Thai Localized Manual 46C

HELP.CAINTPH

Release 4 .6C

Country Version ThailandUser Manual

(Pre l iminary Vers ion)

Thai Localization 4.6C – User Manual

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Copyright

© Copyright 2000 SAP AG. All rights reserved.

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1 General Information......................................................................................................................... 51.1 Overview.................................................................................................................................. 51.2 Product Overview.....................................................................................................................5

2 Master Data..................................................................................................................................... 62.1 Company Code Master Data....................................................................................................62.2 Business Place/Branch............................................................................................................62.3 Customer/Vendor Master Data...............................................................................................10

3 TAXES.......................................................................................................................................... 113.1 Tax Identification....................................................................................................................113.2 Tax on Sales and Purchases (Value Added Tax)...................................................................11

3.2.1 Customizing Value Added Tax.........................................................................................113.2.2 VAT on Goods................................................................................................................. 143.2.3 VAT on Services (Deferred VAT).....................................................................................163.2.4 Value Added Tax Reporting............................................................................................18

3.3 Withholding Tax..................................................................................................................... 223.3.1 General Information........................................................................................................223.3.2 Customizing Withholding Tax..........................................................................................223.3.3 Withholding Tax Calculation and Posting........................................................................283.3.4 Withholding Tax Numbering............................................................................................323.3.5 Withholding Tax Reports.................................................................................................34

4 Check Management...................................................................................................................... 434.1 Check Payable....................................................................................................................... 43

4.1.1 Outgoing Check Status...................................................................................................434.1.2 Check Register...............................................................................................................44

4.2 Check Receivable.................................................................................................................. 454.2.1 Check Received Entry.....................................................................................................454.2.2 Listing.............................................................................................................................. 55

5 Petty Cash..................................................................................................................................... 555.1 Using Account Payable function by setting up petty cashier as a vendor...............................565.2 Using Cash Journal Posting...................................................................................................57

6 Correspondence............................................................................................................................ 606.1 Receipt/Invoice/Tax Invoice Printing--FI.................................................................................60

7 Asset Management....................................................................................................................... 647.1 Final Assets Value................................................................................................................. 667.2 Low Value Assets (LVA).........................................................................................................667.3 Leased Assets........................................................................................................................ 677.4 Research and Development...................................................................................................687.5 Vehicles.................................................................................................................................. 757.6 Asset Reporting...................................................................................................................... 75

7.6.1 Asset Depreciation List...................................................................................................757.6.2 Gain/Loss on Disposal Assets........................................................................................767.6.3 Asset History Sheet.........................................................................................................767.6.4 Assets Inventory List.......................................................................................................77

8 Materials Management.................................................................................................................. 788.1 Purchase Order...................................................................................................................... 78

8.1.1 Purchase order excluded VAT........................................................................................788.1.2 Purchase order included VAT.........................................................................................78Customizing for layout set.............................................................................................................79

8.2 Cost of Inventory....................................................................................................................798.3 Logistics Invoice Verification..................................................................................................828.4 Stock card / Inventory and Raw Material (IMAT) Report........................................................828.5 Inventory and Raw Material for Special Stock Report............................................................848.6 Free Spare Part Issue Report for Warranty Product..............................................................86

9 Sales and Distribution...................................................................................................................879.1 Free goods............................................................................................................................. 879.2 Free of charge........................................................................................................................ 89

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9.3 Debit / Credit Note..................................................................................................................959.4 Tax Invoice............................................................................................................................. 959.5 Exchange rate for export........................................................................................................969.6 Withholding tax in Sales and Distribution...............................................................................979.7 Down Payment....................................................................................................................... 979.8 Vendor Consignment..............................................................................................................999.9 Free Warranty...................................................................................................................... 101

Appendix: Country Version Thailand Delta Information (release 4.6C compared with 3.1H and 4.0B)........................................................................................................................................................... 105

Introduction..................................................................................................................................... 105Organizational Unit......................................................................................................................... 105Value Added Tax (VAT)..................................................................................................................106 VAT – Running Number Assignment..............................................................................106 Automatic Tax Month Calculation...................................................................................106 Transfer Deferred VAT.....................................................................................................107 VAT reports........................................................................................................................ 107

Withholding tax............................................................................................................................... 108 Calculation and Posting....................................................................................................108 Reports............................................................................................................................... 109

Check Payable................................................................................................................................ 110Check Receivable........................................................................................................................... 110Petty Cash...................................................................................................................................... 111Correspondence............................................................................................................................. 111Assets Management....................................................................................................................... 112Materials Management................................................................................................................... 113Sales and Distribution.....................................................................................................................114

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1 General Information

1.1 Overview

This User Manual is a documentation for the Country Version Thailand of the SAP R/3 release 4.6C system. The Country Version Thailand has been delivered as an add-on solution for the R/3 releases 3.0D, 3.0F, 3.1H, and 4.0B. From 4.6C, the Thai-specific requirements are addressed in R/3 itself. The intention of this manual is to describe Country Version functionalities, how to use it and how to configure the system to make these functionalities work. The users are strongly recommended to study this manual together with the standard documentation. This manual should be read in the early stages of the implementation project of the Country Version Thailand in the R/3 release 4.6C.

1.2 Product Overview

The Country Version Thailand offers the necessary functions to use the SAP R/3 system in Thailand. It covers both specific statutory requirements and common business practices. In the release 4.6C, the Country Version Thailand covers:

Accounting

Financial Accounting

Value Added Tax (VAT) Withholding Tax Check Management Cash Journal Correspondence: FI-Tax Invoice/Invoice/Receipt Printing Asset Management

Logistics

Materials Management Purchase Order Cost of Inventory Logistics Invoice Verification Stock Card and IMAT Report Inventory and Raw Material Report for Special Stock Free Spare Part Issue Report for Warranty Product

Sales and Distribution Free Goods Free of Charge Debit / Credit Note Tax Invoice Exchange Rate for Export SD Withholding Tax Down Payment Vendor Consignment Free Warranty

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2 Master Data

In the Country Version Thailand, a new organizational unit called “Business Place/Branch” is one of a major localized key field. This new field has been added to several existing master objects to enable the standard functionality of R/3 to comply with the Thai legal requirements.

Other than the Business Place/Branch, the following master objects should be customized to support the Country Version Thailand functions:

company code vendor/customer

2.1 Company Code Master Data

In Country Version Thailand the following Customizing settings are required for the company code global data in the IMG:

Maintain the company’s VAT Registration number with the format ‘THxxxxxxxxxx’ Country Version Thailand is using the VAT registration field in the company code global data to store the company’s VAT registration number. However this field can only be used if the company code is in a EU country. Therefore you have to activate the ‘EU country’ field in the country definition of ‘TH’ - Thailand via IMG General SettingsSet countriesDefine countries.

After maintaining the company’s VAT registration number in the company code global data, you then need to deactivate this ‘EU country’ field again in the country definition of ‘TH’.

The prefix ‘TH’ followed by the company’s VAT registration number is a required format.

‘Document entry screen variant’ needs to leave as blank.In the former Thai add-on version, this field is required to be set as “2” in order to activate the withholding tax entry screen. However in this release 4.6C as standard version, the Country Version Thailand is using the functionality of extended withholding tax, therefore there is no need to set this field as ‘2’ any more. This field should be leave as blank.

Menu PathIMG Financial Accounting Financial accounting global settings Company code Enter global parameters

2.2 Business Place/Branch

Place of business in Thailand means a place regularly used by a supplier for conducting his business and includes a place regularly used for manufacture or storage of goods. If companies register into the VAT system with several places of businesses, it is required by law that they have to book and report their VAT transactions separately by their registered locations.

In R/3 you can customize your place of business by using the organization unit called Business Place/Branch. This organization unit is designed intentionally to support the process of booking/reporting all VAT transactions.

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The following VAT reports are required to be submitted to the Revenue Department. Input Tax Report Output Tax Report Inventory and Raw Material Report Attachment tax form—Paw. Paw. 30 which prescribes by the Tax Authority

Normally each business place is booking its own transaction such as received tax invoices, received goods/services, issued goods/services as shown in following diagram: -

Purchase Order Purchase Order Purchase OrderGoods Received Goods Received Goods ReceivedTax Invoices Tax Invoices Tax InvoicesPayment Payment Payment

However there are also cases that one business place has to make or operate something in the name of the other place. In this case the place with the name on the tax invoice has to submit tax to the Tax Authority. That means the VAT posting and reporting should be done according to the business place specified on tax invoices.

For example: Company A at Sathorn road operation orders goods/services from a vendor for the New road operation. If tax invoice is issued by the vendor with the name of Company A at Sathorn road, the Sathorn road operation has to submit tax to the tax authority. However if the tax invoice is issued with the name of Company at A-New road, then the New road operation has to submit this tax.

Customizing Tables

1. Define Business Place

To define business places and the business places’ addresses for each company code.

Menu PathIMG Cross-Application Components General Application Functions Cross-Application Document Numbering Thailand Define business place

To maintain the address of business place, please click on the address icon.

2. Assign business place to plant

You can define the plant that belongs to business place in Customizing. From this assignment the system will automatically insert the business place as a default during the billing entry.

Plant Name Country Company Code Business PlaceB0P1 SAP Thailand TH TH01 0001

Menu PathIMG Cross-Application Components General Application Functions Cross-Application Document Numbering Thailand Assign business place to plant

3. Set User Parameter

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Company A

Sathorn RoadHead Office

Silom RoadBranch-1

New RoadBranch -2


To activate the country-specific field, such as ‘branch no’ field, on the data entry screen, you should set parameter ‘CSF’ with value ‘AR’ in the user parameter setting.

Menu PathFrom the SAP Easy Access Screen, choose System User Profile Own Data

Field name in FI and Logistics

To enter business place in FI and Logistics, you need to fill different fields on the screen as following:

In MM and SD, business place needs to be filled in the "business place" field. In FI, business place needs to be filled in the "branch" field.

Branch/Business Place – FI Posting

In FI-AP, FI-AR, FI-G/L business place/branch information can be entered during the posting of invoice, credit memo, incoming/outgoing payment, down payment, reversing and G/L document by the following steps:

Enter business place at the branch field of document header After entering the branch field in the document header, the system automatically copies this

value to all line items. The business place/branch value is stored in FI document in the following fields: BKPF-

BRNCH, BSEG-BUPLA and BSET-BUPLA.

Please note that the system does not allow you to post one invoice with different business places/branches in different line items

Branch/Business Place – Payment Transactions

Same as other FI posting, the payment transactions need to be specified for the business place for that payment transaction.

For online-payment (outgoing/incoming payment)In this release you can enter business place directly at "branch no" field of the document header. This is place of business for this transaction.

For automatic payment (batch processing)To run the automatic payment program with the ability to assign business place to the payment transactions, the following Customizing settings need to be done:

1. Define the assignment keys for branches via IMG Accounts receivable and Accounts payable Business transactions Outgoing payments Automatic outgoing payments Automatic posting Branch assignment for automatic postings define assignment keys

2. Specify which branch should be used for each assignment key when running the automatic posting via IMG Accounts receivable and Accounts payable Business transactions Outgoing payments Automatic outgoing payments Automatic posting Branch assignment for automatic postings define branch assignment for automatic postings

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3. The paying company must have country 'TH' – Thailand. The payment document from automatic payment should have branch field in document header, same as in the branch allocation definition.

Branch/Business Place – FI Cash Journal Posting

If you are using cash journal to handle cash transactions, the following Customizing needs to be done in order to support the automatic posting of the VAT and withholding tax to different business places.

When setting up the cash journal in the Customizing, you need to put the business place at the additional text field (TCJ_C_JOURNALS-TEXT). Please note that there is no validation check for business place in this field. To set up cash journal go to IMG Financial Accounting Bank Accounting Business Transactions Cash Journal Set Up Cash Journal. As a result from the Customizing, when posting cash transactions in this particular cash journal (Transaction-FBCJ), the system automatically assigns the branch from the setting in the additional text field. This implies as well that one cash journal can only be used for cash transactions of one business place.

See details information of Cash Journal in the standard documentation.

Branch/Business Place – MM

In MM you can post your invoice or credit memo from LIV (Logistic Invoice Verification) with business place by assigning business place to the plant.

The limitation of LIV (Logistic Invoice Verification)

You have to enter business place manually in the document header. There is no default value displaying. Business place is a required field. Therefore if you leave it blank, you will get an error message to

enter business place manually.

Branch/Business Place – SD

For the billing processing, you can enter business place in the document before releasing to FI. This also applies for the credit/debit memo processing and the cancellation of billing.

In SD, when you process a billing, the system will automatically insert the business place as a default from the assignment of business place to plant in IMG. However it is possible to overwrite this value at the billing header if it is required.

Customizing:

To separate business place and tax code in SD-Billing document, you must assign routine no. “360” to your billing type. You are also required to assign the business place to plant, the same way as in MM.

Assign routine no. “360” in the field data VBRK/VBRP to your billing type via copying control from delivery note to billing or sales order to billing in SD Customizing.

Note:

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In summary, the business place (branch) code can be input during the transaction entry in two ways. In Logistic (MM & SD), you need to use field “business place” (BUPLA) in the header item. In Financial (FI-GL, AP & AR), you need to enter business place in the “branch” (BRNCH) field

at the document header. The system will then automatically updates into the BUPLA line item. As it is required by law that the VAT reports have to be submitted at the registered business place

level, therefore the branch codes needs to be set up accordingly to the company’s business places.

Business place set up is required no matter if your company have only one business place or more than one business place. It is mainly used to support the report requirement for the Thailand Tax Authority

The system is using the ‘BUPLA’ field to report VAT transactions separately by business place.

2.3 Customer/Vendor Master Data

Description

In the customer and vendor master data, the following fields need to be set up during maintaining the master data.

Tax code 1

In the Country Version Thailand if the customer/vendor is considered by law as a natural personal or an individual business, the personal ID of that vendor/customer should be maintained in the ‘Tax code 1’ field. The personal ID is 13 digits long and is presented on the tax form no. 03 (Phaw.Ngaw.Daw. 03)

Tax code 2

The Tax ID of customer/vendor should be maintained in the ‘Tax code 2’ field. The tax ID in Thailand is 10 digits long. The first digit of TAX ID shall be set with the following meaning:

“1” and “2” as a natural person or individual business Others as a corporate company

The withholding tax reporting tools is using the first digit of the TAX ID to identify the form number to be used during the withholding tax certificate printing.

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3 xHTAXES

3.1 Tax Identification

Description

Each individual person or company operating business in Thailand is required to register themselves at the Revenue Department (Thai Tax Authority). Each will be assigned a Tax Identification number, which is always used when contacting or reporting to the Revenue Department. In the Country Version Thailand, you can maintain your company codes tax ID at the VAT register field in IMG Financial accounting, under Financial Accounting Global Settings Company Code Enter Global parameters

For the business partners, you can maintain your customer’s or vendor’s tax ID at the ‘tax code 2’ field of the master record. If your customer or vendor is an individual person, the personal ID of that person shall be additionally maintained in the ‘tax code 1’ field. See more details in the customer/vendor master data.

3.2 Tax on Sales and Purchases (Value Added Tax)

Description

In Thailand the value added tax (VAT) is levied generally at a flat rate of 7% and is collected on most goods and services. When selling the products/services, the vendor is supposed to issue an official VAT document called tax invoice to the customer. As tax invoice is considered an important tax reference document, therefore the company needs to maintain and manage these documents properly. Every month-end the company is required to file several VAT reports for each business place to the local Revenue Department where their business places have been registered. Additionally some reports, such as the Raw Material and Inventory report, are required to be submitted annually.

3.2.1 Customizing Value Added Tax

Tax Procedure

To activate the value added tax functionality for the Country Version Thailand, you need to make sure that your company code is defined in the country definition with the ‘vehicle country key’ field set as ‘TH’ and the ‘tax procedure’ field set as “TAXTH”. To maintain country definition choose IMG General Settings Set countries Define countries.

Calculation Procedure

In Country Version Thailand the tax calculation procedure “TAXTH” has already been created as part of the standard delivery. This calculation procedure contains the necessary specifications for calculating and posting taxes on sales/purchases. The calculation of the tax procedure is based on the tax rate defined in the tax code. You are required to run ‘RFTAXIMP’ to activate pre-customized tax rate. See detail how to run this program in the standard documentation.

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The following tax codes are delivered in the system.

TAX TYPE ACCOUNT KEY TAX Code TAX Rate

O7 7% MWS Output O1 10%

O0 0%VAT V7 7%

VST Input V1 10%V0 0%

average 60:40NV 7%

MWS Output DT 10%DEFERRED VAT DS 7%

VST Input D1 10%D7 7%

NON-TAXABLE MWS Output OX 0%VST Input VX 0%

Not DEDUCTIBLE NVV Input U7 7%NAV Input U0 7%

However if it is required, you can as well define a new tax code with the additional tax details for each tax procedure in FI configuration. The system will automatically calculate each tax amount and post it into the pre-defined G/L accounts. To maintain the tax code, choose IMG Financial Accounting Financial Accounting Global Settings Tax on Sales/Purchases Calculation Define Tax Codes for Sales and Purchases.

Note: The posting rule should be customized by tax codes. This will allow you to define different tax

account for different tax code. To change the tax rate, you must define a new tax code.

See standard SAP R/3 documentation for more details on Tax on Sales/Purchases.

Additional Procedure

For the Country Version Thailand the function module “J_1H_TH_PROCESS_00001130” is assigned in Open-FI process 00001130 for the country “TH”. This function module is using FI substitution features to store the tax invoice number and the running number in field “document header text” (BKPF-BKTXT). During the transaction processing, this function module will call the function “J_1H_OFF_NUMBERING” that contains official numbering routine (tax invoice number and running number) for Thailand, and also call the function “TURKEY_BOE_BORDRO_00001130” to update the number range for the bill of exchange (or PDC) transaction.

Menu Path

Transaction FIBF Settings Process Function Modules …of an SAP appl.

The following Customizing settings are required additionally depending on the company specific requirement.

Define Numbering groups

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To control the Tax Invoice numbering at the level of business place, you need to define number groups in the table “J_1HVAT_OFF_NUMA” and “J_1HVAT_OFF_NUMV”. This could be done in IMG Cross-Application Components General Application Functions Cross-Application Document Numbering Maintain numbering groups

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Define Number rangesYou need to define number ranges for each number group for each month. Number ranges can be maintained in IMG Cross-Application Components General Application Functions Cross-Application Document Numbering Maintain number ranges

Assign numbering group for tax invoice received running numberYou need to assign numbering group to the combination of company code, business place, tax year and tax code for the numbering control of tax invoices received from vendor. Go to IMG Cross-Application Components General Application Functions Cross-Application Document Numbering Thailand Assign numbering group for tax invoice received running no.

Assign numbering group for tax invoice number issueYou need to assign numbering group to the combination of company code, business place, tax and document type to control the numbering of the tax invoice issued to customer. Go to IMG Cross-Application Components General Application Functions Cross-Application Document Numbering Thailand Assign numbering group for tax invoice number issue.

Check Assignment of Document Class to Document Type You need to make sure that you mark on the official numbering field for all document types required automatically numbering assignment. To maintain this go to IMGFinancial Accounting Global Setting Document Document Header Check Assignment of Document Class to Document Type

Type Description Off.Num. Self-iss. Check date Doc.classKA Vendor Document

Note:

For the Country Version Thailand, you need to select only field “Off.Num” field.

Customizing in Sales and Distribution (SD) Define tax classification in SD Define the document flow in SD Assign data transport routine ‘360’ for Delivery to Billing and Order to Billing Assign FI document type into Billing Type

Setting the reason code or valuation type and its corresponding G/L account for handling tax differences

Define reason code for handling tax differences

To define reason code for handling tax differences, you need to define via IMG Financial Accounting Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Manual Outgoing Payments Overpayment/Underpayment Define Reason Codes (Manual Outgoing Payments)

Classification of Payment Differences Rcd Short Text Long Text Corr.Type C D J1H (TAX) VAT difference (TH) VAT difference amount posting (TH)

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Define Accounts for tax differences

After defining the reason code for tax differences, you need to set the account determination for that reason codes via Financial Accounting Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Manual Outgoing Payments Overpayment/Underpayment Define Accounts for Payment Differences (Manual Outgoing Payment)

Account AssignmentAccount AssignmentReason Code Account J1H (TAX) xxxxxx

3.2.2 VAT on Goods

Description

According to the Thai law, the liability to value added tax on sale of goods shall be governed by the following rules: in all cases of sale of goods. The full liability shall arise upon the delivery of the goods, except where any of the following acts occurs before such delivery, the liability shall be deemed to arise upon the occurrence of such act:

(a) Transfer of the ownership in the goods (b) Receiving payment of the price of the goods (c) Issuance of a tax invoice

3.2.2.1 VAT on Purchased Goods

Description

The VAT on purchased goods (input tax) can be posted in:1. FI-AP2. FI-GL3. Cash Journal 4. MM-LIV5. Down Payment

Detailed tax information has to be entered with the following procedure: -

The number of tax Invoice received from the vendor shall be entered into the “reference document” field. In this field the system is also checking if the tax invoice number has been entered before.

The tax date should be entered into the “document date” field.

Branch / Business place

When posting down payments in FI-AP and FI-GL, the business place can be entered at the ‘branch no’ field in the document header. The system will then automatically update the business place into each line item (BSEG-BUPLA).

To post cash transactions in the cash journal, you need to pre-configure the business place in the ‘additional text’ field (TCJ_C_JOURNALS-TEXT) of your cash journal definition. When

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entering the cash transactions (with transaction FBCJ), the system will automatically insert the pre-configured business place into each line item (BSEG-BUPLA).

In the MM-LIV, even though you have already assigned plant to branch in the Customizing, the system will not automatically insert the business place into the invoice header. You have to manually enter the business place at the document header. However, the system will automatically update the business place into each line item (BSEG-BUPLA).

To post tax transaction in FI-GL, you can enter the vendor’s name at ‘long text’ field of the tax line item.

For the expense transactions entered via the Cash Journal, you can enter your vendor’s name at text line item. (See details in cash journal).

Note For the Country Version Thailand in the add-on version, you need to customize the

extra text for entering vendor’s name in FI-GL. However in the release 4.6C, you can enter your vendor’s name in the ‘long text’ field of the tax line item, so there is no Customizing for extra text required.

3.2.2.2 VAT on sold goods

Description

The VAT on sold goods (output tax) can posted in:1. FI-AR2. FI-GL3. Cash Journal4. SD5. Down payment

Detailed tax information has to be entered with the following procedure: -

Tax invoice information

1. In FI, the system will automatically generate the tax invoice number and store at the ‘reference document’ field (BKPF-XBLNR). If the company is issuing tax invoices manually or from the external system, you should enter the tax invoices in a separated document type, which is not defined automatically numbering assignment. In this case, you should enter the tax invoice number in the same field.

2. In the SD, the tax invoice number is stored in the ‘VBRK-XBLNR’ field (Billing->Header->Reference) of the billing document. When releasing this billing document to FI, the system will automatically update the tax invoice number into the ‘BKPF-XBLNR’ field and the billing document number into the “document header text” (BKPF-BKTXT) field.

The tax date should be entered in the “document date” field.

Branch / Business place, there are the following cases

When posting down payments in FI-AP and FI-GL, the business place can be entered at the ‘branch no’ field in the document header. The system will then automatically update the business place into each line item (BSEG-BUPLA).

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To post cash transactions in the cash journal, you need to pre-configure the business place in the ‘additional text’ field (TCJ_C_JOURNALS-TEXT) of your cash journal definition. When entering the cash transactions (with transaction FBCJ), the system will automatically insert the pre-configured business place into each line item (BSEG-BUPLA).

In contrast to the invoice entered via the MM-LIV, the system will automatically insert the business place at the document header from the assignment of plant to branch in the IMG. The branch field can be overwritten if necessary. After posting this invoice, the system will then automatically update the business place into each line item (BSEG-BUPLA).

