THDC INDIA LIMITED (A Joint Venture between the …...Bypass Road , Rishikesh 3 3.0 Post Empanelment...

THDC INDIA LIMITED

(A Joint Venture between the Govt. of India & Govt. of U.P.)

SECTION – I

NOTICE INVITING APPLICATIONS (NIA)

NIA Ref. No.: THDC/RKSH/CC-350

Corporate Contracts Department, Pragati Bhawan, Pra gatipuram, Bypass Road, Rishikesh-249201 (Uttarakhand), India

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THDC INDIA LIMITED (A joint venture of Govt. of India and Govt. of U.P.)

A ‘Mini Ratna’, Schedule ‘A’ PSU & ISO 9001:2008 Certified Company

NOTICE INVITING APPLICATIONS (NIA) FOR

EMPANELMENT OF EXPERIENCED AND CAPABLE PARTIES FOR EPC AND SUBSEQUENT O&M OF PV BASED SOLAR POWER PLANTS

NIA Ref. No.: THDC/RKSH/CC-350 Date: 29.08.2016

1.0 THDC India limited (THDCIL) is a Joint Venture of Govt. of India and Govt. of Uttar Pradesh. The Equity is shared in the ratio of 75:25 between GoI and GoUP for the Power Component. The Company was incorporated in July’ 88 to develop, operate & maintain the 2400 MW Tehri Hydro Power Complex and other hydro projects. The Company has an authorised share capital of `4000 cr. THDCIL is a Mini Ratna Category-I and Schedule ‘A’ CPSE. Total installed capacity of THDCIL presently is 1,440 MW. THDCIL has three generating stations namely Tehri Stage-I (4x250 MW), Koteshwar HEP (4x100 MW) and Wind Power Project (50 MW) . THDCIL has now grown to a multi project organization having 14 projects totalling to a capacity of 6071 MW under various stages of implementation / development in Uttarakhand, UP, Maharashtra, Gujarat and Bhutan. Towards diversification of the company into Renewable Energy areas, THDCIL has successfully commissioned a 50 MW capacity Wind Power Project at Patan Wind Park, Gujarat. THDCIL has signed MoU with Solar Energy Corporation of India (SECI) for setting up Grid Connected Solar Power Projects up to 250 MW capacity. THDCIL has also signed a tripartite agreement with SECI and Kerala State Electricity Board for development of 50 MW Solar project in Distt. Kasaragod, Kerala and same is under tendering process by SECI. THDC India Ltd. intends to empanel capable parties for EPC and O&M of PV based Solar Power Project(s) to enable the organization to setup the Solar PV Projects on the land banks available with EPC contractor or with THDCIL/ procured through leased agreements and/or participation in the upcoming competitive bidding opportunities (in Solar Park or Non-Solar Park) for Open/Domestic Content Requirement (DCR) category invited by various states/organizations on competitive/preferential tariff based PPA. The enlistment will be done in following two categories:

a) ‘Category A’- Above 25 MW and upto 50 MW, b) ‘Category B’ - Above 50 MW

All above Capacity in MW is of AC.

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All parties meeting the eligibility and qualifying after applying evaluation criteria as detailed in NIA will be empanelled/enlisted for that particular category and thereafter would be eligible to participate in the tenders to be floated by THDCIL under that category in future, i.e. for the tenders of development of Solar PV Project as EPC contract with O&M or any other mode of development of Solar PV Power Projects.

In addition to above such empanelled/enlisted parties will also be eligible to participate (up to the limit of their capacity as per enlistment) in the bidding by THDCIL for price discovery before participating in competitive bidding process of Solar PV Projects invited by third parties offering PPA. THDCIL will give an opportunity to the empanelled parties of the relevant category and would obtain techno-commercial & price quotes for specific tender. Based on such quotes received via tendering, THDCIL will determine the lowest evaluated bidder, on whose basis and with internal strategy of THDCIL, will bid in the competitive process.

In case THDCIL wins in the competitive bid process, the lowest evaluated Bidder will be awarded the EPC contract. Accordingly, THDCIL invites online applications in SINGLE STAGE, ONE PART BIDDING SYSTEM from prospective and experienced parties (“Applicant(s)”) for EPC and O&M of Solar Power Plants in accordance with the terms & conditions stipulated in the detailed NIA and Instructions to Applicant(s).

2.0 Brief Details

Sl. No.

Descriptions

2.1 NIA Reference No. NIA Ref No. THDC/RKSH/CC-350

2.2 NIA Date 29.08.2016

2.3 Mode of NIA

Online Open Enlistment

2.4 NIA Document Sale commencement Date

29.08.2016 (IST)

2.5 Document Sale/Download close Date and Time

13.10.2016 by 17:00 Hrs (IST)

2.6 Pre Submission Clarification Meeting

20.09.2016 at 11:00 Hrs (IST)

2.7 Last Date and Time for receipt/submission of filled in Applications

13.10.2016 by 17:00 Hrs (IST)

2.8 Date and Time for Opening of Applications

14.10.2016 by 15:00 Hrs (IST)

2.9 Cost of NIA Document/Application in INR (non-refundable)

Rs. 25000 (Rupees twenty five thousand only)

2.10 Bid Security (EMD) in INR Nil

2.11 Venue of Pre Submission Clarification Meeting and Application Opening

Corporate Contracts Department, Pragati Bhawan, Pragatipuram Bypass Road , Rishikesh

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3.0 Post Empanelment Scope of Empanelled Party

The brief scope of the Empanelled Party/firm shall be as follows: 3.1 Finalization of Project technical details as per THDCIL Bid documents, system design

and technical specifications: Type of solar cell, technology, arrangement / facility, layout of the array, comparison of different types of accessories and recommendations, area requirement and plant layout.

3.2 Preparation and submission of the design basis report, project technical specifications, all related project and power evacuation drawings, bill of quantity of the prospective Project.

3.3 Design, Engineering, Manufacture, Assembly, Inspection, Testing at manufacturer’s works before dispatch; packing, supply, delivery at site, unloading, subsequent storage, erection and commissioning and testing at site; including insurance during transit and storage of PV Project along with Solar PV Modules, Inverters and Power Conditioning Units, DC and AC Circuit Breaker, distribution boards (AC and DC), cable, combiner box, distribution transformer and associated work including protection and measuring arrangements etc.

3.4 All associated electrical works required for interfacing with grid (i.e. transformer (s), breakers, isolators, panels, protection system, cables/overhead line, equipment associated to metering and earthing).

3.5 Land Arrangement : In case the bidder has land bank available, the bidder shall have any of the following arrangement for having land with clear title and free from all encumbrances, charges, liens, encroachments or litigation and not subject matter of acquisition for any other purpose:- a) The bidder already having possession of land in record of rights in his own name: b) The bidder already having agreement duly notarized with a third party (an individual or company) who is / are already having possession of land in his / their own name. c) In case of Government land, bidder already having allotment letter of the land for setting up of Solar Power project thereon, in bidder’s own name or in the name of third party (an individual or company) by the competent authority:

3.6 All associated civil engineering works including design and:

(i) Site survey, soil investigation, Geotechnical Studies. (ii) Earthwork for Site grading, cutting, filling, levelling & compacting (iii) Construction of foundation & mounting structures for SPV panels, cable

trenches for HT & LT control and other cables, transformer foundations, substation equipment foundation, PCU foundation, earth pits, fencing of SPV plant with security gate (s) & cabin (s), and CCTV installation.

(iv) Construction of Equipment room, Battery & battery charger room, Office cum Control room, store, pantry, WC etc.

(v) Arrangement of permanent water supply for daily usage, storage and module washing including supply and installation of module washing system.

(vi) Construction of Storm water drainage & sewage network

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(vii) Construction of Approach Road to plant from main Road and road network within plant for easy access to main locations

(viii) Erection of Street lighting and area lighting within plant 3.7 Providing SCADA system and solar radiation and weather monitoring system within

plant for information and control of required parameters. 3.8 Clearances:

Adherence to regulations (State & Central) and requirements for statutory approvals required for the Solar Plant.

3.9 Installation and commissioning: (i) Supply and installation of Crystalline Silicon PV modules with Junction

Boxes (JBs), support structure, interconnecting wiring/ cabling, etc. (ii) Supply and installation of Power Conditioning Units including JBs,

Inverters/ PCU complying with the latest CEA grid connectivity regulation, DC and AC circuit breaker(s).

(iii) Implementing operating norms, control systems, scheme for best power evacuation, and schematic diagram for power evacuation, back up arrangement.

(iv) Furnishing details on expected efficiency and Capacity Utilisation Factor (CUF) /Plant Load Factor (“PLF”), overload capacity etc, life of the project, maintenance schedule with major O & M activities. These parameters committed upfront would have to be agreed post bid as well in project execution.

(v) Preparation of road map / action plan for implementation of the project from closure of DPR till commissioning and commencing power distribution and implementation of the schedule post approval from THDCIL.

(vi) Obtain Work completion certificate/ all clearances from Electrical Inspectorate and other agencies as required.

(vii) Preparation and submission of plant technical manual and user Operation and Maintenance manual for THDCIL’s approval.

(viii) Commissioning of the plant to its full capacity, delivering the power to STU/CTU.

3.10 Arranging signing of Power Purchase Agreement (PPA) for THDCIL with State Power utility as per the applicable tariff.

3.11 Post commissioning:

(i) Comprehensive Operation & Maintenance of Solar PV Power Plant along with electrical equipment, consumables and spare parts for a period of Five (5)/Ten (10) years from the date of operational acceptance.

(ii) Warranty support to THDCIL for all supplied items. (iii) Performance warranty of the plant for THDCIL as per the bid requirements

and industry best practices. 3.12 Other works:

(iv) Any other works not specifically mentioned but are required to complete the Project.

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(v) Any other conditions specified in the Tender Document for specific Solar PV Project opportunity.

(vi) Scope of work and nature of work is indicative only, however THDCIL reserves the right to modify/ amend scope/nature of work in calling for tenders post empanelment of Applicants.

Post empanelment scope for the empanelled parties/firms as detailed out above is generalized and indicative only. However, the scope of work for a specific Solar PV Project, will be provided in the Tender to be invited in future and which shall prevail.

4.0 GENERAL ELIGIBILITY CRITERIA AND PRE-QUALIFICATION

REQUIREMENTS FOR APPLICANT(S) 4.1 General Eligibility Criteria This invitation for NIA is open to all eligible Applicants meeting the eligibility criteria set forth in this document hereinafter.

4.1.1 The Applicant shall be a private, public or government owned legal entity or any

combination of them in the form of association (s) including Joint Venture (JV)/Consortium under an agreement and engaged in the business of Solar Power. A copy of certificate of incorporation shall be furnished along with the application in support of above.

