Agenda Summary

November 27, 2107

Agenda Item No. 3d

A Traditional Christmas in Stowe Special Event Application

Summary: Attached is a Special Event Permit Application from Stowe Vibrancy for the 8th

annual A Traditional Christmas in Stowe, to be held the weekend of December 1-3, 2017. This is

a recurring event that takes place throughout Stowe, with many of the activities focused in the

Village. The event features an author reading at the library, lantern parade and tree lighting on

Friday night, live reindeer in the Village Green, wagon rides throughout the Village, and

activities at several businesses such as gingerbread house building, cookie decorating and candy

cane making. New this year, the Stowe Theatre Guild will be performing a Christmas play in the

Town Hall Theatre. Organizers anticipate 250-300 people on Friday evening, 500-1,000 people

on Saturday and 250 people on Sunday. Chief Hull has worked with Stowe Vibrancy on a police

agreement for traffic control.

Town Plan: N/A

Fiscal Impact: N/A

Recommendation: Move to approve A Traditional Christmas in Stowe Special Event Permit

Application.

Final revised Feb. 2016

1

Town of Stowe

Special Event Permit Application

1. Name of Event:_______________________________________________________________

2. Date(s) of Event:______________________________________________________________

3. Property Owner/Location of Event:_______________________________________________

(Please attach proof of owner’s consent to use property.)

4. Hours of Event:_______________________________________________________________

5. Event Organizer:______________________________________________________________

Name Address Contact Info

6. Event Sponsor:_______________________________________________________________

Name Address Contact Info

7. Event Description:_____________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

(Please attach any promotional information – poster, flyer etc.)

8. Use of Town Owned Property/Streets Requested (attached Recreation Field Use Forms):

____________________________________________________________________________

____________________________________________________________________________

9. Anticipated Attendance including staff/volunteers:____________________________________

10. If food and/or beverage is to be provided, please describe:______________________________

____________________________________________________________________________

11. Have all applicable state Land Use Permits been obtained?:

Liquor License _________________ Health Permit___________________

Public Assembly Permit___________ Local Zoning Permit_____________`

(Public Assembly Permit required for attendance of 2000 or more from State of VT -

http://vsp.vermont.gov/permit/assembly)

12. Please contact Stowe Police Chief Donald Hull (802)253-4329 and EMS Director Scott

Brinkman (802)253-9060 to determine if coverage is required by their Departments for your

event and attach the completed Special Event & Traffic Detail form (Appendix A) and

Emergency Services form (Appendix B). If coverage is not required by these Departments,

December 1 - 3, 2017

Town of Stowe; Park & Main Streets, Village Green, Stowe Visitors Center,

Friday 12/1 (3:30pm - 9pm) , Saturday, 12/2: 10:30am - 8pm, Sunday, 12/3: 2-4pm

Stowe Mercantile, Ferro Jewelers and Stowe Vibrancy, Inc. , shari@stowevibrancy.com

Main Street and Village Businesses/Orgs, Town Hall Theatre, Mountain Road Marketplace Businesses

Nov. 25/26 Yankee Home + Stowe Electric + Melvyn put up tree lights on Main Street/Village Green and wrap lamp posts. Fri, 12/1: Children's Lantern Parade and Main Street Tree Lighting uses the sidewalk and road cross-walks - see attached parade route from 2016 (will replicate). Sat, 12/2: Santa Arrival 11:45am (stops wagon at Village Green and parks behind Mercantile), wagon loops 12pm - 3pm b/w Depot, Park, SES, Rec Center. Village Green has A Cappella group (Root7 from BTV) 11:15 - 1:15 and live reindeer and donkey with handlers 12-3, SV welcome kiosk at Visitors' Center 10:30 - 12:30, Public Skate at Stowe Arena (1:15 -3:15), Parks & Rec Welcome to Winter (12-3), Laughing Moon (11 and 2), Cork (11 - 3), MRM Tree Lighting 4:30pm, Stowe Bowl party (6-8); and Sun, 12/3: MRM pop-ups 2-4pm). Stowe Theatre Guild in Town Hall Theatre: Fri 12/1 (7:30), Sat 12/2 (2 and 7:30)

SEE ATTACHED 2016 FLYER + current 2017 schedule of events.

Friday: 250-300pp; Saturday: 500 to 1,000pp; Sunday: 250pp

Friday: pizza, donuts and non-alcoholic apple cider in SES gym following lantern parade. Stowe Visitors Center: complimentary gingerbread men or similar. Other food & beverage will be served by hosting retail establishments or organizations with proper licensing

N/AN/A

N/A N/A

See additional form attached. 2 SPD off-duty officers to serve as crossing guards for Children's lantern parade on Friday, 12/1 from 4:30pm - about 5:15/5:30pm. 1 hour only. Elise McKenna is Stowe Vibrancy contact for this SPD piece. Please contact her directly. NO EMS is required for this event, as per previous years. Thank you.

