Text Formulas

8/8/2019 Text Formulas

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Fifth level

Topic :- Text Formulas (Ms-Excel)

Mr. Nilesh DinkarComputer

DepartmentDhruv Academ


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Fifth level

Changecase

Change the case of

textLet's say you want to convert text from uppercaseto lowercase or from lowercase to proper case tomake it more readable. To change the case of text,use the UPPER, LOWER, or PROPER functions

A2

Namenancy Davolio

Formula Description (Result)

=UPPER(A2)

Changes text to all

UPPERCASE(NANCY DAVOLIO)

=LOWER(A2)Changes text to alllowercase (nancy

davolio)

Check Cell

MatchText 1

Match

Text 2

ConnectStrings

Remove

Spaces

Count

Use ofText()


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Fifth level

Check if a cell has anytext in it

CONTINUE

To do this task, use the ISTEXTfunction.

Example

A

1 Data2 Davolio

3 123

Formula Description

=ISTEXT(A2)Checks to see if cellA2 has text (TRUE)

=ISTEXT(A3)Checks to see if cellA3 has text (FALSE)

Changecase

Check Cell

MatchText 1

Match

Text 2ConnectStrings

RemoveSpaces

Count

Use ofText()
http://opt/scribd/conversion/tmp/scratch2410/slide4.xmlhttp://opt/scribd/conversion/tmp/scratch2410/slide4.xml


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Fifth level

Check if a cellmatches specific

textTo do this task, use the IF function. The IF functionreturns results that you specify based on a condition

A

Data

1 Computer

2 comp Description

=IF(A2=Computer","OK", "Not

OK")

Checks to see if A2 is

Computer (OK)

=IF(A2=comp", TRUE,FALSE)

Checks to see if A2 is comp(FALSE)

Changecase

Check Cell

MatchText 1

Match


RemoveSpaces

Count

Use ofText()


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Fifth level

Check if part of a cellmatches specific text

To do this task, use the IF, SEARCH andISNUMBER functions.

EXAMPLE :-A B

1 Data2 Davolio

3 BD123


=IF(ISNUMBER(SEARCH("v",A2

)),"OK", "Not OK")

Checks to see if A2 contain the

letter v (OK)=ISNUMBER(SEARCH("BD",A3))

Checks to see if A3 contains BD(TRUE)

Changecase

Check Cell

MatchText 1

MatchText 2

ConnectStrings

Remove

Spaces

Count

Use ofText()


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Fifth levelLet's say you want to create a single Full Name column by

combining two other columns, First Name and Last Name. Tocombine first and last names, use the CONCATENATEfunction or the ampersand (&) operator.

Example

Connect the strings.

A B

1 First Name Last Name

2 Nancy Davolio

3 Andrew Fuller


=A2&" "&B2 Combines the names above,separated by a space (NancyDavolio)

=B3&", "&A3Combines the names above,separated by a comma (Fuller,Andrew)

=CONCATENATE(A2," ",B2)

Combines the names above,

separated by a space (NancyDavolio)

Changecase

Check Cell

MatchText 1

Match


RemoveSpaces

Count

Use ofText()


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Fifth levelIn Excel, the Text function returns a valueconverted to text with a specified format.

The syntax for the Text function is:

=Text( value, format )

value is the value to convert to text.format is the format to display the results in.

TEXT FUNCTIONChangecase

Check Cell

MatchText 1

Match


RemoveSpaces

Count

Use ofText()

CONTINUE
http://opt/scribd/conversion/tmp/scratch2410/slide9.xmlhttp://opt/scribd/conversion/tmp/scratch2410/slide9.xml


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Fifth level

Convert dates to the textfor the day of the week.

