 19. So, only when activity 19 has been undertaken can all assumptions be checked and any rework be undertaken. Therefore all activities from 3 to 19 are in an iterative rework loop.


Optimizing the design sequence

6. Optimize the sequence of the activities to minimize the number of assumptions which need to be made and ensure that assumptions which cannot be made with a high level of confidence (classified A & B) are included within iterative rework loops whilst assumptions which can be made with confidence (C) are not.


Breaking down iterative rework loops

7. If necessary (i.e. if the scale of iteration is greater than can be managed in the time available) identify assumptions which can reduce the scale of iteration further if made in such a way that the designers have confidence in them e.g. by over-estimating structural loadings or fixing a typical interface detail.


Re-optimizing the design sequence

8. Re-optimize the sequence of the activities and record any new assumptions which are now not included in iterative rework loops.


Detailed Locker Room Co-ordination

Envelope / Structure Interface

Ceiling Voids & RCP Co-ordination

Sub-structure Co-ordination

In practice: clusters represent systems


A view of all clusters / systems


Create the Programme


Co-ordination loops identified in ADePT and shown in the

design programme


-100 -80 -60 -40 -20 0 20 40 60 80 100Procurement Packages Target Tender

Date

Bicycle Enclosures 13/07/2009Vehicle Barriers 13/07/2009Soft Landscaping 19/01/2009Internal Signage 06/04/2009Floor Screed 09/02/2009External Signage 23/03/2009Decorations 06/04/2009External Render 05/01/2009Floor & Wall Tiling 23/03/2009Soft Flooring 23/03/2009Lifts 09/02/2009Internal Glazed Screening 10/11/2008FF&E inc. White Goods 02/03/2009Catering / Kitchen Equipment 15/12/2008Small Kitchen Fitout 16/02/2009Fixed Furniture inc. Reception Desk 03/11/2008Security Fencing 06/10/2008Floor Painting / Epoxy Flooring 19/01/2009Hard Landscaping 04/08/2008Internal Joinery 15/12/2008Plumberwork / Sanitary / Toilet Fitout 17/10/2008BWIC 24/11/2008Toilet & Kitchen Pods 17/10/2008Internal Doors & Ironmongery 17/11/2008Roof Mansafe 18/08/2008Brick & Blockwork inc. Windposts 28/07/2008RainWater System 11/08/2008Dry Lining / Plasterboard / Fire Stopping 25/08/2008Flat Roof Coverings 23/06/2008Raised Flooring 04/08/2008Roof Cladding / Finishes 26/05/2008Roller Shutter Doors 02/06/2008Suspended Ceilings 22/09/2008Sports Pitches 07/04/2008Architectural & General Metalwork 18/08/2008Sliding / Folding Partitions 10/11/2008Curtain Walling 28/04/2008Insitu Concrete Frames 30/06/2008External Windows / Doors / Glazing 19/05/2008M&E Building Services 11/02/2008Retaining walls / Structures 05/11/2007Precast Cladding 17/03/2008Site enabling / Ground works 05/11/2007Drainage SW / FW 02/11/2007Substructures inc. Ground Slabs 14/04/2008Structural Steelwork / Decking / Purlings 31/03/2008Precast Concrete: Slabs, Stairs, Column 28/04/2008External Crib Walling 05/11/2007External Services 21/10/2007External CIS Pit & Ducting 02/11/2007

Variance: construction vs. design dates


Imposing Constraints


Understanding the impact

Impact understood and a managed decision can be made to resolve

this issue


-100 -80 -60 -40 -20 0 20 40 60 80 100 -100 -80 -60 -40 -20 0 20Procurement Packages Target Tender

