TGM 2019 Grant ApplicationTransportation and Growth Management Program grant application for the year 2019.

Be sure to download and review the 2019 application packet before filling out this grant application. Additional resources and examples of successful applications can be found on the TGM planning grants page.

You can save your progress by clicking the "Save" button at the bottom of the form.

Type of grantCategory 1: Transportation System Planning

ODOT region (1-5):2

Primary applicant jurisdiction:City of Cottage Grove

Project title:Cottage Grove Bicycle & Pedestrian Master Plan

Mailing address:400 E. Main Street, COTTAGE GROVE, Oregon 97424

Contact person name:Amanda Ferguson

Contact person title:City Planner

Contact phone:(541) 942-3340

Contact email:planner@cottagegrove.org

List other local jurisdictions providing match:

Summary description of project:The City of Cottage Grove intends to hire a consultant to assist in the development of the Bicycle and Pedestrian Master Plan, which will be adopted as a refinement plan to the 2015 Cottage Grove Transportation System Plan. This Bicycle & Pedestrian Plan will address concerns over safety, accessibility, connectivity, community health, and economic vitality by promoting safe, convenient and accessible bicycle and pedestrian circulation within the community. The Plan will include elements of Safe Routes to School planning and ADA Transition planning for public rights-of-way and public facilities.

Project cost tableTGM funds requestedConsultant: $ Consultant

150,000

Local reimbursement: $ Local Reimbursement0

Total TGM funds requested $ Total TGM Funds Requested150,000

Local match12% minimum (calculated) $ 12% Minimum

20,455

Match to be providedLabor, supplies and services during project: $ Labor, supplies and services

during project10,500

Payment when Intergovernmental Agreement is signed:

$ Check at time of IGA signing10,000

CertificationsThis application was prepared by staff of the primary applicant or staff of one of the involved jurisdictions.

Consultant name (if applicable):

UntitledBy checking this box, I certify that my organization listed above supports the proposed project, has the legal authority to pledge matching funds, and has the legal authority to apply for Transportation and Growth Management funds. I further certify that matching funds are available or will be available for the proposed project. I understand that all State of Oregon rules for contracting, auditing, underwriting (where applicable), and payment will apply to this project.

Date6/3/2019

Eligibility requirements

The following three eligibility requirements are reviewed on a pass/fail basis. Applications found to not meet each of these requirements will not be scored against the award criteria and will not be awarded a grant.

1. Clear transportation relationship

A proposed project must have a clear transportation relationship and produce transportation benefits. A project must entail analysis, evaluation and selection of alternatives, development of implementation actions, and public involvement that results in a long range transportation plan, land use plan, or other product that addresses a transportation problem, need, opportunity, or issue of local or regional importance.

1. Clear Transportation RelationshipThis application is for the development of a city-wide Bicycle and Pedestrian Master Plan, as recommended by the 2015 Cottage Grove Transportation System Plan. The goal of the TSP’s recommendation was to transform Cottage Grove’s existing outdated, vehicle-oriented transportation

system into a robust, multi-modal system that emphasizes connectivity, safety and accessibility by focusing planning efforts on improving the City’s bicycle and pedestrian system.

The City intends to hire a consultant to assist in the development of the Bicycle and Pedestrian Master Plan, which would include a Safe Routes to School Action Plan, developed in partnership with the South Lane School District, and a comprehensive ADA Transition Plan for the public right-of-way and public facilities.

The Plan will include: extensive public involvement; goals and objectives for the bike/ped system; analysis of existing conditions; preferred project list and implementation plan, including funding mechanisms; and re

2. Adoption of products to meet project objectives

A proposed project must include preparation of an adoption-ready product or products that lead to a local policy decision and that directly address the project objectives, such as a transportation system plan, comprehensive plan amendment, land use plan, code amendment, implementation program, or intergovernmental agreement. Projects are expected to include adoption hearings (or equivalent) by the governing body or to prepare products which will be adopted as part of a larger project.