Note For the Country Version Thailand in the add-on version, you need to customize the extra

text for entering vendor’s name in FI-GL. However in the release 4.6C, you can enter your vendor’s name in the ‘long text’ field of the tax line item, so there is no customizing for extra text required.

3.2.3 VAT on Services (Deferred VAT)

Description

In Thailand, the VAT on goods and services are treated in different ways. When selling goods, the company needs to issue the tax invoice when the goods are delivered. For this case the company can post the VAT transaction directly to the tax account. However when selling services, the company only issues the tax invoice when the invoice is paid. Upon the invoice posting, the company needs to post the VAT transaction to the “Deferred VAT” account. As soon as the invoice is paid, the company then transfers the Deferred VAT to the VAT account.

The characteristic of the deferred VAT code and account

Deferred VAT code must be specified a target tax code to be transferred to.

Deferred VAT account should have the following specification:

Select “open item management” and

Select “line item display”.

See SAP R/3 Documentation Tax Code

To transfer the deferred VAT to the VAT account, you need to run the "J_1HDTAX" program. This program is creating a list of the customer or vendor invoices that have been posted with the deferred VAT account. Then you select the invoices that you want to transfer. At this point you can as well enter the additional required information such as the tax invoice number and the tax invoice date. In case of the tax amount shown on the tax invoice is different from the posted invoice, the difference amount is posted automatically to the pre-defined suspense account in the Customizing. To transfer the deferred VAT for the partial payments, the program creates a corresponding clearing item with the open item status. When the final payment posted, it will then be cleared out automatically.

In release 4.6C, it is possible to transfer deferred VAT to VAT when invoice is not yet paid (transfer deferred VAT in full amount), or only partially paid.

This "J_1HDTAX" program processes as follows: -

Select transactions from the selected Customer or Vendor to be transferred

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Transfer deferred VAT from one invoice to one tax invoice (1:1) or Transfer deferred VAT by grouping many invoices to one tax invoice (M:1)

Transfer "Tax Invoice Number" into field “reference” (BKPF-XBLNR) for input tax

Transfer “Tax Invoice date” into “ field document date” (BKPF-BLDAT)

Generate new running number in the following fields: -

Document header text (BKPF-BKTXT) for Input tax

Reference document (BKPF-XBLNR) for Output Tax

Recognize the Tax Amount and Tax Base Amount

Post the different amount into suspense account. In case of change in the VAT amount, the program will automatically post the difference into the suspense accounts as specified in the payment differences by reason (transaction process ‘ZDI’).

Can transfer to VAT before payment posting in case of full payment

Partial payment is required before partial transfer of Deferred VAT

It is required to post the partial payment before you can transfer that partial deferred VAT. For example service invoice has the amount of 1,100 Baht, which is including 100 Baht VAT. If you want to transfer deferred VAT to VAT account with the amount of only 35 Baht, you must make partial payment of 535 Baht, which is including the base amount of 500 Baht and the VAT of 35 Baht before you can execute the program “J_1HDTAX”. After executing the program “J_1HDTAX”, the first screen displays invoice line item with full amount and payment line item with partially amount. When you select the invoice to be transferred, the second screen displays default tax base and tax amount from partial payment. You can change this amount according to tax invoice received. The system is then automatically post the difference amount to the suspense account that has been pre-defined in the Customizing.

Limitations:

Do not forget to transfer deferred VAT for each partial payment. Because the system does not allow you to transfer the next payment until the former partial payment has been transferred.

Only Accounts Receivable

In case of several invoices paid by one payment, it is not possible to transfer deferred VAT of some invoices before others. If you try to do so, you will get an error message from the system.

Transfer deferred VAT from Holdback/Retainage (Installment) Term of Payment

In this release you can transfer deferred VAT from invoice that has many vendor line items. This case occurs from holdback/retainage (installment) term of payment or deferred VAT from leased asset. If the payment is paid for only one particular vendor line item, you are then allowed to transfer the deferred VAT for that item without waiting for the whole invoice to be paid. The system transfers the right deferred amount by calculating from the liability amount. See the example case below: -

Itm PK Account Account short text Assignment Tx Amount 1 40 400000 Raw materials consume 0000001000 D1 40,000.00 2 31 TH-V01 Dusit Limited testing 19000001802000 D1 13,200.00- 3 31 TH-V01 Dusit Limited testing 19000001802000 D1 17,600.00- 4 31 TH-V01 Dusit Limited testing 19000001802000 D1 13,200.00- 5 40 154009 Input tax 1 D1 4,000.00

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If you pay for the amount 13,200 Baht for the vendor line item 2, you can transfer the deferred of this liability (13,200*10/110).

Limitations:

The whole amount of the tax is transferred, if you transfer by “J_1HDTAX” program before any line item of this invoice is paid.

Menu Path

Accounting Financial Accounting General Ledger Reporting Tax Reports Thailand Transfer deferred tax for Thailand

Customizing Tables

Define Reason Codes (Manual Outgoing Payments) Define Accounts for Payment Differences (Manual Outgoing Payment)

See detail in the section of Customizing VAT.

Selection Screen

Company Code toDocument Number toFiscal Year to General SelectionsGeneral Selections Technical SettingsTechnical SettingsPosting date toReference number to

Read items sequentially

Vendor/Customer selection Tax Invoice Receive from Vendor to Tax Invoice Issued to Customer toFurther selection Posting ParametersBusiness place to Carry out Batch InputDeferred tax G/L account to Display batch input sessionDeferred tax code to Document Type SASASpecial G/L indicator to Text Transfer Postings for Deferred TaxesTransfer Postings for Deferred Taxes

Valuation grpg. code

Output

FI Document posting by FB01 or FB05.

3.2.4 Value Added Tax Reporting

The following VAT reports should be run monthly or yearly and submitted to the Thai revenue department:

Input Tax Report Output Tax Report

These 2 reports can be run by the ‘Advance Return for Tax on Sales/Purchases’ - ‘RFUMSV00’ program.

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TAX


Menu Path:

To run the VAT report, from the SAP Easy Access Screen choose: Accounting Financial Accounting General Ledger Reporting Tax Reports Thailand Advance Return for Tax on Sales/Purchases

3.2.4.1 Value Added Tax—Input Tax Report (RFUMSV00)

In Thailand, on every 15th of the next month, the company has to submit the VAT report of the current calendar month to the revenue department. The input tax report shows the VAT transactions from purchasing goods or services. The following information is required on the Input Tax Report:

Tax date (Date on Tax Invoice received from Vendor) Number of tax invoice received from vendor Vendor name Tax base amount (value of goods and/or services) Tax amount

The Input Tax Reports are required to be submitted to each local revenue department where the business locations have been registered.

Menu Path

Accounting Financial Accounting General Ledger Reporting Tax report Thailand Advance Return for Tax on Sales/Purchases

Selection Screen

set Parameter as the follows: -

Company Code toDocument Number toFiscal Year to General SelectionsGeneral SelectionsPosting date 01.01.2000 toReference number to

31.01.2000 (select tax data in each tax month)

Further selectionsTax on sales/purchases code VX to (*must Exclude non-taxable tax code)Business place xxxx Select Input TaxOutput Control Read address data Output List Output lists Display Variant Input tax: Line items xxxxxxxx ConfigureConfigure Input tax: Total xxxxxxxx ConfigureConfigure

Posting ParametersDo not update documents

Configure variant as the same of legal input tax report by

Assign field: Document date, Document header text, Vendor name 1-4, Tax percentage, Tax base amount, user defined field 2 (Claimed tax amount), tax amount, etc.

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Define sorting, grouping and filter as needed. For example, ascending sorting for document header text, grouping for tax percentage or tax codes and filters for deductible input tax only.

Note

This program prints all tax codes in the BSET table. You need to exclude the non-taxable code by yourself.

For SAP document, each invoice should contain only 1 vendor because the VAT in report displays 1 transaction for in 1 invoice.

If tax invoice date over 6 months, report will be generated separately by tax month of document date in order to be submitted additionally. If under or within 6 month, the report will be generated transactions include in that tax month accordingly tax law. In this release, the VAT report displays all VAT transactions including manual entry transaction from G/L account.

When you post the Tax transaction from General Ledger Accounting Posting, there is no vendor’s information available. Therefore, you are required to enter vendor's name at long text of tax line items (G/L only)

The VAT report shows transactions for invoice and the down payment clearing of that invoice in two lines. It does not combine into one line as one tax invoice.

Vat in report can not total the column “tax claim” in case of having tax average of tax claim and unclaimed because the attribute of field “user defined field x” is defined as character.

You can run the VAT report only one business place/branch at a time.

3.2.4.2 Value Added Tax—Output Tax Report (RFUMSV00)

Output tax report will display the VAT transactions that company issue the tax invoices to the VAT registered customers when selling goods or services. Output tax will occur at the time the goods is sold or services is paid. In Thailand, every 15th of next month, the company has to submit the VAT report for the current calendar month.

Output tax will be reported at the branch level for each month according to Thai legal requirement.

Menu Path

From the SAP Easy Access Screen choose: Accounting Financial Accounting General Ledger Reporting Tax report Thailand Advance Return for Tax on Sales/Purchases

Selection Screen

set Parameter as the follows: -



Further selectionsTax on sales/purchases code OX to

(*must Exclude non-taxable tax code)

Business place xxxx Select output taxOutput Control Read address data Output List

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Output lists Display Variant Output tax: Line items xxxxxxxx ConfigureConfigure Output tax: Total xxxxxxxx ConfigureConfigure

Posting ParametersDo not update documents

Configure variant as the same of legal output tax report by

Assign field: Document date, Reference, Customers name 1-4,Tax base amount, Tax amount, etc.

Define sorting, grouping and filter as needed. For example, ascending sorting for document date and reference, grouping for document type.

Note This program will print all tax code that generated into BSET. Users have to set non-taxable

code exclude in parameter by own self. For SAP document, each invoice should contain only 1 customer because the report will

display 1 transaction in 1 invoice. The VAT report is also presenting the VAT transaction from the G/L posting. To post the VAT transaction via the G/L, you need to use the ‘long text’ field of the customer

line item to store your customer’s name. The VAT report displays the transaction of invoice and down payment clearing in two

separated line items. It does not combine into one line tax invoice. You can run VAT report only one business place/branch at a time.

3.2.4.3 Value Added Tax—Post to Tax Payable account (RFUMSV00)

You can post tax transactions to a taxable account by generating the batch input session. See SAP R/3 implementation document. After that you need to post this taxable account to the “Revenue Department” vendor to process a payment.

Menu Path

From the SAP Easy Access Screen choose: Accounting Financial Accounting General Ledger Reporting Tax report Thailand Advance Return for Tax on Sales/Purchases

Selection Screen

Set Parameter as the follows: -



Further selectionsTax on sales/purchases code OX to

(*must Exclude non-taxable tax code)

Business place xxxx Select output tax Select input taxTax Payable Posting Batch input session required

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Posting document Type Posting date Posting period Alternative tax payable acct Due date of the tax payable Session name RFUMSV00 Process session immediately Run deadline Time for processing 00:00:00Output Control Read address data Output List Output lists Display Variant Output tax: Line items xxxxxxxx ConfigureConfigure Output tax: Total xxxxxxxx ConfigureConfigure Input tax: Line items xxxxxxxx ConfigureConfigure Input tax: Total xxxxxxxx ConfigureConfigure

Posting ParametersUpdate documents: Update run

Note:

The output lists can be suppressed if you do not intend to re-print the detail tax report. This program can be run for only one business place/branch at a time. You should select ‘update document’ if you want to post to the tax payable account.

3.3 Withholding Tax

3.3.1 General Information

The handling of tax deduction is applied to all registered companies in Thailand including the foreign person or company who generate the assessable income in Thailand. The payer shall deduct tax from the assessable income according to the Thai revenue code and issue a certification of tax deduction. At the end of month or within 7 days of the following month, the company is required to submit withholding tax reports to the revenue department.

The SAP R/3 System provides two procedures for processing withholding tax: Withholding tax and extended withholding tax. However the Country Version Thailand in release 4.6C is using only the Extended withholding tax to handle the Thai withholding tax requirements.

3.3.2 Customizing Withholding Tax

Description

The following Customizing settings are required to handle the Thai withholding tax requirements. Please, as well, refer to the standard documentation on the Extended Withholding functionality.

Customizing Tables

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1. Activate Extended Withholding Tax The Country Version Thailand is using the Extended Withholding tax procedure to handle both withholding in Account Receivable and Accounts Payable. Therefore you need to activate the extended withholding tax of your company code.

Screen to activate extended withholding tax

Company Code Company Name Extended W/Tax

TH01 Country Template Thailand

Menu PathIMG Financial Accounting Global Settings Company Code Activate Extended withholding tax

2. Check Recipient TypesThe Country Version Thailand uses the recipient type to identify which withholding tax form number the system should use to print a certificate. Therefore in the Customizing SAP has predefined the recipient type according to the Thai withholding tax form number and assigned it to the predefined withholding tax type as following.

Screen to maintain recipient types

Vendor types of recipient for withholding tax typesWTX Type Recipient Type Text

01 02 Phaw.Ngaw.Daw. 0201 03 Phaw.Ngaw.Daw. 0301 53 Phaw.Ngaw.Daw. 5301 54 Phaw.Ngaw.Daw. 5411 02 Phaw.Ngaw.Daw. 0211 03 Phaw.Ngaw.Daw. 0311 53 Phaw.Ngaw.Daw. 5311 54 Phaw.Ngaw.Daw. 54

These recipient types also should be filled when you maintain the vendor withholding tax master data.

Menu PathIMG Financial Accounting Global Settings Withholding TaxExtended withholding Tax Basic Settings Check Recipient Types

3. Define income types

The following income types have been predefined in the system according to the income type on the tax certificate.

Income Types Text1000 Others1100 40(1) Salary, Wage, Per diem, Bonus1200 40(2) Fee, Brokerage, Discount1300 40(3) Goodwill, Copyright14A 40(4)(A) Interest on bonds, Deposits14B 40(4)(B) Dividend

14B1 40(4)(B)(a) Div.fr.Corp.Income tax 30%14B2 40(4)(B)(b) Div.fr.Invest.Zone35(2)=1/2

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14B3 40(4)(B)(c) Div.fr.Corp.Income tax 10%14B4 40(4)(B)(d) Icom.except (a)(b) or (c)1500 40(5) Property on Hire, Hire-purchase1600 40(6) Liberal Professions:Laws,Arts,etc1700 40(7) Contract of work1800 40(8) Business Commer.Agri.,Indus,Trans3000 Others - 3Tre3500 40(5) Property on Hire, Hire-pur - 3Tre3600 40(6) Liberal Professions:Laws,Art - 3Tre3700 40(7) Contract of work - 3Tre3800 40(8) Business Commer.Agri.,Indus- 3Tre5402 According to section 70 bis.

Menu PathFinancial Accounting Global Settings Withholding Tax Extended withholding Tax Basic Settings Check Income Types

4. Withholding Tax Types

The withholding tax type is used to control the essential calculation procedure for the extended withholding tax. It as well controls when the withholding tax amount should be posted: at the invoice posting or at the payment posting.

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Define Withholding Tax Type for Invoice Posting

Calculation

Base amount Rounding Rule Net amount W/tax comm. Round Base amount reduction

Post W/tax amount Accumulation Type Control data No accumulation W/tax base manual

Manual w/tax amount Acc. w/tax to max. No cert. Numbering Informatn.for regional wth. Define minimum/maximum amounts Region Base amount Withholding Tax amount

W/tax code level W/tax code level

Menu PathFinancial Accounting Global Settings Withholding Tax Extended withholding Tax Calculation Wtihholding tax type Define withholding tax type for invoice posting

Define Withholding Tax Type for Payment Posting

Calculation Calculation Base amountBase amount Rounding rulesRounding rules Cash DiscountCash Discount

Net amount W/tax comm. Round C/disc per W/tx Post w/tax amount Control DataAccumulation TypeAccumulation Type W/tax base manual W/tax for payments No accumulation Manual w/tax amount No cert.numbering Combine accum. Self-w/holding W/tax alrdy w/hd Acc. w/tax to max. Information for regional withholding tax

Region Define minimum/maximum amountsDefine minimum/maximum amountsBase amountBase amount Withholding tax amountWithholding tax amount W/tax code level W/tax code levelCentral invoiceCentral invoice Withholding tax amountWithholding tax amount No centr. invoice Min. base amnt check at doc. invoice level

Menu PathFinancial Accounting Global Settings Withholding Tax Extended withholding Tax Calculation Wtihholding tax type Define withholding tax type for payment posting

Assign Condition Type to Withholding Tax Type

This step is to set the withholding tax type for the account receivable with the condition type set from the SD. It is only for the withholding tax at the payment posting.

The transaction posted from the SD is using the condition technique to get the withholding tax information. Please refer to the standard documentation about pricing in the SD.

Withholding tax type Description ConditionR1 A/R-No centr.inv.& Chck min.base amt XXXX

Menu PathIMG Financial Accounting Global Settings Withholding Tax Extended withholding Tax Calculation Withholding tax type Assign Condition Type to Withholding Tax Type

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5. Withholding Tax Codes

The withholding tax code determines the withholding tax percentage and income type. To maintain withholding tax code, you need to maintain the following information:

Tax codes Income types Tax percentage Posting indicator

Setting- Deduct At payment

General DataGeneral DataWithholding Tax Type 11 W/tax code xx 10% Deduct at pay Off. w/tax keyBase AmountBase Amount PostingPostingPercentage subject to tax 100% Post. Indic. 1CalculationCalculation Reporting InformationReporting InformationWith/tax rate 10% Income type xxxx

Setting- Gross up

General DataGeneral DataWithholding Tax Type 11 W/tax code xx 10% Gross-up Off. w/tax keyBase AmountBase Amount PostingPostingPercentage subject to tax 100% Post. Indic. 2CalculationCalculation Reporting InformationReporting InformationWith/tax rate 10% Income type xxxx

Setting- One Cycle Gross up-- must define 2 withholding tax types

General DataGeneral DataWithholding Tax Type 11 W/tax code xx 10% OneGross-up Off. w/tax keyBase AmountBase Amount PostingPostingPercentage subject to tax 100% Post. Indic. 3CalculationCalculation Reporting InformationReporting InformationWith/tax rate 10% Income type xxxx

General DataGeneral DataWithholding Tax Type 12 W/tax code xx 10% OneGross-up Off. w/tax keyBase AmountBase Amount PostingPostingPercentage subject to tax 10% Post. Indic. 1CalculationCalculation Reporting InformationReporting InformationWith/tax rate 10% Income type xxxx

Menu Path Financial Accounting Global Settings Withholding Tax Extended withholding Tax Calculation Withholding tax Codes Define withholding tax code

6. Maintain minimum and maximum amount

In this transaction, you need to maintain the minimum base amounts for the withholding tax code e.g. 500 Bath per contract.

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Minimum/maximum amount per withholding tax codeW/tax type W/tax Code Valid from Currency

01 01 dd.mm.yy THBCountry TH W/tax type 01 W/tax Code 01 Currency THB Valid from dd.mm.yy Minimum w/tax amount Minimum base amount 500.00 Maximum w/tax amount W/tax base exem. amount

Menu PathFinancial Accounting Global Settings Withholding Tax Extended withholding Tax Calculation Minimum and Maximum Amount Maintain min/max amounts for withholding tax codes

7. Assign withholding tax type to company code

To assign the withholding tax type to the company code

Company Code Withholding tax type Recipient type Vendor data Validity Period Withholding tax agent W/tax obligated from dd.mm.yy Oblig.to w/tax until dd.mm.yy W/tax number Customer data Validity Period Subject to w/tx W/tax obligated from dd.mm.yy Oblig.to w/tax until dd.mm.yy Self-withhldg

Menu PathIMG Financial Accounting Global Settings Withholding Tax Extended withholding TaxCompany Code Assign withholding tax type to company code

8. Define Accounts for withholding tax

To define account code used for the automatic withholding tax posting. Define Accounts for Withholding Tax to be Paid Over (transaction: WIT) Define Accts for W/hold. Tax for "Gross.Up" Offsetting Entry (transaction: GRU) Define Accounts for Self-Withholding Tax (transaction: OPO) Define Accounts for Withholding Tax Offsetting Entry (transaction: OFF)

Menu PathIMG Financial Accounting Global Settings Withholding Tax Extended withholding Tax Posting Accounts for Withholding Tax

9. Sequential Numbering for Withholding tax

To set withholding tax sequential numbering used on the withholding tax form.

Menu PathIMG Financial Accounting Global Settings Withholding Tax Extended withholding Tax Posting Certificate Numbering for Withholding Tax

Define Numbering GroupsNumber Group TextsTH0102 Withholding Tax Form No. 2TH0103 Withholding Tax Form No. 3

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TH01 01


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Menu PathIMG Financial Accounting Global Settings Withholding Tax Extended withholding Tax Posting Certificate Numbering for Withholding Tax Define Numbering Groups

Define Number Ranges

This number range applies for month

Numbering Group TH0102No From number To number Current number Ext01 0100000001 0199999999 02 0200000001 0299999999

Menu PathIMG Financial Accounting Global Settings Withholding Tax Extended withholding Tax Posting Certificate Numbering for Withholding Tax Define Number Ranges

Assign Numbering Concept to Company Code Country.

Note: For the Country Version Thailand, the system uses only numbering concept option 4: “K004”.

Country Name ConceptTH Thailand K004

Menu PathIMG Financial Accounting Global Settings Withholding Tax Extended withholding Tax Posting Certificate Numbering for Withholding Tax Assign Numbering Concept to Company Code Country

Numbering Concept Option 4: Assign Numbering Group

To set number group for each business place and each recipient type. You have to set the numbering according to your company code, branch, recipient type and number group.

Company Code Business Place Recipient Type Number GroupTH01 0001 02 TH0102TH01 0001 03 TH0103TH01 0001 53 TH0153TH01 0001 54 TH0154

Menu PathFinancial Accounting Global SettingsWithholding TaxExtended withholding Tax PostingCertificate Numbering for Withholding TaxNumbering Concept Option 4: Assign Numbering Group

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3.3.3 Withholding Tax Calculation and Posting

3.3.3.1 Discount Amount in Partial Payment

Description

According to the Thai law withholding tax should be calculated from base amount after the deduction of VAT and trader discount. In case of the partial payment with “DISCOUNT”, the withholding tax must be proportional deducted for discount before calculating for the withholding tax.

With the standard outgoing payment function, the system does not recognize the partial discount from the partial payment. Therefore in the Country Version Thailand, you need to use the function of Payment request (transaction: F-59) to have a partial discount calculated and posted by the system. Then you can make a normal payment for that payment request.

Note

The standard payment program generates a discount items only at the clearing procedure.

Transaction Entry

1. Create Payment request (F-59) for each partial payment.2. Make a payment (outgoing/automatic) for the payment request.

Menu PathFrom the Easy Access Screen Choose: AccountingFinancial AccountingAccounts PayableDocument EntryPayment Request

Customizing Tables

Define Alternative Reconciliation Account for Vendors

Standard R/3 provides special G/L indicator “P” for payment request

Menu PathIMGFinancial AccountingAccounts Receivable and Accounts PayableBusiness TransactionsPostings with Alternative Reconciliation Account Define Alternative Reconciliation Account for Vendors

Transaction: OBXT

NoteThe payment request is only used when there is a cash discount for the partial payment

3.3.3.2 Post Withholding Tax Amount with Exchange Rate of Bank of Thailand

Description

According to the Departmental Instruction no. 71/254 that prescribed about exchange rate for business must use the rate of previous day that prescribe by Bank of Thailand for withholding tax.