4.1.2 In case of a company, the intending Applicants shall be a PV cell/module

manufacturer or a reputed EPC player in the global solar market operating at least for the last 3 years.

4.1.3 In case of a Joint Venture (herein after termed as JV)/Consortium, it can be formed between

(a) Manufacturer of PV cell/module with other manufacturers of PV cell/module (b) Manufacturer of PV cell/module and EPC Player (c) Manufacturer of PV cell/module with manufacturer of Inverter or Transformer (d) EPC player with other EPC players or (e) any combination of above four under the following conditions:- (i) Parties in the JV/Consortium would have legal binding agreement for

joint/several responsibilities and shall submit copies of such agreements. (ii) The JV/Consortium should not have more than 2 partners in any case. (iii) One of the partners shall be as a lead partner and his authorization shall be

evidenced by submitting a Power of Attorney signed by legally authorized signatory(s) of other Partner.

(iv) The lead partner shall be authorized by the JV/Consortium to incur liabilities and receive instructions for and on behalf of JV/Consortium and the entire execution of the contract including payments shall be done exclusively to the lead partner authorized by the JV/Consortium.

(v) Lead Partner shall meet minimum 50% of the Financial Eligibility Criteria (i.e. minimum average annual turnover requirement) and second partner shall

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meet minimum 20% of the Financial Eligibility Criteria (i.e. minimum average annual turnover requirement) as per the clause 4.3 of Section-I, NIA.

(vi) The Lead Partner shall meet all Technical Eligibility Criteria as per the clause 4.2 of Section-I, NIA.

4.1.4 In case the Applicant is an Indian Arm (subsidiary) of a foreign company, then the subsidiary can claim the credentials of the foreign company for meeting the Qualification Requirements subject to compliance of the following conditions:

(i) An authorization is furnished by the parent company to the bidding Indian Arm

that they can use the experience and credentials of their company in the pre-qualification and in bidding process.

(ii) The parent company whose credentials are being claimed will provide a comfort

letter that the technology expertise and resource available with them shall be fully available to the bidding company and that the parent company will be responsible for the performance of the equipment.

(iii) An undertaking/Corporate guarantee is to be furnished by the parent company to THDCIL that in case of failure of their subsidiary they will be fully responsible for successful performance and all the obligations under the contract. Corporate guarantee shall be furnished during post empanelment bid to be invited by THDCIL.

4.1.5 An Applicant and all parties constituting the Applicant shall not have a conflict of interest and applicant found to have a conflict of interest shall be disqualified. For each package, an applicant may be considered to have a conflict of interest with one or more parties in this Enlistment process, if:

(i) they have controlling partners in common; or (ii) they receive or have received any direct or indirect subsidy from any of them;

or has provided any such subsidy to any other applicant; or (iii) they have the same legal representative for the purposes of this

prequalification; or (iv) they have a relationship with each other, directly or through common control,

that puts them in a position to have access to each other’s information about, or to influence the prequalification of another Applicant, or influence the decisions of the Employer regarding this Pre-qualification process;

4.2 Pre-qualification Requirements

4.2.1 Technical Eligibility Criteria The intending Applicant shall have following minimum experience during the last 3 (three) years ending last date of month previous to the one in which NIT has been published for EPC of Solar PV Projects of capacity as mentioned:-

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S. No.

Category Eligibility criteria Required proof from Applicant

1.

‘Category A’ - Above 25 MW and upto 50 MW

The applicant should have designed, supplied, erected/supervised erection and commissioned/supervised commissioning of Solar Photo Voltaic (SPV) based grid connected power plant(s) of cumulative capacity of 25 MWp or above, out of which at least one plant of 10 MWp capacity or above should have been necessarily Ground Mounted Grid connected. The reference plant of 10 MWp or above capacity must have been in successful operation for at least six (6) months ending last date of month previous to the one in which NIT has been published on e-portal.

1. Copy of list of projects commissioned alongwith letter of Award/ contract agreement from the client in support of EPC contract signed for development of Solar PV Power Project. 2. Copy of commissioning Certificate from client. 3. Copy of certificate, certifying successful operation of at least one plant for a period of at least six (6) months from the client.

2.

‘Category B’ - Above 50 MW

The applicant should have designed, supplied, erected/supervised erection and commissioned/supervised commissioning of Solar Photo Voltaic (SPV) based grid connected power plant(s) of cumulative capacity of 40 MWp or above, out of which at least one plant of 15 MWp capacity or above should have been necessarily Ground Mounted Grid connected. The reference plant of 15 MWp or above capacity must have been in successful operation for at least six (6) months ending last date of month previous to the one in which NIT has been published on e-portal.

1. Copy of list of projects commissioned alongwith letter of Award/ contract agreement from the client in support of EPC contract signed for development of Solar PV Power Project. 2. Copy of commissioning Certificate from client. 3. Copy of certificate, certifying successful operation of at least one plant for a period of at least six (6) months from the client.

In case of joint venture/consortium the lead partner shall meet all the Technical Criteria specified as above.

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4.2.2 Financial Criteria: i) The Applicant should have an Average Annual financial turnover during the last 3

years, ending 31st March of the previous financial year as below:- S. No.

Category Average Annual Turnover during the last 3 financial years, ending 31st March of the previous financial year.

Required proof from Applicant

1. ‘Category A’ - Above 25 MW & upto 50 MW

At least INR 1500 Million

Annual report, Audited financial statements

2. ‘Category B’- Above 50 MW

At least INR 2000 Million

Annual report, Audited financial statements

The Capacity given above in MW is of AC Note: Other income shall not be considered for arriving at Annual Turnover.

In case of JV/Consortium, lead partner shall meet minimum 50% of the average annual turnover requirement and second partner shall meet minimum 20% of the average annual turnover requirement as per above. However, both the partners of the JV/Consortium shall collectively satisfy, as a whole, the average annual turnover requirement specified as above.

ii) The Net Worth must be positive during last financial year ending 31st

March. Further, out of the last three financial years, the Net Worth should be positive in minimum two years. Computation of Net Worth shall be based on unconsolidated audited annual accounts of the last financial years immediately preceding the Application submission Deadline. In case of JV/Consortium both partners shall meet individually the criteria of positive Net-Worth for minimum two financial years as stated above in this clause

The formula of calculation of Net-Worth shall be as follows:

Net Worth = Paid up share capital

Add: Free Reserves and surplus Subtract: Miscellaneous Expenditures to the extent not written off and Carry forward losses Subtract: Intangible Assets

Free reserves means reserves created out of profits and securities premium account but does not include reserves created out of revaluation of profits, write back of depreciation and amalgamation or any capital reserve. Securities premium will be considered to be part of net worth only in those cases where it has been realized/received in the form of cash. However, this may not be applicable in case of listed companies. NOTES: � Paid up share capital will include

• Paid up equity share capital • Fully, compulsorily and mandatorily convertible preferential shares

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• Fully, compulsorily and mandatorily convertible Debentures.

� Share premium will form an integral part of the Net-Worth provided it is realized in cash or cash equivalents.

iii) In case the bidder is an Indian Arm of a foreign company, the financial criteria of Average Annual Turnover & Net worth specified as above are to be met by Indian Arm Company only. However, bidder can use the experience of foreign company (parent company) for meeting the technical criteria specified as above.

iv) The bidder will provide a copy each of the audited annual report of previous three financial years for ascertaining their turnover and net worth along with Bank Statements for the purpose of verification.

In case where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Charted Accountant shall be considered acceptable, provided the bidder provides the detailed financial statements certified by the Management of the Company.

4.3 Other Criteria

4.3.1 Applicant or member of the joint venture / consortium shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by the Govt. of India / State Govt. / Govt. Deptts / PSUs / World Bank /Asian Development Bank. A declaration to this effect shall be submitted by the Applicant/JV/Consortium members as per the Proforma given at Form -D

4.3.2 Each Applicant shall submit only 1 (one) APPLICATION, either individually or as a partner in a JV for a specific category. An Applicant who submits or participates in more than 1 (one) APPLICATION for same specific category will be disqualified. However Applicant enlisted for a particular category will also be eligible for the lower category; however he has to indicate his intent for the same in his application in Data Sheet-1 and will be considered for the categories as submitted/ applied.

4.3.3 The Applicant has to submit affidavit that the Applicant is not blacklisted by any central/state agency in India as per APPLICATION Form H

4.3.4 No EMD/ APPLICATION security is envisaged at application submission stage. 4.3.5 Empanelment shall be kept valid for a period of 24 months from the date of

announcement of successfully empanelled Applicants. For interested Applicants who are empanelled, the period of 24 months can be extended as per discretion of THDCIL.

, 4.3.6 The enlistment will open again after declaration of results of empanelment against

this advertisement. For new additional enlistment of parties, applications will be received up to expiry of six months period after declaration of result of empanelment and applications received during this six months period will be evaluated at the end of six months period for enlistment. This process will continue for a period of two years after a gap of six months till the expiry of first enlistment which is valid for two years from the date first enlistment.

5.0 Project timelines: As per industry standards, following would be the recommended timelines for the implementation of Project as per varying categories:-

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SI. Category of Timelines for Project implementation

No. empanelment

1. ‘Category A’ - 8 months from date of award or handing over the site to proceed the work whichever is later and/or

Above 25 MW and upto timelines specified in the opportunity as per competitive bid

50 MW tender or as specified by THDCIL.

2. ‘Category B’ - 10 months from date of award or handing over the site to proceed the work whichever is later and/or

Above 50 MW timelines specified in the opportunity as per competitive bid

tender or as specified by THDCIL


6.0 Tender Document Availability

6.1 The complete NIA Document shall be available on CPP portal i.e. http://eprocure.gov.in/eprocure/app w.e.f. 29.08.2016

6.2 In case of any amendment/addendum/corrigendum (s) to this NIA shall be issued on https://eprocure.gov.in and no press notice shall be issued in any other form.

7.0 Participation in Bids This NIA is being processed through e-tendering/e-procurement system. The NIA documents are to be downloaded and duly filled in are to be submitted / uploaded through Central Public Procurement Portal (CPP) http://eprocure.gov.in/eprocure/app

7.1 Registration on CPP Portal 7.1.1 The Applicant intending to participate in the e-tendering and download the detailed

NIA document have to register themselves in the portal http://eprocure.gov.in/eprocure using the option “Clickhere to Enroll”. Possession of a Valid Class II/III Digital Signature Certificate (DSC) in the form of smart card/e-token in the Company's name is a prerequisite for registration and participating in the bid submission activities through this web site. Digital Signature Certificates can be obtained from the authorized certifying agencies, details of which are available in the web site http://eprocure.gov.in under the link “Information about DSC”. The said website also has user manuals (Bidders Manual Kit) with detailed guidelines on enrollment and participation in the online bidding process. While registration, the prospective bidders are required to provide PAN, TIN etc as mentioned in the e-registration procedure.