2. Adoption of Products to Meet Project ObjectivesThe Bicycle and Pedestrian Master Plan will be adopted as a refinement plan to our 2015 Transportation System Plan, which was adopted in 2016 as a component of the City of Cottage Grove Comprehensive Plan. The adoption process will include at minimum a public hearing before Planning Commission and a second public hearing before City Council. This public process will be in addition to public involvement plan elements such as Advisory Committee meetings, community survey, open houses and presentations to groups. Adoption of the plan will be followed by separate legislative amendments to the Cottage Grove Development Code to address any areas of the code that need to be amended to ensure future development complies with the goals and objectives of the Bicycle and Pedestrian Master Plan.

3. Support of local officials

A proposed project must clearly demonstrate that local officials, both the primary applicant and any co-applicants, understand the purpose of the grant application and support the project objectives. A resolution of support, meeting minutes, or authorized letter from the governing body of all applicants (e.g. City Council, Board of Commissioners, or Transit Board) must be submitted with the application to meet this requirement.

Upload your resolution, minutes or authorized letter from governing body of applying jurisdiction(s) here:TGM resolution BikePed 2019.pdf

Award criteriaApplications will be scored on the following criteria. Instructions for responding to these criteria can be found in the application packet.

TGM may award up to 10 bonus points for innovation.

1. Proposed project addresses a need and supports TGM objectives (up to 40

points)

The project clearly and effectively addresses a local or regional transportation or transportation-related land use issue, problem, need, or opportunity and will achieve one or more of the TGM objectives.

1. Proposed project addresses a need and supports TGM objectives (up to 40 points)The City of Cottage Grove began as a mining and timber town at the confluence of the Coast Fork of the Willamette River and the Row River. Residential neighborhoods are clustered around its 5-block-long, historic commercial district and along the railroad lines that brought timber and gold into the city in a 3-mile circumference. The City’s compact transportation system was largely defined by 1950. Over 70% of the City’s housing stock still dates from this period.

Because of the age of the infrastructure, significant gaps exist in the transportation network for both bicyclists and pedestrians in Cottage Grove. Sidewalks are frequently cracked or broken, or missing altogether. Our recent sidewalk survey revealed that 26% of the city lacks sidewalks. An additional 32% of existing sidewalks are in bad enough shape to warrant replacement. Accessible crosswalks or curb returns are few and far between. 91% of midblock ramps and 90% of corner ramps are not ADA compliant. We lack bike lanes across key arterial roadways, have poor bicycle system connectivity to residential areas on the periphery, and can count few safe or comfortable rail crossings over the railroad that bisects the city, despite the fact that bicycling as both a means of transportation and as recreation has boomed in the area. Our 2015 Transportation System Plan recognized that the City’s slow growth and historic focus upon vehicular transportation methods and accommodation of commuters had led to a system that fails to work for intercity users. The 2015 TSP hence shifted the City’s focus from developing additional capacity for cars to developing additional capacity for walking and biking and enhancing multi-modal connectivity. The TSP recommended we undertake comprehensive planning for multi-modal users, including bicycle and pedestrian planning, as “addressing gaps in the bike/pedestrian system and improving conditions for walking and biking will not only help to increase the utilization of these modes, but also improve the safety, accessibility, and mobility of the system for current and future users.”

