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TEZPUR UNIVERSITY Minutes of the 33rd Meeting (B-33/2002/3) of the Bo.ard of Management held at 2.00 p.m. on 141

h June, 2002 in the Conference Room of the Office of the Vice-chancellor, · . Tezpur University

The following members were present:

1. Prof P. Bhatt(lcharyya,'Vice-chancellor, TU · 2. Shri M·.P. Bezbaruah, IAS (Retd.), Former Secretary to

The Government of India 3. Prof. D. Kundu, Professor of Education, Visva Bharati 4. Prof. (Mrs.) A. Bora, Retd Principal, Tezpur College 5. Prof. D. Konwer, Dean School of Energy, Environment

& Natural Resources, TU . 6. Prof. A. Choudhury, Deptt.·ofPhysics~ TU

'' 7. Dr. S. K. Dutta, Reader, Deptt. of Cultural Studies, TU 8. Sri S. Saharia, Lecturer, Deptt. of Computer Science, TU 9. Dr. M.R. Sharma, Registrar, TU

Chairman

Member Member Member

Member Member Member Member Secretary

Prof. B.D. Phukan, Dean of Administration attended as special invitee.

Prof. Mrinal Miri & Prof. D. N. Buragohairi. informed their inability to attend the meeting.

At the outset the. Chairman welcomed the members ofthe Board of Management and introduced _Prof. Kundu to the other mem~ers.

_ The following agenda item~ were taken up fo? consideration.

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Item No Routine Items Action to be taken by

B.33/2002/3/1 Confirmation of the Minutes of the 32"d meeting of the Board of Management held on 30th March, 2002

Note The Minutes have been circulated to the members. No comment is received. The minutes may please be confirmed.

(Appendix I)

~~Decision: Resolved that minutes be confirmed. Not applicable

B.33/2002/3/2 Action Taken Report on the Minutes of the last meeting of the Board of Management held on 30th March, 2002.

Note: The Action Taken Report is placed for acceptance.

(Appendix II)

Decision: Accepted the Action Taken Report. The Vice-chancellor apprised the members of the BoM that Dr. Kushal Kumar Baruah and Shri Uday Sankar Saikia have yet to join their posts of Professor and Lecturer respectively in the Centre for Environmental Sciences. The appointment offers were issued on 30.3.2002. The Finance Committee has .

1-suggested that these two posts will not be merged under Non Plan as the appointees could not join within 31.3.2002 (end of IX" Plan period). These two posts will be sanctioned as First Charge against X Plan posts.

The BoM noted it. Registrar

Item No

~B.33/2002/3/3

Note:

Decision:

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Reporting Items

The following administrative decisions are reported to the Board of Management for information.

(i) 1

Prof. D. Konwer, Dean, School of Energy, Environment · and Natural Resources is nominated as Member of the

Board ofManagement. (ii) Prof. S.K. Behera, Head, Department of Mass

Communication and Journalism has been appointed Dean, School ofHumanities and Social Sciences.

(iii) Prof. S.S. Khanka, Head, Department of Business Administration has been appointed Dean, School of Management Sciences.

(iv) Prof. D. Konwer is appointed as Dean of Students Welfare.

The above information may please be noted.

The BoM noted the information reported under this item.

Action to be taken by

Not applicable

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Item No. Items for Ratification

B.33/2002/3/4 Appointment of Head, Department of Cultural Studies

Note:

Decision:

Dr. S.K. Dutta, Reader is appointed Head, Department of Cultural Studies. This is for ratification by the Board of Management.

The BoM ratified

B.33/2002/3/4.1 Study leave granted to Dr. A.K. Mukherjee

Note: Dr. A.K. Mukherjee, Lecturer, Department of Molecular Biology and Biotechnology has been awarded BOYSCAST Fellowship for a period of one year for Post Doctoral Study at University of Connecticut Helth Centre, USA. Dr. Mukherjee has been granted one year Study Leave from the date he takes release.

This may be ratified.

Decision: The BoM ratifl!!d. B.33/2002/3/4.2 Foreign visit of Faculty on Academic work

SINo 1

If 3.

The following faculty members have been granted leave with financial assistance as per UGC and Tezpur University rules for attending international conference during the period and at the places mentioned against each of them as recommended by the study leave scrutiny committee.

Name Prof. Amarjyoti Choudhury Dr. Jayanta Kr. Sarma, Reader Mrs. Nilakshi Das, Lecturer

Department Deptt. of Physics -do-

-do-

Place ofvisit Bucharest Romania Paris, France

Durban, South Africa

Duration 21.5.- 24.5.02

22.7.- 27.7.02

20.5.- 24.5.02

This may please be ratified.