7.1.2 All the Applicants are requested to get themselves registered well in advance and no

extra time will be considered for the delay in on-line Vendor/Bidder Registration, if any. In case Applicants wait till the last moment for registration/uploading of Bids, and if any technical problem is encountered at that time and the closing time lapses, THDCIL shall not be responsible in any manner for such delay/ or any other reason thereof.

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7.2 Downloading NIA Document 7.2.1 The complete NIA Application shall be downloaded from the CPP portal website

www.eprocure.gov.in after online vendor registration in above website. The Applicant are required to submit a non refundable Tender fee in the form of Demand Draft for Rs.25000/- inclusive of trade tax in favour of THDC India Limited, Rishikesh at the time of submission of offer for qualification or alternatively, it can be paid through NEFT/RTGS to the THDCIL current account mentioned at ITA Clause 32.0 before due date and time of submission of offer.

7.2.2 The Applicant shall download NIA documents from the website http://eprocure.gov.in/eprocure/app before 17:00 hrs on 13.10.2016 only, for enabling him to participate in e- tendering process after registration and furnishing tender fee Demand Draft details.

7.3 Online Submission of Applications The application invited in SINGLE STAGE, ONE PART BIDDING SYSTEM called “the Prequalification Bid” shall contain Tender Fee, Pre qualification information and documentary evidence in support thereof and it shall be uploaded & submitted on http://eprocure.gov.in/eprocure/app

Applicant(s) are not required to submit EMD at Application Submission Stage.

The steps for help to contractors/bidders in regard to the registration for e-tendering, downloading of the tender document and up loading & submission of the bids on the central public procurement portal are given on the web site http://eprocure.gov.in/eprocure/app

7.4 The bidder uploading ‘Prequalification Bid’ on the above mentioned website portal, has

to submit in Original the Tender fee or copy of RTGS/NEFT transfer receipt & Power of attorney at the address mentioned in clause 12.0 on or before the due date and time.

7.5 Bids without Tender fee will not be entertained.

7.6 The prospective applicants shall be required to arrange all resources, including Digital Signature and Internet Connections at their own cost, for participating in online tenders/ bids at e-tendering CPP portal i.e. https://eprocure.gov.in/eprocure

8.0 Issuance of Application to any Applicant shall not construe that such Applicant is considered to be qualified. Applications shall be submitted and opened at the address given below in the presence of Applicant's representatives who choose to attend the Application opening.

9.0 THDCIL reserves the right to reject any or all Applications or to annul/withdraw/cancel the empanelment process for the subject package without assigning any reason whatsoever and in such case no Applicant/intending Applicant shall have any claims arising out of such

10.0 Simply fulfilment of eligibility requirement by the applicant shall not be construed as enlisted. Notwithstanding anything stated above, the Employer reserves the right to assess the

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capabilities and capacity of the Applicant / their collaborators / associates / subsidiaries / group companies to perform the contract, should the circumstances warrant such assessment in the overall interest of THDC India Ltd.

11.0 The Pre Submission Clarification Meeting and opening of the Applications will be held at the address as given in NIA Clause 12.0 as per scheduled date and time mentioned in NIA Clause 2.0.

12.0 Address for Communication For any enquiry / clarification and all correspondence with regard to this NIA shall be made at the following address:

Additional General Manager (Contracts), THDC INDIA LIMITED

Pragati Bhawan, Pragati Puram, Bypass Road, Rishikesh-249201 (Uttarakhand), India

Tel: 0135-2473229, 2431461 Fax: 0135-2438379 e-mail: [email protected]

Alternate contact person

DGM (Contracts), THDC INDIA LIMITED, Rishikesh

Tel: 0135-2473437. Fax: 0135-2438379 e-mail: [email protected]

THDC INDIA LIMITED


SECTION – II

INSTRUCTIONS TO APPLICANTS (ITA)


Corporate Contracts Department ,Pragati Bhawan, Pragatipuram,

Bypass Road, Rishikesh-249201 (Uttarakhand), India


Section II

Table of Contents

A. General .............................................................................................................................. 4

1.0 Introduction.......................................................................................................................... 4

2.0 Scope of the Applications....................................................................................................... 4

3.0 Eligible Applicants.................................................................................................................. 5

4.0 Qualification of Applicants..................................................................................................... 5

5.0 Cost of Bidding....................................................................................................................... 5

B. The Application Documents................................................................................................ 5

6.0 Content of Application Document .......................................................................................... 5

7.0 Clarification on NIA ................................................................................................................ 5

8.0 Pre Submission Clarification Meeting: .................................................................................... 6

9.0 Amendments to NIA .............................................................................................................. 6

C. Preparation of Application................................................................................................. 7

10.0 Language of Application......................................................................................................... 7

11.0 Registration for E- tendering……………………………………………………………………………………………… 7

12.0 Document Comprising the Applications ............................................................................... 8

13.0 Application Validity ................................................................................................................ 8

14.0 EMD ...................................................................................................................................... 8

15.0 Signing of Application ............................................................................................................ 9

D. Submission of Application.................................................................................................. 10

16.0 Submission of Documents Comprising of Application .............................................................. 10

17.0 Deadline for submission of Bids ............................................................................................ 12

18.0 Late Bid ............................................................................................................................... 12

E. Opening of Applications ................................................................................................... 12

19.0 Opening of Applications ....................................................................................................... 12

F. Evaluations of Applications .............................................................................................. 12

20.0 Confidentiality ..................................................................................................................... 12

21.0 Clarifications of Applications................................................................................................ 13


22.0 Responsiveness of Applications ........................................................................................................13 23.0 Evaluation of Applications ............................................................................................................. .13 24.0 Right to accept and to reject any or all Applications .................................................................. .13

25.0 Guidelines for Evaluation of Applications ................................................................................... .14

G. Enlistment of Applicants .......................................................................................................................... ..14

26.0 Enlistment of Applicants ..........................................................................................................14

27.0 Notifications of Enlistment............................................................................................................. .14

28.0 Updating Empanelment information ............................................................................................ .14

29.0 Withdrawn of Empanelment ......................................................................................................... .14

30.0 Corrupt and Fraudulent Practices ................................................................................................ .15

31.0 Jurisdiction of Court ...................................................................................................................... .16

32.0 The Bank account detail of THDCIL……………………………………………………….….…..16

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INSTRUCTIONS TO APPLICANTS (ITA) A. GENERAL

1.0 Introduction

1.1 THDC India Ltd. (THDCIL), a Miniratna, “Schedule-A” organization under the Ministry

of Power Government of India, is a premier Power Sector Company with its Corporate Office at Rishikesh, Uttarakhand. The Corporation has successfully commissioned the Tehri Dam & HPP (1000 MW) Stage-I and Koteshwar HEP (400 MW) during the Xth and XIth plans respectively. Tehri PSP (1000 MW) is under construction and is scheduled to be commissioned in XIIIth Plan. Besides, Vishnugad Pipalkoti Hydro Electric Project (444 MW) on river Alaknanda in Uttarakhand and Dhukwan 24 MW SHEP in Distt. Jhansi (UP) is also under construction. THDCIL today has a footprint in a diversified set of power projects, which includes Hydroelectric Projects Uttarakhand, Uttar Pradesh, Maharashtra and in the neighboring country of Bhutan, a Thermal Power Project in Uttar Pradesh and Wind & Solar Power Projects in Gujarat & Kerala respectively.

1.2 THDCIL has recently diversified into Wind & Solar Power projects. An EPC Contract of 50 MW Wind Power Project at Patan Wind Park in the State of Gujarat has been commissioned. THDCIL has signed an MoU with Solar Energy Corporation of India (SECI) on 13.02.2015 for setting up Grid Connected Solar Power Projects upto 250 MW capacity, of which it is proposed to initially take up 50 MW. SECI has invited bids for development of 50 MW Solar power Project in Distt. Kasaragod from Kerala Govt.

2.0 Scope of the Applications

2.1 THDC India Ltd. intends to empanel capable parties for EPC and O&M of PV based Solar Power Project(s) to enable the organization to setup the Solar PV Projects on the land banks available/ procured through leased agreements and/or participation in the upcoming competitive bidding opportunities invited by various states/organizations on Competitive/Preferential tariff based PPA.

The enlistment will be done in the following two categories:

a) ‘Category A’ – Above 25 MW and upto 50 MW

b) ‘Category B’ - Above 50 MW


All parties meeting the eligibility and evaluation criteria in NIA will be empanelled/enlisted for that particular category and thereafter would be eligible to participate in the tenders to be floated by THDCIL under that category in future for the tenders of EPC contract with O&M of Solar PV Power Project.

2.2 Such empanelled/enlisted parties will also be eligible to participate (up to the limit of

their capacity as per enlistment) in the bidding by THDCIL for price discovery before participation in competitive bidding process of Solar PV Projects invited by third parties offering PPA. THDCIL will give an opportunity to the empanelled parties of the relevant category and would obtain techno-commercial & price quotes for the tender. Based on

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such quotes received via tendering, THDCIL will determine the lowest evaluated bidder, on whose basis and with internal strategy of THDCIL, THDCIL will bid in the competitive process. In case THDCIL wins in the competitive bid process, the lowest evaluated Bidder will be awarded the EPC contract.

3.0 Eligible Applicants

3.1 This NIA is open to all Applicants

3.2 Applicant(s) shall not be under a declaration of ineligibility for corrupt and fraudulent

practices by the Central Government, the State Government or any public undertaking, autonomous body, authority by whatever name called under the Central or the State Government.

4.0 Qualification of Applicants

Applicants are required to fulfill the qualifying criteria for both technical and financial as specified in NIA Clause No. 4.0 of Section-I.

5.0 Cost of Bidding

The Applicants shall bear all costs associated with the preparation and submission of its application, and THDCIL will, in no case, be responsible or liable for these costs, regardless of the conduct or outcome of the empanelment process.

B. The Application Documents

6.0 Content of Application Document

6.1 The NIA/Application document consists of following documents listed below and addendum issued in accordance with Clause 9 of ITA, if any:

Section-I Notice Inviting Application (NIA)

Section-II Instructions to Applicants (ITA)

Section-III Forms and Data Sheets

6.2 The Applicant is expected to examine all instructions, qualifying requirements, forms,

data sheets, terms, conditions and other information in the Application document. Failure to furnish all information required as per the Application documents or submission of an application not substantially responsive to the Application documents in every respect will be at the Applicant’s risk and may result in rejection of its application.