A Traditional Christmas in Stowe

Stowe Vibrancy, Inc. Shari Vermeulen, P.O. Box 482, Stowe, VT 05672, 802.585.5131. Event Co-Chairs: Leslie Anderson and Elise McKenna. Street Lighting Lead: Tom Barnes

8th Annual pre-holiday Festival showcases our wonderful community from Village and up Mountain Rd. Friday: SFL author reading, Children's Lantern Parade + SES gym warm up, Main Street Tree Lighting, HDAC Festival of Trees & Light, Stowe Theatre Guild live Xmas show. Saturday - A Cappella group and live reindeer on Village Green, Cork gingerbread decorating, Mercantile Santa & Mrs. Claus, Village Wagon Rides, Theatre Guild matinee and evening show, Cafe on Main cookie decorating, Laughing Moon candy cane twising/hot choc samples, Visitors Center welcome kiosk w/ Commodities treats, Rec Ctr Winter Fun, MRM evening tree lighting, Stowe Bowl "It's a Wonderful Life!" Party. Sunday - MRM "Vermont Artisan Day" retail pop-ups in the afternoon.

Final revised Feb. 2016

2

attach the form indicating that coverage is not required. Application is not considered

complete unless these forms are attached.

13. Attach site plan indicating event location/layout, state and local highways, entrances/exits, traffic

flow patterns, parking and surrounding land uses.

14. Indicate proposed directional signage and locations for the day of the event:_____________

__________________________________________________________________________

15. If event location is on town owned property, please attach a Certificate of Liability Insurance

demonstrating $1 million of general liability insurance per occurance, $2 million aggregate and

naming the Town of Stowe as additional insured.

16. I hereby represent that to the best of my knowledge the information provided in this application is

true and correct:

_________________________________ ____________________________________

Signature Printed Name of Applicant Date

File application with the Town Managers Office at least twenty-one (21) days prior to the event

accompanied by a $25.00 application fee. Each event will require a separate permit. ___________________________________________________________________________________

For Office Use Only Fee Received on ______

Department Heads: This application is for your information and review. Please sign off or attach any issues as it

pertains to your department. Thank you.

Chief Donald Hull _______ Zoning Director Rich Baker _______

Chief Mark Sgantas _______ Highway Supt. Steve Bonneau _______

Director Scott Brinkman _______ Parks Supt. Bruce Godin _______

PW Director Harry Shepard _______ Town Manager Charles Safford _______

Rec Director Matt Frazee _______

Selectboard Review on ___________________

This application has been approved / denied by the Stowe Selectboard on this day with the following conditions:

1. ______________________________________________________________________

2. ______________________________________________________________________

3. ______________________________________________________________________

4. ______________________________________________________________________

This will be forthcoming. Insurance provided by Stowe Vibrancy via TULIP (for the event and the wagon donated by Gerry).

Verified by PDFfiller

11/10/2017

Shari Vermeulen 11/8/2017

Sandwich board signs and staked signs on Park, Main, in front of Rec Center and behind Mercantile (Depot) and on Corner of 108/100.

P.O Box 482 | Stowe, Vermont 05672 | info@stowevibrancy.com | www.stowevibrancy.com

Shari Vermeulen, Executive Director | (802) 585-5131 | shari@stowevibrancy.com

Board of Directors Michael McNulty, Acting President; Leslie Anderson, Vice-President; Christopher Vigneau, Treasurer; Mary Skelton, Secretary

Tom Barnes; Ashley Getty; Brian Hamor; Paul Louviere; Elise McKenna; Morgan Nichols; Carol Schaal; Heidi Scheuermann; Ed Stahl

A TRADITIONAL CHRISTMAS IN STOWE

Presented by Stowe Mercantile

DECEMBER 1 – 3, 2017

*All events are FREE and OPEN TO THE PUBLIC unless otherwise noted.

FRIDAY, December 1:

2pm – 4pm

Stowe Vibrancy welcome kiosk at Visitor’s Center, Main Street

Festival info, events schedule & map, & complimentary treats from

Commodities Natural Market!

3:30pm - 4:15pm

Stowe Free Library authors reading of the Sweet Pea & Friends books

A furry friend will be joining the authors! Community Room at the Library.