Improving the safety of our bicycle and pedestrian system is particularly important to the local community. In recent years, Cottage Grove has seen three pedestrian fatalities on state highways within the City. We lost a middle-school student to a bicycle vs. car accident last year. The community responded to the bicycle fatality with great efforts to provide bike helmets and bike lights to all middle-school aged children, development of Safe Routes to School plans at Lincoln Middle School and now Harrison and Bohemia Elementary School, and the successful application for Safe Routes to School funding for infrastructure improvements around Lincoln Middle School. We would like to integrate this new focus upon Safe Routes to School into our transportation system plan to reduce the number of accidents involving children on our streets.We would also like to integrate new information we gathered through a comprehensive sidewalk condition and accessibility assessment into our TSP. A City of Cottage Grove Engineering Assistant spent the fall/winter/spring of 2018-2019 completing this survey in iWorks. Initial analysis of the survey data shows that we have a serious problem with ADA accessibility throughout the public right-of-way system. We need to invest wisely and extensively to improve the pedestrian system if we want to meet the needs of our mobility-challenged citizens. Our sidewalk system within the downtown historic district, as an example, completely fails to meet the needs of those with mobility challenges. You cannot get from City Hall to the Community Center in a wheel-chair without jutting out into the flow of traffic. Lack of ADA compliant ramps and over-height curbs combine to make the streetscape not just difficult but unsafe to navigate. Factoring accessibility needs into the prioritization of public facility and transportation system improvements is vital to ensure that public funds are used to their best. Hence an ADA Transition Plan for public right-of-ways and facilities is an important component of this Bicycle and Pedestrian Master Plan.

Based upon these proven needs, we believe that our proposed Bicycle and Pedestrian Plan meets many of the TGM objectives.

The Bicycle and Pedestrian Plan will support TGM Objective No. 1, by providing the detailed guidance and direction we need to provide transportation choices to support our community with safe and convenient walking, biking and public transportation opportunities that support healthy, active lifestyles. Our plan is to work with a consultant to develop a robust Master Plan that uses our recently completed sidewalk inventory and Safe Routes to School survey information to develop and prioritize projects that provide mobility choices for kids, seniors, and everyone in between. The final document will include an ADA transition plan for the public right-of-way system and public facilities and integrate data gathered from our school children to guide our use of funds over the next 20 years to improve the safety and convenience of our bicycle and pedestrian system. The improved pedestrian and bicycle network achieved through the implementation of the plan will support balanced, interconnected and safe transportation system for citizens of all ages and mobility levels.

The proposed Plan will support TGM Objective No. 2, by enhancing community connections and developing accessible transportation routes to link residential neighborhoods with commercial and service centers and providing accessible, safe paths to our schools, library, community center and parks. Our 2016 Transportation System Plan highlighted in particular the need for detailed multi-modal planning to link expansion areas to the south and west to the historic downtown in the middle of the city and to the hospital, airport, and parks on the east side of town. Building on the TSP with our recently gathered Safe Routes to School survey data and sidewalk survey data will allow for the development of a Bike/Ped Master Plan that details what we need to do to provide safe and appealing physical environments for bicyclists and pedestrians on key corridors, in the central business district, and around our schools. It will also direct City funds towards improving accessibility throughout the system, which will target the needs of our aging population and address growing concerns about the poor health and lack of physical activity in rural communities. By helping the City to make the transition to truly multi-modal planning, the Bike/Ped Master Plan will support the social, cultural, and health needs of community.

TGM Objective No. 3, supporting economic vitality and growth, will be a goal of the proposed Bicycle and Pedestrian Plan. Bicycle tourism has become a focal industry in southern Lane County, with increased emphasis on linking the popular regional bicycle and pedestrian trails to our local trail system. The Oregon Covered Bridge Scenic Bikeway includes Main Street through our historic downtown in its loop, and the Row River Trail, a National Scenic Trail, dead-ends in the center of Cottage Grove. Building our pedestrian and bicycle system off of these bikeways will connect our citizens to these trails while bringing tourists throughout the community. The planning project will include the development of recommendations for code amendments to ensure that new development will be linked into these systems, benefiting existing and future residents, businesses, and services.

