The 180 Minute PM Workshop

A Project Management Methodology Compressed and Tailored for Small Projects and Presented in Workshop Format

Setting the Stage

Workshop Goal

About the 180 Minute PM Workshop for Small Projects

Project Success Rates

Why do Projects Fail?

Why Do Projects Fail?

Some of the more common reasons are:

• bad requirements gathering or disagreement of scope

• launched with unachievable scope, schedule, or budget

• lack of process to support effective execution

• lack of a plan resulting in stakeholder meddling and uncontrolled change

What is a Project? What is not?

A project is:

• a temporary endeavor with a defined beginning and end; and

• is initiated to create or provide a unique product or service.

Operational work is ongoing work to execute and support the business and systems of the organization.

Project Groups

• Groups of 2 to 4

• Select a project

• Project summaries

Initiating Executing Closing

Monitoring and Controlling

Planning

Progressive Elaboration

&Change Orders

The Project Management Process

Initiating and Planning Steps

• Project Charter

• Review Lessons Learned

• Stakeholders and Communication Plan

• Requirements and Quality aka Project Scope Statement

• Risks: Threat and Opportunity Identification & Treatment

• Work Breakdown Schedule (aka Deliverables), Tasks, Project Schedule, and Project Team

• Project Cost Budget

• Iterating & Progressive Elaboration

• Feasibility Check

Initiating Executing Closing

Monitoring and Controlling

Planning

Progressive Elaboration

&Change Orders

The Project Management Process

Executing, Monitoring, and Controlling Steps

• Kick Off

• Work the Plan

• Issue Log

• Revisiting the Plan - Risk Reviews, Change Control, and Progressive Elaboration

• Monitoring & Controlling

Initiating Executing Closing

Monitoring and Controlling

Planning

Progressive Elaboration

&Change Orders

The Project Management Process

Closing Steps

• Capture Lessons Learned

• Secure Explicit Client Sign-Off

• Solicit Client Feedback

• Complete Commercial Closure and Performance Reporting

• Archive Records

Beyond Project Management Technical Excellence

• Provide Vision

• Effective Communication

• High Integrity

• Demonstrate Enthusiasm

• Competence in Leadership

• Comfort Delegating

• Calm, Cool, and Collected

• Problem Solving Attitude

• Build People and Build TeamsBarry, T. (2012, May 16). TOP 10 LEADERSHIP QUALITIES OF A PROJECT MANAGER [Article post.] Retrieved November 13, 2015 from HTTP://WWW.PROJECTTIMES.COM/ARTICLES/TOP-10-LEADERSHIP-QUALITIES-OF-A-PROJECT-MANAGER.HTML

Conclusion

This workshop has provided:

• A Project Management Methodology

• A Project Plan Template

Make the Plan, Work the Plan to:

• Increase the Probability of Project Success

• Reduce Project Execution Risk

• Gain or Same Net Efficiency