The Accidental Archivist
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Transcript of The Accidental Archivist
B4: The Accidental ArchivistCreating Archives on a Shoestring Budget
AALL Annual ConferenceJuly 13, 2014
Bess ReynoldsElectronic Resources Manager
Debevoise & Plimpton LLP
Incentive
• 75th Anniversary of the firm in 2006
• Transfer of Archives from the marketingdepartment to the library
• As older partners retire it becomes moredifficult to identify people in unmarked photos
presented by Bess Reynolds
What is in the Collection?
• Photographs from firm events• Books authored by Debevoise attorneys• Partner correspondence• Firm internal newsletters• Awards• Plaques• Programs from significant events• Realia• Audio & video tapes, DVDs• Staff picture books
presented by Bess Reynolds
Challenge
Inventory the archives and make them accessiblefirm-wide with no added staff
presented by Bess Reynolds
Solution
Add archives records to library catalog using both• MARC for books and• Knowledge Builder, a proprietary component
of our ILS, that allows free-form records
presented by Bess Reynolds
SampleKnowledgeBuilderrecord in editmode.
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presented by Bess Reynolds
Thank You
Contact me:[email protected]
Follow me on Twitter: @bibliobess(personal Tweets, my opinions only)