2. Proposed project is timely and urgent (up to 25 points)

The application demonstrates timeliness and urgency. The project is needed now to:

address pressing local transportation and land use issues

make amendments to local plans or regulations necessitated by changes in federal regulations, state requirements, or regional plans

make amendments to local plans or regulations necessitated by changes that were not anticipated in previous plans including growth or lack of growth, changes in land use patterns, or changes in

available funding

build on, complement, or take a necessary step toward completing or implementing other high-priority community initiatives, including supporting a Governor's Regional Solutions team priority

resolve transportation or land-use-related issues affecting the project readiness of local, regional or state transportation projects for which funding is expected to be obligated within the near future.

2. Proposed project is timely and urgent (up to 25 points)The proposed Bicycle and Pedestrian Plan is both timely and urgent for Cottage Grove. The City adopted a new Transportation System Plan in 2016. This TSP marked a dramatic change in transportation planning for Cottage Grove, shifting our focus from expanding the vehicle-mode portion of our transportation system to improving multi-modal connectivity through a balanced transportation system. The 2015 TSP goals stated that we need to “plan and develop a network of streets, accessways, and other facilities including bikeways, sidewalks, and safe street crossings, to promote safe and convenient bicycle and pedestrian circulation within the community.” The TSP included abbreviated master lists for bicycle and pedestrian system improvements. However, to truly focus upon our bike/ped network as suggested by the TSP, we need to perform more detailed, thorough bike/ped planning that integrates findings from our 2019 sidewalk survey and 2018-19 Safe Routes to School surveys.

The need for this refinement plan is keenly felt in relation to safety and accessibility. There is a pressing need to address Safe Routes to Schools. After multiple pedestrian and bicyclist fatalities the South Lane School District is deeply concerned with improving the safety and mobility of bike and pedestrian routes to their schools. The City successfully received a Safe Routes to School infrastructure Grant to address the historic lack of investment in sidewalks around Lincoln Middle School in 2019. We are engaged in community planning for Safe Routes to School around Bohemia and Harrison Elementary now, utilizing the Safe Routes to School Action Plan as a guide. We have also completed a comprehensive sidewalk survey to determine ADA accessibility needs throughout the community. This information combined with the SRTS survey information will provide timely data we need to determine areas to target for future improvements.

ODOT is an on-going partner in improving pedestrian and bicycle facilities in the light of the pedestrian fatalities on Hwy 99N. We have a road-diet/sidewalk improvement/ADA improvement/bike lane project on the current STIP project list, which includes initial planning for improving pedestrian connections over the Connector Bridge. This Bicycle and Pedestrian Plan will allow us to build a project list with ODOT for additional improvements on Hwy 99S, where a pedestrian was killed last year while walking between a large rural residential community to the south of town and the nearby Cottage Grove High School.

In addition to these safety concerns, this Bicycle and Pedestrian Plan will help us address pressing land use issues. Cottage Grove is experiencing a housing shortage. Our vacancy rates are under 1%. We recently adopted a Housing Needs Analysis, which includes recommendations to locate more multi-family residential uses within the City (rather than expand the UGB). Many of these newly identified multi-family areas will be “infill” within existing neighborhoods. As our current code does not address the needs to improve the sidewalk or bicycle system during infill or remodeling projects, we need to address our current land use code prior to these map amendments, to ensure that the code for new and infill development reflects the City’s desire to improve multi-modal connectivity throughout the community.

3. Proposed project approach is reasonable (up to 20 points)

The application demonstrates a clear approach to achieving the expected outcome and includes consideration for adoption. Where substantial coordination with other local, regional, and state planning

efforts will need to occur, the mechanisms and responsibilities for the coordination are clear.

3. Proposed project approach is reasonable (up to 20 points)We want to improve and enhance the city’s bicycle and pedestrian system to address the following goals: safety, accessibility, connectivity, community health, social equity, sustainability, economic vitality, and strategic investment. Specifically, the City plans to utilize TGM funding to hire a consultant to develop a Pedestrian and Bicycle Plan that incorporates a Safe Routes to Schools Action Plan and an ADA Transition Plan for public facilities and rights-of-way.