7.0 Clarification on NIA

7.1 The Applicant shall closely peruse all the clauses, specifications and requirements etc., indicated in the NIA/Application documents, before submission of offer. Should the Applicant have any doubt about the meaning of any portion of the tender conditions or find discrepancies or omissions in the documents or if the Application documents are found to be incomplete or require clarifications on any of the technical aspects, scope of work etc., he may notify the owner in writing or by fax / e-mail before 15 days in advance of bid submission date at the owner’s mailing address indicated in the clause 12.0 of Section-I (NIA)

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7.2 The THDCIL will respond in writing to any request for clarification on the NIA/Application documents which is received not later than 15 days prior to the deadline for the submission of bid prescribed by an explanation on the query(s) without identifying the source of enquiry. The same will also be hosted on the website http://eprocure.gov.in/eprocure

7.3 Any submission of tender by the Applicant shall be deemed to have been done after careful study and examination of the tender documents and with the full understanding of the implications thereof.

8.0 Pre Submission Clarification Meeting:

8.1 The Applicants/their authorized representatives are invited to attend clarification meeting,

which will take place at the following address:-

Corporate Contracts Department, THDC India Ltd., Pragati Bhawan, Pragatipuram,

Bypass Road, Rishikesh-249201 (Uttarakhand)

Date and time for clarification meeting shall be as indicated in the Notice Inviting Application (NIA).

8.2 The purpose of the meeting will be to clarify the issues and to answer the queries, if any.

The queries of the bidders shall be submitted to the THDCIL at least 4 days prior to the pre-bid meeting.

8.3 Any modifications in the Application documents listed in Clause 6.1 of ITA, which may

become necessary as a result of the clarification meeting, shall be made by the THDCIL exclusively through the issue of an Addendum/Amendment/ Corrigendum pursuant to Clause 9 of ITA.

8.4 Non-attendance at the clarification meeting will not be a cause for disqualification of an

applicant.

9.0 Amendments to NIA

9.1 At any time prior to the deadline for submission of applications, THDCIL may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective applicant, modify the Application documents by issuing an amendment/ addendum/corrigendum(s) and such amendment/addendum/corrigendum(s) to the NIA shall be uploaded on https://eprocure.gov.in/eprocure only and in this regard no press notice shall be issued in any other form.

9.2 All such amendments shall form part of NIA Documents. THDCIL shall bear no

responsibility or liability arising out of non-receipt of the above in time by the Applicants.

9.3 In order to allow prospective Applicants reasonable time in which to take the amendment into account in preparing their Applications, THDCIL, at its discretion, may extend the deadline for the submission and opening of Applications.

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C. Preparation of Application

10.0 Language of Application

The Applications prepared by Applicants and all correspondences and documents relating to the Application exchanged by the Applicant and THDCIL shall be in English. Supporting documents and printed literature furnished by the Applicants with their Applications may be in another language, provided they are accompanied by an appropriate and correct translation into English (self certified). For the purpose of interpretation of the Applications and for all future purposes, only English version will prevail.

11.0 Registration for E-Tendering The application is invited online under e-tendering process from the eligible applicants in Single Stage One Part Bidding System. The applicants can enroll themselves on the website http://eprocure.gov.in using the option “Click here to Enroll”. Possession of a Valid Class II/III Digital Signature Certificate (DSC) in the form of smart card/e-token in the Company's name is a prerequisite for registration and participating in the NIA submission activities through this web site. Digital Signature Certificates can be obtained from the authorized certifying agencies, details of which are available in the web site http://eprocure.gov.in under the link “Information about DSC”. The said website also has user manuals (Bidders Manual Kit) with detailed guidelines on enrollment and participation in the online bidding process. While registration, the prospective bidders are required to provide PAN, TIN etc as mentioned in the e-registration procedure.

After completing the required registration for e-tendering the prospective applicant can download the NIA documents from 10:00 Hrs (IST) on 29.08.2016 to 17:00 Hrs (IST) on 13.10.2016. The cost of NIA documents is ` 25000/- (including trade tax) which may be paid through RTGS/ NEFT Fund Transfer to THDCIL current account. The Bank account details are furnished at Clause No. 32.0 of ITA. The RTGS / NEFT transfer details may be provided in FORM-I. Alternatively, the cost of NIA document may be paid in favour of THDC India Limited by way of demand draft payable at Rishikesh. The cost of NIA document viz. original DD/ copy of receipt of RTGS / NEFT transfer details are to be submitted along with Application. The steps for help to contractors/bidders in regard to the registration for e-tendering, downloading of the tender document and up loading & submission of the bids on the central public procurement portal is given on the web site www.eprocure.gov.in/eprocure. The application shall be uploaded on the portal www.eprocure.gov.in/eprocure only. No hard copy of the bid shall be accepted except the documents required in physical form as per Section-II (ITA) clause 16.8.

The bid & the subsequent correspondence should be signed by an authorized person holding power of Attorney to do so. Applicant is required to submit the NIA document duly signed and stamped as a token of acceptance of THDCIL's terms and conditions. Submission of offer by the applicant shall be treated as acceptance of all Terms & Conditions mentioned in NIA Document without any deviation. The applicants shall fill and complete in all respects various bid forms, data sheets and formats attached with the NIA documents.

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12.0 Documents Comprising the Applications

12.1 Single Stage One Part Bidding procedure shall be followed through e-tendering/e-

application for Enlistment.

12.2 The Bid shall comprise the following :

12.2.1 Application along with documents in support of qualifying requirements.

12.2.2 Data sheets and forms

12.3 Applicant shall prepare the Application and upload under Application/ Application Part- I in the CPP Portal.

12.4 Documents to be submitted in physical form should be in accordance with ITA clause

no 16.8.

12.5 The bid containing the Application shall be opened at stipulated date and time as per Detailed NIA.

12.6 THDCIL reserves the right to reject any offer, in case the Applicant does not satisfy

the qualifying requirements as stipulated in this NIA.

13.0 Application Validity

13.1 The Application shall be kept valid for a period of 90 (ninety) days initially from the date of opening of the Applications. An application valid for a shorter period may run the risk of rejection by the THDCIL as non-responsive.

13.2 The THDCIL may solicit the applicant’s consent to an extension for the period of

validity of application. The request and the response thereto shall be made in writing by e-mail or fax to be followed by post confirmation copy. The applicant, however, will not be permitted to modify his application.

14.0 EMD

14.1 No EMD/ APPLICATION security is envisaged at the application submission stage.

14.2 However the Enlisted party shall submit an EMD in the form of Bank

Guarantee/Demand Draft/NEFT/RTGS after their enlistment as per the Terms & Conditions detailed out in tenders to be invited by THDCIL for Development of Solar PV Power Projects.

14.3 The EMD may be forfeited in any of the following circumstances:

(i) If the Applicant adopts corrupt or fraudulent practices.

(ii) If the Bidder/Applicant withdraws the Post empanelment Bid submitted to THDCIL after its opening during the period of Bid validity.

(iii) In the case of a successful bidder to post empanelment bid submitted to

THDCIL, if the Bidder fails within the specified time limit to

(a) sign the contract agreement as per tender document, or

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(b) furnish the required performance Securities in accordance with the tender document.

14.4 Submission of EMD and ‘EMD forfeiture clause’ of post empanelment tender

documents will supersede the above said conditions in respect of EMD.

15.0 Signing of Application

15.1 Forms submitted online as displayed in bid screen

The Online Application shall be digitally signed by the applicant or a person duly authorized to bind the applicant to this NIA and the authorization of the person shall be submitted in the shape of written Power of Attorney duly attested by Notary Public as per ITA Clause 15.3 hereunder.

15.2 Documents to be submitted/uploaded online

The documents submitted/ uploaded by the applicant shall be duly signed and stamped at each page by the applicant or a person duly authorized to bind the applicant to this NIA with his usual signature before scanning and uploading. Each and every page of the Application should be duly numbered and the contents and pages should be indicated in the index page.

15.3 The authorization in the shape of written Power of Attorney duly attested by Notary

Public shall be submitted in physical form as under:

i) If Application is made by a sole Applicant, it shall be signed by a duly authorized person holding Power of Attorney for signing the Application. A notarized copy of the Power of Attorney shall accompany the Application in such cases. Notarized copy should indicate name, serial no. and other details of the document so entered in the records of Notary.

(ii) If the application is made by a Joint Venture, it shall be signed by the authorized

representative of the Joint Venture partner companies. Notarized copy (ies) of the Power of Attorney (ies) issued to such authorized representative by legally authorized persons of all partner companies of the Joint Venture shall accompany the Application. Notarized copy should indicate name, serial no. and other details of the document so entered in the records of Notary.

15.4 It shall be ensured that person signing the application and other documents has the

authority to sign the same.

15.5 In all above cases, a copy of the Memorandum and Articles of Association of the company (ies)/ Document of constitution, requisite board resolution duly notarized by a Notary Public shall be submitted along with the application.

15.6 In case of foreign partners, Power of attorney(s) and Board resolution confirming

authority on the persons issuing the Power of Attorney for such action, shall be submitted duly notarized by notary public of origin and stamped by Embassy/High Commission. Applicants from member country of “Hague convention” may submit these documents with “Apostille” stamp instead of Embassy. All documents submitted duly notarized by a notary public should indicate name, Sl. No. and other details of document so entered in the records of the notary.

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D. Submission of Application

16.0 Submission of Documents Comprising of Application

16.1 The duly filled in application forms, necessary forms/scanned documents, Data Sheets as specified in Section-III: Data Sheets and Forms and supporting document for Qualifications Requirements as mentioned in NIA Clause 4.0 are to be uploaded by the applicant at CPP portal www.eprocure.gov.in/eprocure on or before the last date and time for submission of applications as specified in Clause 2.0 of Section-I of the NIA. Applications in physical form (except documents as mentioned in Clause 16.8 here-in-below) shall not be entertained under any circumstances.

16.2 The submission of application under this NIA shall be deemed to mean an unequivocal acceptance by the Applicant of all terms, conditions & the contents of this NIA read with authorised corrigenda/Addenda and clarifications issued/authorized by the Employer.As such the applicants are not required to upload the Application & the authorized corrigenda/ addenda and clarifications under their digital signatures.

16.3 Applicants shall submit/upload the self certified documentary evidence required for Qualifying Requirement, past experience based on which evaluation is to be made and financial situations. However, in this regard the applicant shall be required to furnish a declaration alongwith his bid as per FORM – J for Self Declaration of proof of documentary evidence.