Example: Bank and Withholding Tax Accounts

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For the payment transactions, the system recognizes 2 exchange rates: one rate for bank accounts and the other rate for withholding tax account

For example:Vendor-A 1,000 USD, exchange rate = 30 Pay at fixed rate 35.00/usd withholding tax 10%Vendor-B 2,000 USD, exchange rate = 30 Pay at fixed rate 38.00/usd withholding tax 10%

At payment exchange rate at previous day = 40.00/usd

Foreign Curr. Local Curr.Debit Accounts Payable-A 1,000.00$usd 30,000.00 Baht (1,000 x 30.00)Debit Gain/Loss on Exchange rate 5,500.00 BahtCredit Bank Account 900.00$usd 31,500.00 Baht (1,000 – (1,000x10%)) x 35Credit Withholding Tax 100.00$usd 4,000.00 Baht (1,000 x 40 x10%)

Foreign Curr. Local Curr.Debit Accounts Payable-B 2,000.00$usd 60,000.00 Baht (2,000 x 30)Debit Gain/Loss on Exchange rate 16,400.00 BahtCredit Bank Account 1,800.00$usd 68,400.00 Baht (2,000 – (2,000 x 10%)) x 38Credit Withholding Tax 200.00$usd 8,000.00 Baht (2,000 x 40 x 10%)

This release 4.6C the system allows you to define a new exchange rate type for each withholding tax type. You should maintain the rates of this exchange rate type everyday. If you do not define a new exchange rate type, the system will automatically picks up the rate from the standard exchange rate.

Customizing Tables

Check exchange rate types

To create a new exchange rate type for withholding tax calculation.

ExRt Usage Ref.crcy Buy.rt.at Sell.rt.at Inv EMU Fixed

xxxx Bank of Thailand Rate

Menu PathIMG General Settings Currencies Check exchange rate types

Define translation ratios for currency translation

To maintain ratio in each currency of new exchange rate type that you created.

ExRt From To Valid From Ratio (from) Ratio (to) Alt.ERT

xxxx USD THB 01.01.2000 1 1

Menu PathIMG General Settings Currencies Define translation ratios for currency translation

Enter exchange rates (OB08)

To maintain the exchange rate of new exchange rate type that you created in each day.

ExRt Valid From Indir.Quot Ratio(from) From Dir. Quot. Ration (to) To

Xxxx 04.01.2000 X 1 USD = 46.55559 X 1 THB

Xxxx 03.01.2000 X 1 USD = 46.89999 X 1 THB

Xxxx 02.01.2000 X 1 USD = 47.45678 X 1 THB

Xxxx 01.01.2000 X 1 USD = 47.56789 X 1 THB

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Menu PathIMG General Settings Currencies Enter exchange rates

NOTE: Please maintain the date of the exchange rate by using the Announcement Date of the Bank of Thailand. Do not use the date of the Reference Exchange Rate. For example, if you want to post the transaction on January 15, 2000, you should enter the exchange rate date with ‘January 15, 2000’ and the rate that the Bank of Thailand announces on January 15, 2000, even though this rate is the average rate from January 14, 2000.

Assign withhold tax exchange rate for each withholding tax typeThis step defines exchange rate type for withholding tax type. To use in withholding tax calculation.

Alternative Exch. Rate Type for Withholding Tax Calculation

Wth.Tax Type Name Exc. Rate

01 Invoice Posting Xxxx

02 Invoice Posting (one cycle grossing up) Xxxx

11 Payment Posting Xxxx

12 Payment Posting (one cycle grossing up) Xxxx

R1 A/R-No centr.inv.& Chck min.base amt

Menu PathIMG Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation Withholding Tax Type Define Exchange rate type for Withholding Tax Type

The following information should be maintained in the vendor master:

Assign one or more withholding tax type Assign form number (i.e. 2, 3, 53 or 54) into the recipient type. The recipient type represents

the tax form (Phaw. Ngaw. Daw. Form). The ‘Liable’ flag should be marked.

Vendor xxxxxx

Withholding Tax InformationWithholding Tax Information

W/tx Type W/tx code Liable Recipient Type

01 54

02 54

Limitation: Each vendor code should have only one recipient type. There is not validation check provided by the system.

Menu PathFrom Easy Access Screen choose: Accounting Financial Accounting Accounts Payable Master Records

3.3.3.3 Check Minimum of Withholding Tax Amount in Posting

Description

In Thailand, if the assessable income in one contract is less than 500 Baht, the deduction of the withholding tax is not required. The minimum check can be performed at both invoice and payment posting depending on where the withholding tax is posted.

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Case I. Checking minimum of withholding tax amount for invoice posting If you set the minimum amount check at the invoice posting, the system will check the amount of

each invoice amount whether the amount is over and equal 500 Baht.

Case II. Checking minimum of withholding tax amount for payment posting

If you set the minimum amount check at the payment posting, the system will check the total amount of selected invoices to be paid. If the total invoice amount is equal or more than 500 Baht, even though the total paid amount is not more than 500 Baht, the system will calculate/post the withholding tax from the paid amount of each invoice.

Example 1:Total invoice amount is more than 500 Baht, but the total paid amount is less than 500 Baht

Invoice Invoice amount Paid amount Withholding Tax 10%

No. 0001 100.00 100.00 10.00

No. 0002 100.00 100.00 10.00

No. 0003 600.00 200.00 20.00 (10% of 200)

Example 2: Total invoice amount is 500 Baht and the total paid amount is 500 Baht

Invoice Invoice amount Paid amount Withholding Tax 10%

No. 0001 100.00 100.00 10.00

No. 0002 100.00 100.00 10.00

No. 0003 200.00 200.00 20.00

No. 0004 100.00 100.00 10.00

In case of the foreign currency transaction, the system calculates the withholding tax from the translated base amount translated in the local currency, not directly from the foreign currency amount.

Customizing Tables

Define Withholding Tax Type for Payment PostingTo define minimum/maximum amounts in each withholding tax type by selecting “Min.base amt check at doc.invoice level”

Menu PathFinancial Accounting Global Settings Withholding Tax Extended withholding Tax Calculation Withholding tax type Define withholding tax type for payment postingSee maintain withholding tax type for payment posting in the Customizing withholding tax

To define minimum base amount per withholding tax code.Menu PathIMGFinancial Accounting Financial Accounting Global Settings Withholding TaxExtended Withholding TaxCalculation Minimum and Maximum Amounts Define Min/Max Amounts for Withholding Tax CodesSee define min/max amounts for withholding tax code in the Customizing withholding tax

Note: Do not define minimum base amount for withholding tax code of one cycle gross up.

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3.3.3.4 Use Paid Condition in Withholding Tax Posting

Description

The extended withholding tax provides the calculation method for handling 4 paid conditions in Thailand. You need to enable the posting indicator of the withholding tax code. 1. Deduct at payment 2. One cycle grossing up (Offsetting) 3. Grossing up 4. Others--not specified or free calculation or manually assigned

Example: Advertising Fee 1,000.00 Baht, WTH 3% for one-cycle grossing up WTH amount First cycle = 1,000 x 3% = 30 WTH amount Second cycle = 30 x 3% = 0.90 Final withholding Tax = 30 + 0.90 = 30.90

For the 'one-cycle grossing up', you have to enter 2 withholding tax types with specific Customizing and this amount will be offset to the expense account.

Customizing Tables

Define Withholding Tax Type. See maintain withholding tax type in the Customizing withholding tax.

Define Withholding Tax Code. See maintain withholding tax code in the Customizing withholding tax.

One cycle gross up Define withholding tax 2 Types (Please see maintain withholding tax type in the Customizing

withholding tax) Define Withholding Tax code for each withholding tax types (Please see setting one cycle

gross up of withholding tax code in the Customizing withholding tax) Vendor Master has to be assigned with these two withholding tax types and codes.

In release 4.6C the Country Version Thailand uses posting indicator as a paid condition. In case of one cycle gross up, the paid condition has a further checking in the reporting tool.

3.3.4 Withholding Tax Numbering

Description

When company makes a payment to the vendor, the company has to withhold tax from the payment amount with the rate according to the income type, and issue a tax certificate for vendor/payee. A tax certificate issued for the vendor/payee has to be in the right form as prescribed by the Director-General.

The certificate form number can be determined by person/recipient type and income type from the revenue code.

There are 2 numbers on each tax certificate.

1. Certificate numbering

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To assign a running number on the top corner of certificate form. In the case that a tax certificate is issued manually and entered into the system later, especially for the petty cash transaction or for the off-line business process, the external number assignment should be used.

For the Country Version Thailand, the certificate numbering is stored in the “BSEG-XREF3” field. Therefore for the case of external number assignment, you need to make sure that you enter an external in this field.

2. Sequential numberingSequential numbering is used to sequence the issued certificates, which are separated by the withholding tax form number (Phaw. Ngaw. Daw. Form) and business place. This sequence number is also required to be shown on the tax certificate and reported on the tax report to the tax authority.

The sequential number is stored in “WITH_ITEM-CTNUMBER”. There are two options for generating this sequential number.

1. Activated in the Customizing of withholding tax type. The certificate numbering in withholding tax type can be used for the sequential number for the Country Version Thailand.

Please see withholding tax type in the Customizing withholding tax.

2. Generate at the reporting point by setting the following parameters during running report “RFIDYYWT”

Numbering and Updating Test Run Activate number

Number Range xx

The Number Range Value is determined from the Customizing, the value of number range in this parameter is required for a dummy value. It does not use for generate sequential number in reports. See more detail in withholding tax reports.

3. Assign numbering concept option 4 to company code

See Certificate Numbering for Withholding Tax in the Customizing withholding tax.

Note: Must set only concept option 4 for Thailand

3.3.4.1 Withholding Tax Certificate Numbering

Description

In Invoice PostingYou may require to post withholding tax with assign a sequential number and certificate number in invoice posting.

The external certificate number should be entered in the ‘Reference 3’ – ‘BSEG-XREF3’ field at vendor line item. If this field is blank, the document number will be assigned automatically as an internal number in this field.

In Payment PostingWhen you make a payment, the document number is automatically assigned as a withholding tax certificate number in the ‘BSEG-XREF3’ field of vendor line item.

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Note:If you want to enter an external number in the payment document, you can only manually change “BSEG-XREF3” field of vendor line item by using document change function.

Customizing Tables Define field “Reference specification 3” in part of general data of vendor line items as an optional

field.

Menu Path IMG Financial Accounting Financial Accounting Global Settings Document Line Item

Controls->Define Posting Keys IMG Financial Accounting Financial Accounting Global Settings Document Line Item

Controls->Maintain Field Status Variants

3.3.4.2 Withholding Tax Sequential Numbering

Description

There are 2 options to configure the system to run the withholding tax sequential numbering at invoice and payment posting.

3.3.4.2.1 Sequential by Customizing via IMG

Generate a sequential numbering immediately after post an invoice or payment by Customizing

Customizing Tables

Activate certificate numbering in withholding tax type. See define withholding tax type for invoice posting in the Customizing withholding tax.

Menu PathIMG Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation Withholding Tax Type Define Withholding Tax Type for Invoice Posting

Note:If you do not want the system to generate sequential numbering, you can select No cert. numbering in part of control data

3.3.4.2.2 Sequential numbering in Reporting

Generate sequential number at the reporting point by set parameter in “RFIDYYWT”.

In case of you do not activate sequential number in the Customizing, you can let the system generate sequential number automatically when printing withholding tax report. You can assign the running number and issue date together when you are printing the certificate and report.

Please see details in withholding tax reports.

3.3.5 Withholding Tax Reports

Description

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The following withholding tax reports are required to be submitted to the revenue department. Withholding Tax Certificate Withholding Tax Form

Form no. 2 Form no. 3 Form no. 53 Form no. 54 for foreigner

Special Account Tax Deduction and Remittance Report

Standard version 4.6C has reporting tool for generate these reports.

3.3.5.1 Customizing

3.3.5.1.1 Configure the reporting tools according to general customizing

The Country Version Thailand in release 4.6C provides two output groups in the Customizing

Customizing View for the Withholding Tax Reporting ToolProc.type Output gp Vers.Name Title 1

STD CER W/TX CERTIFICATE & FORM No. 54 WITHHOLDING TAX CERTIFICATE FOR THAILAND & FORM NO. 54

STD REP WITHHOLDING TAX REPORTING WITHHOLDING TAX REPORTS FOR THAILAND

The following information shows the detailed configuration of the output group ‘CER’ and ‘REP’ in the Customizing.

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Process Type: STD; Output Group: CER

Ctry-sp.w/hld name W/TX CERTIFICATE & FORM NO.54Title 1 WITHHOLDING TAX CERTIFICATE FOR THAILAND & FORM NO. 54Title 2 ACCOUNTS PAYABLE - PAYMENT DOCUMENTSreported doc. Vendor documents (according to W.T. posting time) open itemsForm name IDWTCERT_TH_DOMForm name IDWTCERT_TH_FRNForm title CERTIFICATE FOR DOMESTIC PERSONForm title CERTIFICATE FOR FOREIGNERDME fileFormat treelist title ERRORS AND WARNINGSlist title COMPANIESlist title VENDORS / WT TYPES AND CODESlist title FI LINE ITEMSUser ProgramCert. Location No tax data No exemptn dataParam.typeParam.typeParam.type

Process Type: STD; Output Group: REP

Ctry-sp.w/hld name WITHHOLDING TAX REPORTINGTitle 1 WITHHOLDING TAX REPORTS FOR THAILANDTitle 2 ACCOUNTS PAYABLE - ORIGINAL DOCUMENTSreported doc. Vendor documents (according to W.T. posting time) open itemsForm name IDWTREPT_TH_1Form name IDWTREPT_TH_2Form title WITHHOLDING TAX REPORT NO.2,3 AND 53Form title SPECIAL TAX ACCOUNT AND REMITTANCEDME fileFormat treelist title ERRORS AND WARNINGSlist title COMPANIESlist title VENDORS / WT TYPES AND CODESlist title FI LINE ITEMSUser ProgramCert. Location No tax data No exempt dataParam.typeParam.typeParam.type

Menu Path

IMG Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Withholding Tax Reporting (Generic) Define Output Groups

3.3.5.2 Withholding Tax Certificate Form (for Domestic Person)

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DescriptionWhen printing the Tax certificate by using the withholding tax reporting tool, you can let the system generate a sequential number automatically if the sequential number is not yet exist. The system is as well use the posting date or the selected date as the tax certificate issued date.

The standard form “IDWTCERT_TH_DOM” is used for printing the following certificate forms: -

1. Phaw. Ngaw. Daw. 2 - tax that withheld from personal income under Section 40(3) & (4)2. Phaw. Ngaw. Daw. 3 - tax that withheld from personal income under Section 50(4) and

Section 3 tredecim.3. Phaw. Ngaw. Daw. 53- tax that withheld from companies income under Section 69 bis. and

Section 3 tredecim.

The tax certificate can be issued on the pre-printed form or blank paper depending on the company’s policy. You can tailor the delivered tax certificate template to match your company requirement by using SAP Smart Forms. See more detail about Smart Forms in the standard documentation.

Menu Path

IMGFinancial AccountingFinancial Accounting Global SettingsWithholding TaxExtended Withholding Tax Withholding Tax Reporting (Generic) Define Forms for Withholding Tax Reporting

Customizing Tables

Maintain form name “IDWTCERT_TH_DOM”.

Each income type has to be printed at a specific line number in the tax certificate form. The line number is defined by parameters INCTYPE_n or INCTYPE_SEC3 for 3 tredecim. You must maintain these parameters with the income type.

Note:

When createing a new income type, you must define new income type into value of INCTYPE_n.

You can define your own income type line on certificate by using the Smart Forms. To modify form, choose “IDWTCERT_TH_DOM” form in node “GLOBAL_DEFINITION”, tab screen 'Initialization'. The following coding has already been predefine in the system:-

*///////////////////////////////////////////////////////////////////////* Note to user: Each income type has a specific line number in form.* You will need to maintain these parameters (INCTYPE_n)* when the new incometypes was introduced.*/////////////////////////////////////////////////////////////////////// DATA:INCTYPE_1(99) VALUE '1100', INCTYPE_2(99) VALUE '1200', INCTYPE_3(99) VALUE '1300', INCTYPE_4(99) VALUE '14A', INCTYPE_5(99) VALUE '14B1', INCTYPE_6(99) VALUE '14B2', INCTYPE_7(99) VALUE '14B3', INCTYPE_8(99) VALUE '14B4', INCTYPE_9(99) VALUE '3500', INCTYPE_10(99) VALUE '1500,1600,1700,1800,3600,3700,3800', INCTYPE_SEC3(99) VALUE '3600,3700,3800'.

Menu PathAccounting Financial Accounting Accounts Payable Withholding tax General Withholding tax reporting (generic)

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Execute standard withholding tax tools by ABAP Program “RFIDYYWT”.

Selection Screen The variant “SAP&TH_CERTDOM” is a predefined reporting variant for running withholding

tax certificate for domestic person in Thailand. The parameters defined in this variant are as the following:

Output Groups Output control and listsProcess Type STD Exclude zero WT items Output group CER List reversed docs separately

Mandatory selections Output lists Display Variant Country key TH FI line items 1SAP Configuration

Reporting period DD/MM/YY to Forms

General Selections Form 1:CERTIFICATE FOR DOMESTIC PERSON

Company code TH01 to Print form 1

Numbering and Updating Output Device Test run Activate numbering Number Range xxOverwrite cert. issue date

You can define your own reporting variant by choosing ‘configuration’ in the output lists. The output list is the detail listing. The certificate is printed from ‘form 1’. You have to define output device for the form printing.

Note:1. Please select ‘test run’, if you do not want the system to generate the numbering and post the

withholding tax payable to the revenue department. You have to select ‘activate numbering’ if you maintains ‘no certificate numbering’ in the Customizing.

2. If you do not select ‘test run’, And select ‘activate numbering’ field, the ‘number range’ field becomes a required field. You

can put any number range here, as dummy number range, but the system will use the number range that has been customized in the IMG.

The system will pop up the ‘post to revenue department’ screen. Please cancel this screen if you do not want to post the withholding tax payable to the revenue department now.

3. If you want to re-generate issuing date, you have to enter a date in the “overwrite cert. Issue date” field.

Output

Details in Certificate Form Certificate Numbering Company Name Company Tax ID Company Address Vendor Tax ID Vendor Name and Address Sequential numbering Form Type Income Type Payment Date Payment Amount Withholding Tax amount Amount in words Paid Condition Issued Date

3.3.5.3 Withholding Tax Form for Domestic Person (Phaw. Ngaw. Daw. 2, 3, 53)

Description

This tax certificate form is developed by a tool called SAP Smart Forms.

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The standard form “IDWTREPT_TH_1” can be used for printing the following form numbers: -

1. Phaw. Ngaw. Daw. 2 - tax that withheld from personal income under Section 40(3) & (4)2. Phaw. Ngaw. Daw. 3 - tax that withheld from personal income under Section 50(4) and Section 3

tredecim.3. Phaw. Ngaw. Daw. 53- tax that withheld from companies income under Section 69 bis. and

Section 3 tredecim.

Menu Path

IMG Financial Accounting Financial Accounting Global SettingsWithholding TaxExtended Withholding Tax Withholding Tax Reporting (Generic) Define Forms for Withholding Tax Reporting

Transaction: “SMARTFORMS”

Customizing Tables Maintain form by enter form name “IDWTREPT_TH_1”

Menu PathAccounting Financial Accounting Accounts Payable Withholding tax General Withholding tax reporting (generic)


Selection Screen “SAP&TH_WTH_REP” is a predefined reporting variant for running withholding tax reports.

The parameters defined in this variant are as the following:

Output Groups Output control and listsProcess Type STD Exclude zero WT items Output group REP List reversed docs separately

Mandatory selections Output lists Display Variant Country key TH FI line items 1SAP configuration


General Selections Form 1:Withholding Tax Report No. 02, 03, 53


Numbering and Updating Output Device Test run Form 2: SPECIAL TAX ACCOUNT AND REMITTANCE

Activate numbering Number Range xx Print form 2Overwrite cert. issue date Output Device

You can define your own reporting variant by choosing ‘configuration’ in the output lists. The output list is the detail listing. The withholding tax form1 is print out form no. 02, 03 and 53. Please do not select print form 2 if you don’t want to print special tax account and remittance report. You have to define output device for printing.

Note:

1. Please select ‘test run’, if you do not want the system to generate the numbering and post the withholding tax payable to the revenue department. You have to select ‘activate numbering’ if you maintains ‘no certificate numbering’ in the Customizing.



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Output

Withholding Tax Form no. 2 (Phaw. Ngaw. Daw. 2)

Withholding Tax Form no. 3 (Phaw. Ngaw. Daw 3)

Withholding Tax Form no. 53 (Phaw. Ngaw. Daw 53)

Company Name and Address Company Tax ID Tax Month/Year Sequential number Vendor Name and Address Vendor Tax code 1 Vendor Tax code 2 Payment date Income Type Withholding Tax Rate Payment amount Withholding Tax Amount Paid Condition

3.3.5.4 Withholding Tax Form for Foreigner—Phaw. Ngaw. Daw 54

Description

The standard form “IDWTCERT_TH_FRN” can be used for printing form number 54 (Phaw. Ngaw. Daw. 54--tax withheld from foreign person/companies under section 70 and Section 70 bis.).

This form has 2 parts, part one is Section 70 for assessable income under Section 40 (2), (3), (4), (5) or (6), and part two is Section 70 bis. for disposes of profit out of Thailand. The form is designed to be printed on the paper size ‘A4’. It contains the following information: -

- Name and address of payer and payee

- Withholding tax amount

- Payment date

- Exchange currency document number (from document short text)

- Amount in words

This report is printing the withholding tax transaction of the recipient type “54”.

Menu Path

IMG Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding TaxWithholding Tax Reporting (Generic) Define Forms for Withholding Tax Reporting


Customizing Tables

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Maintain form by enter form name “IDWTCERT_TH_FRN”.

Note:Part two of the form no. 54 is printed into report by define income type is “54*”.

Menu Path

From Easy Access Screen choose: Accounting Financial Accounting Accounts Payable Withholding tax General Withholding tax reporting (generic)


Selection Screen

The variant “SAP&TH_CERTFOR” is a predefined reporting variant for running the withholding tax form number 54 for foreigner. The parameters defined in this variant are as the following:

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Output Groups Output control and listsProcess Type STD Exclude zero WT items Output group CER List reversed docs separately



General Selections Form 2:CERTIFICATE FOR FOREIGNERCompany code TH01 to Print form 2

Numbering and Updating Output Device Test run Activate numbering Number Range xxOverwrite cert. issue date

You can define your own your reporting variant by configuring in the output lists. The output list is the detail listing. The certificate is printed from ‘form 2’. You have to define output device for printing.

Note:

1. Please select ‘test run’, if you do not want the system to generate the numbering and post the withholding tax payable to the revenue department. You have to select ‘activate numbering’ if you maintains ‘no certificate numbering’ in the Customizing.





Output

Withholding Tax Form no. 54 (Phaw. Ngaw. Daw. 54)

3.3.5.5 Special Account Tax Deduction and Remittance Report

Description

This report is to show the totals of payment amount and withholding tax amount within a day.

The program is selecting all withholding tax items that had been issued on month and year of tax reporting date in data selection, then grouping them together by date and separate into appropriate columns for Individual person and Cooperate. This report shall be printed monthly as a reference document for the revenue department and kept in the company.

The purpose of the report is to show all payment documents with the withholding tax amount.

Menu Path

IMGFinancial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Withholding Tax Reporting (Generic) Define Forms for Withholding Tax Reporting

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Customizing Tables

Maintain form by enter form name “IDWTREPT_TH_2” The personal tax ID and income type is used for determination. Individual person: Tax ID must begin with 1XXXXXXXXX or 2XXXXXXXXX otherwise is

corporate. Section 3 tredecim: only specific Income type “35xx”, “36xx”, “37xx”, “38xx” which defined in

form

Menu PathAccounting Financial Accounting Accounts Payable Withholding tax General Withholding tax reporting (generic) Execute standard withholding tax tools by ABAP Program “RFIDYYWT”

Selection Screen

The variant “SAP&TH_WTH_REP” is a predefined reporting variant for running the withholding tax reports. The parameters defined in this variant are as the following:

Output Groups Output control and listsProcess Type STD Exclude zero WT items Output group REP List reversed docs separately






Activate numbering Number Range xx Print form 2Overwrite cert. issue date Output Device

You can define your own reporting variant by configuring in the output lists .The output list is the detail listing. The withholding tax form 2 is used to print the special tax account and remittance report. You should not select ‘print form 1’ if you want to print only this report. You have to define output device for printing. If you do not want to generate the numbering, please select test run.

