TfL Building Information Modelling (BIM) Strategy

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Signature Date

Prepared by Mathew Brett

TfL BIM Manager

Reviewed by

John Park

Head of Engineering Information

Approved by

George Clark

Engineering Director

Distributed to

Document History

Revision Date Summary of changes

### ##/##/## First Issue

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Consultees

Name Role Outcome Date

Andrew Brooks

Head of Data & Systems – Surface Comments Incorporated

09/11/2016

George Clark Head of Engineering Comments Incorporated

26/11/2016

AMSG Asset Management Steering Group Comment Incorporated

29/11/2016

Margaret Sackey

TfL CDM BIM forum Comments Incorporated

30/03/2017

Phillip Webb London Overground BIM Manager No Comment 10/08/2017

BIM Manager Forum

BIM manager representation across TfL

No comment 13/09/2017

Harvinder Bhatia

Head of Central Engineering Comments Incorporated

16/10/2017

Michael Richards

Surface BIM Manager Comments Incorporated

03/02/2017

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Table of Contents Introduction / Foreword ................................................................................................... 5

BIM Vision ....................................................................................................................... 6

Strategic Approach ......................................................................................................... 6

Implementation ............................................................................................................... 7Short Term (1-3 years).............................................................................................................. 8

Medium Term (3-5 years) ........................................................................................................ 9

Long Term (5-15 years) ............................................................................................................. 9

5 year Plan .................................................................................................................... 10

Definitions ..................................................................................................................... 12

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Introduction / Foreword TfL is facing a number of challenges in the immediate and foreseeable future as it seeks to reconcile reduced funding with a need to deliver the infrastructure improvements demanded by the ever increasing number of customers travelling across London. There is a need to achieve greater value for money from capital development and renewal programmes and to minimise the cost of running our assets creating a lean and efficient transport network while maintaining zero harm to our employees and customers. Additionally, Government targets will drive the need for assets to be more carbon friendly and efficient.

New and emerging technology presents opportunities for TfL to understand and monitor its assets in new and more flexible ways, allowing for more efficient operation and maintenance and optimising availability of services. Underpinning all of this is a critical need for the availability of assured structured data and information to the teams supporting assets through the different life-cycle phases.

Building Information Modelling (BIM) provides the means for TfL to address these challenges and transforming the business to address current financial objectives while maintaining and effective operational and safe network for our customers. BIM will enable the evolution of the organisation to one that is driven and enabled by the availability of quality information to support the whole life of the asset from design, construction, through to eventual decommissioning.

TfL is committed to the adoption of BIM and LU has met the April 2016 Government deadline for projects to operate at BIM Level 2. This is now built into the Company Management System. Work is ongoing to align and embed this within TfL and secure value in our capital and operational areas.

The application of BIM will reduce waste, risk and provide greater certainty in our out comes on capital projects and will address the poor handover of information to our maintenance and operations teams. A good example is Bond Street to Baker Street tunnel relining where the project finished ahead of schedule and under budget realising savings of approximately 10%. The future Station Programme (FSP) has also benefitted from the early application of BIM resulting in the reduction of cost and time for undertaking feasibility studies by using in-house skills and Digital Engineering tools. A typical feasibility would take 3-6 months via a consultant with a typically costs of approximately £50k - £100k. The in-house feasibility on South Kensington took 4 weeks, approximately 30% quicker. Using in-house capability and improved information requirements to develop and analyse asset information will cost is between £10k - £15k to confidently come up with a preferred option.

With the publication in late 2015 of the Digital Built Britain Level 3 BIM Strategic Plan, the UK Government has embarked on an ambitious 10 year plan underpinned by the extensive use of digital technology in infrastructure. Building on the current work to embed BIM, the strategy aims to further drive improvements in asset development and operation whilst enabling citizens to make better use of infrastructure. This will be achieved by harnessing technology and digital sensors in particular to create an ‘internet of things’ to provide increasingly sophisticated and richer information about assets and infrastructure and how they are used.

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Over the next 10 years TfL will need to align technology, information management practices, our culture and the organisation to more digital ways of working in order to benefit from the huge opportunities presented by Digital Built Britain.