16.4 THDCIL reserves the right, if it wishes to authenticate/ verify any or all the documentary evidence furnished by the Applicant as above, from the original or otherwise in any other manner considered deemed fit by THDCIL.

16.5 THDCIL further reserves the right to complete the evaluation based on the details

furnished by the Applicant without seeking any additional information.

16.6 Document to be submitted through e-mode:-

Following Documents shall be submitted/uploaded on the e-tendering portal while submitting the Application. The documents uploaded/submitted shall be duly signed as per Clause 15.0. (i) Application & the authorized corrigenda/ addenda and clarifications. (ii) Duly Filled in FORM A: Application Form.

(iii) Duly Filled in FORM B: Applicant’s Information Form.

(iv) Certificate of incorporation of Applicant and In case of JV/Consortium,

Certificates of Incorporation of all partners along with JV/Consortium Agreement

(v) Duly Filled in FORM C – Document Read Confirmation.

(vi) Duly Filled in FORM D: Declaration of Ineligibility for corrupt and fraudulent

practices issued from any bank.. (vii) Duly Filled in FORM H: Self Declaration of Non-Blacklisting. (viii) Duly Filled in FORM J: Self Declaration of proof of documentary evidence.

(ix) Duly Filled in DATA SHEET: 1: Similar Experience for eligibility and

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Evaluation Criteria.

(x) Duly Filled in DATA SHEET: 2: Details of Project under Execution.

(xi) Proof of Documentary evidence Solar PV Project under Execution.

(xii) Duly Filled in DATA SHEET: 3: Expected targets for works to be executed in next two Financial Years by Applicants with considering their full capabilities/capacity & resources along with documentary evidence.

(xiii) Duly Filled in DATA SHEET: 4: Financial Data of the Applicant.

(xiv) Duly Filled in DATA SHEET: 5: Proposed methodology for Solar Project

implementation.

(xv) Duly Filled in DATA SHEET: 6: Agency Authorized Representative (s) and Key Personnel.

(xvi) Duly Filled in DATA SHEET: 6A: Personnel Candidate Data.

(xvii) Duly Filled in DATA SHEET : 7: Details of land Available with the Applicant for installation of Solar Power Project

(xviii) Experience Certificates of Authorised Representative (s) and key Personal (s)

in support to requirements mentioned in Data Sheet 6.

(xix) Commissioning Certificates and proof of Documentary evidence of Solar PV Projects.

(xx) Certificates and proof of documentary evidence in respect of long term tie-ups,

expertise.

(xvii) Certificates and proof of documentary evidence in respect of Qualification and competency of the key staff.

16.7 Procedure for submission of Documents through e-Mode is given on CPP portal

website.

16.8 Documents to be submitted in physical form:-

Only following documents in physical form in sealed envelope (separate for each category) super-scribed as “Document required for Application for Empanelment of Experienced and Capable Parties for EPC and Subsequent O&M of PV Based Solar Power Plants for Category…….(mention the category as per clause 4.2 of NIA for which application is submitted) ” are to be submitted through post/courier or by hand on or before the scheduled date and time for submission of Applications at the address mentioned under clause 12.0 of Section-I (NIA). Non-receipt of these documents physically by the stipulated date & time shall lead to rejection of the Application.

(i) Cost of NIA document fee viz. original DD/ copy of receipt of RTGS / NEFT

transfer and payment details as per FORM-I

(ii) Power of Attorney duly notarized by a Notary Public in original, in accordance with ITA- clause 15.0

(iii) In case of a JV/Consortium, A duly notarised copy of the original

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JV/Consortium agreement.

(iv) Audited Annual report of preceding 3 financial years.

The above documents shall be duly signed and stamped at each page by the applicant or a person duly authorized to bind the applicant to NIA with his usual signature. The scanned copy of the above documents shall also be uploaded/submitted on the CPP portal website.

17.0 Deadline for submission of Bids

17.1 The Applications shall be submitted in accordance with ITA clause-16 herein above

by the stipulated date of submission of Application indicated in Section-I, NIA.

17.2 THDCIL may, in the exceptional circumstances and at its discretion, extend the deadline for submission / opening of application by issuing an amendment/addendum in accordance with Clause 9 of ITA, in which case all rights and obligations of THDCIL and the applicant(s) previously subject to the original deadline will then be subject to the deadline as extended.

18.0 Late Bid

THDCIL shall not consider any Application/Document that is uploaded/submitted and received in THDCIL after the Deadline for Submission of Applications for whatsoever reasons. Any Application/Document received by THDCIL after the deadline for submission of Applications shall be declared late, rejected and returned unopened to the Applicant.

E. Opening of Applications

19.0 Opening of Applications

19.1 The THDCIL/ Authority inviting Tender will open the Applications (Documents received in Physical form pertaining to this NIA and applications submitted through e-mode) at the date, time and venue mentioned in clause 2.0 of NIA or any extended date in the presence of the Applicant’s designated representatives who choose to attend the opening. The Applicant representatives who are present shall sign a register evidencing their attendance.

19.2 In the event of the specified date for the opening of bids being declared a holiday for

the THDCIL, the bids will be opened at the appointed time on the next working day.

F. Evaluation of Applications

20.0 Confidentiality

Information relating to the examination, clarification, evaluation, and comparison of Applications and recommendations for enlistment shall not be disclosed to applicant(s) or any other person(s) not officially concerned with such process except the notifications of result of enlistment. Any attempt by an applicant to influence THDCIL’s processing of applications evaluation or award decisions may result in the rejection of his application

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under this NIA.

21.0 Clarifications of Applications

21.1 To facilitate and assist in the evaluation of applications, THDCIL may, at its sole discretion, ask any Applicant for a clarification (s) of his application which shall be submitted by the applicant within a stated period of time. Any such request for clarification (s) and all clarifications so furnished shall be given/received in writing & through mail/fax/post. Any clarification/additional information submitted by the applicant that is not in response to a request by THDCIL shall not be considered.

21.2 If an Applicant does not provide clarifications on the information requested by

THDCIL within the stipulated date and time, the Applicant’s application shall be evaluated based on the available data.

21.3 No clarification at the initiative of the applicant(s) after submission of Application

under this NIA shall be entertained.

22.0 Responsiveness of Applications

22.1 THDCIL may reject any application which is not responsive to the requirements of this NIA. In case the information furnished by the applicant is incomplete or otherwise in the opinion of THDCIL’s Tender Evaluation Committee requires clarification as per ITA 21.0 and the applicant fails to provide satisfactory clarification and/or missing information, it may result in disqualification of the applicant.

22.2 Even though the applicant(s) meet the qualifying requirements, they shall be

disqualified if they have made misleading or false representations in the forms, statements and attachments uploaded/submitted as a proof of the qualification requirements.

23.0 Evaluation of Applications

23.1 THDCIL shall use the criteria and requirements defined “Qualifying Requirements”

and “Guidelines for Evaluation of Applications” and any other criteria mentioned elsewhere in this NIA to evaluate the qualifications of the Applicants. THDCIL reserves the right to waive any deviations in the qualification requirements if they do not materially affect the capability of an Applicant to perform the empanelment.

23.2 In case of multiple empanelment/category, the applicant should indicate in their

application form, the individual empanelment or combination of empanelment in which they are interested. THDCIL shall enlist each Applicant for the maximum combination of enlistment for which the applicant has thereby indicated its interest and for which the applicant meets the appropriate aggregate requirements of such contracts in accordance with qualification requirements.

24.0 Right to accept and to reject any or all Applications

Notwithstanding anything contained in this NIA, THDCIL reserves the right to accept or reject any Application and to annul the enlistment process and reject all Applications at any time without assigning any reasons and incurring any liability to applicants. Such intimation will be displayed on web-sites only.

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25.0 Guidelines for Evaluation of Applications

Evaluation of the Application will be based on the attributes, information/data along-with the supporting documents as per the check list provided in Section-III Data Sheets and Forms submitted by the Applicants with their Applications.

G. Enlistment of Applicants

26.0 Enlistment of Applicants

All Applicants, whose application meets the specified threshold enlistment requirements, will to the exclusion of all others, be enlisted by THDCIL.

Applicant enlisted for a particular category will also be eligible for the lower category; however he has to indicate his intent for the same in his application.

27.0 Notifications of Enlistment

Once THDCIL has completed the evaluation of the applications it shall notify for intimation of all, the names of those applicants who have been enlisted for subject category by displaying such information on THDCIL e-tendering portal/CPP Portal.

28.0 Updating Empanelment information

28.1 Enlisted Applicants, at the time of submission of post enlistment Bids invited by

THDCIL, will be required to update the information in respect of applicant/each partner of the JV/Consortium used for empanelment at the time of submitting their Application, to confirm their continued compliance with the qualification requirements and for verification of the information provided. A Bid will be rejected if the Applicant’s qualification thresholds are no longer met at the time of bidding.

28.2 The Applicant shall update Data Sheet No.2 and Data Sheet No. 3 of the Section III

Data Sheets and Forms after every six month from the date of enlistment.

29.0 Withdrawn of Empanelment

Empanelment can be withdrawn under the following conditions by THDCIL

29.1 By mutual agreement.

29.2 If the firms fails to abide by the terms and conditions under which the Empanelment has been given.

29.3 In the event the shortlisted Applicant fails to maintain the qualification as mentioned in the NIA.

29.4 If the firm fails to execute a contract or fails to execute it satisfactorily.

29.5 If the manufacturing license/dealership license of the manufacturer/supplier has

expired.

29.6 When the required technical / operation staff or equipment are no longer available with the firm or there is change in production / service line affecting its performance

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adversely. 29.7 If the firm is declared bankrupt or insolvent.

30.0 Corrupt and Fraudulent Practices

30.1 THDCIL requires that the applicants under this empanelment observe the highest standard of ethics during the selection process and execution of an enlistment.

30.2 THDCIL will reject a proposal for enlistment if it determines that the Applicant recommended

for enlistment or any of his representatives, has been directly or through an agent, engaged in corrupt, fraudulent, collusive coercive or obstructive practices in competing for the enlistment in question.

(a) For the purpose of this provision, the THDCIL defines the above terms as follows:

(i) “Corrupt practice” is the offering, giving, receiving or soliciting, directly or indirectly,

of anything of value to influence improperly the actions of another party;

(ii) “Fraudulent practice” is any act or omission, including a misrepresentation, that

knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial

or other benefit or to avoid an obligation;

(iii) “Collusive practice” is an arrangement between two or more parties designed to

achieve an improper purpose, including to influence improperly the actions of

another party;

(iv) “Coercive practice” is impairing or harming, or threatening to impair or harm, directly

or indirectly, any party or the property of the party to influence improperly the

actions of a party;

(v) “Obstructive practice” is

� Deliberately destroying, falsifying, altering or concealing of evidence material

to the investigation or making false statements to investigators in order to

materially impede any investigation into allegations of a corrupt, fraudulent,

coercive or collusive practice; and/or threatening, harassing or intimidating

any party to prevent it from disclosing its knowledge of matters relevant to

the investigation or from pursuing the investigation; or

� Acts intended to materially impede the exercise of the THDCIL’s inspection and

audit rights provided for under (c) below.