Output

Company Name and Address Company Tax ID Issue Date Withholding Tax Amount in Section 3 of Individual Person Others Withholding Tax Amount of Individual Person Withholding Tax Amount in Section 3 of Corporate/Company Others Withholding Tax Amount of Corporate/Company Tax receipt number: The receipt from revenue department when submit withholding tax report and

amount. This field will leave as blank.- Amount: Summation of withholding tax amount per date- Comment: Blank

Total line

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3.3.5.6 Generate Invoice for Revenue Department

Description

With the withholding tax reporting tools, you can prepare invoices and make a payment to the revenue department with the amount of withholding tax that has deducted from your vendors during tax month.

This report will post transaction to revenue dept. (as vendor) by clearing withholding tax items of withholding tax account (as G/L). The clearing must select for withholding tax items that have been issued certificates in that tax month.

Menu PathAccountingFinancial AccountingAccounts PayableWithholding taxGeneralWithholding tax reporting (generic)

Execute standard withholding tax tools by ABAP Program “RFIDYYWT”. You should post transactions to revenue department after printing all reports especially withholding tax form no. 2, 3, 53 or 54 and special tax account and remittance report to check details and the total of withholding tax amount that have to submit to revenue department. Using one of these variants: “SAP&TH_CERTDOM” or “SAP&TH_CERTFOR” or “SAP&TH_WTH_REP” and set parameters in this variant are the follows:

Output Groups Output control and listsProcess Type STD Exclude zero WT items Output group REP/CER List reversed docs separately


Reporting period 01/01/2000 to 31/01/2000 Forms




Activate numbering Number Range Print form 2Overwrite cert. issue date Output Device

Note: Please do not select test run, if you want to post to the revenue department. The reporting period should cover the date of tax month.

In the popup screen of 'Post Invoice to Revenue Department', you need to enter the following parameters: -

- Vendor code for revenue department- Posting date- Document type- Posing key- Session name

Selection Screen See variant “SAP&TH_CERTDOM” or “SAP&TH_CERTFOR” or SAP&TH_WTH_REP”

Process Type Output Group Country Key Reporting Period Company Code Exclude zero WT items

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List Reversed docs separately

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Output

Batch Input and Invoice Post to Revenue Department.

4 Check Management

It is common in Thailand to pay or receive payments with Check. There are 4 predefined payment methods in the Country Version Thailand.

“A” is a check without cross. “B” is a check with “&CO”

“C” is a check with “A/C Payee ”

“T” is a transfer method

For Country Version Thailand the form “F110_TH_CHEQUE00” can be used for the payment method “A”, “B” and “C”.

4.1 Check Payable

4.1.1 Outgoing Check Status

Description

You can use the Check Register to monitor the status of your outgoing checks. The status of ‘Active’, ‘Void’, ‘Encash’ are predefined in the system. You should set up ‘Sent ’ status additionally in to the system.

Status Descriptions‘Active' Printed Check on hand‘Void’ Wasted check (Torn) or Incorrectly printed check‘Sent’ Check is sent to vendor/received by vendor‘Encash’ Check Encash by vendor

For each outgoing check you should maintain the check status. If the status is void, the void reason must be as well maintained.

The procedure for maintain “Sent” status

Most companies in Thailand monitor if their checks are still at the company or at the vendors. In this case, the ‘Sent’ status can be used when the checks have been sent out to the vendors.

Run check register (RFCHKN10) via menu path Accounting Financial Accounting Accounts Payable Information System Reports for accounts payable accounting Payment transactions Check register and select items paid with line items

Maintain “Sent” status for the sent check to the vendor. At the vendor line item of this payment, you should enter as well the send date in the format of '”Sent: dd/mm/yy” in the ‘text’ field (BSEG-SGTXT).

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Menu Path

Accounting Financial AccountingAccounts PayableInformation SystemReports for accounts payable accountingPayment transactionsCheck register and select items paid with line items

Selection Screen

Paying company code to House bank to Account ID to Payroll checks

General selections

Bank key toBank account number toCheck number toCurrency toAmount to

Output controls

List of outstanding checksAdditional heading

Item paid

Display Variant W/out line items With line items

Output Check number Payment Document Payment date Payment Currency Amount paid (FC) Recipient Void reason Enc./Void date Invoice Document number Line item Posting date Invoice Currency Invoice Amount in FC Discount amount Net amount Text

4.1.2 Check Register

Description

The check register or the ‘RFCHKN10’ report can be used for the Country Version Thailand. The outgoing checks with the ‘Sent’ status and the send date maintained at the ‘text’ field can be shown as well on this report.

Menu Path

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Accounting Financial Accounting Accounts Payable Information System Reports for accounts payable accounting Payment transactions Check register and select items paid with line items

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Selection Screen

Paying company code to House bank to Account ID to Payroll checks

General selections

Bank key toBank account number toCheck number toCurrency toAmount to

Output controls

List of outstanding checksAdditional heading

Item paid

Display Variant W/out line items With line items

Output Check number

Payment Document

Payment date

Payment Currency

Amount paid (FC)

Recipient

Void reason

Enc./Void date

Invoice Document number

Line item

Posting date

Invoice Currency

Invoice Amount in FC

Discount amount

Net amount

Text

4.2 Check Receivable

4.2.1 Check Received Entry

Description

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Postdated check (PDC) is an acceptable payment medium in Thailand. The company that receives the PDC can only cash this PDC on the date specified on the check onwards. To handle the PDC requirement, you are recommended to use the Turkey B/E functions.

Example: the customer issues a check to your vendor on November 15, 1999 (Current Date). However the date on the check is December 12, 1999. In this case the vendor has to keep this check until December 12, 1999 and then he can cash it.

The accounting transactions when receiving check on the date, that is not yet a check due date:

Debit Postdated Check 1,000.00Credit Account Receivable 1,000.00

Deposit this check at your bank when obligations on the due date.Debit Bank 1,000.00Credit Postdated Check 1,000.00

With the Turkey B/E function, you can keep tracking of your PDCs for the whole PDC’s life cycle. You can use the external number of B/E to maintain the ‘check number’. The check listing can be used to list all checks at a particular due date.

Menu Path when receiving check from the customersTransaction SE43N enter SAP_ICC_THAILAND in area menu. Then select “Check Received Entry” or F-36 via Accounting Financial Accounting Accounts Receivable Document Entry Bill of exchange Payment

Customizing Tables

1. Define Special G/L: Account determination for bill of exchange receivable

Menu Path

Financial Accounting Bank Accounting Business Transactions Bill of Exchange Transactions bill of exchange Receivable Post bill of exchange Receivable Define Alternative Reconcil. Acct for Bills/Exch.Receivable Special G/L: Account Determination

2. Define number ranges for collective documents

Menu Path

Financial Accounting Bank Accounting Business Transactions Bill of Exchange Transactions bill of exchange Receivable Post bill of exchange Receivable Define Number Ranges for Collective Documents

- 01: post bill of exchange

3. Define bill of exchange portfolios

Menu Path

Financial Accounting Bank Accounting Business Transactions Bill of Exchange Transactions Bill of Exchange Receivable Post Bill of Exchange Receivable Define Bill of Exchange Portfolios

4. Define form for the Bill of Exchange. This SAPScript forms defined in this step is for listing data in the table “T001F”.

Menu PathTransaction SM30 maintain V_T001F

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Company Code Program Name Form ID Form xxxx RFIDTRBOE1 F110_TR_BOE_BORD

After posting the incoming check (BoE), the form “F110_TR_BOE_BORD” is generated with the information as following: The identification of the BoE (internal document number and internal document line number). The BoE external number (Check number). The amount of each BoE and the total amount of all posted BoE on this document. The due date, the bank that will pay for the BoE and the bank account of the original drawee. The respective transaction, e.g. payment, collection

Output

PstKy account debit/Credit reconcile accounts description

09W account receivable 1,000.00 125000 BoE Receivable15 account receivable 1,000.00-

SAPScript Transaction: Payment

Company Code: TH01 - Country Template Thailand User: MANOPRASERTK Date: 01.03.2000 Time: 04:28:18

Record no. Document no. Item Due date Account no. Bank Amount Currency0100000013 1400000049 001 01.03.2000 XXXXXX 1011123450 1,100.00 THB

1 documents were processed with a total amount of 1,100.00 THB

Amount in words: ONE THOUSAND ONE HUNDRED

4.2.1.1 Check Processing

Description

To handle the PDC requirement in Thailand, you are recommended to use the following functions in the Turkey B/E functions:

Presented to bank Cleared at bank Bounced at bank

Menu PathTransaction SE43N->enter SAP_ICC_THAILAND in area menu MENU: CHECK HANDLING THAILAND

Transactions Posting

Check Received Entry Check Processing Check Reversal

Transactions Listing

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Reprint Transactions Listing

Select: Check ProcessingORTransaction: FTR03

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4.2.1.1.1 Check Presented to Bank

Description

When check is due, you can send this PDC to the your bank to cash money.

Menu PathTransaction SE43N enter SAP_ICC_THAILAND in area menu

Select “Check Processing” of Transactions Posting or Directly call transaction “FTR03” or Program “RFIDTRBOE1”

Select presented to bank.

Customizing Tables

1. Define number ranges for collective documentsMenu Path


- 02: sent to bank- 03: sent to Vendor

2. Setting Present Bill of Exchange Receivable at Bank

Maintain House Bank Details

Define the G/L account as an interim account at the “Collection account” field in each house bank that you present the bill of exchange to

Company Code TH01 Country Template ThailandHouse bank and account detailsHouse bank xxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxAccount ID xxxxxBank key Bank CountryBank account Control keyAdditional detailsfor bill of exchange presentation Minimum daysDiscount account Collection Account 1234567890

Menu Path

Financial Accounting Bank Accounting Business Transactions Bill of Exchange Transactions Bill of Exchange Receivable Present Bill of Exchange Receivable at Bank Maintain House Bank Details

Note:You can only assign one interim account to one bank account; otherwise the system will not be able to determine which bank account is the correct one.

Define Bank sub-account

The bank account used here should be the G/L bank account with the Open Item management and the line item display. It has to be the same account number as the collection account. It is as well called as ‘interim account’.

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ChAc Bank Account Usage Sp.G/L Customer recon.acct Bank subaccount for liabilityINT 1234567890 Collection W 113112

Menu Path

Financial Accounting Bank Accounting Business Transactions Bill of Exchange Transactions Bill of Exchange Receivable Present Bill of Exchange Receivable at Bank Define Bank Subaccounts

Selection ScreenGeneral DataCompany code xxxxDocument date dd.mm.yyPosting date dd.mm.yyTransactions Present to bank

ExecuteSelection Criteria

Presented to bank

Bill of exchange portfolio xxxxxxxxxxxCurrency THB

Execute

Output Presented to bank User: I008221 Company code: TH99 - SAP Thailand Template Date: 29.02.2000 Bill portfolio: xxxxxxxxx Time: 10:36:54 No. Doc.no. Itm Year S Amount Curr. Bline date Ext. no. Bank key Customer 1 1400000049 1 2000 W 1,100.00 THB 22.02.2000 1234567 1011123450 TH-C01

This output list is an ABAP List Viewer (ALV) list which you can define column format by yourself.

Select document number to be presented to the bank and execute.

System pops up a screen to enter an interim account.

Please enter G/L account as a bank subaccounts.

Transaction: Presented to bank


Record no. Document no. Item Due date Account no. Bank Amount Currency0200000000 1400000049 001 01.03.2000 XXXXX 1011123450 1,100.00 THB


Amount in Words: ONE THOUSAND ONE HUNDRED

Accounting Document: Customer document (DA) 14000000490012000 Doc. number 1600000000 Company code TH01 Fiscal year 2000

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Doc. date 01.03.2000 Posting date 01.03.2000 Period 03 Ref.doc. 0200000000 Cross-company n Doc.currency THB Itm PK Account Account short text Assignment Tx Amount 1 40 113109 Bank 1 - customer payment 14000000490012000 1,100.00 2 50 113112 Bank 1 - collection 20000301 1,100.00-

4.2.1.1.2 Check Cleared at Bank

Description

When you are informed from your bank that your PDC is cashed or cleared, you can then precede the ‘Cleared at bank’ function.

Menu Path

Transaction SE43N enter SAP_ICC_THAILAND in area menu Select “Check Processing” of Transactions Posting or Directly call transaction “FTR03” or Program “RFIDTRBOE1”

Select Cleared at bank.

Customizing Tables

Define number ranges for collective documents

Menu Path


- 04: Cleared at bank- 05: Cleared at vendor

Note: Please make sure that the G/L account of your Bank Account, where you present this BoE, is created with the field status group not suppressing Business Area field.

Selection ScreenGeneral DataCompany code xxxxDocument date dd.mm.yyPosting date dd.mm.yyTransactions Cleared at bank

Execute

Selection Criteria

Cleared at bankInterim Account 1234567890Bill of exchange portfolio xxxxxxxxxxxCurrency THB

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Output

Cleared at bank User: MANOPRASERTKCompany code:TH01 - Country Template Thailand Date: 01.03.2000Bill portfolio: CHQR000001 Time: 05:28:02Interim account: 113109

No. Doc.no. Itm Year S Amount Curr. Bline date Ext. no. Bank key Customer 1 1400000010 1 1999 W 4,318.68 THB 17.11.1999 1234567 1011123450 C01 2 1400000049 1 2000 W 1,000.00 THB 01.03.2000 1234567 1011123450 TH-C01

Select document number to be cleared (bank can collection from customer) and execute.

System pops up a screen for a confirmation as “Do you want to continue process?”

Customer document (DA) 14000000490012000 Doc. number 1600000001 Company code TH01 Fiscal year 2000 Doc. date 01.03.2000 Posting date 01.03.2000 Period 03 Ref.doc. 0400000000 Cross-company n Doc.currency THB Itm PK Account Account short text Assignment Tx Amount 1 19 TH-C01 Thai Customers for 1,100.00- 2 40 113112 Bank 1 - collection 00000000 1,100.00 Accounting document (AB) 14000000490012000 Doc. number 1000232 Company code TH01 Fiscal year 2000 Doc. date 01.03.2000 Posting date 01.03.2000 Period 03 Ref.doc. 0400000000 Cross-company n Doc.currency THB Itm PK Account Account short text Assignment Tx Amount 1 40 113104 Bank 1 - check clear 14000000490012000 1,100.00 2 50 113109 Bank 1 - customer payment 20000301 1,100.00-

4.2.1.1.3 Check Bounced (Returned) at Bank

Description

If the PDC has been presented to the bank, and the customer’s bank has refused to pay due to some reasons such as not enough money in the customer's bank account, invalid check, incorrect words on check, etc., This incoming payment should then be cancelled and get a new payment from the customer.

Menu PathTransaction SE43N enter SAP_ICC_THAILAND in area menu

Select “Check Processing” of Transactions Posting or Directly call transaction “FTR03” or Program “RFIDTRBOE1”

Select Bounced at bank.

Customizing Tables

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1. Define Special G/L: Account determination for bill of exchange receivable.

To define special G/L for bounced/returned check and reconcile account.

Menu Path

Financial Accounting Bank Accounting Business Transactions Bill of ExchangeTransactions Bill of Exchange Receivable Post Bill of Exchange Receivable Define Alternative Reconcil. Acct for Bills/Exch.Receivable Special G/L: Account Determination

2. Define number ranges for collective documents

Menu Path

Financial Accounting Bank Accounting Business Transactions Bill of Exchange Transactions Bill of Exchange Receivable Post Bill of Exchange Receivable->Define Number Ranges for Collective Documents

- 06: Check Bounced at bank- 07: Check Bounced at vendor

3. Define bill of exchange portfolios

Menu Path

Financial Accounting Bank Accounting Business Transactions Bill of Exchange Transactions Bill of Exchange Receivable Post Bill of Exchange Receivable Define Bill of Exchange Portfolios

Selection ScreenGeneral DataCompany code xxxxDocument date dd.mm.yyPosting date dd.mm.yyTransactions Bounced at bank


Bounced at bankInterim Account 1234567890Bill of exchange portfolio xxxxxxxxxxxCurrency THB

Execute

Output

Bounced at bank User: MANOPRASERTKCompany code:TH01 - Country Template Thailand Date: 01.03.2000Bill portfolio: CHQR000001 Time: 08:56:18Interim account: 113109

No. Doc.no. Itm Year S Amount Curr. Bline date Ext. no. Bank key Customer 1 1400000010 1 1999 W 4,318.68 THB 17.11.1999 1234567 1011123450 C01

Select the document number of the bounced/returned check (bank cannot collection from customer) and execute.

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The system pops up a screen for entering B/E portfolio and the special G/L indicator for that bounced check.

SAPScript Transaction: Bounced at bank


Record no. Document no. Item Due date Account no. Bank Amount Currency 0600000000 140000001 0001 17.11.1999 12345 1011123450 4,318.68 THB


Amount in words: FOUR THOUSAND THREE HUNDRED EIGHTEEN

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Customer document (DA) 14000000100011999 Doc. number 1600000002 Company code TH01 Fiscal year 2000 Doc. date 01.03.2000 Posting date 01.03.2000 Period 03 Ref.doc. 0600000000 Cross-company n Doc.currency THB Itm PK Account Account short text Assignment Tx Amount 1 19W C01 Thai Customers for 14000000100011999 4,318.68- 2 40 113112 Bank 1 - collection 00000000 4,318.68 Customer document (DA) 14000000100011999 Doc. number 1600000003 Company code TH01 Fiscal year 2000 Doc. date 01.03.2000 Posting date 01.03.2000 Period 03 Ref.doc. 0600000000 Cross-company n Doc.currency THB Itm PK Account Account short text Assignment Tx Amount 1 09Y C01 Thai Customers for 14000000100011999 4,318.68 2 50 113109 Bank 1 - customer payment 20000301 4,318.68-

4.2.1.1.4 Check Reversal

DescriptionThis transaction can be used to when there is a bounced/returned check and you are asked to re-send the same bounced check to be cashed at the bank again. See program documentation RFIDTRBOE2.

Customizing Tables Define number ranges for collective documents

Menu Path


01: Payment 02: Sent to bank 03: Sent to vendor 04: Cleared at bank 05: Cleared at vendor 06: Checks/Bill of Exchange bounced at bank 07: Checks/Bill of Exchange bounced at vendor 08: Removed from system 09: Removed from portfolio 10: Added to portfolio

Menu PathTransaction SE43N->enter SAP_ICC_THAILAND in area menu

Select “Check Reversal” of Transactions Posting or Directly call transaction “FTR04” or Program “RFIDTRBOE2”

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Select From “Bounced at bank/vendor” to “Present to bank”

Selection ScreenGeneral DataCompany code xxxxDocument date dd.mm.yyPosting date dd.mm.yyReverse postingFrom "Bounced at bank/vendor" to: Presented to bank


From “Bounced at bank” to “Presented to bank”Interim Account 1234567890Portfolio for bounced bills xxxxxxxxxxxCurrency THBSp. G/L ind. for bounced bills X

Execute

OutputFrom "Bounced at bank" to "Presented to bank" User: MANOPRASERTKCompany code: TH01 - Country Template Thailand Date: 01.03.2000Bill portfolio: RETURNED01 Time: 10:15:48Interim account: 113109 No. Doc.no. Itm Year S Amount Curr. Bline date Ext. no. Bank key Customer 1 1600000003 1 2000 Y 4,318.68 THB 17.11.1999 1234567 1011123450 C01Select document number that re-sent to bank and execute.The system pops up a screen for a Confirmation of “Do you want to continue processing?”

Accounting document (AB) 14000000100011999 Doc. number 1000233 Company code TH01 Fiscal year 2000 Doc. date 01.03.2000 Posting date 01.03.2000 Period 03 Ref.doc. 0600000000 Cross-company n Doc.currency THB Rev.doc. for 1600000003 / 2000 Itm PK Account Account short text Assignment Tx Amount 1 19Y C01 Thai Customers for 14000000100011999 4,318.68- 2 40 113109 Bank 1 - customer payment 20000301 4,318.68

Accounting document (AB) 14000000100011999 Doc. number 1000234 Company code TH01 Fiscal year 2000 Doc. date 01.03.2000 Posting date 01.03.2000 Period 03 Ref.doc. 0600000000 Cross-company n Doc.currency THB Rev.doc. for 1600000002 / 2000 Itm PK Account Account short text Assignment Tx Amount 1 09W C01 Thai Customers for 4,318.68 2 50 113112 Bank 1 - collection 00000000 4,318.68-

4.2.1.1.5 Reprint Transactions

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Description

The report can be used to list all entered checks.

Menu PathTransaction SE43N enter SAP_ICC_THAILAND in area menu Select “Reprint Transactions” of Transactions Listing or Directly call transaction “FTR05” or Program “RFTR_BOE_REPRINT”

4.2.2 Listing

Description

This Listing can be used to list all check records.

Menu Path

Transaction SE43N enter SAP_ICC_THAILAND in area menu Select “Listing” of Transactions Listing or Directly call transaction “FTR02” or Program “RFIDTRWEKO”

Selection Screen

Enter a company code. In the Bill of exchange portfolio field, enter the names of the bill portfolios. To include cleared bills, select Cleared bills of exchange.

Output

In the list, you can display each bill's history - a chronological list of all the system documents relating to it.

5 Petty Cash

Description

To set up the petty cash fund, firstly you need to estimate how much cash needed for disbursement during a specified period such as week or month, and then get the reimbursement from your supervisor or the authorized person in the finance department.

For example: If you think that the amount of your petty cash fund is 10,000.00 Baht per week, you will then get reimbursed by check with this amount.

Debit Petty Cash 10,000.00Credit Bank 10,000.00

During the period when the amount of money in petty cash fund is lower than a predetermined lower limit, your fund should be replenished. If the voucher system is used, the accounts debited on the replenishing voucher are those indicated by a summary of expenditures. The voucher is then

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recorded in the voucher register as a debit to the various expenses and asset accounts and credit to the Accounts Payable.

For Example: Cashier paid 1,500.00 Baht for postage expense to ‘ABC’ vendor and 2,000.00 Baht for seminar expense to ‘Tax Center’ Vendor

1. Debit Expenses-Postage 1,500.00Debit Input Tax (7% x 1,500) 105.00

Credit Petty Cash-ABC Co. 1,605.00

2. Debit Expenses-Seminar 2,000.00Debit Input Tax (7% x 2,000) 140.00Credit Withholding Tax (3% x 2,000) 60.00

Credit Petty Cash-Tax Center 2,080.00

After the petty cash fund has been replenished, the fund is restored to its original amount. As it is required by law that the company or business place needs to claim its VAT on the 15th and its Withholding Tax on 7th of next month, therefore each petty cashier needs to clear these expenses before those dates.

When the cash on hand of each petty cashier does not reach a lower limit but it is time to report withholding tax, the petty cashier has to post all expense invoices.

In release 4.6C, there are 2 solutions to handle the petty cash transactions: using Accounts Payable function or using Cash Journal Function.

Using Account Payable function by setting up petty cashier as a vendor Using Cash Journal Posting (Transaction FBCJ)

5.1 Using Account Payable function by setting up petty cashier as a vendor

1. When maintaining ‘Petty cashier’ vendor, you must select ‘individual spec.’. The system will then automatically pop up screen to enter the trader name and address during invoice entry.

2. Set the authorized profile for petty cashier. The authorization should not allow petty cashier to make payment in both automatic payment and outgoing payment The reasons that we should not allow petty cashier to make the payments are: - To make sure that only the supervisor or the authorized person can issue the check under

the petty cashier’s name. If petty cashier can make payment by herself, check will be created under individual payee

as entered in the invoices, instead of petty cashier’s name.