This plan will identify the goals and objectives that form the vision for the city’s bicycle and pedestrian system, detail existing investment and gaps in this system, identify and prioritize recommended projects (short and long term), identify potential code barriers and/or improvements, and review possible funding strategies for achieving the recommendations. The final document will be adopted as an implementation plan to our 2016 Transportation System Plan.

An advisory committee will be formed to assist the consultant firm. This committee will include representatives from the City, ODOT, Lane County, and the South Lane School District. Other representatives will be drawn from community stakeholders, including: the Bike Safety Coalition, Chamber of Commerce, South Lane Athletics, South Lane School Board, South Lane Fire & Rescue District, Friends of Mt. David, Chamber of Commerce, AARP, Senior & Disabled Services, South Lane Mental Health, etc. This advisory committee will be responsible for finalizing goals and objectives, prioritizing projects, reviewing alternatives, and vetting the final preferred project list and implementation plan. The integration of agency staff from ODOT and Lane County will ensure Inter-agency coordination for proposed projects on ODOT or Lane County roads.

City staff has recently completed a comprehensive sidewalk survey detailing condition and accessibility of sidewalks throughout the city in iWorks. These sidewalk and bicycle lane segments have been preliminarily ranked based upon condition. This information will be provided to the consultant to use as a basis for bicycle/pedestrian plan mapping. Recent survey data from Harrison and Bohemia Elementary school students on preferred paths to get to school and areas of concern will also be provided to the consultant. Analysis of this survey data will need to be performed as part of the project by the consultant, for use in identifying needed projects and determining project prioritization.

Public input into the planning process will be taken throughout the planning process. Input opportunities will include: community-wide on-line survey to identify community concerns over the current system; a senior survey about mobility concerns with the help of Senior Services and the Senior Center; an on-line comment form; and at least two community-wide open houses. City staff will assist with the development and implementation of these surveys and open houses. This input will be used to assist the Advisory Committee in prioritizing sidewalk/bicycle segment improvements.

The consultant will be expected to attend these open houses and advisory committee meetings, perform analysis and project identification, prepare preliminary and final draft documents, attend final public hearings as necessary to support city staff, and provide complete final plans. The final document will be adopted through a Comprehensive Plan Amendment process as a component of the 2015 Transportation System Plan (adopted as a refinement plan to the Comprehensive Plan in 2016). The Planning Commission and City Council will hold public hearings on the adoption of the plan. City staff will lead this adoption process.

4. Proposed project has community support (up to 5 points)

The application demonstrates that there is local support for project objectives, a commitment to participate,

and a desire to implement the expected outcome.

4. Proposed project has community support (up to 5 points)Many groups within our community are actively engaged in and concerned about improving the safety and mobility of our pedestrian and bicycle system. The South Lane School District has agreed to participate fully in the process. Other partners include the Bicycle Safety Coalition, including the South Lane County Fire & Rescue District, South Lane Mental Health and Senior & Disabled Services, PeaceHealth, Chamber of Commerce and Oregon Covered Bridges Scenic Bikeway committee. Lane County will participate in the planning process, and hopes to coordinate our efforts with their regional Bike/Pedestrian Planning process. The City of Cottage Grove is committed to participating fully in the project through dedication of planning and engineering staff through the adoption and implementation of the plan. Council has recently begun earmarking funds for ADA improvements, in hopes that this plan will guide their use.

Upload letters of support from stakeholders here:LaneCountySupportLetterCottageGroveTGM.PDF

LOS TGM 2019 Bicycle coalition.pdf

LOS TGM 2019 Chamber of Commerce.pdf

LOS TGM 2019 Sullivan.pdf

5. Proposed project sponsor readiness and capacity (up to 10 points)

The application demonstrates that the local government is ready and able to begin the project within the TGM timetable and that there is local commitment and capability to manage and complete the project. The application demonstrates, if applicable, successful performance on previous TGM projects.

