The 12 Step Plan to a Successful Event “You are the Key” The 12 Step Plan to a Successful Event...
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Transcript of The 12 Step Plan to a Successful Event “You are the Key” The 12 Step Plan to a Successful Event...
![Page 1: The 12 Step Plan to a Successful Event “You are the Key” The 12 Step Plan to a Successful Event “You are the Key” Part One Presented by: Gwen Leys and.](https://reader036.fdocuments.in/reader036/viewer/2022081514/56649dc55503460f94ab91e8/html5/thumbnails/1.jpg)
The 12 Step Plan to a Successful Event“You are the Key”
Part One
Presented by: Gwen Leys and Ken Kruger
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Goal
To help a child, a family, a community
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Objectives
Learn effective Project PlanningPromote a successful fundraiser
Increase the value of the service timeAchieve greater productivity
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Which Project for You?What type of activity/event do you want to do?
ELIMINATE ProjectKiwanis One Day
Car WashBake Sale
Talent Show
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You’ve selected your ProjectNow What?
Decide on a date and time for the eventConsider locations and types of facilities to host the eventDetermine use of space and/or seating arrangements and capacity of venue requiredDecide who will be responsible for securing the facility – i.e. the Event Coordinator?
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Determine your Goals
• What would you like to accomplish?• Who is your target audience?• Will the project attract participation from
people outside the Kiwanis family?
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Organizing the Project
• List job responsibilities• Create an organization flow chart• Time line to complete tasks
• Weekly review to identify problem areas
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What skills are needed?
Ask these questions
– What is your group passionate about?– Will the project make a lasting impression on the
community?– Is it achievable?– Is it FUN?
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Start Early and Delegate Tasks
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Volunteer Recruitment
Recruit and select volunteers
Their job is to serve on committees and motivate and encourage participation
from all members
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Team Coordination
• Keeps the team focused on the goal• Nurtures the team mentality
• Project planning stays on schedule
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Creating a Budget
What is your source of revenue?
How much will you charge for attendance?Will sponsors help offset the costs?
Will you have exhibitors? And how many?
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Creating a Budget
What are your Expenses?
Venue FoodSupplies Advertising
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Logistics
The Logistics Committee works with the club administration, town officials, and other
members of the community to make sure the project runs smoothly
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Community Networking
This committee will invite non-Kiwanis family members to participate
They will solicit assistance with:sponsorship
food donationstrash collection
signage
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Food Committee
• Provide sustenance for the project participants
• Solicit in-kind contributions from local restaurants and/or grocery stores
• Provide water and other beverages
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Public Affairs
Public Affairs involves a lot of planning, detail and follow-through
• This committee alerts the community and media about your event
• Select people who specialize in this area
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Publicity ChecklistAdd to project organization chart who is
responsible for each type of publicityFlyers Newspaper adsPosters BannersPress Releases Photographer
Social MediaRadio Announcements School announcements
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Have Fun
If you have planned well and each volunteer has accepted responsibility for the success of the
project, you will have a successful event
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Post Event Analysis
Doing a critical analysis of the project results as a learning opportunity
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Questions?
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Workshop Survey
Please complete your Workshop Survey for the
12 Steps to a Successful Event