3. Set up the petty cash fund for petty cashier by down payment request (transaction F-47)

4. Converse down payment request by making down payment post (transaction F-48) or automatic payment program by the authorized person

5. In the add-on version, the Country Version Thailand is using the B/E lower limit filed in the vendor master to store lower limit of petty cash fund. In the release 4.6C, you need to set up the lower limit amount by Sp. G/L indicator with posting key 39 (One-line posting, only statistical not noted item).

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6. You can check the available amount by display ‘Account->Display Balance->Special G/L’ on each petty cashier vendor

7. Enter expense transactions and the tax invoices by invoice posting (F-43), etc.

8. In case that the transaction is subject to withholding tax, you need to use the extended withholding tax function to post the withholding tax transaction at either invoicing point or payment point. The case of expense with withholding tax, SAP recommends to post withholding tax at the invoice posting.

9. Withholding tax certificate no. (external lot) has to be entered at the ‘reference 3’ field if it is issued manually. This is to keep records in the system for later withholding tax reporting (Tax reporting no. 2, 3, 53 or 54). If the withholding tax certificate no. is generated by the system, you can use the internal lot assignment.

10. Clearing invoice posting with ‘post with clearing’ of outgoing (Transaction F-51) should be used for every disbursement made from the fund. (when petty cashier paid the amount on hand)

11. If you want to post withholding tax at the payment posting, you should use ‘Post with clearing’ – transaction F-51, select outgoing payment, and select different posting for the amount created automatically by system

12. If you post withholding tax as the payment point, you need to enter the certificate number of the withholding tax certificate that you issue manually or automatically from the system.

13. When the amount of petty cash fund reaches the predefined lower limit, the fund needs to be replenished. The petty cashier has to request for the replenishment from the authorized person. The authorized person can check by displaying the total sheet, and then run the automatic payment to create a check for petty cashier.

Note: You have to control the lower limit of your fund manually. To create withholding tax certificate, you have to run report program RFIDYYWT.

5.2 Using Cash Journal Posting

Description

Cash journal is designed to manage a company’s cash transaction. For the requirement of Petty Cash in Thailand, you may use this Cash journal to manage your petty cash transactions.

Customizing Tables

Define Number Range Intervals for Cash Journal Documents

Menu Path

IMG Financial Accounting Bank Accounting Business Transactions Cash Journal Define Number Range Intervals for Cash Journal Documents

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Set up Cash Journal

To set up a new cash journal for a company code. You should enter the appropriate data for the following fields:

CoCode CJ No. G/L acct. Curr DT DT DT DT DT Name Authoriz. Person1 Person2 Additional Text

TH01 0001 100100 THB SA KR KZ DR DZ XXXX B001

Note: See more details in standard document G/L Account is a petty cash account. Currency is a currency that you want to run the cash journal. For the Country Version Thailand, the Additional text is applied to store the “business

place / branch. However there is no validation check on this field, therefore you have to make sure by yourself that you enter a valid business place / branch code.

Menu Path

IMG Financial Accounting Bank Accounting Business Transactions Cash Journal Set Up Cash Journal

Create, Change, Delete Business Transactions.

To define accounting transaction type and G/L account for each expense and revenue with tax code.

Co. Code Trans. Number Trans. Type G/L account Tax Code Trans. Name TH01 1 E 400000 V1 Expenses 10% Accounting transaction type are delivered as following:

E (Expense)R (Revenue)B (Cash transfer cash journal to bank)C (Cash transfer bank to cash journal)D (Customers-incoming/outgoing payment)K (Vendors-outgoing/incoming payment)

Menu Path

IMG Financial Accounting Bank Accounting Business Transactions Cash Journal Create, Change, Delete Business Transactions

Set Up Print Parameters for Cash Journal

In order to print cash journal and cash journal receipts, use has to set up print parameters for the corresponding print program per company code.

For cash journal Print program--RFCASH00 Report variant—with entries FI_CASH_BB (Opening balance text), FI_CASH_EB (Closing

balance text), FI_CASH_CF (C/F text), FI_CASH_SI (Signature text) For the cash journal receipts:

Correspondence type--SAPC1 Accounting documentIf you mark at the ‘Document Print Indicator’ – ‘AD’, the receipts are printed based on FI documents. If you do not mark at this indicator, the receipts are printed based on documents saved in the cash journal (cash journal documents).

Menu Path

IMG Financial Accounting Bank Accounting Business Transactions Cash Journal Set Up Print Parameters for Cash Journal

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Note

For more information see SAP R/3 documentation—Cash Journal

Transaction Entry (FBCJ)

Menu Path

Accounting Financial Accounting General Ledger Document entry Cash journal posting

Set receiving amount or opening posting by cash receipts for business transaction as follows:-

i) “C”-cash received from bank. Accounting transactions asDebit CashCredit Bank

ii) “D”-cash received from customers. Accounting transactions asDebit CashCredit Customer

iii) “R”-revenue. Accounting transactions asDebit CashCredit Output TaxCredit Bank

Daily transactions entries

a) Cash payments for business transaction as follows:-i) “E”-expenses. Accounting transactions as

Debit ExpenseDebit VATCredit Cash

ii) “K”-cash paid to vendors. Accounting transactions asDebit VendorCredit Withholding TaxCredit Bank

b) Cash receipts for business transaction as follows:-i) “R”-revenues. Accounting transactions as

Debit CashCredit Output TaxCredit Bank

ii) “D”-cash received from customers. Accounting transactions asDebit CashCredit Bank

c) Check receipts for business transaction has two steps as follows:-i) “B”-banks. Accounting transactions as

Debit CashCredit Customers

ii) Print present check. SAPscript forms listing check to bank matching to “B” item. Accounting transaction as

Debit BankCredit Cash

Note: your can print receipt/tax invoice from cash journal transaction by entering FI document number at the correspondence request

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Limitation Cash journal cannot be used for the one-time vendor/customer. You also can not use the individual payee in Cash journal because there are no pop-up screen

(BSEC table) to enter vendor name and address during cash journal processing You cannot reverse document that posted from the cash journal. However there is some

workaround solution by using the opposite tap-strip

See alsoFor more information, see the release information EnjoySAP Cash Journal or the SAP library under Accounting Financial Accounting Bank Accounting Payment Transactions Cash Journal

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6 Correspondence

6.1 Receipt/Invoice/Tax Invoice Printing--FI

Description

In Thailand, ‘Tax Invoice’ should be issued at different time for goods sales and services sales. For goods sales, the “tax invoice” has to be issued immediately when the product is sold. However for the service sales, when selling the service, you issue the ‘invoice’ to your customer. When your customer pays for the invoice, you will then issue “tax invoice” for him.

In the add-on version, you can print ‘tax Invoice” for goods sales and ‘Invoice’ for service sales only in SD. In the release 4.6C, we include “Tax Invoice” or “Invoice” printing in FI. Additionally, you can print correspondence called “Receipt” from payment transaction.

Correspondence for print “Tax invoices”, “Invoice”, “Invoice/Tax invoice”, “Receipt/Tax Invoice” or “Receipt” is printed from FI as following: -

1. “Receipt/Tax Invoice” from Cash Journal

1. When using Cash journal to process cash receipt transaction, “Receipt/Tax Invoice” is printed from posted FI document.

2. You must type name and address into long text of cash account line item as the follows: -

Line 1 and line 2 for Name 1 to Name 4. The length of each line is 70 characters, so you can type name 1, 2 into line 1 and name 3, 4 into line 2.

Line 3 and line 4 for address.

3. The receipt/tax invoice number is printed from tax invoice number stored in the ‘reference document’ (BKPF-XBLNR) field.

2. “Receipt/Tax Invoice” from Down Payment

In the case of goods sales or service sales where there is collection of advance payment, retention money, deposit or reservation fee, liability to value added tax shall arise at the instance before the goods or services are handed over.

When creating a down payment request from SD, and releasing to FI, the status of FI document is posted as a noted item. You have to post down payment in FI-AR with reference to down payment request in SD, after receiving money from the customer.

According to the Thai Law, when companies receive payment, they must issue tax invoices for down payment. Therefore, to complete integration for down payment process, the release 4.6C provides integration information from SD to FI.

Transaction Entry: -

Request from SD

1. Down Payment Request from SD

2. Down Payment Post from FI (for clear SD-down payment request)

Request from FI

1. Down Payment Request

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2. Down Payment Post

Correspondence

Using document number from down payment post for printing.

“Receipt/Tax Invoice” is printed on the header of the correspondence.

The receipt/tax invoice number is printed from tax invoice number in the ‘reference document’ (BKPF-XBLNR) field.

If down payment request is created from SD, “Receipt/Tax Invoice” is printed with line items of material, same as invoice from SD.

Down payment from FI, details are printed from extra text of correspondence.

If document currency is foreign currency, this correspondence displays amount into two columns, foreign currency and local currency.

3. “Tax Invoices” from transfer Deferred VAT document

Liability to value added tax on provision of services should arise when the service is received and the service is paid in full or in part. Therefore the company should issue tax invoice after receiving the payment from customer.


1. Entry deferred VAT transaction directly from FI or document posted from SD with deferred VAT code

2. Execute “J_1HDTAX”—transfer deferred VAT before or after payment transaction posted.

Correspondence

Use number of the transferred document for printing on the correspondence.

“Tax Invoice” is printed on the header of the correspondence.

Tax invoice number is printed from the running number stored in the ‘reference document’ (BKPF-XBLNR) field.

Note

If you transfer deferred VAT of the document posted from SD, the line items of material are shown on the ‘Tax Invoice’, same as invoice from SD.

If you transfer deferred VAT of the document posted from FI, details are printed from extra text of correspondence. Therefore you should maintain detail information of your services in the extra text of correspondence.

When you post deferred VAT in foreign currency, the system allows you to transfer document only in local currency. Therefore the correspondence displays ‘value of service’, ‘tax amount’, ‘total amount’ and ‘grand total’ only in local currency.

4. “Invoice/Tax Invoice” from invoice with real VAT

1. Printed Invoice/tax invoice from invoice posted with VAT code, such as 01

2. If you post down payment clearing, your tax invoice should be printed from the down payment clearing, not from the Invoice. Therefore you need to make sure that the ‘check box for down

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payment transaction’ is marked when your maintain the parameters of the correspondence print program.

3. Document number invoice or down payment clearing is used when printing the correspondence.

4. The invoice/tax invoice number is printed from the running number stored in the ‘reference document’ (BKPF-XBLNR) field.

5. If you transfer deferred VAT of the document posted from SD, the line items of material are shown on the ‘Tax Invoice’, same as invoice from SD.

6. If you transfer deferred VAT of the document posted from FI, details are printed from extra text of correspondence. Therefore you should maintain detail information of your services in the extra text of correspondence.

5. “Receipt”


Make incoming payment transaction

Correspondence

1. Use payment document number for printing.

2. “Receipt” is printed on the header of the correspondence.

3. Receipt number is generated from number range that assigned to the lot number in the Customizing. This running number is per number group and per company.

4. The “Receipt” is using the generated number from the receipt lot. However the “Receipt/Tax Invoice” number is using the tax invoice number stored into ‘reference document’ (BKPF-XBLNR) field.

5. Detailed items displays on the ‘Receipt’ is from the payment and corresponding invoices as follows:

Invoice number, invoice date, invoice amount, payment amount and total payment amount include VAT.

6. “Invoice” is printed from only the invoice with deferred VAT.

If you post an invoice from SD with a full payment, when printing correspondence, the line items of material will be printed, same as invoice. However if the invoice has not been paid or partially paid, material line items will not be displayed in detail. The system shows only the total line of the service value and VAT .

If document posted from FI, details are printed from extra text of correspondence.

If document currency is foreign currency, this correspondence displays amount into two columns, foreign currency and local currency.

Customizing Tables

Create receipt lot

At this step, you define the receipt lot for generating a number range for your company codeMenu Path

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IMG Financial Accounting Accounts Receivable and Accounts Payable Business Transactions Incoming Payments Manual Incoming Payments Outgoing Payment Notices Create Receipt Lot

Maintain number range

After creating the receipt lot, you need to assign receipt lot to number group. Menu PathIMG Financial Accounting Accounts Receivable and Accounts Payable Business Transactions Incoming Payments Manual Incoming Payments Outgoing Payment Notices Assign Receipt Lots to Number Ranges

Define correspondence type

If you define your own correspondence type, please make sure that the 'Doc. necessary' field is marked.

If you want to use the existing correspondence type from the system, please choose the one with the 'Doc. necessary' field marked.

Menu Path

IMG Financial Accounting Financial Accounting Global Settings Correspondence->Define Correspondence Type

Assign programs for correspondence type

In this step, you have to assign your ‘company code’ to the correspondence type, the ‘J_1HKORD’ program and your correspondence variant.

Correspondence Variant Attributes

At Output Control, you must select Display taxes on sales/purch. for print record that relate to VAT

Enter ‘receipt lot number’ (RCT_LOT) for the receipt running number (ONLY for the receipt, NOT for the Receipt/Tax Invoice).

Select check box for down payment clearing transaction (CHECK_DP – Skip invoice with DP related). This parameter indicates that the system shall read only the down payment clearing document, instead of reading both invoices and down payment clearings.

Menu Path

IMG Financial Accounting Financial Accounting Global Settings Correspondence Assign Programs for Correspondence Type

Define form name for correspondence print

At this step, you assign “J_1H_DOC_TH_04” layout set to your company code and ‘J_1HKORD’ program.

Menu Path

IMG Financial Accounting Financial Accounting Global Settings Correspondence Define Forms Names for Correspondence Print

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7 Asset Management

Description

Chart of Depreciation: ThailandThe organizational structure of Asset Management module is called 'Chart of Depreciation'. In the Country Version Thailand, SAP delivers a Thailand Chart of depreciation - ‘1TH’, which consists of:

Depreciation Area Depreciation type Currency01 Book depreciation area THB02 Special tax depreciation for APC in fin.statement THB03 Special reserves because of special tax depreciat. THB15 Tax Balance Sheet THB20 Cost-accounting depreciation THB30 Consolidated balance sheet in local currency THB31 Consolidated balance sheet in group currency USD32 Book depreciation in group currency USD

Transaction: EC08Menu path: Financial accounting Asset Accounting Organizational structure Create/delete chart of depreciation

Asset ClassThe following table shows the comparison between the standard asset classes in released 4.6C and the Thai asset classes pre-defined in the add-on version. If you want to have the Research and Development class, you have to define additionally in the system.

Asset Class in add-on Standard Asset Class in standard version (Release 4.6C)

100 : Real Estate 1000200 : Buildings 1100300 : Machines 3000310 : Leased machines 6100400 : Equipment 3000, 3200500 : Vehicles 3100600 : LVA and Equipment 5000700 : LVA 5000800 : Research and Development900 : Asset under construction 4000

For the Country Version Thailand in release 4.6C, the depreciation and its calculation need to be customized differently from other release as following:

Define Base MethodsIn R/3, there are some predefined base methods delivered with the system. It is predefined for each particular type of depreciation, depreciation method and the treatment of the end of depreciation. The Base method is later assigned to the depreciation keys.

Menu Path:

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IMG Financial Accounting Asset Accounting Depreciation Valuation Methods Depreciation key Calculation Methods Define Base Methods

Define Declining-Balance Methods

Transaction: AFAMD

This step is to set the multiplication factor for determining the depreciation percentage rate, the upper limit and the lower limit for declining balance method

Decl. Descriptions Dec. Max. Min.001 No declining002 Declining Bal. Constant percentage 36.9043 36.9043003 Declining Balance 2 x straight line 2 40

Menu Path: Financial Accounting Asset Accounting Depreciation Valuation Methods Depreciation key Calculation Methods Define Declining-Balance Methods

Define Maximum Amount Methods

This step is to set the maximum amount for the base value. It is later assigned to the depreciation keys

Maximum amount Descriptions Valid Max. CurrencyTH0 Maximum value for vehicles 31.12.9999 1,000,000 THB

In the Country Version Thailand add-on version, the base value ‘ZT’ was created and used for in the calculation key to indicate the maximum amount. However in the release 4.6C the base value ‘ZT’ is not used anymore. The system is looking for the maximum amount from the maximum amount method specified in the depreciation key.

Menu Path: Financial Accounting Asset Accounting Depreciation Valuation Methods Depreciation key Calculation Methods Define Maximum Amount Methods

Define Multi-level Methods

Transaction: AFAMS

In this step is to define multi-level methods. It is later assigned to the depreciation keys. Each level represents a validity period for a given percentage rate. The following methods are predefined in chart of depreciation of Thailand in the release 4.6C.

Method Descriptions Valid Dep Acq. Year Per Base Perc Rem Redu

001 0%; Base=24=Net book value; Cal.fr.Rem.life 2 9999 999 12 24 x002 0%; Base=24=Net book value 2 9999 999 12 24003 0%; Base=05=Limit Repl. Value 2 9999 999 12 05004 0%; Base=03=Repl.value 2 9999 999 12 03005 0%; Base=01=Acq. Value 2 9999 999 12 01006 0%; Base=01=Acq. value; for Special Depr. 3 9999 999 12 01007 36.9043%; Base=24=Net book value (declinig) 2 9999 999 12 05 36.9043008 0%; Base=03=Repl.value; Reduct.40% (R&D) 2 9999 999 12 01 40

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Menu Path: Financial Accounting Asset Accounting Depreciation Valuation Methods Depreciation key Calculation Methods Define Multi-level Methods

Define Period Control Methods

Transaction: AFAMP

This step is to set period control methods and assign the period control keys of Acquisition transactions, Subsequent acquisitions, Retirements and transfers and so on to each period control method.

Period Method Descriptions Acq. Add Retire Transfer001 01/01/02/02 01 01 02 02002 01/01/01/01 01 01 01 01003 01/06/02/02 01 06 02 02004 06/06/02/02 06 06 02 02005 06/06/01/01 06 06 01 01

Menu Path: Financial Accounting Asset Accounting Depreciation Valuation Methods Depreciation key Calculation Methods Define Period Control Methods

Maintain Depreciation Key

Transaction: AFAMA

This step is to maintain depreciation key by assigning calculation methods to them. The key characteristics of calculation key are the base method, declining balance method, period and multi-level into depreciation key.

Menu Path: Financial Accounting Asset Accounting Depreciation Valuation Methods Depreciation key Maintain Depreciation Key

7.1 Final Assets Value

Description

According to Departmental Instruction No. Paw. 3/2527 Clause 8 the deduction of wear and tear and the depreciation of an asset in any category may not deplete its entire cost value, and the minimum amount of 1 Baht shall remain as its outstanding cost value.

That means company has to keep a record of depreciated asset after reaching the expected useful life with the remaining value of 1 Baht in the book of account if that asset is not retired or sold. The remaining value of 1 Baht can be set as a memo value of each depreciation area.

Menu Path

Financial Accounting Asset Accounting Valuation Amount Specifications (Company Code/Depreciation Area) Specify memo value Specify memo value for depreciation areas

Transaction: OAYI

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Customizing Tables

Specify memo value for depreciation areas Asset class “Ignore memo value”

7.2 Low Value Assets (LVA)

Description

In Thailand, most companies have their own way of defining the maximum amount for the low-value assets (LVAs) and categorizing which Assets should be in this class. If a fixed asset has a cost lower that the maximum value, the company can either expense such items directly, or first capitalize and depreciate this asset totally within one year of purchasing.

Customizing Tables

Specify amount for low value assets

Transaction: OAYK

Menu Path

Financial Accounting Asset Accounting Valuation Amount Specifications (Company Code/Depreciation Area) Specify Max. Amount for Low-Value Assets + Asset Classes Specify LVA asset classes Specify amount for low value assets-Company code selection Amount for low-value

Specify LVA asset classes

Transaction: OAY2

Menu Path

Financial Accounting Asset Accounting Valuation Amount Specifications (Company Code/Depreciation Area) Specify Max. Amount for Low-value Assets + Asset Classes Specify LVA asset classes Asset Class Low-val. Asset check

7.3 Leased Assets

Description

Based on the Thai Accounting Standard No. 29, there are 2 types of leasing with the different accounting procedures.

1. Capital expense for lessees, treated as an asset. A financial lease gives rise to a depreciation charge for the asset as well as a finance charge for each accounting period.

2. Operating expenses for lessors; treated as assets. Asset held for operating leases in the balance sheet of lessors should be recorded as a property, plant, and equipment.

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The depreciation of leased assets should be an a basis consistent with the lessor's normal depreciation policy for similar assets and the depreciation charge should be calculated on the basis set out in Accounting Standard No. 10, Depreciation Accounting.

Customizing Tables

Define Leasing Types

This step is to categorize leased asset with the leasing type. The leasing type also contains the essential parameters for posting the asset acquisition as following:

Document type Input tax Posting key: is used for posting vendor line item SGL indicator

Note Input tax should be only the deferred VAT code.

Transaction: OAC1

Menu PathFinancial accounting Asset accounting Special Valuation Leasing Define leasing type

Maintain interest accounts in account determination. You should maintain the following account codes:

Expense account for interest

Clearing interest posting

Transaction: AO98

Menu PathFinancial accounting Asset accounting Special valuations Interest Define account determination

Note The Country Version Thailand in release 4.6C provides only annuity interest method

because the Thai Standard Accounting no. 29 does not describe interest calculation for sum-of-the-year digit method. Therefore the depreciation key ‘TH92-for sum-of-the-year digit’ should be cancelled as well.

In the definition of depreciation key for calculating interest, the "depreciation to the day" cannot be used.

The present value of the asset is the lease amount including vat.

7.4 Research and Development

Description

Assets in the category of machinery and accessories thereof used in research and development under Royal Decree No. 145: an initial wear and tear and depreciation shall be allowed on the date of its acquisition at the rate of 40 percent of cost value. And the residual shall be depreciated in accordance with the conditions and at the normal rate.

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Assets under Research and Development shall possess the following characteristics and be in line with the following criteria:

The machinery and accessories thereof are not for manufacturing goods or providing service, but are designed for the following uses:

1. Research and development of products or raw materials for use in manufacturing processes, Testing quality of products, or Improving manufacturing processes for reducing manufacturing costs or increasing manufactured products.

2. The machinery and accessories thereof are unused, have a useful life two years or longer and

3. The cost value is 100,000 Baht or more.

The use of the machinery and accessories thereof under (1) must be notified to the Director-General of Revenue in the form prescribed by him within the period of 30 days from the date of putting them into use.

To comply with this legal requirement, the system validates the following definition of the research and development asset :

1. The depreciation key third character of ‘R’ – such as THR1, THR2 – should only be assigned to the 'Research and Development' class. To handle this requirement, validation check of master data needs to be defined as following: The validation step 001: If the asset class is NOT in the R&D class, the system must not allow

you to assign depreciation key with ‘R’ at the third character in the depreciation area’02’ to this asset class.

The validation step 002: If the created asset is in the R&D asset class, the system should allow you to assign depreciation key with ‘R’ at the third character in the depreciation area’02’ to this asset class.

