Texas A&M University Meat Judging Camp · comprised of many people. I am focusing on the personnel...
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Texas A&M University Meat Judging Camp Comprehensive program plan Madalynn Kainer
Transcript of Texas A&M University Meat Judging Camp · comprised of many people. I am focusing on the personnel...
Texas A&M University Meat Judging Camp
Comprehensive program plan Madalynn Kainer
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TableofContents
StageA:AgencyCulture TheAgencyandItsMission.........................................................................3 JobDescriptions..........................................................................................4 Venue...........................................................................................................6 StrategicProgrammingDirections............................................................8StageB:TargetedProgrammingDevelopment ParticipantInput..........................................................................................9 NeedsAssessment.....................................................................................10 ProgramGoalsandProgramDesign.........................................................11StageC:OperationalStrategies ProgramPlan..............................................................................................16StageD:FollowUpAnalysis Evaluation..................................................................................................26 FutureRecommendation..........................................................................27References...........................................................................................................28Index.....................................................................................................................29
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AgencyName:TexasA&MUniversityDepartmentofAnimalScienceMissionStatement:Ourmissionistogrowandcultivatestudentsthroughdynamicandchallengingundergraduateandgraduateprograms,suchasclasses,research,extra-curricularactivities,judgingteamsandExtensionprograms,basedinavarietyoffields,includingbeefcattle,ruminantnutrition,reproductionphysiologyandgenetics.VisionStatement:OurvisionistoensurestudentsinvolvedintheDepartmentofAnimalSciencegaintheskillsandknowledge,throughteaching,researchandExtensionprograms,tosucceedandthriveintheprofessionalagriculturalsector.ValuesStatement:TheDepartmentofAnimalScience’scorevaluescloselyreflectthecorevaluesofTexasA&MUniversity,whichareloyalty,integrity,excellence,leadership,selflessserviceandrespect.Agency’sOrganizingAuthority:GovernmentAgencyAgency’sOrganizationalStructure:TheDepartmentofAnimalScienceiscomprisedofmanypeople.Iamfocusingonthepersonnelinvolvingjudgingteams,includingwool,meatsandlivestock.Ourcoordinatorsworkcloselywithfacultyandthestudents,ensuringthebestpossibleexperienceforstudentsparticipatingonajudgingteamatTexasA&MUniversity.
DepartmentHead
MeatJudgingCoordinator
StudentAssistant
LivestockJudging
Coordinator
WoolJudgingCoordinator
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JOBDESCRIPTION
MeatJudgingCoordinator(MyJobDescription)
FunctionStatement• Themeatjudgingcoordinatorwillorganizeandimplementallcontest
trips,4-HandFFAcontestsandclinics,recruitmenteventsandfundraisingeventsforTexasA&MMeatJudging.
Supervision• TheMeatJudgingCoordinatorwillreporttotheHeadoftheDepartment
ofAnimalScience.TaskStatements
• Maketravelarrangementsfortheteamwhentravelingforcontests.• AssistinstructorofANSC317,MeatSelection,EvaluationandGrading.• PlanandhostmeatjudgingcontestsforTexas4-HandFFAyouth.• Planandimplementmeatjudgingrecruitmentevents.• Planandimplementfundraisingevents,suchastheannualmud
volleyballtournament.• PlanandimplementmeatjudgingclinicsandsummercampsforTexas4-
HandFFAyouth.• Orderapparelandequipmentforteam.• Createasocialmediastrategyandupdateablogforpromotionofthe
meatjudgingteam.• Workwithalumniandbusinessesforsponsorshipsandfundraising.
WorkerTraits• Mustbewellorganizedandgoodattimemanagement.• Mustbeabletoplanandvisualizeeventsfromthebeginningtotheend.
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• Mustbeaneffectivecommunicator.• Mustbeknowledgeableinformsofsocialmedia,suchasFacebook,
Twitterandblogging.• Knowledgeofmeatjudging.
DesiredEducationExperience• Abachelor’sdegreeincommunications,animalscience,orevent
managementisrequired.• Previousknowledgeofjudgingteamsandexperienceinevent
managementispreferred.SpecialRequirements
• ApplicantsmustresideintheBryan/CollegeStationarea.JOBDESCRIPTIONStudentAssistant
FunctionStatement
• ThestudentassistantwillworkwiththeMeatJudgingCoordinatorinorganizingallcontesttrips,4-HandFFAcontestsandclinics,recruitmenteventsandfundraisingeventsforTexasA&MMeatJudging.
Supervision• ThestudentassistantwillreporttotheMeatJudgingCoordinator.