(b) THDCIL will sanction a firm or individual, including declaring them ineligible, either indefinitely or for a stated period of time, to be awarded a contract if it at any time determines that firm has, directly or through an agent, engaged in corrupt, fraudulent, collusive, coercive or obstructive practices in competing for, or in executing, the contract; and

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(c) THDCIL will have the right to require that a provision be included in NIA documents and in enlistments requiring bidders, suppliers, and contractors and their sub-contractors to permit the THDCIL to inspect their accounts, records and other documents relating to the bid submission and contract performance and to have them audited by auditors appointed by the THDCIL.

30.3 THDCIL may declare a firm ineligible, either indefinitely or for stated period of time, to be awarded contract if at any time it determines that corrupt, fraudulent, coercive or collusive practices were engaged by the Applicant or any of its representatives, during the selection process or the execution of the enlistment.

30.4 THDCIL will cancel the enlistment if it determines at any time during the enlistment period that representatives of the Applicant (s) were engaged in corrupt, fraudulent, collusive or coercive practices during the selection process or the execution of that enlistment process.

31.0 Jurisdiction of Court

The Contract shall be governed by the laws of India for the time being in force and shall be subjected to the jurisdiction of the High Court of Nanital (Uttarakhand).

32.0 The Bank Account Details Of THDCIL

1. Name of the beneficiary: THDC India Limited 2. Name of the Bank: State Bank of India 3. Address of the Bank: Railway Road, Rishikesh 4. Account No. 10548872555 5. Type of account: Current 6. IFSC code of the Bank: SBIN0001180 7. Bank telephone no. (with STD code): 0135- 2433935 8. Bank fax no (with STD code): 0135- 2430339 9. Bank email: [email protected]

THDC INDIA LIMITED


SECTION – III

DATA SHEETS AND FORMS


Corporate Contracts Department, Pragati Bhawan, Pragatipuram, Bypass Road, Rishikesh-249201 (Uttarakhand), India


Section III

Table of Content

FORM A - APPLICATION FORM..........................................................................................................3

FORM B – APPLICANT’s INFORMATION FORM.................................................................................4

FORM C – DOCUMENT READ CONFIRMATION.................................................................................5

FORM D - DECLARATION OF INELIGIBILITY FOR CORRUPT AND FRAUDULENT PRACTICES …………6

FORM E –POWER OF ATTORNEY.......................................................................................................7

FORM F – JOINT VENTURE AGREEMENT..........................................................................................9

FORM G –POWER OF ATTORNEY....................................................................................................13

FORM H - SELF DECLARATION OF NON-BLACKLISTING..................................................................14 FORM I – RTGS/NEFT PAYMENT DETAILS.......................................................................................15 FORM J – SELF DECLARATION OF PROOF OF DOCUMENTRY EVIDENCE........................................16

DATA SHEET: 1: SIMILAR EXPERIENCE FOR ELIGIBILITY AND EVALUATION CRITERIA..................17

DATA SHEET: 2: DETAILS OF SOLAR PV PROJECT UNDER EXECUTION...........................................19

DATA SHEET: 3: EXPECTED TARGETS FOR WORKS TO BE EXECUTED IN NEXT TWO FINANCIAL YEARS BY APPLICANTS WITH CONSIDERING THEIR FULL CAPABILITIES/CAPACITY & RESOURCES

................................................................................................................................................20

DATA SHEET: 4: FINANCIAL DATA OF THE APPLICANT..................................................................21

DATA SHEET: 5: PROPOSED METHODOLOGY FOR SOLAR PROJECT IMPLEMENTATION.............22

DATA SHEET: 6: AGENCY AUTHORIZED REPRESENTATIVE (S) AND KEY PERSONNEL..................23

DATA SHEET: 6A: PERSONNEL CANDIDATE DATA.........................................................................24

DATA SHEET: 7: DETAILS OF LAND AVAILABLE WITH THE APPLICABNT FOR INSTALKLATION OF

SOLAR POWER PROJECT...........................................................................................................25 Check List for Application Submission......................................................................................26

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FORM A - APPLICATION FORM

Name of Applicant M/s………………………………………………………………………….

NIA Ref. No…………………………………………………. Dated:…..……………

Package Name……………..…………………………………..………………………………….

To, AGM (Contracts), THDC India Ltd., Pragati Bhawan, Pragati Puram Bypass Road, Rishikesh – 249201 Uttarakhand, India

Dear Sirs,

Having examined the conditions of contract, the specifications including Addendum No(s) : (……………………….insert number) , the receipt of which is hereby duly acknowledged, we the undersigned, offer to meet all conditions of contract and specifications for the consideration as may be ascertained and made part of this NIA.

We agree to abide by this NIA for a period of 90 (ninety) days from the date fixed for opening of Applications under clause 19.0 of the Instruction to Applicant(s) and it shall remain binding upon and may be accepted at any time before the expiry of that period. We also agree with all clauses provided by THDCIL as a part of the NIA.

We understand that you are not bound to accept any Application you may receive in response to this NIA.

………………………….. (Signature) (Name)……………………… (In the capacity of…………) Contact Details with Detailed Address: Email ID: Ph.No:

Dated ………. Day of ………… of ……… 201_

Duly authorized to sign Application for and on behalf of ……………………………………… ………………………………………………………………………………… ……………… Witness ……………………………………………………………………………… ……….. Address ……………………………………………………………………………… ……… Signature ………............................................................................................

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FORM B – APPLICANT’S INFORMATION FORM


NIA Specification No………………………………………………. Dated:…..……………

Package Name……………..…………………………………..………………………………….

Applicant’s legal name/JV’s/Consortium legal name

Applicant’s legal address in country of constitution

In case JV/Consortium Lead Partner Lead Partner legal name Lead Partner’s year of constitution Lead Partner’s legal address in country of constitution

JV/Consortium Partner JV/Consortium Partner legal name JV/Consortium Partner’s year of constitution

JV/Consortium Partner’s legal address in country of constitution

Applicant’s authorized representative information

Name Adress Telephone/Fax numbers e-mail Address

Date………………….. ………………………………………………………..

Place………………….. ………………………………………………………..

(Name & Signature of Authorised Representative)

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FORM C – DOCUMENT READ CONFIRMATION


NIA Specification No……………………………………………. Dated:…..……………

Package Name……………..…………………………………..………………………………….

To, AGM (Contracts), THDC India Ltd., Pragati Bhawan, Pragati Puram Bypass Road, Rishikesh – 249201 Uttarakhand, India

Dear Sir,

We, hereby declare that,

1.0 We, undersigned, have read, examined and understood the documents pertaining to this NIA vide Specification No……………………………. and in conjunction with its subsequent Amendment(s)/ Clarification(s)/ Addenda/ Corrigendum(s) vide Ref No………………………………………(Insert Ref No(s).)………………………………..., and comply with all the terms, conditions and specifications of this NIA and have not taken any deviations/ variations / reservations.

2.0 We, undersigned, have not uploaded the NIA document and its subsequent Amendment(s)/

Clarification(s)/ Addenda/ Corrigendum(s) as per ITA Clause 16.2 and submission of filled in Application under this NIA vide Specification No……………………………. confirms the above as mentioned in Para 1.0

Date………………….. ………………………………………………………..

Place………………….. ………………………………………………………..

(Name & Signature of Authorised Representative with Common Seal/Stamp of Company)

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FORM D - DECLARATION OF INELIGIBILITY FOR CORRUPT A ND FRAUDULENT PRACTICES

To, THDC India Ltd., Pragati Bhawan, Pragati Puram Bypass Road, Rishikesh – 249201 Uttarakhand, India

SUBJECT: APPLICATION FOR EMPANELMENT OF EXPERIENCED AND CAPABLE PARTIES FOR EPC AND SUBSEQUENT O&M OF PV BASED SOLAR POWER PLANTS We undertake that:

1. In competing for the above empanelment, we shall strictly observe the laws against fraud and

corruption in force in India namely “Prevention of Corruption Act, 1988”.

2. We are not under a declaration of ineligibility for corrupt and fraudulent practices/poor

performance / failure issued by the Govt. of India / State Govt. / Govt. Deptts / PSUs / World

Bank/ Asian Development Bank etc.

Signed by Authorized Signatory:

Name: ______________________________________________

Designation: _________________________________________

Name of Bidder: _________________________________________

Date & Place: _________________________________________

Phone/ Fax/ Mobile/ Email: ________________________________

Stamp & Seal: _________________________________________

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FORM E –POWER OF ATTORNEY

(To be submitted by Joint Venture/Consortium in favour of Lead Partner) (On non-judicials stamp paper of appropriate value to be purchased in the name of joint venture)

KNOW ALL MEN BY THESE PRESENTS THAT WE, the partners whose details are given hereunder …………….. have formed a Joint Venture (JV)/Consortium acting through M/s …… …………….being the lead partner, do hereby constitute, nominate and appoint M/s …………………. a company incorporate under the law of ………………….…. and having its Registered Office(s) / Head Office(s) at………. as our duly constituted lawful Lead Partner (hereinafter called ‘Attorney’ or ‘Authorized Representative’ or ‘Lead Partner’) to exercise all or any of the powers for and on behalf of the JV/Consortium in regard to NIA Ref No. ……………& dated ……. (Package No., / name of work) the Application for which have been invited by …………………………………….. (hereinafter called ‘Employer’) to undertake the following acts:

i) To submit Application / Proposal and participate in the aforesaid Notice Inviting Application of the EMPLOYER on behalf of the JV/Consortium.

ii) To negotiate with the Employer the Terms & Conditions for award of the Contract pursuant to the aforesaid NIA and sign the Contract with the Employer for on behalf of the JV/Consortium.

iii) To do any other acts and / or submit any document related to the above.

iv) To receive, accept and execute the Contract for and on behalf of the ‘Joint Venture’/Consortium.

It is clearly understood that Lead Partner shall ensure performance of the Contract(s), Partner-in-Charge for separate Contract(s) to ensure performance of respective Contract(s) and if one or more Partners fail to perform their respective portions of the Contract(s), the same shall be deemed to be a default by all the Partners.