4:30pm – 6pm

Main Street Tree Lighting presented by Ferro Jewelers & Children’s

Lantern Parade, followed by Parks & Rec Family Fun at SES Gym

Christmas songs, festive holiday cheer and beautiful tree lights. Warm up after

the parade with pizza, cider donuts and drinks!

5pm – 7pm

Festival of Trees & Light and Members’ Art Show at HDAC

Discover artist-designed trees, enjoy Stowe restaurant munchies, listen to

concert piano music, help your kids with crafts and much more!

7:30pm

Stowe Theater Guild Presents "Every Christmas Story Ever (and then

Some)” in the Town Hall Theatre

P.O Box 482 | Stowe, Vermont 05672 | info@stowevibrancy.com | www.stowevibrancy.com

Shari Vermeulen, Executive Director | (802) 585-5131 | shari@stowevibrancy.com

Board of Directors Michael McNulty, Acting President; Leslie Anderson, Vice-President; Christopher Vigneau, Treasurer; Mary Skelton, Secretary

Tom Barnes; Ashley Getty; Brian Hamor; Paul Louviere; Elise McKenna; Morgan Nichols; Carol Schaal; Heidi Scheuermann; Ed Stahl

SATURDAY, December 2:

9:30am – 2pm

Annual Christmas Fair at Stowe Community Church in Fellowship Hall

Handmade crafts, wreaths and gifts. Sponsored by the Women’s Fellowship.

10:30am – 1:30pm

Stowe Vibrancy welcome kiosk at Stowe Visitor’s Center, Main Street

Festival info, events schedule & map, & complimentary treats from Commodities Natural

Market!

11am and 2pm

FREE Candy Cane twisting & hot chocolate samples at Laughing Moon Chocolates

Reservations recommended for personalized candy cane twisting. Space is limited!

11am-3pm

Cork Stowe Gingerbread House Decorating

Full gingerbread house kits for children. Adults may enjoy holiday wines!

Reservations recommended (11am, 12noon, 1pm and 2pm slots) and kit fees apply.

11:15am – 11:45am and 12:45pm – 1:15pm

Root7 Acapella Group LIVE on Village Green

Burlington-based Root7 will entertain with Christmas music and current radio hits!

12pm – 3pm

FREE visits with Reindeer & Donkey on the Village Green – Holiday Photo Op!

Santa and Mrs. Claus will wave to the reindeer from their wagon ride down Main Street!

12pm – 3pm

Visits and photos with Santa & Mrs. Claus at Stowe Mercantile

$10 donated to Lamoille Community Food Share for each child who visits Santa!

12pm – 3pm

Hay Rides in the Village (stops at Rec Ctr, Village Green and Stowe Mercantile)

P.O Box 482 | Stowe, Vermont 05672 | info@stowevibrancy.com | www.stowevibrancy.com

Shari Vermeulen, Executive Director | (802) 585-5131 | shari@stowevibrancy.com

Board of Directors Michael McNulty, Acting President; Leslie Anderson, Vice-President; Christopher Vigneau, Treasurer; Mary Skelton, Secretary

Tom Barnes; Ashley Getty; Brian Hamor; Paul Louviere; Elise McKenna; Morgan Nichols; Carol Schaal; Heidi Scheuermann; Ed Stahl

12pm – 3pm

FREE Holiday Cookie Decorating at Cafe on Main

12pm – 3pm

FREE “Welcome to Winter!” by Stowe Parks & Recreation at Gale Rec Center

Hot chocolate & cookies, games, crafts and much more!

1:15pm – 3:15pm

Open Ice Skate at Stowe Arena

$5/pp for 2-hour free skate; $5/pp for skate rentals

2:00pm

Stowe Theater Guild Presents "Every Christmas Story Ever (and then Some)” in

the Town Hall Theatre – special $10/$15 ticket pricing for this Festival matinee!

4:30pm

Mountain Road Marketplace Tree Lighting

The big tree will be between the Red Barn Shops and Stowe Kitchen, Bath & Linens

6pm – 8pm

It’s a Wonderful Life Party at Stowe Bowl!

It’s a Wonderful Life… It sure is in our wonderful town! Celebrate this Christmas classic,

and listen to beautiful holiday music from Taryn Noelle, while sipping specialty

cocktails. No entry fee; fees apply for bowling, food and beverages.

7:30pm

Stowe Theater Guild Presents "Every Christmas Story Ever (and then Some)” in

the Town Hall Theatre

SUNDAY, December 3:

2pm – 4pm

Vermont Artisan Day at Mountain Road Marketplace

Select retailers will feature Vermont artisan pop-ups, from gourmet cookies to art.