A

Date

19-Feb-2010

3-Jan-2010


=TEXT(A2, "dddd")

Calculates the day of theweek for the date and returnsthe full name of the day ofthe week (Friday)

=TEXT(A3, "ddd")

Calculates the day of theweek for the date and returnsthe abbreviated name of theday of the week (Sun)

Changecase

Check Cell

MatchText 1

Match


RemoveSpaces

Count

Use ofText()


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Fifth level

Uses of Text ( )

Based on the Excelspreadsheet above:

=Text(A1, "$#,##0.00") would return "$7,678.87"

=Text(A1, "0") would return "7679"

=Text(A2, "0.0") would return "123.7"

=Text(1277, "#,##0") would return "1,277"

=Text(C1, "yyyy/mm/dd") would return "2003/12/31"

=Text(C1, "mmm dd, yyyy") would return "Dec 31, 2003"

Changecase

Check Cell

MatchText 1

Match


RemoveSpaces

Count

Use ofText()


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Fifth levelIn Excel, the Trim function returns a text valuewith the leading and trailing spaces removed.The syntax for the Trim function is:

=Trim( text )text is the text value to remove the leading andtrailing spaces from.

Trim FunctionChangecase

Check Cell

MatchText 1

Match


RemoveSpaces

Count

Use ofText()


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Fifth level

Count how often a singlevalue occurs by using a

function Use the COUNTIF function to perform thistask

This function counts the number of cellswithin a range that meet a single criterionthat you specify.

A B

Salesperson Invoice

Buchanan 15,000Buchanan 9,000

Suyama 8,000


=COUNTIF(A2:A7,"Buchanan")

Number of entries forBuchanan

=COUNTIF(A2:A7,A4

)

Number of entries for

Suyama

Changecase

Check Cell

MatchText 1

Match


RemoveSpaces

Count

Use ofText()


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Fifth level

- HELP -ISTEXT( )ISNUMBE

R( )IF( )

SEARCH( )

TRIM( )

COUNT( )

v One of Excel's most useful features is that it

allows users to create custom formulas to

perform calculations on their data.

v Excel also contains built-in formulas called

functions that make it easy to perform common

calculations on data.

v Here you will find step by step tutorials and tips

on how to use formulas and the common and

less common functions available in Excel.


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Fifth level

ISTEXT( ) - HELP -

Example :-

=ISTEXT("abc") TRUE=ISTEXT(1000") TRUE

=ISTEXT(100) FALSE

What Excel's ISTEXT function does?

The ISTEXT formula checks whether a value entered is textor not. If the formula validates a value as text, ISTEXTreturns "TRUE." If not, it returns a value of "FALSE.

Syntax:-

=ISTEXT(value)

ISNUMBE

R( )IF( )

SEARCH( )

TRIM( )

COUNT( )

BACK


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Fifth level

- HELP -

In Excel, the If function returns one value if aspecified condition evaluates to TRUE, or anothervalue if it evaluates to FALSE.

The syntax for the Iffunction is:

If( condition, value_if_true, value_if_false )

For Example :-

=If(A1>10, "Larger", "Smaller")=If(A1=20, "Equal", "Not Equal")

ISTEXT( )

ISNUMBE

R( )IF( )

SEARCH( )

TRIM( )

COUNT( )

BACK

li k di l


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Fifth level

- HELP -

Example :-

=ISNUMBER ("abc") TRUE=ISNUMBER (1000") TRUE

=ISNUMBER (100) FALSE

What Excel's ISNUMBER function does?

The ISNUMBER formula checks whether a value entered isnumber or not. If the formula validates a value as number,ISNUMBER returns "TRUE." If not, it returns a value of"FALSE.

Syntax:-

=ISNUMBER(value)

ISTEXT( )

ISNUMBE

R( )IF( )

SEARCH( )

TRIM( )

COUNT( )

BACK

Cli k di M l


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Fifth level

- HELP -What Excel's SEARCH function does?

In Excel, the Search function returns the location ofa substring in a string.

The search is NOT case-sensitive.

Syntax:-

=Search( text1, text2, start_position )

text1 is the substring to search for in text2.text2 is the string to search.

start_position is the position in text2 where thesearch will start.

The first position is 1.If the Search function does not find a match, it will return a

#VALUE! error.

ISTEXT( )

ISNUMBE

R( )IF( )

SEARCH( )

TRIM( )

COUNT( )

BACK

Cli k di M l


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Fifth level


R( )IF( )

SEARCH( )

TRIM( )

COUNT( )

BACK

Cli k di M l


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Fifth level


R( )IF( )

SEARCH( )

TRIM( )

COUNT( )

BACK

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