It is expressly understood that this Power Of Attorney shall remain valid binding and irrevocable till completion of the warranty period / defect liability period in terms of the Contract(s). The JV/Consortium hereby agrees and undertakes to ratify, confirm all whatsoever the said Authorized Representative / Lead Partner quotes in the Bid, negotiates and signs the Contract with the EMPLOYER and / or proposes to act on behalf of the JV/Consortium as if done by itself. The JV/Consortium Partners hereby confirm that the signatories hereto have the authority to issue this Power of Attorney and have the authority to bind the respective Partner-Company and documents to this effect have been submitted along with the Application document. In witness thereof the Partners constituting the JV/Consortium as aforesaid have executed this Power of Attorney on this ……….. day of …………… under the common seal(s) of their companies.

For and on behalf of the partners of JV/Consortium

…………………..……. …………………..……. …………………………

Common Seal of the above Partner(s) of the JV/Consortium, the Common seal has been affixed there

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unto in the presence of:

1. Signature ……………………….

Name ……………………………. Designation …………………….. Occupation ………………………

2. Signature ……………………….

Name ……………………………. Designation …………………….. Occupation ………………………

Note:

The above Power of Attorney shall be signed by the authorized representatives by the each Partner of the Joint Venture/Consortium.

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FORM F – JOINT VENTURE/CONSORTIUM AGREEMENT

(ON NON-JUDICIALS STAMP PAPER OF APPROPRIATE VALUE TO BE PURCHASED IN THE NAME OF JOINT VENTURE/CONSORTIUM)

JOINT VENTURE (JV) / CONSORTIUM AGREEMENT BETWEEN FOR NIA NO ______________ OF (Name of Employer).

THIS JV/Consortium agreement executed on this _________day of _______________ between (i) M/s__________________a company incorporated under the laws of _______________ and having its registered office at (herein after called the “Lead partner” which expression shall include its successors executors and permitted assigns), (ii) M/s ____________and having its registered, company incorporated under the laws of ____________and having its registered, office at (herein after called the “Partner” which expression shall include its successors, executors and permitted assigns), for the purpose of submission of a bid and entering into a contract (in case of award) against the NIA Ref. No.________for execution of the works for (name of works) of (name of Employer).

WHEREAS the Employer invited Applications as per the above mentioned NIA No._____ for the execution of the works stipulated in the application documents under subject bid package for (name of Project). AND WHEREAS as per Instruction to Applicants the APPLICATION SUBMISSION / PROPOSAL FORM shall be signed by all the partners of the JV/Consortium, who will be jointly and severally liable to perform the contract and all obligations hereunder. The JV/Consortium agreements shall be attached to the Application.

PURPOSE OF THIS AGREEMENT The purpose of this Agreement is to define the principles of collaboration among the Parties to:

• Submit Application jointly to qualify for empanelment for Solar Project development as a JV/Consortium.

• Prepare and submit technical and commercial proposals to the Employer. • Negotiate and sign Contract in case of award. • Provide and perform the Works in accordance with the Contract.

NAME For the purpose of participating in the NIA, the name of the JV/Consortium shall be “…..………..”.

LEGAL RELATIONSHIP OF THE PARTIES

This Agreement shall not be construed as establishing or giving effect to any legal entity such as, a company, a partnership, etc. It shall relate solely towards the Employer for submission of Application for empanelment for Solar Project development for THDCIL and related execution of works to be performed pursuant to the Contract and shall not extend to any other activities. The Parties shall be jointly and severally responsible and bound towards the Employer for the performance of the works in accordance with the terms and conditions of the Application and / or Contract.

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NOW THIS INDENTURE WITNESSETH AS UNDER

In consideration of the above premise and agreements, all the partners to this JV/Consortium do hereby now agree as follows:

1. In consideration of the award of the contract by the Employer to the JV/Consortium partners, we, the partners to the JV/Consortium agreement do hereby agree that M/s __________________ shall act as Lead partner. We, the partners to this JV/Consortium further declare and confirm that we shall jointly and severally be bound unto the Employer for the successful performance of the contract and shall be fully responsible for the execution of the works under separate contracts and an overall Contract Agreement for successful performance of the works in accordance with the contract.

2. In case of any breach of the said contract by the Lead partner or any of the other partner(s) of the JV/Consortium agreement, all the partners(s) do hereby agree to be fully responsible for the successful performance of the contract(s) and to carry out all the obligations and responsibilities under the contract in accordance with the requirements of the contract(s).

3. Further, if the Employer suffers any loss or damage on account of any breach in the contract or any shortfall in the performance of the equipment in meeting the performance guaranteed as per the specification in terms of the contract all the partner(s) of these presents undertake to promptly make good such loss or damages caused to the Employer on its demand without any demur. It shall not be necessary or obligatory for the Employer to proceed against Lead Partner to these presents before proceeding against or dealing with the other partner(s).

4. The financial liability of the Partners of this JV/Consortium agreement to the EMPLOYER, with respect to any of the claims arising out of the performance or non-performance of the obligations set forth in the said JV/Consortium agreement, read in conjunction with the relevant conditions of the contract shall, however, not be limited in any way so as to restrict or limit the liabilities of any of the Partners of the JV/Consortium agreement.

5. It is expressly understood and agreed between the Partners to this JV/Consortium agreement that the responsibilities and obligations of each of the partners shall be as enclosed in Annexure I to this agreement (The responsibilities and obligations of each partners to be separately incorporated suitably by the partners in enclosed Annexure-I), it is further agreed by the partners that the above sharing of responsibilities and obligations shall not in any way be a limitation of joint and severally responsibility of the Partners under this contract.

6. This JV/Consortium agreement shall be construed and interpreted in accordance with the laws of India and the Courts (………………) alone shall have the exclusive jurisdiction in all matters arising there under.

7. In case of award of contract(s), we the Partners to the JV/Consortium agreement do hereby agree that we shall be jointly and severally responsible for furnishing contract performance guarantee from a bank in favour of the Employer in the currency/ currencies of the contract(s).

8. It is further agreed that the JV/Consortium agreement shall be irrevocable and shall form an integral part of the contract(s), and shall continue to be enforceable till the end of warranty period / Defect Liability Period. It shall be effective from the date first mentioned above for all purpose and intents.

IN WITNESS WHEREOF, the partners to the JV/Consortium agreement have through their authorised representatives executed these presents and affixed common seals of their companies, on the day, month and year first mentioned above.

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DATA SHEETS AND FORMS Enclosed: Annexure-I 1. Common Seal of _____________ Has been affixed in my/our presence. Dated:_____________ Signature ___________ Name: ______________ Designation: _______________ 2. Common Seal of _____________ Has been affixed in my/our presence. Dated:_____________ Signature ___________ Name: ______________ Designation: _______________ 3. WITNESSES (1) _________________(Signature) Name: _______________ Official Address:________________ _____________________________

For and or behalf of Lead partner

(Signature of authorised representative) Name: ______________ Designation: _______________ (common Seal of the Company) For and or behalf of partner(s)

(Signature of authorised representative) Name: ______________ Designation: _______________ (common Seal of the Company)

(2) _________________(Signature) Name: _______________ Official Address:________________ _____________________________

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Annexure I

1. LEADERSHIP (Name of the Lead Partner) shall act as Leader of the JV/Consortium. As such, it shall act as the coordinator of the parties combined activities and shall carry out the following functions: 1.1. To ensure the technical, commercial and administrative co-ordination of the Works. 1.2. To lead the contract negotiations of the works with the Employer. 1.3. To receive instructions and incur liabilities for and on behalf of any or all Parties. 1.4. In case of an award, act as channel of communication between the Employer and the

parties to execute the Contract.

2. SCOPE OF WORKS OF EACH PARTY The Scope of works to be performed by each Party shall be as herein below: 2.1. (Name of Lead Partner) shall be responsible for the following (Define the scope of works:-

…………………………………………………………………………………………….

2.2. (Name of Partner-2) shall be responsible for the following (Define the scope of works:-

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FORM G –POWER OF ATTORNEY

(ON NON-JUDICIALS STAMP PAPER OF APPROPRIATE VALUE) (In case of JVs/Consortium, separate Powers of Attorney should be provided for each member)

To

AGM (Contracts), THDC India Ltd., Pragati Bhawan, Pragati Puram Bypass Road, Rishikesh – 249201 Uttarakhand, India

KNOW BY ALL MEN by these presents that the undersigned

………………………………………………………………………………………..

(Name) (Title)

…………………………………………………………………………………………… (Company)

lawfully authorized to represent and act on behalf of the said company, a Corporation formed under the laws of …………………….. (Country) with a registered head office situated at…… …………………………………………… (Complete address) do hereby appoint ……………….…………….(Name)……………………………………………………(Title) of ………………………………… ……… (Company) whose signature appears below to be the true and lawful attorney, and authorize said attorney to conduct negotiations with THDC India Ltd., to sign the Application and Contract Agreement , and to execute all the necessary matters related thereto in the name and on behalf of the said company in connection with the works under the contract entitled.

………………………………………(name of work) of ……………………………………….

In witness whereof, I have hereunto set my hand this …..……day of ………. in the year 20…

……………………………… (Signature) ……………………………… (Signature of Attorney) ……………………………… (Signature of witness)

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FORM H - SELF DECLARATION OF NON-BLACKLISTING


TO WHOMSOEVER IT MAY CONCERN

This is to certify that the ……………. [Insert the Name and Address of Applicant] has not been blacklisted by any Central/State agency in India in the past 5 years.

With Regards Date……………. Place……………

…………………………………………………. …………………………………………………… (Name & Signature of Authorised Representative

with Common Seal/Stamp of Company)

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FORM I - RTGS/ NEFT PAYMENT DETAILS

(Refer Clause no 16.8 & 11.0 of ITA)

Sl No. Details To be filled up by Applicant

1. NIA REF No.. 2. Name of Applicant 3. Account No. 4. Bank Name 5. Branch Address of Bank 6. PAN No.

A. Payment of cost of NIA document

Sl No. Details To be filled up by Applicant 1. Transaction No. 2. Transaction Date 3. Copy of receipt Enclosed 4. Amount in Rs.

B. Payment of EMD- Not Applicable

Sl No. Details To be filled up by Applicant

1. Transaction No. 2. Transaction Date 3. Copy of receipt Enclosed 4. Amount in Rs.

Signature of the authorized representative

Name_________________________________________

Designation_____________________________________

Name of the Applicant_____________________________

Stamp of the Applicant______________________________

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FORM J - SELF DECLARATION OF PROOF OF DOCUMENTARY EVIDENCE.