Decision: The BoM ratified with the suggestion that each participant

Action to be taken by

Not applicable

Registrar

availing of financial assistance from UGC and Tezpur Concerned University must submit a report on their return. HoD

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Item No Items for approval Action to be taken by

B.33/2002/3/5.0 Acceptance of Resignation of-(a) Dr. Jawaharlal Handoo, Professor, Department of Cultural

Studies and (b) Dr. Alok Kumar Buragohain, Reader, Department of Molecular

Biology and Biotechnology.

Note: Dr. Handoo has resigned from the post of Professor. The Vice-chancellor has accepted the resignation and Dr. Handoo has been relieved of his duties w.e.f. 30th April, 2002 (AN). Dr. Buragohain has resigned from the post of Reader and he has requested to give effect to his resignation from 30111 June, 2002. The

t Vice-chancellor has accepted the resignation.

This may please be approved.

Decision: The BoM approved the acceptance of resignation tendered by Dr. J. Registrar Handoo and Dr. A.K. Buragohain.

B.33/2002/3/5 .1 Memorandum of understanding (Mo U) between the ASEB, Noorbari Tea Company and Tezpur University.

Note: The university is implementing a power project, "Dedicated 33KV Line and internal substation with destribution net work with the special assistance ofRs. 3.0 crore from the Planning Commission.

The ASEB is erecting the 33 K v line on deposit work basis. The 33 Kv line from Dipota to the university campus is to be drawn through the Noorbari Tea Estate. ill this regard, Noorbari Tea Company, owner of the Tea Estate, after a series of discussions very kindly agreed

I to permit the ASEB vis~a-vis the university to draw the line through their tea garden areas.

A tripartite agreement to this effect was signed on 14th May, 2002. Copy of the MoU is placed for perusal and approval.

(Appendix III) '

Decision: The BoM approved the MoU signed between the ASEB, Noorbari Tea Company and the Tezpur University. A copy of this resolution is to be sent to the owner of the Noorbari Tea Estate. Registrar

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Item No Action to be taken by

B.33/2002/3/5.2 Acceptance of Terms and Conditions in regard to the Research Project funded by the Ministry of Statistics and Programme Implementation.

Note: The Ministry of Statistics and Programme Implementation, Government of India has approved a research Project submitted by Dr. G. Singaiah, Reader, Department of Business Administration.

The Ministry has sanctioned a total grant ofRs. 3,20,040/- as communicated by the sanction letter No. M-12012/10/2001-Envs dt. 4.3.2002.

• It requires approval of BoM . This may please be approved.

(Appendix IV)

Decision: The BoM accepted and approved the terms and conditions laid down Registrar by theg}'ant sanctioning Ministry of the Govt. of India.

B.33/2002/3/6 Nomination of two member from the teachers of the university to the Planning and Academic Committee.

Note: The BoM was informed that three teachers of the university are to be nominated by the BoM to the Planning and Academic Committee as per provision of Statute 13 (1) (V). The BoM earlier nominated Dr. S.K. Dutta whose term has not tiXpired as a member of the PAC. Hence, two other teachers may be nominated.

Decision: The BoM nominated the two under mentioned faculty members to the Planning and Academic Committee of the university.

]. Shri Utpal Sarma, Lecturer, Deptt. of Computer Science under the School of Science and Technology, TU.

2. Shri Sadhan Mahapatra, Lecturer, Deptt. of Energy under the Registrar School of Energy, Environment and Natural Resources, TU.

B.33/2002/3/6.1 Nomination of a member to the Building Committee'

Note: A member of the Board of Management may please be nominated to the Building Committee.

Decision: The BoM nominated Prof. D. Konwer to the Building Committee and he will continue to be a member of the committee till he remains a member of the Board of Mana!(ement. Re!(istrar

•

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Item No Action to be taken by

B.33/2002/3/6.2 Implementation of Assured Career Progression Scheme.

Note: The Government of India has approved the Assured Career Progression (ACP) Scheme for the promotional avenues of its employees.

Decision:

The UGC vide circular No. F.30-9/99(CU) Dt. 18.12.2000 has asked the universities to implement the scheme. The Finance Committee vide Resolution No. F.2001114/4 dt. 10/7/2001 had recommended to the Board of Management for approval of the Scheme. This is placed for consideration and approval for implementation of the Scheme.

(Appendix J1

The BoM approved the proposal for implementation of the Assured Career Progression (ACP) scheme as recommended by the Finance Committee in strict compliance with the Go/ rules in this ref(ard. Ref(istrar

B.33/2002/3/6.3

Note:

Decision:

Recommendation of the Planning and Academic Committee.