BIM Vision To deliver TfL’s priorities, we will be a data driven organisation with the knowledge, skills and tools to design, build, maintain and operate our assets virtually. We will be able to exploit digital technology and innovative practices to provide high-quality asset information and value for money assets to support a world class service. In achieving the above our approach to information modelling and management throughout the whole asset lifecycle will be consistent and aligned with industry standards and best practice.

Strategic Approach TfL is currently undertaking an evolutionary BIM journey towards achieving the Government’s Digital Built Britain aspiration. This strategy provides perspectives on our approach in the short, medium and long term.

The strategic approach is to align our standards, methods, processes and information requirements with industry standards and best practice. We will upskill our staff and our supply chain and promote collaborative behaviours and working practices to develop, design, construct and maintain our assets digitally through a virtual environment. The key enablers to realising this are;

People - culture/behaviours/capabilities,

Process and Governance - consistent working practices for the production, delivery and management of asset data and information,

Technology - the right tools, systems and functionality.

TfL will align to the following key industry standards and requirements;

BS7000-4 - Collaboration

BS1192:2007- Electronic Data Management

PAS1192-2 - Capital /Delivery Phase Information Management

PAS1192-3 - Operational and Maintenance Phase Information Management

BS1192-4 - Information Exchange

PAS1192-5 - Information Security

Government Soft Landings

BS8541-(1-4) - Information Definition

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BS8536-1-2015 - Briefing for Design and Construction - code of practice for facilities management (Building Infrastructure)

BS8536-2-2015 - Briefing for design and construction - Part 2: Code of practice for asset management (Linear and geographical infrastructure)

HSE & CDM (PAS1192-6 currently under development)

Implementation A single TfL BIM team is now in place to support the implementation of the BIM requirements and capability across the business.

The Head of BIM has direct line management responsibilities for the Core BIM Team, with BIM responsible Managers already embedded within business areas such as DLR and NLE reporting into the Head of BIM on progress, best practice, knowledge share, lessons learned and alignment to the strategy.

Governance and progress reporting will be provided through the Asset Management Steering Group, enabling necessary guidance and support moving forward which will be crucial as we engage much more heavily with the Operations and Maintenance areas of TfL. The Pan TfL BIM working group will continue to act as an advisory group, comprising key stakeholders, to help inform the strategic direction of TfL’s BIM implementation.

Where needed, projects will be established to provide the required products and capability to support the strategy.

The team of Programme BIM Managers will continue to support the early adopter and pioneer projects and as subject matter experts support the embedment of BIM within programmes and major projects with ongoing Business Change support activities.

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A network of BIM Leads will be established who will provide positive reinforcement of the change vision and facilitate two way feedback between the programmes and the business areas or project teams. They will help the programmes to embed the new Toolkit and ways of working within their respective areas and teams.

Short Term (1-3 years)

Establish consistent capability within capital investment and renewal programmes and projects across TfL and capture and develop Organisation and Asset Information requirements.

Build on the capability to establish an aligned and consistent business as usual capability across TfL for all capital investment and renewal programmes and projects:

People

Programme BIM Managers (PBM) will; o support capital investment and renewal programmes and projects,

ensuring consistent procurement requirements o ensure consistent use of the TfL BIM toolkit, as well as providing

education and skills and developing and supporting a collaborative working culture

o develop BIM Leads as part of a change champion network for ‘Business as Usual’ capability

o Ensure that early CDM requirement for the provision of complete preconstruction information is executed and that procedures for the replacement of asset information are agreed.

Provide education around roles and behaviours to remove silo behaviours and promote a one team responsibility to information approval and handover.

Engage with our supply chain and provide awareness of TfL’s approach and requirements for BIM.

Engage with industry peers to help develop best practice and ways of working.

Engage with asset management colleagues to ensure adherence to PAS1192:3 Assist Asset Managers and project teams with the preparation of Employer's

Information Requirements and BIM Execution Plans such that both contain process and Statutory Health and Safety deliverables.

Process

Update the TfL BIM Toolkit (standards methods and processes) and commercial requirements within the company management system to create a unified single set of TfL requirements allowing TfL to procure and deliver all capital investment and renewal projects in line with the Government’s BIM Maturity Level 2 requirement.