TaskStatements• Maketravelarrangementsfortheteamwhentravelingforcontests.• ServeasastudentteachingassistantforANSC317,MeatSelection,
EvaluationandGrading.• Assistinplanning4-HandFFAcontests,recruitmentevents,fundraising
events,clinicsandsummercamps.• Assistinorderingapparelandequipmentforteam.• Washandfoldlaundryusedbythemeatjudgingteam.• Updatesocialmediasitesandblogweekly.• Writethankyoulettersfordonorsandsupporters.• AssistMeatJudgingCoordinatorinanyotherofficetasks.
WorkerTraits• Mustbewellorganizedandgoodattimemanagement.• Mustbeabletoplanandvisualizeeventsfromthebeginningtotheend.• Mustbeaneffectivecommunicator.• Mustbeknowledgeableinformsofsocialmedia,suchasFacebook,
Twitterandblogging.
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• Knowledgeofmeatjudging.DesiredEducationExperience
• Workingonabachelor’sdegreeincommunications,animalscience,oreventmanagement.
• Previousknowledgeofjudgingteamsandexperienceineventmanagementispreferred.
SpecialRequirements• ApplicantsmustbeastudentatTexasA&MUniversity.• Applicantmustbeabletocommit15hoursperweek.
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Venues TheTexasA&MMeatJudgingteamprimarilyusestheRosenthalMeatScienceandTechnologyCenter,locatedonTexasA&MUniversity’scampus,forpractice,recruitingevents,contests,clinicsandcamps.Theclassroom,locatedinsideofRosenthal,isequippedtoholdover150students.Theclassroomisalsoequippedwitharailsystemconnectedtothecoolers.Thisallowsfacultyandstafftobringproductintotheclassroomforteachingpurposes.Thefacilityisalsoequippedwiththreecoolers,suitableforcarcassandcutclassestobesetupin.TheCenteralsohastwocuttingrooms,withseating,suitableforclassesorinstruction.TheRosenthalMeatScienceandTechnologyCenteristheperfectlocationtohostthe2016TexasA&MMeatJudgingCamp.
RosenthalMeatScienceandTechnologyCenter
488OlsenBlvd.CollegeStation,TX77845
RosenthalMeatScienceandTechnologyCenterClassroom,CoolerandCuttingLab
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StrategicProgrammingDirectionsIncreaseawarenessandparticipationintheTexasA&MMeatJudgingprogramthroughrecruitmentevents,clinicsandcamps.Providesupporttothestudentsandcoachesinvolvedwiththemeatjudgingteambyprovidingapositiveandfunenvironment,aswellasprocuredonationstoensureafinancialstableprogram.Assistincultivatingtheskillsnecessaryforsuccessinmeatjudging,aswellastheprofessionalsectorthroughparticipationinthemeatjudgingprogram.
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ParticipantInput
PrimaryAudienceLocation CollegeStation,TexasAge Freshman,sophomoreorjunioratTexasA&MUniversity.Gender Maleorfemale.Occupation StudentEducation Somecollegeeducation.Religion Allreligionsarewelcometoparticipate.Race Allracesarewelcometoparticipate.StudentsatTexasA&MUniversitywhoareinterestedinmeatscienceandbeingonajudgingteamareourprimaryaudience.Thesestudentsarehardworking,self-motivatedanddedicated.TheyaretypicallyastudentintheCollegeofAgricultureandLifeSciences.Theyunderstandthattheskillsandknowledgegainedthroughbeingonajudgingteamwillputthemabovetheircompetitorsonthejobsearch.TheTexasA&MMeatJudgingTeamdesiresstudentslikethistocarryonthelegacyatTexasA&MUniversity.
SecondaryAudiencesLocation MustbearesidentofthestateofTexas.Age 7th–12thGradeGender Maleorfemale.Occupation StudentEducation Middleorhighschool.Religion Allreligionsarewelcometoparticipate.Race Allracesarewelcometoparticipate.OursecondaryaudienceincludesourTexasA&MMeatJudgingCampparticipants.Theseindividualsmustbeactive4-HorFFAmemberswithaninterestinmeatscienceandbeingonajudgingteam.Thereissuchalargerangeofagesbecauseanyoneinvolvedintheseorganizationsmayparticipateinmeatjudging.Thesestudentsarehardworking,self-motivatedandeagertolearn.WehopethatthesestudentswilllearnmoreaboutTexasA&MUniversity,andtheopportunitiesweoffer.