Menu PathIMG Financial Accounting Asset Accounting Master data Define validation

Transaction: OACV

Customizing Tables

Validation check: “J_1H001” “Asset class R&D and useful life’’You need to define a new validation check with your own name such as “Z_XXXXX” by copying from the Validation check “J_1H001”. The following coding can be used as example:

Validation Step 001 ”Spec. depreciation only for R&D”

PrerequisiteShort descriptions: Asset class <> 'TH800' AND Deprec. area = '02'Technical Names: ANLA-ANLKL <> 'TH800' AND ANLB-AFABE = '02'

CheckShort descriptions: Dep. key :3-3: <> 'R'Technical Names: ANLB-AFASL :3-3: <> 'R'

Message (Output if prerequisite is met and check is not fulfilled)Type ‘E’ No.999 Text ‘This depreciation key &1 cannot use in depreciation area &2’Output fields 1 ANLB- AFASL 2 ANLB- AFABEValidation name J_1H001 R&D assetValidation step 001 Spec. depre. only for R&D

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Message type E Message class Z1 Message number 018 Message text This depreciation key &1 cannot use in depr Message variables 1 ANLB - AFASL 2 ANLB - AFABE 3 - 4 -

Note: ‘TH800’ is the name of research and development class. Message no.999=you should define your own message number

Validation Step 002 ”Spec. depreciation only for R&D”

PrerequisiteShort descriptions: Asset class = 'TH800' AND Deprec. area = '02'Technical Names: ANLA-ANLKL = 'TH800' AND ANLB-AFABE = '02'

CheckShort descriptions: Dep. key :3-3: = 'R'Technical Names: ANLB-AFASL :3-3: = 'R'

Message (Output if prerequisite is met and check is not fulfilled)Type ‘E’ No.999 Text ‘This depreciation key &1 cannot use in depreciation area &2’Output fields 1 ANLB- AFASL 2 ANLB- AFABE

Note: ‘TH800’ is a name of the research and development class. Message class for customer is “Z1” Message number can be defined by the user

2. Asset in 'Research and Development' must have a useful life at least two years. To make sure this, you need to set up a validation Step 003 of the Master Data definition. In this validation step the system will make sure that if the asset class is the research and development, the useful life should be at least 2 year.

Validation Step 003 ”R&D Useful life”

PrerequisiteShort descriptions: Asset class = 'TH800' AND Deprec. area = '02'Technical Names: ANLA-ANLKL = 'TH800' AND ANLB-AFABE = '02'

CheckShort descriptions: Useful life > '001'Technical Names: ANLB-NDJAR > '001'

Message (Output if prerequisite is met and check is not fulfilled)Type ‘E’ No.999 Text ‘Asset class &1 in depreciation area &2 must have at least 2 Yr.’Output fields 1 ANLA- ANLKL 2 ANLB- AFABEValidation name J_1H001 R&D assetValidation step 003 R&D Useful lifeMessage type E Message class Z1Message number 019Message text Asset class &1 in depreciation area &2 must have at least 2

Message variables1 ANLA - ANLKL 2 ANLB - AFABE

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3 - 4 -

3. Asset must have an acquisition value at least 100,000 Baht.

This can be validated by the posting validation. When you post an acquisition of research and development asset, the system will check whether the acquisition value is at least 100,000 Baht.

Transaction: OAZ1

Menu PathIMG Financial Accounting Asset Accounting Transactions Acquisitions Define validation

Customizing Tables

Validation transaction check: “J_1H002” “R&D acq. value at least 100,000 Baht’’Validation check “J_1H002” should be defined as a customer name range such as “Z_XXXXX”

Validation Step 001 ”R&D acquisition value at least 100,000 Baht”

PrerequisiteShort descriptions: Asset class = 'TH800' AND Deprec. area = '01' AND Deprec. area = '01'Technical Names:ANTS-ANLKL = 'TH800' AND ANEP-AFABE = '01' AND ANLC-AFABE = '01'

CheckU9002

Message (Output if prerequisite is met and check is not fulfilled)Type ‘E’ No.999 Text “Acquisition value should have at least 100,000 Baht for R&D”Output fields 1 ANTS- ANLKL 2

Note The user exit routine U9002 has to be created before assigned in this validation. Message class for customer is “Z1” Message number can be defined by user

The following is step to define user exit U9002.

1. Copy program RGGBR000 to ZXXXXXXXXXXX2. Maintain program ZXXXXXXXXXXX with insert exit “U9002”3. Active this program4. Assign this new program instead RGGBR000 into table T80D by Transaction SM31

enter V_T80D

Appl. Area Ex.Prog. Application AreaGBLR RGGBR000 Val/sub: Exits for rulesGBLS RGGBS0TR Val/sub:Exits for substitutionGBRU RGLVU000 Rollup: User exitsGIMV RGIVU000 Variable field movementKROU RKROU000 Cst ctr summariztn: User exitsLCBA LC: GesBerSubstitutionLCTT LC: TransTypeSubstitution

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Note: you must maintain the exit program, as listed below, at the table T80D of application area ‘GBLR’, instead of the standard exit form pool ‘RGGBR000’.

PROGRAM ZXXXXXXX. “Copy from RGGBR000 *---------------------------------------------------------------------** Regeln: EXIT-Formpool for Uxxx-Exits ** This formpool is used by SAP for demonstration purposes only. ** ** Note: If you define a new user exit, you have to enter your ** user exit in the form routine GET_EXIT_TITLES. ** **---------------------------------------------------------------------*INCLUDE FGBBGD00. "Data types*!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!** PLEASE INCLUDE THE FOLLOWING "TYPE-POOL" AND "TABLES" COMMANDS ** IF THE ACCOUNTING MODULE IS INSTALLED IN YOUR SYSTEM **TYPE-POOLS: GB002. " TO BE INCLUDED IN*TABLES: BKPF, " ANY SYSTEM THAT* BSEG, " HAS 'FI' INSTALLED* COBL,* GLU1.*!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!*

*----------------------------------------------------------------------** FORM GET_EXIT_TITLES **----------------------------------------------------------------------** returns name and title of all available standard-exits ** every exit in this formpool has to be added to this form. ** You have to specify a parameter type in order to enable the ** code generation program to determine correctly how to ** generate the user exit call, i.e. how many and what kind of ** parameter(s) are used in the user exit. ** The following parameter types exist: ** ** TYPE Description Usage ** ------------------------------------------------------------ ** C_EXIT_PARAM_NONE Use no parameter Subst. and Valid. ** except B_RESULT ** C_EXIT_PARAM_CLASS Use a type as parameter Subst. and Valid **----------------------------------------------------------------------** --> EXIT_TAB table with exit-name and exit-titles ** structure: NAME(5), PARAM(1), TITEL(60)*----------------------------------------------------------------------*FORM GET_EXIT_TITLES TABLES ETAB.

DATA: BEGIN OF EXITS OCCURS 50, NAME(5) TYPE C, PARAM LIKE C_EXIT_PARAM_NONE, TITLE(60) TYPE C, END OF EXITS.*!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!* PLEASE DELETE THE FIRST '*' FORM THE BEGINING OF THE FOLLOWING LINES ** IF THE ACCOUNTING MODULE IS INSTALLED IN YOUR SYSTEM: ** EXITS-NAME = 'U101'.* EXITS-PARAM = C_EXIT_PARAM_CLASS.* EXITS-TITLE = TEXT-100. "Posting date check* APPEND EXITS. EXITS-NAME = 'U100'.

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EXITS-PARAM = C_EXIT_PARAM_NONE. "Complete data used in exit. EXITS-TITLE = TEXT-101. "Posting date check APPEND EXITS.

* forms for SAP_EIS EXITS-NAME = 'US001'. "single validation: only one EXITS-PARAM = C_EXIT_PARAM_NONE. "data record used EXITS-TITLE = TEXT-102. "Example EIS APPEND EXITS.

EXITS-NAME = 'UM001'. "matrix validation: EXITS-PARAM = C_EXIT_PARAM_CLASS. "complete data used in exit. EXITS-TITLE = TEXT-103. "Example EIS APPEND EXITS.*-----------------------------------------------------------------------* Thailand: Validation for asset*----------------------------------------------------------------------- exits-name = 'U9002'. "Asset validation: exits-param = c_exit_param_none. "No data used in exit. exits-title = text-002. "title append exits.*----------------------------------------------------------------------- REFRESH ETAB. LOOP AT EXITS. ETAB = EXITS. APPEND ETAB. ENDLOOP.

ENDFORM.

*-----------------------------------------------------------------------* Validation with Exits:U9002 for Thailand **-----------------------------------------------------------------------*-----------------------------------------------------------------------* FORM U9002*-----------------------------------------------------------------------* Check amount must be greather or equal 100,000. ** Note: in process, the amount will be sum from ANEP and ** entered amount from screen **-----------------------------------------------------------------------* --> OK*-----------------------------------------------------------------------form u9002 using ok. tables: anep,anlc. data: begin of idynp occurs 0. include structure dynpread. data: end of idynp. data: dynnum like sy-dynnr, fdname(30).

*------- Check only for Logistic Invoice verif. transaction ------------ if sy-cprog = 'SAPLMR1M'. move: '6310' to dynnum, 'DRSEG-WRBTR' to fdname.

*------- Read fields from dynpros -------------------------------------- refresh idynp. move fdname to idynp-fieldname. append idynp. CALL FUNCTION 'DYNP_VALUES_READ'

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EXPORTING DYNAME = sy-cprog DYNUMB = dynnum* TRANSLATE_TO_UPPER = ' '* REQUEST = ' '* PERFORM_CONVERSION_EXITS = ' '* PERFORM_INPUT_CONVERSION = ' '* DETERMINE_LOOP_INDEX = ' ' TABLES DYNPFIELDS = idynp EXCEPTIONS INVALID_ABAPWORKAREA = 1 INVALID_DYNPROFIELD = 2 INVALID_DYNPRONAME = 3 INVALID_DYNPRONUMMER = 4 INVALID_REQUEST = 5 NO_FIELDDESCRIPTION = 6 INVALID_PARAMETER = 7 UNDEFIND_ERROR = 8 DOUBLE_CONVERSION = 9 STEPL_NOT_FOUND = 10 OTHERS = 11.

*------- Validate amount ---------------------------------------------- read table idynp with key fdname.

if idynp-fieldvalue ca '.,'. translate idynp-fieldvalue using '. , '. condense idynp-fieldvalue no-gaps. move idynp-fieldvalue to anep-anbtr. anep-anbtr = anep-anbtr / 100. else. condense idynp-fieldvalue no-gaps. move idynp-fieldvalue to anep-anbtr. endif. endif. if anlc-bukrs = anep-bukrs and anlc-anln1 = anep-anln1 and anlc-anln2 = anep-anln2 and anlc-gjahr = anep-gjahr and anlc-afabe = anep-afabe and anlc-zujhr = anep-zujhr and anlc-zucod = anep-zucod.

select single * from anlc where bukrs = anep-bukrs and anln1 = anep-anln1 and anln2 = anep-anln2 and gjahr = anep-gjahr and afabe = anep-afabe and zujhr = anep-zujhr and zucod = anep-zucod. endif. if sy-subrc = 0. anep-anbtr = anep-anbtr + anlc-answl + anlc-kansw. endif. if anep-anbtr >= 100000. "Limited amount ok = 'T'. else.

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ok = 'F'. if sy-cprog = 'SAPLMR1M'. "LIV - enjoy message E020(Z1). endif. endif.endform. "U9002

These validation and user-exit are not included in the release 4.6C. Therefore you have to maintain by yourself.

4. For the depreciation 40 percent of asset acquisition value on the acquisition date, you have to post depreciation manually in the depreciation area 02 for the tax purpose. Therefore, in asset master record, you have to maintain a depreciation key that allows a manual depreciation in depreciation area 02.

Customizing Tables Depreciation key “THR1” / “THR2” set control indicator “acquisition only allowed in

capitalization year =”yes”” Assignment of Calculation Methods

Dep./Int. Phase Base Method Decli.Bal. Prd Cont. Multilple. Chng.Over Chng.overOrd.Depre. 1 0011 002 008 5Ord.Depre 2 0017 003 005Special tax 1 0023 004 006

Menu PathIMG Financial Accounting Asset Accounting Depreciation Valuation Methods Depreciation Key Maintain Depreciation Key

The steps to post a manual depreciation are as follows:

Menu PathAccounting Financial Accounting Fixed Assets Postings Manual Value Correction. Manual Depreciation

Transaction: ABMA

Fill in a transaction type 630--Manual spec. dep.on new acq.re dep.key. Fill in 40 percent of acquisition value in special depreciation area.

7.5 Vehicles

Description

According to the ROYAL DECREE (No. 145) B.E. 2527: and Departmental Instruction No. Paw. 3/2527 Clause 5, 6,and 8, bus with no more than 10 passenger capacity or passenger car shall be deducted depreciation at the rate not exceeding 20 percent of that part of cost value which does not exceed one million Baht.

In this case you need to customize a maximum base value of this asset class to one million Baht. This maximum base value can be set at the level of company code, asset class or at the level of the depreciation area. At least in the depreciation area ‘02’, which is for the tax purpose, the maximum base value has to be set.September 2000

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Customizing Tables

Define maximum amount method 1,000,000.00 for vehicle

Menu PathIMG Financial Accounting Asset Accounting Depreciation Valuation Methods Depreciation Key Calculation Methods Define Maximum Amount Methods

Define maximum base value 1,000,000.00 for vehicle

Menu PathIMG Financial Accounting Asset Accounting Depreciation Valuation Methods Further Settings Define Maximum Base Value

Transaction: OAW2

Remark: Please specify the base method ‘0007’ for the ordinary phase 1 when maintaining the depreciation key. The base method ‘0007’ is indicating that the system should continue depreciation after the end of the planned useful life, if the depreciation is still no more than maximum amount.

7.6 Asset Reporting

The following reports can be used for the Country Version Thailand:

Asset Depreciation List Gain/Loss on Disposal Assets Asset History Sheet Asset Inventory List

7.6.1 Asset Depreciation List

DescriptionThe Asset Depreciation List can be used as an attachment of the item 12 on the Income Tax Form No. 50 (Phaw. Ngaw. Daw. 50). It has to be submitted to the Thai revenue department every year. This list shows the depreciation details in the same format as Phaw. Ngaw. Daw. 50.

Menu Path

ABAP Queries TH01

Accounting Financial Accounting Fixed Assets Info system Reports on Asset Accounting Preparations for closing Country Specifics Thailand Asset depreciation list (TH)

Selection Screen Company Code Report Date Depreciation area Depreciation type

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APC amount Net book value previous year Acquisition this year Rate of depreciation Depreciation this year End book value

7.6.2 Gain/Loss on Disposal Assets

Description

This report can be used as an attachment of the item 11 on the Income Tax Form No. 50 (Phaw. Ngaw. Daw. 50). It has to be submitted to the Thai revenue department every year. The report shows the revenue from disposal, retired APC (net book value), Gain/Loss and retirement cost.

Menu Path

ABAP Queries TH02

Accounting Financial Accounting Fixed Assets Info system Reports on Asset Accounting-> Preparations for closing Country Specifics Thailand Asset disposal list (TH)

Selection Screen Company Code Report Date Depreciation area Depreciation type

Output Disposal amount End book value Retirement cost Gain/Loss

Gain Type 0 = No restric 1 = Gain Only 2 = Loss only 3 = Revenue = net book value

Use gain type ‘0’ for Thailand because this type shows transactions with no profit, gain and loss.

7.6.3 Asset History Sheet

Description

This report shows the depreciation and the accumulated depreciation for each year.

Menu Path

ABAP/4 program “RAGITT01”

Accounting Financial Accounting Fixed Assets Info system Reports on Asset Accounting Balance Sheet Explanations International Asset History Sheet

Customizing TablesDefine history sheet version (Transaction: OA79)

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Selection Screen Company Code Report Date Depreciation area Sort version History sort version Depreciation posted

Output Asset value Depreciation Accumulated depreciation

7.6.4 Assets Inventory List

Description

The purpose of this report is to list the assets inventory as recorded in the system. You can use this report to compare with your physical inventory.

Menu Path

ABAP QUERIES '01'

Accounting Financial Accounting Fixed Assets Info system Reports on Asset Accounting Asset Balances Inventory Lists Physical Inventory Lists by asset class

Selection Screen Company Code Report Date Depreciation area

Output Asset number Description Acquisition value Quantity Acquisition year Remark

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8 Materials Management

8.1 Purchase Order

DescriptionIt is common practice in Thailand that the purchase order has to display the VAT amount separately from the material cost. The gross amount should be printed in Thai words. There are two ways of processing PO as following

8.1.1 Purchase order excluded VAT.

Create a purchase order by entering price excluded VAT. The VAT amount and the total amount of PO will be calculated and displayed separately when printed.

Customizing PO excluded VAT

1. Create condition type 'ZWST' - VAT Amount by copying from condition type ‘MWST’. Please enter detail as follows:

Field ValueDescription VAT AmountCondition class 'D' - TaxCalculation type 'A' - PercentageCondition category 'D' - TaxItem condition 'X'Amount/Value 'X'Value 'X'Delete 'X'

Menu Path: IMG Material Management Purchasing Condition Define Price Determination Procedure Define Condition Type

2. Add condition type 'ZWST' into pricing procedure 'RM0000' and enter information as follows:

Step Cntr Ctyp Description From Man. Print Reqt. AltCty36 0 ZWST x S 10 16

Menu Path: IMG Material Management Purchasing Condition Define Price Determination Procedure Define Calculation Schema

8.1.2 Purchase order included VAT.

Create a purchase order by entering price included VAT. The system will calculate the VAT amount automatically from the price included VAT. When printing the purchase order, it displays the total price of material, VAT amount and gross amount of PO separately on the purchase order form.

Customizing PO included VAT

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1. Create condition type 'J1H9' - dummy condition type by copying from condition type ‘RA01’ – discount % on gross. Please enter detail as follows:

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Field ValueDescription VAT AmountCondition class 'A' - Discount or SurchargeCalculation type 'A' - PercentageItem condition 'X'Value 'X'Delete 'X'

Menu Path: IMG Material Management Purchasing Condition Define Price Determination Procedure Define Condition Type

2. Add condition type 'J1H9' into pricing procedure 'RM0000' and enter information as follows:

Step Cntr Ctyp Description From Man. Print Reqt. AltCty23 0 J1H9 X S 2 360

Menu Path: IMG Material Management Purchasing Condition Define Price Determination Procedure Define Calculation Schema

Other requirements for both forms of purchase order.

Display amount in word. Display purchase order form in Thai language.

Customizing for layout set

1. Create output type 'J1HP' - Purchase Order (Thai) by copying from standard output type 'NEU'.

Menu Path: IMG Material Management Purchasing Messages Output Control Message Types Define Message Types for PO

2. Assign layout set and output program for purchase order. Layout set for PO form is defined as SAPscript forms named J_1HPOFORM. Printing program is used the same as standard program 'SAPFM06P'.

Menu Path: IMG Material Management Purchasing Messages Form (Layout sets) for Messages Assign Form and Output Program for Purchase Order

8.2 Cost of Inventory

Description

In Thailand, there are three alternatives of material valuations.

Weighted Average

The cost of each item is determined from the weighted average of the cost of similar items at the beginning of a period and the cost of similar items purchased or produced during the period.

First-In, First-Out (FIFO)

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The items of inventory which were purchased or produced first are sold first, and consequently the items remaining in inventory at the end of the period are those most recently purchased or produced.

Last-In, First-Out (LIFO)

The items of inventory which were purchased or produced last are sold first, and consequently the items remaining in inventory at the end of the period are those most recently purchased or produced.

Customizing Steps

To use batch determination with classification to handle FIFO/LIFO costing method, there are some general Customizing steps.

1. Specify batch level.

Menu Path: IMG Logistics General Batch Management Specify batch level and activate status management

2. Activate batch number assignment.

Menu Path: IMG Logistics General Batch Management Batch Number Assignment Activate Internal Batch Number Assignment

3. Activate split valuation for material.

Menu Path: Logistics Material Management Valuation and Account Assignment Split Valuation Split Valuation

4. Activate valuation category ‘X’ for valuation area.

Menu Path: Logistics Material Management Valuation and Account Assignment Split Valuation Configure Split Valuation

5. Create characteristics 'J1H_GRDATE’ for class type '022' or '023' which linked to data dictionary field (MCHA-LWEDT) or (MCH1-LWEDT) according to batch level used. System will input its characteristic value automatically when users post goods receipt.

6. Create characteristics 'J1H_BATCH_NO for class type '022' or '023' which linked to data dictionary field (MCHA-CHARG) or (MCH1-CHARG) according to batch level used. System will input its characteristic value automatically when users post goods receipt.

7. Create selection class 'J1H_COST_FORMULA' in class type '022', allocate characteristics 'J1H_GRDATE' and 'J1H_BATCH_NO' to this class. If users handle batch level on material level or client level (class type - 023), they have to create new selection class which class type '023' instead.

Menu Path: Logistics Central Functions Classification Master Data Classification Create

8. Create sorting rule 'J1H_FIFO' for sorting characteristics value in ascending order by goods receipt date and batch number.

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Menu Path: IMG Logistics General Batch Management Batch Determination Check Define Sort Rules Create Sort Rules

MM Customizing

1. Create inventory management strategy type 'J1HF' for FIFO by copying from 'ME02'. This strategy type links to - Access Sequence 'ME02' - Selection Class Type '022' - Selection Class 'J1H_COST_FORMULA' - Sort Sequence 'J1H_FIFO' - No. of Batch Split '999' - Quantity Proposal '1'

That means this strategy type will use characteristics 'J1H_GRDATE' - goods receipt date and 'J1H_BATCH_NO' - batch number to automatically select and sort the required batches ascending.

Menu Path: IMG Logistics General Batch Management Batch Determination and Check Strategy Type Define Inventory Management Strategy Type

2. Assign new strategy type 'J1HF' at the first step in search procedure 'ME0001'.

Menu Path: IMG Logistics General Batch Management Batch Determination and Check Batch Search Procedure Definition Define Inventory Management Search Procedure

3. Determine inventory management search procedure 'ME0001' to movement type.

Menu Path: Logistics General Batch Management Batch Determination and Check Batch Search Procedure Allocation and Check Activation Allocate IM Search Procedure / Activate Check

4. Create batch search strategy record for plant by referring to search 'J1HF' - FIFO.

Menu Path: Logistics Material Management Inventory Management Environment Batch Search Strategy Create

SD Customizing

1. Create inventory management strategy type 'J1HF' for FIFO by copying from 'SD01'. This strategy type links to - Access Sequence 'SD01' - Selection Class Type '022' - Selection Class 'J1H_COST_FORMULA' - Sort Sequence 'J1H_FIFO' - No. of Batch Split '999' - Quantity Proposal '1'

That means this strategy type will use characteristics 'J1H_GRDATE' - goods receipt date and 'J1H_BATCH_NO' - batch number to automatically select and sort the required batches ascending.

Menu Path: IMG Logistics General Batch Management Batch Determination and Check Strategy Type Define Sales and Distribution Strategy Type

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2. Assign new strategy type 'J1HF' at the first step in search procedure 'SD0001'.

Menu Path: IMG Logistics General Batch Management Batch Determination and Check Batch Search Procedure Definition Define Sales and Distribution Search Procedure

3. Determine search procedure 'SD0001' to sales area and order type that you need.

Menu Path: Logistics General Batch Management Batch Determination and Check Batch Search Procedure Allocation and Check Activation Allocate SD Search Procedure / Activate Check

4. Create batch search strategy record for plant by referring to search 'J1HF' - FIFO.

Menu Path: Logistics Sales and Distribution Master Data Environment Batch Search Strategy Create

Pre-requisite in material master data

1. Assign valuation category must be 'X' in the material master view accounting and define price control = ‘V’ – moving average when you create material master data.

2. Assign class 'J1H_COST_FORMULA' to material number in the material master data.

3. Assign availability check = ‘CH’ – Batch

Feature Goods receipt:

Automatically generated batch number. Automatically assign characteristic value for goods receipt date and batch number. Post to inventory account with the actual value of batch. Store individual material cost for each batch when list of stock value for material.

Goods issue: Automatically propose the right batch according to FIFO/LIFO method. Retrieve material cost from each batch and post to accounting correctly.

8.3 Logistics Invoice Verification

Description

Logistics Invoice Verification (LIV) is a function in Material Management. It is closely integrated with FI-AP. If you implement the extended withholding tax in FI, you have to enter the withholding tax types and mark at ‘Liable’ flag when maintaining your vendor master record.

According to the Thai Legal requirement, entries in an input tax report must be made in sequential order of receiving the tax invoice regardless of the receiving date appearing on the tax invoice. For Country Version Thailand, the invoices received can be booked in a sequential order, as set up in FI Customizing.