The decision of the Planning and Academic Committee (PAC} held on 13 June, 2002 were placed for consideration and approval of BoM.

The PAC discussed and decided various items which include -

• Introduction of New Course, Syllabus • Modification of existing syllabus • Admission Policy • Registration of students • Scope for studies for higher degree by faculty & staff • Collaborative academic works • Proposal on new academic programmes, Department/Centre

under X Plan. • Proposal for plan posts (Teaching & Technical) • Alumni Association -

The BoM noted and accepted the decisions/recommendations of the PAC with the following suggestion in regard to item No. P-14/20021415.4. Approved the proposal for realizing the Membership Fee of Rs. 5001- from each students at the time of admission to the university. However, if a student fails to complete his/her course of study/leaves the university at any point of time/not qualified for the degree/diploma of the university, the fee realised at the time of admission may he refunded to such students on· demand.

Registrar & Academic Registrar

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Item No. Action to be taken by

B.33/2002/3/6.4 Recommendation of the Finance Committee

Note: The recommendations/decisions of the Finance committee held on 14.6.2002 were placed before .the BoM for consideration and approval.

I Decision:

The Finance Committee considered and decided on the following matters-1. Confirmation ofthe minutes ofthe 15th meeting 2. Action taken report on the minutes ofthe 15th meeting 3. Appointment of an Electrical Engineer and a Civil Engineer on

contract. 4. Merger of IX Plan posts under Non Plan scheme 5. Annual Accounts for the year 2001-02 X Plan proposal for Teaching & non-Teaching posts.

The BoM considered the Annual Accounts in a separate item (No. B/33/200217) of the agenda. In regard to other items the BoM noted and accepted the recommendations, suggestions and decision of the Finance Committee with the suggestion that -Follow up actions be taken scrupulously and the Action Taken Report (ATR) be ]!laced before the BoM in the next meeting. Registrar

B.33/2002/3/6.5

Note:

Decision:

Suggestion

Management of the Centre, NEACTAF.

The Ford Foundation gave a grant of$ 2,00,000 to the Department of Cultural Studies (Formerly TCAF). Out of this grant, a centre called, NEACTAF was formed. The duration of the Ford Foundation Project was initially 3 years and it was extended by one year. The extended period expired on 6.3.2002. The NEACTAF has created assets out of the ford Foundation Grant. The BoM is requested to give a policy decision on the management of the assets and steps to be taken on unspent funds. (Report of HoD, Cultural Studies is enclosed).

Appendix VI

The BoM appreciated the work done by the NEACTAF.

Further, the BoM approved the suggestion of the Head of the Deptt. of Cultural Studies to appoint Shri C.K. Sarma, Lecturer, Deptt. of Cultural Studies as the coordinator of the NEACTAF. The BoM also approved the proposed plan of action as submitted by HoD, Cultural Studies for utilisation of the unspent (but committed expenditure) balance of Rs. 3. 70 lakh out of the $ 2,00,000 grant received from the Ford Froundation with the condition that, all the proposed activities must be completed within 3fl' September, 2002.

The BoM advised to create assets out of the grant received from Ford Foundation.

Registrar, HoD, Cultural Studies and Shri C.K. Sarma, Lecturer, Deptt. of Cultural Studies

Item No

B.33/2002/3/7

Note:

.D .. eCISIOn

Suggestion

B.33/2002/3/8

Decision

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To Consider and approve Annual Accounts for the Year 2001-02.

The Annual Accounts for the year 2001-02 have been prepared and audited by the Chartered Accountant M/s Das & Sharma.

In accordance with the provision under section 31 (i) of the Tezpur University Act, 1993 and Statute 12 (vi), the BoM approves the Annual Accounts.

The Account was audited by M/s Das & Sharma, Chartered Accountant and audited the Accounts. This Finance Committee in its meeting held on 14.6.2002 considered and recommended the Accounts to the BoM for approval vide Resolution No. F.2002/16/5.

Appendix- VII

Resolved that the Annual AccoU11ts for the year 2001-02 as audited by the Internal Auditor, M/s Das & Sharma Chartered Accountants and recommended by the Finance Committee be approved and forwarded to the A. G. Audit, Assam for Statutory Audit. ' The BoM also suggested that-1. All the recommendations of the Finance Committee be followed

scrupulously. 2. A quarterly statement ofheadwise income and expenditure as per

approved budget estimates for the year 2002-03 be presented for reviewing the quarterly progress in the subsequent meetings.

To consider and approve the First Draft of the Annual Report, 2001-02.