5. Proposed project sponsor readiness and capacity (up to 10 points)The City of Cottage Grove is ready and able to undertake this project within the TGM timetable. The City has a professional staff with prior experience and an exemplary track record with TGM-funded projects, including the development of our Main Street Refinement Plan. The Public Works & Development Department is currently staffed with two planners and two and ½ engineers who are capable and ready to work with ODOT to develop the statement of work and select a Consultant by January 2020. We expect that the contract can be completed within 12-18 months, well within the TGM timeline. Our project partners, including South Lane School District, are prepared to begin work on the project next spring. Staff has already completed a physical inventory of sidewalk sections throughout the city and ranked sidewalk sections based upon condition. A Safe Routes to School plan has been completed for Lincoln Middle School and are in the works for Harrison Elementary and Bohemia Elementary.

City Planner Amanda Ferguson will act as project manager. She will serve as principal contact person for the project; help to develop a statement of work; monitor and coordinate work, including consultant work, to ensure completion of all work on time and within budget; review consultant work products and payment requests; make logistical arrangements and provide public notification for local meetings and public events; provide legal notice, including post-acknowledgement plan amendments notice; prepare progress reports, match reports, reimbursement requests, and the closeout report; and keep local decision-makers informed about the project as required by TGM.

Upload supplemental application materialsProject area map (optional):Project area map -- Cottage Grove.pdf

Title VI: Racial & Ethnic Impact Statement formRacial-Ethnic-Impact-Statement_Cottage Grove.pdf

Download the Racial & Ethnic Impact Statement here

If you encounter any issues with the submittal process, please contact:

Abigail EricksonPlanning Section Web CoordinatorAbigail.ERICKSON@odot.state.or.us

Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, EsriJapan, METI, Esri China (Hong Kong), swisstopo, © OpenStreetMap contributors, and the GIS User Community

The information on this map was derived from digital databases on the LaneCounty regional geographic information system. Care was taken in the creationof this map, but is provided “as is”. Lane County cannot accept any responsibilityfor errors, omissions or positional accuracy in the digital data or the underlyingrecords. Current plan designation, zoning, etc., for specific parcels should beconfirmed with the appropriate agency. There are no warranties, expressedor implied, accompanying this product. However, notification of any errors will be appreciated.

0 2,400 4,8001,200Feet

± Bicycle & Pedestrian Plan Project Area: Cottage Grove

RACIAL AND ETHNIC IMPACT STATEMENT This form is used for informational purposes only and must be included with the grant application.

Chapter 600 of the 2013 Oregon Laws require applicants to include with each grant application a racial and ethnic impact statement. The statement provides information as to the disproportionate or unique impact the proposed policies or programs may have on minority persons1 in the State of Oregon if the grant is awarded to a corporation or other legal entity other than natural persons.

1. The proposed grant project policies or programs could have a disproportionate or unique positive impact onthe following minority persons:

Indicate all that apply:

Women Asians or Pacific Islanders Persons with Disabilities American Indians African-Americans Alaskan Natives Hispanics

2. The proposed grant project policies or programs could have a disproportionate or unique negative impact onthe following minority persons:

Indicate all that apply:

Women Asians or Pacific Islanders Persons with Disabilities American Indians African-Americans Alaskan Natives Hispanics

3. The proposed grant project policies or programs will have no disproportionate or unique impact on minoritypersons.

If you checked numbers 1 or 2 above, please provide below the rationale for the existence of policies or programs having a disproportionate or unique impact on minority persons in this state. Further provide evidence of consultation with representative(s) of the affected minority persons.

By checking this box, I hereby certify the information contained on this Dated: form is true, complete, and accurate to the best of my knowledge.

Printed Name: Title:

Agency Name:

1 “Minority person” are defined in SB 463 (2013 Regular Session) as women, persons with disabilities (as defined in ORS 174.107), African Americans, Hispanics, Asians, or Pacific Islanders, American Indians and Alaskan Natives.