Pre-requisite for Customizing

Create business place (branch).Menu Path: IMG Cross-Application Component General Application Functions Cross-Application Document Numbering Thailand Define Business Place

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Set up FI Customizing which are required to generate running number for input tax. (See VAT topic)

Feature

The function carried out in Logistics Invoice Verification for Thailand is required to enter business place manually when creating invoice or credit memo. When canceling invoice, business place from the original invoice document will be automatically updated in the cancelled document correctly.

FI Integration

Automatically update business place in FI document at line item after posting invoice. Update business place (branch) field in table BSEG-BUPLA, BSET-BUPLA. Generate running number for VAT purpose in the field document header text.

8.4 Stock card / Inventory and Raw Material (IMAT) Report

DescriptionAccording to the Thai requirements, company must provide a stock report to display goods received and issued in each period.

Program "J_1HSTCD" will display data required by the Director-General of the Revenue Department of Thailand. These reports are used for auditing of Revenue Department purpose.

Stock card report for accounting / Inventory and raw material report

- Display quantity and amount movement (receipt/issue) for each material within the specific period.

- Display every movement that effects to material not only quantity but also value which is posted from changing material valuation or invoice verification.

- Sort by plant, material number, document date, time entry, material document.

- Display goods movement for stock type unrestricted-use, quality inspection, blocked stock and include special stock ‘O’, ‘V’, ‘W’.

- Display data required by the Director-General of the Revenue Department of Thailand (IMAT Report).

Stock card for store department

- Display only quantity movement for each material within the specific period by plant, storage location.

- Sort by plant, material number, storage location, document date, time entry, material document.

- Can select by stock type that you want to see goods movement. Normal stock type Stock in transit at plant level Stock in transit at storage location level Return stock

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Stock balance report- Summarize total value of every material by plant.- Display total quantity, amount and stock return quantity of each material by plant, material

number.- Display data required by the Director-General of the Revenue Department of Thailand.

Stock card report for special stock- Display quantity movement (receipt / issue) for each material within the specific period for

each special stock ‘E’ : Order on hand

‘K’ : Vendor consignment

‘M’ : Return packaging vendor ‘O’ : Material provide for vendor ‘V’ : Return packaging customer ‘Q’ : Project stock‘W’ : Consignment customer

Menu PathTo access the report, from the SAP Easy Access screen, choose Accounting Financial Accounting General Ledger Reporting Tax Reports Thailand.

Selection Screen Database selections

Material numberCompany codePlantStorage locationMaterial TypeSpecial stock indicatorSelection date

Selection parameters- Display stock movement by plant (with amount)

- Display stock movement by plant, storage location Normal stock In transit ( SLOC.) In transit ( Plant ) Return stock

- Display special stock movement Inventory and Raw Material Report – detail Stock balance report – summary

Scope of list

No zero stock List only materials which ending balance is not equal to zero.

Changed stock only List only materials which beginning balance is not equal to ending balance.

Non-changed stock only List only materials which beginning balance is equal to ending balance.

OutputThe report generates a list with the following data:

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Material numberMaterial TypeStart date – beginning balanceTotal goods receiptTotal goods issueEnd date – ending balanceStorage locationSpecial stock indicatorReference documentGR/GI slipMovement typeQuantity receiptQuantity issueAmountBalance quantityPrice per unitBalance amountComment (description of movement type)

8.5 Inventory and Raw Material for Special Stock Report

Description

To comply with the Thai requirements concerning inventory and material management, you should be able to display a list of all materials issued and received across periods.

Program "J_1HSTKV" can be used to display stock movement and balance for each special stock in detail.

Special stock types delivered in the standard SAP R/3 are as following: ‘E’ - Order on hand stock ‘K’ - Vendor consignment stock ‘M’ - Returnable packaging vendor stock ‘O’ - Material provide for vendor stock ‘Q’ - Project stock ‘V’ - Returnable packaging with customer stock ‘W’ - Consignment customer stock


Feature- Enter date selection to see transactions in history.- Display goods movement by order, material number for order on hand stock.- Display goods movement by vendor, material number for vendor consignment stock.- Display goods movement by vendor, material number for returnable packaging vendor stock.- Display goods movement by vendor, material number for material provided for vendor stock.- Display goods movement by WBS, material number for project stock.- Display goods movement by customer, material number for returnable packaging customer

stock.- Display goods movement by customer, material number for customer consignment stock.- Display stock balance by order, material number for order on hand stock.- Display stock balance by vendor, material number for vendor consignment stock.

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- Display stock balance by vendor, material number for returnable packaging vendor stock.- Display stock balance by vendor, material number for material provided for vendor stock.- Display stock balance by WBS, material number for project stock.- Display stock balance by customer, material number for returnable packaging customer stock.- Display stock balance by customer, material number for customer consignment stock.

Selection Screen- Database selections

Material numberCompany codePlantStorage locationMaterial TypeSpecial stock indicatorSelection date

- Additional selection Customer numberVendor numberWBS numberSales order number

- Report selectionInventory and Raw Material Report – detailStock balance report – summary

- Scope of listNo zero stock List only materials which ending balance is not equal to zero.Changed stock only List only materials which beginning balance is not equal to

ending balance.Non-changed stock only List only materials which beginning balance is equal to

ending balance.

OutputThe report generates a list with the following data:

Company name Business place ( Plant ) Address Material number Material Type Unit of measure Storage location Special stock indicator Vendor name / Customer name / WBS number / Sales orders number Start date – beginning balance Total goods receipt Total goods issue End date – ending balance Reference document GR/GI slip Movement type Quantity receipt Quantity issue Balance quantity Remark

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8.6 Free Spare Part Issue Report for Warranty Product

Description

After VAT registered trader sells/provides products/services with warranty and the products are damaged, the trader may send the spare part to customer in order to replace the damaged parts or customer send the products back to have them repaired. Spare part that used in this case is free of charge.

The trader has to keep information and prepare a report of the spare part issued under free warranty separately from the inventory and raw material report. In addition, this report is a part of inventory and raw material report, which the information of each branch of the VAT registered trader must be reported to the Revenue Department for auditing purpose.

There are two alternatives of issuing materials from the stock.

1. Issue via delivery order ( SD module )2. Issue via service order ( SM module )


Pre-Requisite Customizing Issue via delivery order.

See more detail free warranty topic in SD module.

Issue via service order (SM module) Create new movement type

‘993’ - issue via service order ‘994’ - cancel ‘993’ set automatic account assignment

Selection ScreenCompany CodePlantPosting DateSales Orders TypeSales Orders NumberMaterial Document NumberItem CategoryMaterial NumberMovement Type

OutputCompany NameBusiness Place AddressMaterial Number / DescriptionUnit of MeasureMaterial TypePosting DateMaterial Document NumberItemCustomer NameSerial NumberWarranty DateEquipment Number

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QuantityAmount

9 Sales and Distribution

9.1 Free goods

Description

In Thailand when company sells goods or services with free goods to the customer, the value of free goods should be excluded from the tax base.

There are two alternatives for posting free goods when release billing to FI.

Alternative Process Account posting Customizing

I Billing Dr. Customer See Customizing Other sales deduction account Cr. Sales revenue account Output tax account

II Billing Dr. Customer See Customizing Cr. Sales revenue account Output tax account

Pre-requisite FI Customizing

1. Create business place.

Menu Path: IMG Cross-Application Component General Application Functions Cross-Application Document Numbering Thailand Define Business Place

2. Assign business place to plant.Menu Path: IMG Cross-Application Component General Application Functions Cross-Application Document Numbering Thailand Assign Business Place to Plant

3. Customize the related FI Customizing for running number of output tax. (See detail in VAT topic)

SD Customizing of Alternative I

1. Activate pricing for the free goods item category (TANN).

Menu Path: IMG Sales and Distribution Basic Function Free Goods Control Free Goods Pricing Control pricing for free goods item category

2. Check pricing condition that is required to use for free goods.

Condition type ‘R100’

Menu Path: IMG Sales and Distribution Basic Function Free Goods Control Free Goods Pricing Maintain condition type for 100% discount

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Menu Path: IMG Sales and Distribution Basic Function Free Goods Control Free Goods Pricing Maintain pricing procedure for pricing

Select procedure 'RVAA01' - Standard and then choose control.

3. Assign routine no. 360 in field “Data VBRK/VBRP” at item level for item category “TAN” and TANN’ in the copy control from delivery note to billing.

Menu Path: IMG Sales and Distribution Billing Billing Documents Maintain copying control for billing documents Copying Control: Delivery Note to Billing Document

SD Customizing of Alternative II

1. No activate pricing for the free goods item category (TANN).

Menu Path: IMG Sales and Distribution Basic Function Free Goods Control Free Goods Pricing Control pricing for free goods item category

2. Assign routine no. 360 in field “Data VBRK/VBRP” at item level for item category “TAN” and TANN’ in the copy control from delivery note to billing.


Feature Automatically display default business place when create billing. Allow user to change business place (branch) field when creating/changing billing document

before releasing to FI. Allow user to enter text description for free goods line item via sales order item text

material sales text and display it in the printout of invoice.

Integration Automatically update business place in FI document at line item after releasing billing document to

FI. Update business place (branch) field in table BSEG-BUPLA, BSET-BUPLA. Generate running number for VAT purpose in the field reference. Display in the output tax report. In the standard R/3, when you cancel a billing, the original billing document number will be copied

into the reference field (at the header) of the automatic created billing and FI document. In case that you activate the running number of tax invoice in FI Customizing, the system will store the tax invoice number in the reference field of the billing. When you cancel a billing, the original tax invoice number will be copied into the reference field of the automatic created billing and FI document.

9.2 Free of charge

DescriptionIn case of registrant who is responsible for VAT liability when transferring the ownership of the goods with no benefit and no collect value added tax from a purchaser, the registrant has to absorb the output tax.

A registrant liable to tax shall prepare document of tax liability and display in the output tax report. Document must have quantity and value of goods for VAT calculation purpose and entry shall be made within three working days from the date of liable to tax.

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There are two alternatives for account posting in delivery process and billing process. Alternative Process Account posting Customizing

I Delivery Dr. Clearing expense account See Customizing Cr. Inventory account

Billing Dr. Expense from free warranty account Absorb output tax account Cr. Clearing expense account Output tax account

II Delivery Dr. Expense from free warranty account See Customizing Cr. Inventory account

Billing Dr. Clearing expense account Absorb output tax account Cr. Clearing expense account Output tax account




2. Assign business place to plant.

Menu Path: IMG Cross-Application Component General Application Functions Cross-Application Document Numbering Thailand Assign Business Place to Plant

3. No activate official numbering in FI document type, which are used for free of charge. (More detail See VAT topic)

Menu Path: IMG Financial Accounting Global Setting Document Document Header Check Assignment of Document Class to Document Type

4. Set up FI Customizing which are required in running number for output tax. (See VAT topic)

Customizing of Alternative I

SD Customizing1. Create a new sales document type 'J1H2' - free of charge sales by copying from standard order

type 'OR'.

Menu Path: IMG Sales and Distribution Sales Sales document Sales document header Define Sales document types

2. Create a delivery type 'J1H2' - delivery free of charge by copying from standard delivery type 'LF'.

Menu Path: IMG Logistics Execution Shipping Deliveries Define delivery type

3. Create billing type 'J1H2' - free of charge by copying from standard billing type 'F2', assign number range for billing document and enter FI document to billing type.

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Menu Path: IMG Sales and Distribution Billing Billing document Define billing types

4. Change sales order type 'J1H2' and assign billing type 'J1H2' to relevant with this order type.


5. Create copy control from sales order type 'J1H2' to delivery type 'J1H2' by copying from sales order type 'OR' to delivery type 'LF.

Menu Path: IMG Sales and Distribution Shipping Copying control Specify copying control for delivery

6. Create copy control from delivery type 'J1H2' to billing type 'J1H2' by copying from delivery type 'LF' to billing type 'F2' and change information as follows:

Leave space in reference field at header structure. Assign routine number 360 in the item category TAN at item structure.

Menu Path: IMG Sales and Distribution Billing Billing document Maintain copying control for billing document

7. Create a new condition type ‘J1H2’ by copying from standard condition type ‘KOFI’.

Menu Path: IMG Sales and Distribution Basic functions Account assignment/Costing Define access sequence and account determination type Define account determination type

8. Create a new account determination procedure ‘J_1H02’ and assign condition type ‘J1H2’ into account determination procedure.

Menu Path: IMG Sales and Distribution Basic functions Account assignment/Costing Revenue account determination Define and assign account detemination procedure Define account detemination procedure

9. Assign G/L account for account determination procedure.

App Condty ChAc Sorg Actkey G/L accountV J1H2 INT SD01 ERL 232600V J1H2 INT SD01 EVV 262000V J1H2 INT SD01 J1H 262000V J1H2 INT SD01 MWS 175000

Menu Path: IMG Sales and Distribution Basic functions Account assignment/Costing Revenue account determination Assign G/L account

10. Assign account determination procedure ‘J_1H02’ to billing type 'J1H2'.

Menu Path: IMG Sales and Distribution Basic functions Account assignment/Costing Revenue account determination Assign account determination procedure

11. Create condition type 'J1HA' and enter information as follows:

Field ValueDescription Absorb output taxCondition class ‘A’ – Discount or surchargeCalculation type ‘A’ – Percentage

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Calculation category ‘D’ – TaxPlus/Minus ‘X’Item condition ‘X’Manual entries ‘C’ – Manual entryAmount/Percentage ‘x’

Menu Path: IMG Sales and Distribution Basic functions Pricing Pricing control Define condition type

12. Create a new pricing procedure 'J_1H01' - Price for FOC and enter information as follow:

Step Cty From Mdt. P Sub Stat Reqt Altcty. AltCBV Actky11 VPRS X 4 ERL

915 MWST 11 S 10 16 MWS950 J1HA 11 x 2 362 J1H

Menu Path: IMG Sales and Distribution Basic functions Pricing Pricing control Define and assign pricing procedure Maintain pricing procedure

13. Create a new document pricing procedure 'C' - Free of Charge.

Menu Path: IMG Sales and Distribution Basic functions Pricing Pricing control Define and assign pricing proceudre Define document determination procedure

14. Assign document pricing procedure to order types

Menu Path: IMG Sales and Distribution Basic functions Pricing Pricing control Define and assign pricing proceudre Assign document pricing procedure to order types

15. Assign document pricing procedure to billing types

Menu Path: IMG Sales and Distribution Basic functions Pricing Pricing control Define and assign pricing proceudre Document pricing procedure - Assign billing types

16. Define pricing procedure determination

Menu Path: IMG Sales and Distribution Basic functions Pricing Pricing control Define and assign pricing proceudre Define pricing procedure determination

17. Create schedule line category 'T1' - Free of charge by copying from schedule line category 'CP' and assign movement type 990. (Please create movement type 990 in MM before assign ).

Menu Path: IMG Sales and Distribution Sales Sales document Schedule lines Define Schedule lines category

18. Assign schedule line category 'T1' to item category 'TAN’.

Menu Path: IMG Sales and Distribution Sales Sales document Schedule lines Assign Schedule lines category

19. Assign account determination cash procedure ‘KOFIAC’ to billing type ‘J1H2’.

20. Assign G/L account for condition type ‘cash’.

App Condty ChAc Sorg Dist. Div. Actkey G/L accountVC CASH INT SD01 WS M1 EVV 232590

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SD Customizing of alternative II

1. Create a new sales document type 'J1H2' - free of charge sales by copying from standard order type 'OR'.


2. Create a delivery type 'J1H2' - delivery free of charge by copying from standard delivery type 'LF'.

Menu Path: IMG Logistics Execution Shipping Deliveries Define delivery type

3. Create billing type 'J1H2' - free of charge by copying from standard billing type 'F2', assign number range for billing document and enter FI document to billing type.

Menu Path: IMG Sales and Distribution Billing Billing document Define billing types



5. Create copy control from sales order type 'J1H2' to delivery type 'J1H2' by copying from sales order type 'OR' to delivery type 'LF.

Menu Path: IMG Sales and Distribution Shipping Copying control Specify copying control for delivery

6. Create copy control from delivery type 'J1H2' to billing type 'J1H2' by copying from delivery type 'LF' to billing type 'F2' and change information as follows: leave space in reference field at header structure. assign routine number 360 in the item category TAN at item structure.


7. Create a new condition type ‘J1H2’ by copying from standard condition type ‘KOFI’.

Menu Path: IMG Sales and Distribution Basic functionsAccount assignment/Costing Define access sequence and account determination type Define account determination type

8. Create a new account determination procedure ‘J_1H05’ and assign condition type ‘J1H2’ into account determination procedure.

Menu Path: IMG Sales and Distribution Basic functions Account assignment/Costing Revenue account determination Define and assign account detemination procedure Define account detemination procedure

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9. Assign G/L account for account determination procedure.

App Condty ChAc Sorg Actkey G/L accountV J1H2 INT SD01 ERL 262000V J1H2 INT SD01 EVV 232600V J1H2 INT SD01 J1H 262100V J1H2 INT SD01 MWS 175000

Menu Path: IMG Sales and Distribution Basic functions Account assignment/Costing Revenue account determination Assign G/L account

10. Assign account determination procedure to billing type 'J1H2'.

Menu Path: IMG Sales and Distribution Basic functions Account assignment/Costing Revenue account determination Assign account determination procedure

11. Create condition type 'J1HA' and enter information as follows:

Field ValueDescription Absorb output taxCondition class ‘A’ – Discount or surchargeCalculation type ‘A’ – PercentagePlus/Minus ‘X’Item condition ‘X’Manual entries ‘C’ – Manual entryAmount/Percentage ‘x’

Menu Path: IMG Sales and Distribution Basic functions Pricing Pricing control Define condition type

12. Create access sequence 'J1TH' - Thailand 100% offset with table 390.

Menu Path: IMG Sales and Distribution Basic functions Pricing Pricing control Define access sequence

13. Create condition type 'J1HB' and enter information as follows:

Field ValueDescription Gross Price (Reverse)Access sequence J1THCondition class ‘A’ – Discount or surchargeCalculation type ‘A’ – PercentageCondition category ‘H’ – Basic PricePlus / Minus ‘X’ Item condition ‘x’ Manual entries ‘D’ – Not possibleAmount/Percentage ‘x’Delete ‘x’

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14. Create a new pricing procedure 'J_1H02' - Price for FOC (same as free warranty) and enter information as follow:

Step Cty From Mdt. P Sub Stat Reqt AltCBV Actky10 PR00 X 2 ERL30 J1HA 10 S 2 J1H40 MWST x S 10 16 MWS

100 J1HB x S 2 ERL110 VPRS B x 4

Menu Path: IMG Sales and Distribution Basic functions Pricing Pricing control Define and assign pricing procedure Maintain pricing procedure

15. Create a new document pricing procedure 'C' - Free of Charge.

Menu Path: IMG Sales and Distribution Basic functions Pricing Pricing control Define and assign pricing procedure Define document determination procedure

16. Assign document pricing procedure to order types

Menu Path: IMG Sales and Distribution Basic functions Pricing Pricing control Define and assign pricing procedure Assign document pricing procedure to order types

17. Assign document pricing procedure to billing types

Menu Path: IMG Sales and Distribution Basic functions Pricing Pricing control Define and assign pricing procedure Document pricing procedure - Assign billing types

18. Define pricing procedure determination

Menu Path: IMG Sales and Distribution Basic functions Pricing Pricing control Define and assign pricing procedure Define pricing procedure determination

19. Create schedule line category 'T1' - Free of charge by copying from schedule line category 'CP' and assign movement type 990. ( Please create movement type 990 in MM before assign ).

Menu Path: IMG Sales and Distribution Sales Sales document Schedule lines Define Schedule lines category

20. Assign schedule line category 'T1' to item category 'TAN’.

Menu Path: IMG Sales and Distribution Sales Sales document Schedule lines Assign Schedule lines category

MM Customizing

1. Create movement type 990 by copying from movement type 601.

Menu Path: IMG Material Management Inventory Management Define new movement type

2. Assign automatic account assignment.

Menu Path: IMG Material Management Valuation and account assignment Define automatic account assignment

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Feature

Automatically display default business place (branch) when create billing. Allow user to change business place (branch) field when creating/changing billing document

before releasing to FI. Automatically split invoice when create billing which has different business place (branch). Business place (branch) cannot be changed after releasing to FI. Only one business place (branch) can be specified per one document.

Integration

No tax invoice number generation in the field reference (VBRK-XBLNR) of accounting document header but update with current billing document in the field reference.

Automatically update business place in FI document at line item after release billing to FI. Update business place (branch) field in table BSEG-BUPLA, BSET-BUPLA after posting to FI. Display in the output VAT report. In the standard R/3, when you cancel a billing, the original billing document number will be copied

into the reference field (at the header) of the automatic created billing and FI document.

9.3 Debit / Credit Note

Description

According to the Revenue Department of Thailand, a valid credit or debit note should contain the following information:

Word "Credit Note" or "Debit Note" on a conspicuous spot. Name, address and taxpayer identification number of the registrant issuing the debit note or credit

note. Name and address of the purchaser of goods or the recipient of services. Date of issuance of the credit note or debit note. Serial number of the original tax invoice and of the pad. If any, value of the goods or services

appearing on such invoice, true value of the goods or services, the difference between the two values, and amount of tax additionally collectible on the difference.

Short explanations on the cause of issuing debit or credit note.

SD Customizing

Assign layout set "RVINVOICETH" to use for printing debit / credit note Assign routine no. 360 in field “Data VBRK/VBRP” at item level for item category “TAN” in the

copy control from delivery note to billing.


9.4 Tax Invoice

Description

According to the Thai law, tax point will occur when goods are delivered. That is the time when company has to issue the Invoice/tax invoice to the customer. A tax invoice shall contain at least the

following information:

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Word 'Tax Invoice' on a conspicuous spot. Name, address and taxpayer identification number of the registrant, in case of sale of consigned

goods, the tax invoice must display the information of the consignor. Name, address of the purchaser or goods or the recipient of services. Serial number of tax invoice and of the pad, if any. Name, type, category, quantity, and value of the goods and services. Amount of value added tax computed on the value of goods and services, which shall be clearly

separated from such value. Date of issuance of the tax invoice. Contain the passage “The Branch Issuing this Tax Invoice is …”

SD Customizing

Create new output type ‘J1H1’.

Menu Path: IMG Sales and Distribution Basic function Output procedure Message

Assign layout set "RVINVOICETH", standard printing program ‘RVADIN01’ to output type ‘J1H1’.

Menu Path: IMG Sales and Distribution Basic function Output procedure Message

9.5 Exchange rate for export

Description

According to the Departmental Instruction No. Paw 71/2541, issuing tax invoice for the sale of goods or provision of services as described below, in which the price of goods or service fee is agreed in a foreign currency unit, the registrant is required to enter the value of the goods or services and the value added tax in Thai currency in the tax invoice using the daily reference rate for currency exchange announced by BOT as the exchange rate for converting foreign currency into Thai currency for the following day in compliance with Section 9 of the Revenue Code, because the rules under Section 79/4 cannot be applied in converting foreign currency into Thai currency.

(1) Sale of goods or provision of services in Thailand;

(2) Provision of service in Thailand and made use of in a foreign currency (cross border supply of services);

(3) The sale of crude oil and oil products;

(4) Provision of international cargo transport services by sea-going vessel;

(5) Provision of international cargo transport services by aircraft.

Requirements:

1. Exchange rate used for posting to A/R when releasing billing document to FI must be buying rate (exchange rate type ‘G’), not the average rate or rate type ‘M’.

2. Exchange rate date must be the date of billing date minus 1 day.

FI Customizing



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Menu Path: IMG Cross-Application Component General Application Functions Cross-Application Document Numbering Thailand Assign Business Place to plant

3. Customize the related FI Customizing for running number of output tax. (See detail in VAT topic)

SD Customizing

1. To change the exchange rate type from ‘M’ to the other, you can maintain it in the customer master record.

2. Setup some required information in the copy control from delivery note to billing in SD Customizing as following:

Set pricing exchange rate type = ‘C’ - exchange rate determination according to billing date. Assign routine no. ‘364’ in the field copy requirement. Assign routine no. ‘360’ in the field Data VBRK/VBRP.