TO WHOMSOEVER IT MAY CONCERN

“I/We hereby solemnly declare that the documents/certificates/information submitted with the application/bid are genuine and true to the best of my knowledge. If the documents/certificates/information submitted with the bid are found fake/false at any point of time, the responsibility for the same and consequences thereof shall solely rest with the Applicant only and in that event the THDCIL shall be entitled to take action as may be deemed fit to debar the bidder/contractor, cancel the empanelment/contract including forfeiture of EMD/Performance Security Deposit etc”.

With Regards

Date……………. Place……………

…………………………………………………. …………………………………………………… (Name & Signature of Authorised Representative


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DATA SHEET: 1: SIMILAR EXPERIENCE FOR ELIGIBILITY A ND EVALUATION CRITERIA

Name of Applicant M/s……………………………………………………………………………………………………………………………..

NIA Specification No……………………………………………………………………………………………….Dated:…..……………

Package Name……………..…………………………………..……………………………………………………………………………………..

Applicants and each partner should provide information on their Work commitments

Category for empanelment:

Categories Does the Applicant want empanelment in the category ( Yes/No) [Multiple options can also be chosen]

‘Category A’ - 25 MW to 50 MW

‘Category B’ - Above 50 MW

Table 1: Details of Solar PV Project Executed/Commissioned

Name of Solar PV Powert Plant Commissioned

Address of Owner/Purchaser

Capacity of the Plant (M Wp)

Date of Award

Schedule date of

Commissioning

Actual Date of Commissioning

Value of work

1.

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2.

3.

4.

5.

6.

The necessary certificate from concerned authorities must be furnished in support of each work completed showing the date of completion.

SIGNATURE : ……………………………………………….……

DATE: …………………… NAME : …………………………………………………….

PLACE: …………………… DESIGNATION OF …………………………………………………….

BUSINESS ADDRESS…………………………. AUTHORISED SIGNATORY

………………………………………. COMMON SEAL …………………………………………………….

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DATA SHEET: 2: DETAILS OF SOLAR PV PROJECT UNDER EX ECUTION


NIA Specification No………………………………………………………………………………………………. Dated:…..……………

Package Name……………..…………………………………..……………………………………………………………………………………..

SI. Name of Solar PV Power Address of Owner/ Capacity of Award Schedule Date of Expected Date of Value of Percentage of

No. Plant Commissioned Purchaser the Ref. No. Commissioning Commissioning Work Work Already

Plant(MWp)

Completed

1.

2.

3.

4.

The necessary certificate from concerned authorities must be furnished in support of each work under execution and the Applicant shall update the above information after every six months)

SIGNATURE : ……………………………………………….……

DATE: …………………… NAME : …………………………………………………….

PLACE: …………………… DESIGNATION OF …………………………………………………….


………………………………………. COMMON SEAL …………………………………………………….

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DATA SHEET: 3: EXPECTED TARGETS FOR WORKS TO BE EXE CUTED IN NEXT TWO FINANCIAL YEARS BY APPLICANTS WITH CONSIDERING THEIR FULL CAPABILITIES/CAPACITY & RESOURCES.


NIA Specification No………………………………………………………………………………………………. Dated:…..……………

Package Name……………..…………………………………..……………………………………………………………………………………..

Financial Year

Total No. of Projects Total Capacity in MWp Total Value of Works

(The Applicant shall update the above information after every six months)

SIGNATURE : ……………………………………………….……

DATE: …………………… NAME : …………………………………………………….

PLACE: ………………….... DESIGNATION OF …………………………………………………….


………………………………………. COMMON SEAL …………………………………………………….

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DATA SHEET: 4: FINANCIAL DATA OF THE APPLICANT



Package Name……………..…………………………………..………………………………….

FINANCIAL POSITION OF APPLICANT Year 2013-14 Year 2014-15 Year 2015-16

(INR) (INR) (INR)

1. Share Capital

2. Paid up Capital

3. Free Reserve (gross)

4. Unallocated balance surplus

5. Expenses not written off

6. Total current assets

6.1. Total cash and deposits

6.2. Deposits with bids or otherwise as guarantees

(due within ninety (90) days)

6.3. Amounts receivable from completed contracts

(due within ninety (90) days)

6.4. Amounts receivable from completed contracts

after retention (due within ninety (90) days)

6.5. Stocks and bonds at present market value

(original currency)

6.6. Any other current assets (due within ninety (90)

days) (original currency)

7. Closing stock, if any

8. Total current liabilities(give in details) (original

currency)

9. Total assets

10. Total liabilities

11. Contingent Liability (give in details) (original

currency)

12. Total profit before tax

13. Total profit after tax

14. Total loss (gross)

15. Turnover from Contracting during the financial

Year. (original currency)

16. Net Worth

Date………………….. ………………………………………………………..

Place………………….. ………………………………………………………..

(Name & Signature of Authorised Representative


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DATA SHEET: 5: PROPOSED METHODOLOGY FOR SOLAR PROJE CT IMPLEMENTATION



Package Name……………..…………………………………..………………………………….

Applicant should provide the following information proposed by him:-

• Long term tie-up with Manufacturers/ Suppliers for a) Modules b) Module Mounting Structure c) Inverters d) String Monitoring Units e) Junction Boxes f) Transformer and Substation Equipment

For documentary evidence of Long term tie-up with Manufacturers/ Suppliers Copy of each tie up agreement is required.

• Adequacy in meeting the time schedule in development and commissioning of SPV

Power Plant. (Certified Time Schedule from owner for achieved mile stone)

Signature : ……………………………………..

Date: …………………… Name : ……………………………………..

Place ………………….. Designation of ……………………………………..:

Business Authorised Signatory Address………………………… …………………………. Common Seal ……………………………………

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DATA SHEET: 6: AGENCY AUTHORIZED REPRESENTATIVE (S) AND KEY PERSONNEL


NIA Specification No………………………………………………. Date:…..……………

Package Name……………..…………………………………..………………………………….

Designation Name of Summary of Qualification Attached (i) Nominee (ii) Experience and Present detailed CV Alternate Occupation and Nationality (Yes/No)

Number of sheets, constituting this Schedule.......................................................

Date………………….. ………………………………………………………..

Place………………….. ………………………………………………………..


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DATA SHEET: 6A: PERSONNEL CANDIDATE DATA


NIA Specification No………………………………………………. Date:…..……………

Package Name……………..…………………………………..………………………………….

Position Candidate ( ) Prime ( ) Alternative

Candidate Name of candidate Year of birth information

Professional qualifications

Present Name of employer employment

Address of employer

Telephone Contact (manager/personnel officer)

Fax

Present job title of candidate Years with present employer

Summarize professional experience to meet the specified requirements, in reverse chronological order. Indicate particular technical and managerial experience relevant to the Project.

From : To: Company Project(country)/Position/Relevant technical and

management experience

Date………………….. ………………………………………………………..

Place………………….. ………………………………………………………..


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DATA SHEET: 7: DETAILS OF LAND AVAILABLE WITH APPLICANT FOR INSTALLATION OF SOLAR POWER PANELS

Sl. No. Item Particulars

1. Name of the State

2. Total land area(in Acre) available for installation of Solar PV Panels

3. Type of land. Indicate whether private land/Govt. Land

4. Whether land already been acquired or is in the process of acquiring

5. Ownership details. (Also indicate basis of holding ownership/lease/sub-lease)

6. Whether land is located in Solar Park or Non-Solar Park

Date………………….. ………………………………………………………..

Place………………….. ………………………………………………………..


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Check List for Application Submission

SL. Reference Description Submitted Action Taken By Applicant Remarks

NO. Yes/No

1 Clause No. 2.0 of Section-I, NIA Non-refundable application fee of INR Bid Fee Receipt is to be uploaded

25000/- along with the techno-commercial

offer

2 Clause No. 4.2 of Section-I, NIA Experience of the Applicant, proof of Applicant shall upload all supporting

documentary evidence supporting documents duly signed and stamped

technical qualifying requirement with his application

3 Clause No. 4.3 of Section-I, NIA Proof of documentary evidence Applicant shall upload all supporting

supporting Financial qualifying documents duly signed and stamped

requirement with his application

4 Clause No. 4.4.1 of Section –I, NIA Declaration of ineligibility for corrupt and Applicant shall give a declaration in

fraudulent practices issued from any bank letter head duly signed and stamped

(Form-D, Section-III) and upload along with the application

5. Clause No. 4.4.3 of Section –I, NIA Self-declaration of non- blacklisting Applicant shall give a declaration in

(Form-H, Section-III) letter head duly signed and stamped and upload along with the application

6. Clause No. 16.4 of Section-II, ITA Self-declaration of proof of documentary evidence (Form-J, Section-III)

Applicant shall give a declaration in letter head duly signed and stamped and upload alongwith the application.

7. Clause No. 16.2 of Section –II, ITA Document read confirmation ( Duly Applicant shall give a declaration in

Filled in FORM C) letter head duly signed and stamped

and upload along with the application

8. Clause No. 16.6 of Section –II, ITA Duly Filled in FORM A: Application Applicant shall upload application

Form form duly signed and stamped with

his application

9. Clause No. 16.6 of Section –II, ITA Duly Filled in FORM B: Applicant’s Applicant shall upload the form duly

Information Form signed and stamped with his

Application

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10. Clause No. 16.6 of Section –II, ITA Certificate of incorporation of Applicant Applicant shall upload the forms duly signed and stamped with his

application.

and In case of JV/Consortium, Certificates of Incorporation of all partners along with

JV/Consortium Agreement.

11. Clause No. 16.6 of Section –II, ITA Duly Filled in Data Sheets from 1 to 7 Applicant shall upload the data

sheets duly signed and stamped with his application

12. Clause No. 16.6 of Section –II, ITA Experience Certificates of Authorised Applicant shall upload all supporting Representative (s) and key Personal (s) in documents duly signed and stamped support to requirements mentioned in with his application Data Sheet 6

13. Clause No. 16.6 of Section –II, ITA Commissioning Certificates and proof of Applicant shall upload all supporting Documentary evidence of Solar PV documents duly signed and stamped Projects with his application

14. Clause No. 16.6 of Section –II, ITA Certificates and proof of documentary Applicant shall upload all supporting evidence in respect of long term tie-ups, documents duly signed and stamped expertise with his application

15. Clause No. 16.6 of Section –II, ITA Certificates and proof of documentary Applicant shall upload all supporting evidence in respect of Qualification and documents duly signed and stamped competency of the key staff with his application

THDC INDIA LIMITED (A Joint Venture between the …...Bypass Road , Rishikesh 3 3.0 Post Empanelment...

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Transcript of THDC INDIA LIMITED (A Joint Venture between the …...Bypass Road , Rishikesh 3 3.0 Post Empanelment...