Define a common exchange process for handover and develop common classification and data definition tables

Define and introduce standard Organisation Information Requirements (OIR) and Asset Information Requirements (AIR) along with processes and tools for capture and reuse – Projects and Operations and Maintenance.

Measure maturity of BIM implementation and benefits generated and address gaps in education and capability.

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Technology

Provide a Common Data Environment solution for programmes and projects to develop their Project Information Model, in collaboration with their supply chain.

Create a road map to develop and refine Digital Engineering requirements and in-house capability.

Throughout we will put in place continuous improvement mechanisms to inform our approach including:

Capture of lessons learned and refresh requirements to ensure ‘best in class’ Capture and report benefits realised

Medium Term (3-5 years)

Information driven asset management

Extend our BIM capability beyond the delivery phase of asset management to encompass the asset maintenance and operations activities:

People

Change behavior and approach towards managing information as an asset Engage with asset management personnel to ensure that CDE processes and

functional requirements are embedded in the asset management and maintenance processes. This will include ensuring that the Asset Information Model (AIM) is effectively maintained (graphical data, non-graphical data and documentation)

Develop skills in managing our assets virtually

Process

Align how TfL classifies information within its Asset Management systems across the different business units

Prepare the business for major programme information handover, i.e. managing rich information models, digital information and smart assets

Align the business with industry best practice and a common language and process for requesting, creating and consuming information and data

Technology

Provide a TfL Common Data Environment for the whole lifecycle management of the Asset Information Model

Provide access to technology to manage our assets virtually

Long Term (5-15 years)

A digitally integrated and data driven transport service

Establish an integrated information model to support virtual modelling, management and operation of our assets:

Ensure strategic alignment with the UK Government’s aspirations for Digital Built Britain

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Enable a data driven approach using an asset information model of our network creating an integrated virtual asset supporting our asset management and maintenance processes

Engage with other industries to capture innovation in how the business can better maintain the network and serve our customers.

5 year Plan This strategy is supported by a 5 year plan illustrated below focusing on the alignment of TfL’s requirements and development of BIM embedding capability in the delivery and operational areas of our business.

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Definitions The following terms are used in this document:

Definitions

Term Definition

Building Information Modelling (BIM)

Building Information Modelling (BIM) is a process involving the collaborative production, use and management of digital representations of the physical and functional characteristics of a facility / asset.

The resulting information models, when fully coordinated, provide a shared knowledge resource to support decision-making about a facility or asset throughout its lifecycle from earliest conceptual stages, through design and construction, operation and maintenance and eventually decommissioning and demolition.

Common Data Environment (CDE)

A designated environment with a defined process used to collect, manage and disseminate all relevant information. A CDE could comprise of multiple systems supporting a consistent collaborative approach.

Digital Built Britian The Government branding for the BIM level 3 programme which sets out to enable the interconnected digital design of different elements in a built environment; and will extend BIM into the operation of assets over their lifetimes and support the accelerated delivery of smart cities, services and grids. (http://www.digital-built-britain.com/vision)

Digital Engineering the use, manipulation, simulation and analysis of digital data to inform decisions. Examples may include the use or application of virtual design (3D CAD), virtual construction (4D), virtual estimating (5D), virtual energy/carbon management (6D), digital fabrication and the use of mobile technology.

Data Values of qualitative and quantitative variables

Digital Data Set of digital values stored, but not yet interpreted or analysed (un-processed), in a form that is convenient to move or process. Data is generally represented in a structured and often tabulated form (rows and columns).

‘Raw Data’ is a relative term and therefore not used.

Information Data which has been interpreted and processed to derive meaning for its intended receiver.

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Definitions

Term Definition

Information Management

The collection, processing and management activities of information, following defined procedures to disseminate to all stakeholders, ensuring accuracy and integrity. Note: information is generated in accordance with the ‘Requirements for Information’ and is validated against the ‘Information Requirements’.

Information Modelling

Use of data to provide information through better understanding, by applying logic or mathematical functions to derive new data.

Contact

Email Mathewbrett@tfl.gov.uk Phone 0203 054 9357 (89357)