In accordance with the provision under Section 30 (I) of the Tezpur University Act, 1993, the Annual Report of the university is to be prepared and approved by the Board of Management. . The first draft of the Annual Report is prepared and placed for consideration and further direction in this regard.

Appendix- VIII

The BoM approved the Draft Annual Report with the advice to make necessary corrections/modification as may be required and to get it translated to Hindi for submission to the MHRD for placing

Action to be taken by

ReJ!istrar

before both the Houses of Parliament as a statutory obligation. Registrar

Item No.

B.33/2002/3/9

Note:

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To consider and approve the Recommendation of the Examiners of Ph.D. Thesis.

Reports of the Thesis examiners and the Oral Defence Evaluation Committee in respect of Shri S.K. Sinha, a candidate for Ph.D. may please be considered and approved for award of Ph.D. degree to Shri S.K. Sinha.

Particulars of the Candidate

1. Name: Shri Smriti Kumar Sinha. 2. Address: Lecturer, Deptt. of Computer Science, Tezpur University 3. Supervisors: Prof. Gautam Barua, Dean of Administration & Research, liT Guwahati.

Action to be taken by

4. Examiner: i. Prof. Elisa Bertino, Departimente di Scienze dell, Informazione, University dgli studi Milan. ii. Prof. A.K. Pujari, Ph.D., Deptt. of Computer and Information Science, University of Hyderabad, Hyderabad. .

5. Title of the Thesis: Secure Production and Storage of Digital Documents in our Office Environment.

Decision Resolved that Shri S.K. Sinha, Lecturer, Deptt. of Computer Science be declared to have qualified for the degree of Doctor of Philosophy (Ph.D.) for his thesis mentioned above and the degree be conferred on him at the next convocation of the university. Registrar

B.33/2002/3/1 0 Board nominee for selection committee

Note: As per statute & ordinance the BoM is required to nominate members for the selection of Registrar, Finance Officer and Deputy Director, Training and Placement. These posts have been advertised and selection committee is likely to be held soon. The BoM is requested to nominate members as required.

Decision

As per Statute 20 (2) for the post of Registrar and Finance Officer, 2 members of the BoM and one person not in the Service of the university. As per Ordinance No. 5 Clause 3.1 for the Group "A" Post, Deputy Director, Training and Placement- 2 members ofBoM.

The BoM is requested to nominate members.

Remark: The Registrar withdrew from the meeting when this item was discussed as he had interest in the item.

The recommendations of the BoM are recorded and kept Vice-confidentially separately with the Vice-chancellor. chancellor

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Item No

B.33/2002/3/11 Constitution of a Special Cell for Scheduled Caste and Scheduled Tribes.

Note: The University Grants Commission (UGC) provides financial assistance to the universities for setting up of special cell for the welfare of Scheduled caste/Scheduled Tribes with a view to watch effective implementation of reservation policy ofthe Government of India and various orders/instructions issued from time to time relating to admission, employment, reservations in hostels, introduction of remedial courses and . other measures for improvement in the educational levels of students belonging to Scheduled caste/Scheduled Tribes.

Decision:

The following positions are given by the UGC for the special cell-

1. Coordinator Grade I in the scale of pay of Reader/ Deputy Registrar for State/Central Universities and Coordinator Grade II in the scale of pay of a Lecturer/ Assistant Registrar for Deemed to be Universities

1

2. Administrative Assistant equivalent to Section Officer 1

3. Research-cum-Statistical Officer 1

4. Steno or Typist with Computer Knowledge 1 or Data Entry Operator

5. Peon 1

The university desires to set up a Special Cell for Scheduled Caste/Scheduled Tribes in accordance with the guidelines of the UGC.

The proposal may kindly be considered and approved.

Appendix -IX

Action to be taken by

The BoM approved the proposal for constitution of a special cell for Scheduled Caste and Scheduled Tribes. The UGC be requested to provide funds for necessary manpower Registrar for the cell.

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Item No Action to be taken by

B.33/2002/3/12 Any other item with the permission of the Chair

The Vice-chancellor brought an item regarding an inquiry to be held against the Librarian Sri M.N. Bora and requested the BoM to suggest a name for the inquiry officer. The BoM declined to look at the records at this stage, as it is the appellate authority. The BoM however recommended a panel of names and recorded the names confidentially. The Vice-chancellor is authorised to appoint one Vice-person from the panel as the inquiry officer. chancellor

The meeting ended with a vote of thanks to and from the Chair.

~ (Dr. M.R. Sharma)

Registrar & Secretary

(Prof. P. Bhattacharyya) Vice-chancellor

&_Chairman