Date

Bicycle Enclosures 13/07/2009Vehicle Barriers 13/07/2009Soft Landscaping 19/01/2009Internal Signage 06/04/2009Floor Screed 09/02/2009External Signage 23/03/2009Decorations 06/04/2009External Render 05/01/2009Floor & Wall Tiling 23/03/2009Soft Flooring 23/03/2009Lifts 09/02/2009Internal Glazed Screening 10/11/2008FF&E inc. White Goods 02/03/2009Catering / Kitchen Equipment 15/12/2008Small Kitchen Fitout 16/02/2009Fixed Furniture inc. Reception Desk 03/11/2008Security Fencing 06/10/2008Floor Painting / Epoxy Flooring 19/01/2009Hard Landscaping 04/08/2008Internal Joinery 15/12/2008Plumberwork / Sanitary / Toilet Fitout 17/10/2008BWIC 24/11/2008Toilet & Kitchen Pods 17/10/2008Internal Doors & Ironmongery 17/11/2008Roof Mansafe 18/08/2008Brick & Blockwork inc. Windposts 28/07/2008RainWater System 11/08/2008Dry Lining / Plasterboard / Fire Stopping 25/08/2008Flat Roof Coverings 23/06/2008Raised Flooring 04/08/2008Roof Cladding / Finishes 26/05/2008Roller Shutter Doors 02/06/2008Suspended Ceilings 22/09/2008Sports Pitches 07/04/2008Architectural & General Metalwork 18/08/2008Sliding / Folding Partitions 10/11/2008Curtain Walling 28/04/2008Insitu Concrete Frames 30/06/2008External Windows / Doors / Glazing 19/05/2008M&E Building Services 11/02/2008Retaining walls / Structures 05/11/2007Precast Cladding 17/03/2008Site enabling / Ground works 05/11/2007Drainage SW / FW 02/11/2007Substructures inc. Ground Slabs 14/04/2008Structural Steelwork / Decking / Purlings 31/03/2008Precast Concrete: Slabs, Stairs, Column 28/04/2008External Crib Walling 05/11/2007External Services 21/10/2007External CIS Pit & Ducting 02/11/2007

Result: aligned construction & design dates


Key decisions required to integrate design & procurement


Programme for one design discipline


Programme for one project stage


Controlling a Design Project


Select tasks to add to the work plan for this period0%

10%20%

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70%80%

Aug Sep Oct Nov Dec

% P

lan

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plet

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Task Priorities

Due to be completed

Due to be progressed

Current Date

End of Focus Period

Late

Focus Period

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End of Look-Ahead

Period

Due to be completed in the next period

Due to be progressed in the next period

Look-Ahead Period

Task Priorities

Due to be completed


Current Date

End of Focus Period

Late

Focus Period

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Select tasks to add to the work plan for this period


Due to be completed

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Select tasks to add to the work plan for this period


Due to be completed in the next period

Due to be completed

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Publish the work plan to the design team0%

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Output for Designers to Complete0%

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Manage any constraints identified by the team0%

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Validate the progress given by the design team0%

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Write progress back to the design programme so that it can be rescheduled 0%

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Workflow process in practice

1. Generate Workplan

2. Publish Workplan to design team

3. Update Workplan with

team’s progress & constraints

4. Update programme &

archive Workplan

Reschedule programme

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Update the programme and report performance 0%

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Understand and report trends0%

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Report overall progress:activities, information or documents

• Activities completed• Information produced• Documentation issued

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Overall Reporting

o What did we plan to achieve?o What did we complete?o What did we fail?o Why did we fail?o Fix problem and re-plan!

o What do we need to start / complete the activity in the future?

o What could stop us?

o How can we mitigate the risks?

o Ensure that we plan to deliver?

Looking Back

Looking Forward

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Managing change (emerging need for re-design)


Understanding the impact

Impact understood and an evidence-based decision made to resolve this by all parties


An overview of

Planning & controlling design & engineering projects

The TechnoCentrePuma Way

Coventry CV1 2TWUnited Kingdom

Tel: +44(0)24 7623 6929Fax: +44(0)24 7623 6930

E-mail: [email protected]: www.adeptmanagement.com

The Analytical Design Planning Technique (ADePT)

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