Feature Retrieve exchange rate type from customer master data correctly. Automatically display default business place when create billing. Allow user to change business place (branch) field when creating/changing billing document

before releasing to FI.

Integration Exchange rate that posted to FI is correct by using billing date minus 1 day. Update translation date consistency to exchange rate, which is posted to FI document. Automatically update business place in FI document at line item after releasing billing document to

FI. Update business place (branch) field in table BSEG-BUPLA, BSET-BUPLA.

9.6 Withholding tax in Sales and Distribution

Description

The extended withholding tax functionality can be used as well in the SD module. However it is restricted to only the withholding tax at payment. Therefore in the billing document some new fields were added on the item level to store the withholding type/withholding code combinations of the item. The determination of the withholding information can be done by using condition technique. For more detailed information please refer to the standard documentation about pricing in the SD. All features of the condition technique are available (like requirements, formulas, etc.).

See: Customizing Withholding Tax in the SD (from Argentina Country Standard Documentation)

9.7 Down Payment

Description

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In the case where a buyer pays an advance of a certain amount to the seller before agreeing to conclude an outright purchase and sale or to make a sale under a hire-purchase contract. The seller receives the advance; the down payment or the deposit payment shall be treated as having received partial payment of the price.

The seller is thus required to issue a tax invoice on the amount received at the time of receiving partial of the price of goods, the down payment or the deposit payment.

If buyer agrees with the seller to buy goods in an outright purchase and sale after having paid an advance of a certain amount to the seller, the seller shall be treated as having sold the goods to the buyer at the total value of the goods including the advance.

The seller is required to issue a tax invoice on the total value of the goods minus the advance at the time when the goods are delivered to the buyer.

Pre-Requisite FI Customizing





3. No activate official numbering in FI document type, which are used for down payment request.


4. Set up FI Customizing for the running number of output tax. (See VAT topic)

SD Customizing

1. Activate billing plan for sales orders type.2. Assign routine no. 360 in field “Data VBRK/VBRP” at the item level of item category “TAO”.


Pre-requisite Master Data

Assign item category group = ‘0005’ for down payment material in the material master data.

Integration

Posting billing for down payment request No running number generated. FI document status is noted item.

Posting billing according to billing plan Generate tax invoice number in filed reference (VBRK-XBLNR). Display default business place (branch) automatically in the header of billing by checking

from business place/plant relationship.

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Update business place (branch) in field VBRK-BRNCH, BSEG-BUPLA and BSET-BUPLA after release to FI.

In the standard R/3, when you cancel a billing, the original billing document number will be copied into the reference field (at the header) of the automatic created billing and FI document. In case that you activate the running number of tax invoice in FI Customizing, the system will store the tax invoice number in the reference field of the billing. When you cancel a billing, the original tax invoice number will be copied into the reference field of the automatic created billing and FI document.

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9.8 Vendor Consignment

Description

For normal Credit sales of consigned goods, the consignee creates billing document and issues tax invoice to the customer. The tax invoice should include the information of the consignor and required information from the Revenue department of Thailand.

To complete the vendor consignment process, you have to make sure that the cost and price of material are the same. So there is no conflict for amount and G/L account between delivery and billing process.

Account posting in delivery process:

Dr. Clearing expense Cr. Account Payable - Consignment Sale

Account posting in billing process:

Dr. Customer Cr. Clearing expense Output tax – consignment

Customizing

SD Customizing

1. Create a new sales document type 'J1H1' for vendor consignment sales by copying from standard order type 'OR'.

2. Create a delivery type 'J1H1' for vendor consignment delivery by copying from standard delivery type 'LF'.

3. Create billing type 'J1H1' for billing vendor consignment by copying from standard order type 'J1H1' and assign FI document to billing type.


5. Create copy control from sales order type 'J1H1' to delivery type 'J1H1' by copying from sales order type OR to delivery type 'LF.

6. Create copy control from delivery type 'J1H1' to billing type 'J1H1' and assign routine number 360 in the item category TAN.

7. Create new condition type 'J1H1' in order to use in new account determination procedure.

8. Create new account determination procedure'J_1H01'-Vendor Consignment and assign the condition type 'J1H1' to this procedure.

9. Assign G/L account for account determination procedure J_1H01.

App Condty. ChAc Sorg. Actky G/L accountV J1H1 INT SD01 ERL 262000V J1H1 INT SD01 EVV 100000

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10. Allocate account determination procedure 'J_1H01' to billing type 'J1H1'.

11. Create a tax classification '8' - output tax consignment in the customizing for material.

Menu Path: Sales and Distribution Basic Function Taxes Define Tax Relevancy of Master Record

MM Customizing

1. Create stock determination group/rule for plant.

Menu Path: IMG Material Management Inventory Management and Physical Inventory Stock Determination Define Strategies for stock determination

2. Define stock determination rule for movement type.

Menu Path: IMG Material Management Inventory Management and Physical Inventory Stock Determination Assign stock Determination in the Application Inventory Management

3. Define stock determination rule for item category 'TAN', 'BVN'.

Menu Path: IMG Material Management Inventory Management and Physical Inventory Stock Determination Assign stock Determination in the Application Delivery

4. Open vendor field for movement type ‘601’ - K.

5. Assign account modification ‘VAC’ for movement type 601-K, 602-K.

Menu Path: IMG Material Management Inventory Management and Physical Inventory Movement Type Copy, Changes movement types

6. Assign automatically G/L account 262000 Clearing expense for account posting in delivery process

Menu Path: IMG Material Management Valuation and Account Assignment Account Determination Account Determination without wizard Configure Automatics Posting

Feature

Generate tax invoice number in filed reference (VBRK-XBLNR) Display default business place (branch) automatically in the header of billing by checking from

business place/plant relationship. Allow use to change business place (branch) field when creating/changing billing document,

before releasing to FI. Update business place (branch) in field VBRK-BRNCH.

Integrate

Generate tax invoice running number in FI document header, field reference (BKPF-XBLNR). Can see business place in FI document at line item after release to FI. Update business place (branch) field in table BKPF-BRNCH, BSEG-BUPLA and BSET-BUPLA

after release to FI. No inconsistency posting account for delivery and billing process. Display in the output VAT report correctly. In the standard R/3, when you cancel a billing, the original billing document number will be copied

into the reference field (at the header) of the automatic created billing and FI document. In case that you activate the running number of tax invoice in FI Customizing, the system will store the tax invoice number in the reference field of the billing. When you cancel a billing, the original tax

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invoice number will be copied into the reference field of the automatic created billing and FI document.

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9.9 Free Warranty

Description

After VAT registered trader sells/provides products/services with warranty and the products are damaged, the trader may send the spare part to customer in order to replace the damaged parts or customer send the products back to have them repaired. Spare part that used in this case is free of charge.

The trader has to keep the information and prepare a report of the spare part issued under free warranty separately from the inventory and raw material report. In addition, this report is a part of inventory and raw material report, which the information of each branch of the VAT registered trader must be reported to the Revenue Department for auditing purpose.

There are two alternatives for the account posting of the delivery and billing process.1. Issue via sales orders – with service notification.

2. Issue via sales orders – without service notification.

Process Account posting

Delivery Dr. Expense from free warranty account Cr. Inventory account

Billing Dr. Clearing expense account Absorb output tax account Cr. Clearing expense account Output tax account

Menu Path

To access the report, from the SAP Easy Access screen, choose Accounting Financial Accounting General Ledger Reporting Tax Reports Thailand.






3. No activate official numbering in FI document type, which are used for free of charge. (More detail See VAT topic)


4. Set up FI Customizing which are required in running number for output tax. (See VAT topic)

Alternative I - Issue via sales orders – with service notification.

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SD Customizing

1. Create sales orders type ‘J1H5’ – Free warranty by copying from standard order type ‘OR’.

2. Create item category ‘J1HZ’ – Free warranty by copying from standard item category ‘TAN’ and assign it relevant to billing = "A".

3. Assign item category ‘J1HZ’ to sales orders type ‘J1H5’.

4. Create a new schedule line ‘T2’ - Free warranty by copying from standard schedule line ‘CP’.

5. Assign movement type ‘991’ to schedule line ‘T2’.

6. Create access sequence ‘J1TH’.

7. Create condition type 'J1HA' - Absorbed output tax

Field Value

Condition Class ‘A’ – Discount or surcharge


Condition Type ‘A’ – Percentage

Condition Category ‘D’ – Tax

Item Condition ‘X’

Plus / Minus ‘X’ - Minus

Manual Entries ‘C’ – Manual entries has priority

Amount / Percentage ‘X’

8. Create condition type 'J1HB' – Price (Gross) Reverse 100% to deduct the gross price.

Field Value

Access Sequence J1TH


Condition Type ‘A’ – Percentage

Condition Category ‘H’ – Basic Price

Item Condition ‘X’

Plus / Minus ‘X’ - Minus

Manual Entries ‘D’ - Not possible to process manually

Amount / Percentage ‘X’

9. Create a new pricing procedure ‘J1H_02’.

Step Cty From Mdt. P Sub Stat Reqt AltCBV Actky10 PR00 X 2 ERL30 J1HA 10 S 2 J1H40 MWST x S 10 16 MWS

100 J1HB x S 2 ERL110 VPRS B x 4

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10. Create a new document pricing procedure ‘T’ – free warranty.

11. Assign sales document type ‘J1H5’ with document pricing procedure ‘T’.

12. Assign pricing procedure determination to sales area.

13. Create copy control from sales document ‘J1H5’ to delivery document ‘LF’ , assign item category ‘J1HZ’ and assign routine number ‘360’.

14. Create billing type ‘J1H5’ – Free warranty by copying from standard billing type ‘F2’.

15. Create copy control from delivery document ‘LF’ to billing document ‘J1H5’.

16. Create condition type 'J1H5' for account determination procedure.

17. Create account determination procedure 'J_1H05'.

Step Count Condition Type Requirement1 0 J1H5 3

18. Create sales orders type ‘J1HW’ – Return free warranty by copying from standard order type ‘RE’.

19. Create item category ‘1HRW’ – Return free warranty by copying from standard item category ‘REN’

20. Allocate item category ‘1HRW’ to order type ‘J1HW’.

21. Create a schedule line category ‘T3’ – Return free warranty.

22. Allocate movement type ‘992’ to schedule line ‘T3’.

23. Create copy control from sales document ‘J1HW’ to delivery document ‘LR’ and assign item category ‘1HRW’.

24. Create billing type ‘J1HW’ – Return free warranty.

25. Create copy control from billing document ‘J1H5’ to sales document ‘J1HW’.

26. Create copy control from sales document ‘J1HW’ to delivery document ‘LR’.

27. Create copy control from sales document ‘J1HW’ to billing document ‘J1HW’.

MM Customizing 1. Create a new movement type

‘991’ – free warranty by copying from standard movement type ‘601’.

‘992’ – return free warranty by copying from standard movement type ‘653’.

‘995’ – RE GI-Free Warran.991.

2. Assign account modification key ‘VAM’ to account modification of the movement type.

Process Flow:

1. Create equipment master data.

2. Create service notification.

3. Create sales orders with reference to service notification and use order type ‘J1H5’.

4. Create delivery order with reference to sales orders.

5. Post goods issue with movement type ‘991’.

6. Create billing document with billing type ‘J1H5’.

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Alternative II: Issue via sales orders – without service notification

SD Customizing: same as alternative 1.

MM Customizing: same as alternative 1.

Process Flow

1. Create sales orders with order type ‘J1H5’ and enter information that require to display in the report

Sales orders header

Field “Guarantee” - warranty date

Sales order item purchase order data section ship-to-party

Field “Purchaser order no.” - serial number

Field “Your reference” - warranty number

2. Create delivery order.

3. Post goods issue with movement type ‘991’.

4. Create billing document with billing type ‘J1H5’.

Feature

Automatically display default business place (branch) when create billing. Allow use to change business place (branch) field when create/change billing document before

releasing to FI. Automatically split invoice when create billing which has different business place (branch). Business place (branch) cannot be changed after release to FI. Only one business place (branch) can be specified per one document.

Integration

No tax invoice number generation in the field reference (VBRK-XBLNR) of accounting document header but update with current billing document in the field reference.

Automatically update business place in FI document at line item after release billing to FI. Update business place (branch) field in table BSEG-BUPLA, BSET-BUPLA after posting to FI. Display in the output VAT report. In the standard R/3, when you cancel a billing, the original billing document number will be copied

into the reference field (at the header) of the automatic created billing and FI document.

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Thai Localization 4.6C – User Manual SAP AG

Appendix: Country Version Thailand Delta Information (release 4.6C compared with 3.1H and 4.0B)

Introduction

The section is the delta information of the Country Version Thailand on release 4.6C (Standard Version) compared with the add-on release 3.1H and 4.0B.

For more detailed information of each functionality, please refer to the User Manual of each release.

Organizational Unit

Business Place/Branch

In the Country Version Thailand, a new organizational unit called ‘Business Place/Branch’ is one of a major localized key field. It is mainly used to support the requirement of VAT. The law requires all companies, register in the VAT system, to submit the VAT reports accordingly to their registered place of business. The following table displays the information of ‘branch/business place’ organizational unit from the release 3.1H, 4.0B and 4.6C.

Description 4.6C 4.0B 3.1HTable/field for Branch/Business Place BKPF-BRNCH,

BSEG-BUPLA, BSET-BUPLA

BKPF-BRNCH No branch field Use plant field with a specific structure to capture branch information - BSEC-WERK

Branch/Business Place in Logistics In Logistics, you have to assign business place to plant – table T001W

In Logistics, you have to assign branch to plant – table T001W maintain in view “J_1HT001WV”

In MM-IV, you have to enter Plant by running ‘J_1HBDTE’ program

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Value Added Tax (VAT)

VAT – Running Number Assignment

The assignment of the running number is to arrange the tax invoices in a sequential order, as required by the Revenue Code.

The following table displays how to manage the running number in release 3.1H, 4.0B and 4.6C

Description 4.6C 4.0B 3.1HAutomatic number assignment When transaction posted When transaction posted When select update in

reporting-“J_1HSV00” For both input and output tax,

running number stored in “BKPF-XBLNR” field

For input tax, running number stored in “BKPF-BKTXT” field

For output tax, running number stored in “BKPF-XBLNR” field

For both input and output tax, running number stored in “BKPF-XBLNR” field

Running number definition Definition stored in“J_1HVAT_OFF_NUMV” table for input tax“

Definition stored in “J_1HVAT_OFF_NUMA” table for output tax

Definition stored in “J_1HVAT_OFF_NUMV” table for input tax

Definition stored in “J_1HVAT_OFF_NUMA” table for output tax

Running number definition for both input and output tax are stored in “J_1HVAT” table

The last number range is stored in “J_1HVATC” table

Automatic Tax Month Calculation

The input tax that is not applied for deduction in a tax month, is allowed to be carried forward for deduction in a subsequent tax month, which should be not more than 6 months from the succeeding month that the tax invoice issued.

The following table shows the program that manages tax data for the tax month.

Description 4.6C 4.0B 3.1HTax Month definition Automatically calculate tax

month by comparing between posting date and doc. Date in VAT report program – RFUMSV00

Automatically calculate tax month by comparing between posting date and doc. Date in VAT report program – J_1HVAT

Define field status group “J1H1” to open field Baseline Date of tax line item

Enter the tax date into field ‘BSEG- ZFBDT’ by program ‘J_1HBDTE’

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Transfer Deferred VAT

The deferred VAT has to be transferred to the VAT account after the tax liability arises.

Description 4.6C 4.0B 3.1HDeferred VAT Transfer Program J_1HDTAX J_1HDTAX J_1HDTAXDifferent amount handling Automatically post to suspense

account, as defined in Customizing, for the different amount of VAT

Automatically post to suspense account, as defined in Customizing, for the different amount of VAT

Manually adjustment required for the different amount of VAT

Transfer fully paid Invoice (transfer full amount)

Possible Possible Possible only if tax line item has base line date maintained

Transfer partially paid Invoice (transfer partially)

Possible Possible Possible only if tax line item has base line date maintained

Transfer unpaid Invoice (transfer full amount)

Possible Possible Not possible

VAT reports

Description 4.6C 4.0B 3.1HInput / Output VAT reports VAT reporting program is

RFUMSV00

Report program uses standard ALV function

Report issue only one branch at that time

VAT reporting program is J_1HVAT

Improve sorting and grouping

VAT reporting programs are J_1HSV00 for Input / Output Tax report before update

J_1HVAT for Summary report and Input / Output tax report after update

Summary VAT and attachment report None Using ABAP/4 program “J_1HVAT”

Store VAT data into standard table - “UMSV” and “UMSVZ” for the summarized data of VAT

Using ABAP/4 program “J_1HVAT”

Store VAT data into add-on table “J_1HVAT” to keep VAT data

“J_1HVATC” keep the last running number

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Withholding tax

In release 4.6C, Country Version Thailand uses the function of ‘Extended Withholding Tax’ and ‘Generic Withholding Tax Reporting Tools’ to handle the withholding tax requirement in Thailand.

Calculation and Posting

Description 4.6C 4.0B 3.1HFunction used Extended Withholding Tax Extended Withholding Tax Classical Withholding Tax

Calculation of discount for Partial Payment

Use the function of payment request for calculate discount and withholding tax in partial payment

Add-on process in function module “FI_WT_FB05_CALCULATE_WT” to calculate discount and minimum check

Active cash discount in company code level

Modify the process of creating partial discount line by “J_1H_ADJUST_DOC_POSTING”

Modify the process of creating partial discount, minimum check and create discount line item by “J_1H_ADJUST_DOC_POSTING”

Exchange Rate used Use standard process to translate foreign currency with the Exchange rate of Bank of Thailand in both automatic payment and outgoing payment

Use standard process to translate foreign currency with the Exchange rate of Bank of Thailand in only automatic payment

Define parameter ‘1HWT’ in company code level

Minimum amount checking Check minimum amount 500 Baht of Withholding tax base

Check minimum amount 500 Baht of Withholding tax base

Check minimum amount 500 Baht of Withholding tax base

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Reports

Description 4.6C 4.0B 3.1H

Withholding tax transaction table Use Standard Withholding tax transaction table ‘WITH_ITEM’

Withholding tax certificate number and sequential number is generated by customizing

Withholding tax reports are generated by ‘Generic Withholding Tax Tools’

Determine certificate and form no. From add-on table - Table view “J_1HWTFORMV”

Use W/tax transaction from add-on table to issue the certificate and reports - Table “J_1HWTAX”

Generate W/tax certificate number with object number range “J_1HWTCERT”

Generate Withholding tax sequential number with object number range” J_1HWTSEQN”

Create withholding tax certificate by using by using ABAP/4 Program “J_1HWTCR”

Create withholding tax reports no. 2,3,53 and 54 by using ABAP/4 Program “J_1HWTRE’

Create special tax account report by using ABAP/4 Program “J_1HSPAR”

Withholding tax transaction stored in the add-on table “J_1HWTAX”

Generate Withholding tax certificate number by table “J_1HWTL”

To create withholding tax expense account by transaction process “ZDI”

Create withholding tax certificate by using ABAP/4 Program “J_1HWTCR”

Create withholding tax report no. 3,53 and 54 by using ABAP/4 Program “J_1HWTRE”

Create special tax account report by using ABAP/4 Program “J_1HSPAR”

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Check Payable

To manage the status of issued check.

Description 4.6C 4.0B 3.1HCheck status maintenance Use field text of vendor line item

to keep “sent” status Same as 3.1H - append

structure in table “PAYR” “PAIDD” for Paid Date (the

date that sending check to vendor

“PAIDU” for Paid By (the person who maintenance check

“J_1HCHQS” for maintain paid status

Append structure in table “PAYR” “PAIDD” for Paid Date (the

date that sending check to vendor

“PAIDU” for Paid By (the person who maintenance check

“J_1HCHQS” for maintain paid status

Program used for check register printing

“RFCHKN10” for print check register and maintain “sent” status

“J_1HCHQR” for print check register

“J_1HCHQR” for print check register

Check Receivable

In the release 4.6C, the Postdated check can be managed by using the Turkey’s Bill of Exchange Functionality. This functionality covers Postdated check and also check returned.

Description 4.6C 4.0B 3.1HFunction used for PDC Use Turkey’s BoE function

Transaction F-36 and “RFIDTRBOE1/2”

Same solution as 3.1H Use Standard BoE function with

additional solution for returned check

Enter check receivable and PDC via F-36

Use “J_1HRCHQ” for maintaining returned check

Use Standard BoE function with additional solution for returned check

Enter check receivable and PDC via F-36

Use “J_1HRCHQ” for maintaining returned check

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Petty Cash

In release 4.6C, SAP provides an additional solution – Cash Journal - to process your cash on-hand and reimbursement for the petty cashier.

Description 4.6C 4.0B 3.1HAvailable solutions Standard Accounts Payable

Cash Journal Standard Accounts Payable

with additional solution for reimbursement

Provide ABAP/4 program -“J_1HPCSH” to process the reimbursement and improve the output of reports

Standard Accounts Payable with additional solution for reimbursement

Provide ABAP/4 program - “J_1HPCSH” to process the reimbursement

Correspondence

Description 4.6C 4.0B 3.1HTax Invoice printed from Document with VAT code and Transferred VAT document (Service Sales)

Can be printed by running program ‘J_1HKORD’

No solution available in FI No solution available in FI

Receipt printed from Payment Document



Receipt/Tax Invoice printed from Cash Journal, Down Payment document



Invoice printed from Service Sales Can be printed by running program ‘J_1HKORD’


Invoice/Tax Invoice printed from Tax transaction and Down Payment Clearing



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Assets Management Most of the functionalities in release 4.6C are the same as 4.0B and 3.1H, except the reporting as follows:

Description 4.6C 4.0B. 3.1H

Asset depreciation list Gain/Loss on Asset Disposal Asset Registration (History) List Asset Inventory List

Use ABAP Queries ‘TH01’ Use ABAP Queries ‘TH02’ Use program “RAGITT01” Use ABAP Queries '01'

Use program “J_1HDEPR” Use program “J_1HDIPL” Use program “J_1HREGL” Use program “J_1HASSI”

Use program “J_1HDEPR” Use program “J_1HDIPL” Use program “J_1HREGL” Use program “J_1HASSI”

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Materials Management

Topic 4.6C 4.0B 3.1H

Purchase order

- Price included VAT New user exit of VAT calculation for price included VAT

Enter percentage of VAT by manual Enter percentage of VAT by manual.

Inventory Management

- Stock card report- IMAT report

Group into one program ‘J_1HSTCD’ and have parameter to select report.

J_1HSTCDJ_1HIMAT

J_1HSTCDJ_1HIMAT

- IMAT report for Special stock

New program ‘J_1HSTKV’ - -

Logistic invoice verification

- Business place / Branch - Can enter business place / branch by manual when enter the invoice via LIV.

- Automatically update branch by the system in FI document.

-

- Update running number - Update in header text field of FI document.

- Update in reference field of FI document.

-

Invoice verification

- Business place / Branch-

- Automatically update branch by the system in FI document.

- Use plant structure to define branch. - Enter plant in FI document by using program ‘J_1HBDTE’

- Update running number-

- Update in reference field of FI document.

- Update when execute ‘J_1HVAT’.

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Sales and Distribution

Topic4.6C 4.0B 3.1H

Billing

Business place / branch - Can enter business place / branch by manual when create billing.

- No branch field to enter by manual.- Automatically update branch by the system in FI document.

- Use plant structure to define branch.

Exchange rate for export- Exchange rate must be established on billing date minus 1 day.

- Provide user exit to retrieve the correct exchange rate date.

- Provide note for users to implement it by themselves.

-

Down payment - Display down payment amount and VAT in the tax invoice.

- -

Free warranty - Can process by using SD and display in the spare part issue report.

- Can process by using SD and display in the spare part issue report.

-

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Thai Localized Manual 46C

Documents

Transcript of Thai Localized Manual 46C