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NeedsAssessment
Withthelatestconcernsinfoodsafety,foodsecurityandsustainability,moreandmoreindividualswithabackgroundinanimalscienceandmeatscienceareneededtohelpsolvetheseissues.Companiesarelookingforsmart,hardworking,determinedindividualstoworkfortheircompanies.Afterhousingafocusgroupwithanimalandmeatscienceindustryleaders,wediscoveredthatindividualsthatlistedbeinginvolvedwithajudgingteam,suchasmeatjudging,hadagreaterchanceofbeingofferedajob.Werecognizethisfactandstrivetoprepareourstudentstobethebesttheycanbe.
ThemissionoftheDepartmentofAnimalScienceis“togrowandcultivatestudentsthroughdynamicandchallengingundergraduateandgraduateprograms,suchasclasses,research,extra-curricularactivities,judgingteamsandExtensionprograms,basedinavarietyoffields,includingbeefcattle,ruminantnutrition,meatscience,reproductionphysiologyandgenetics.”WebelievethattheprogramswehostfullysupportthemissionoftheDepartment.Whetherthatberecruitingforthenextmeatjudgingteam,hostingafundraiserforthemeatjudgingprogramorteachingouryouthaboutmeatjudging,webelievethatwearecultivatingthenextgenerationofstudents.
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TexasA&MMeatJudging“MeatandGreet”RecruitmentEventStatementofNeed:Thiseventwillincreaseawarenessandparticipationinthemeatjudgingprogrambygivingtheattendeesmoreinformationaboutmeatjudgingandintroducingthemtocurrentandformerteammembers.Competition:Individualsmightbeinterestedinotherjudgingprograms,havenointerestinmeatjudgingordonothavethetimetodedicatetothemeatjudgingprogram.TargetPopulation:Thetargetpopulationforthiseventisfreshman,sophomoresandjuniorsatTexasA&MUniversityinterestedinmeatscienceandbeingonajudgingteam.StrategicPlanningGoal:IncreaseawarenessandparticipationintheTexasA&MMeatJudgingprogramthroughrecruitmentevents,clinicsandcamps.ProgramFormat:InstructionalManagementbyObjectiveGoals
• Bythefirstrecruitmentevent,wewillhaveatleast50peopleattendandparticipateintheevent.
• Bythesecondyear,wewillincreaseawarenessoftheeventbyinvestinginapaidsocialmediacampaignonFacebook.
• Bythethirdyear,wewillhavetwoeventsthroughouttheyeartorecruitnewmembers.
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TexasA&MMeatJudgingAlumniTailgate
StatementofNeed:Thiseventwillprocuredonationstoensureafinancialstableprogram,andallowpastjudgingteammemberstomeetandinteractwithotherTexasA&MMeatJudgingalumni.Competition:Individualsmightattendothertailgateslocatedoncampus,orchoosenottoattendthetailgatebecausetheydonotwanttodrivetoCollegeStation,theydonothaveticketstothegame,orbecausetheycannottaketimeoffofwork.TargetPopulation:ThetargetpopulationforthiseventisanypastalumnioftheTexasA&MMeatJudgingprogram,includingcoaches,teammembersandpastcoordinators.StrategicPlanningGoal:Providesupporttothestudentsandcoachesinvolvedwiththemeatjudgingteambyprovidingapositiveandfunenvironment,aswellasprocuredonationstoensureafinancialstableprogram.ProgramFormat:SpecialEventManagementbyObjectiveGoalsBythefirstyear,reachatleast200pastTexasA&MMeatJudgingalumniwithinvitationsandphonecalls,givingtheminformationabouttheevent.Bythesecondyear,raiseatleast$10,000throughdonationsandsilentauctionitemsfortheTexasA&MMeatJudgingprogram.Bythethirdyear,increaseparticipationtoatleast100people.
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TexasA&MUniversityMeatJudgingCamp
StatementofNeed:ThiscampwillcultivateFFAand4-Hmember’sskillsnecessaryforsuccessinmeatjudging,aswellasintheprofessionalsector.ThiseventwillincreaseawarenessandparticipationintheTexasA&MMeatJudgingprogram.Competition:Individualsmightwanttoattendothercampsthroughoutthesummer,ordonothavethemeanstotraveltoCollegeStation.TargetPopulation:Thetargetpopulationforthiseventisyouth,betweentheagesof8–18yearsold,whoresideinTexasandaremembersofalocalFFAchapteror4-Hclub.StrategicPlanningGoal:Assistincultivatingtheskillsnecessaryforsuccessinmeatjudging,aswellastheprofessionalsectorthroughparticipationinthemeatjudgingprogram.ProgramFormat:InstructionalManagementbyObjectiveGoals
• Bythefirstyear,wewillhaveatleast30campparticipants.• Bythesecondyear,wewillhaveasessionfornovicejudgersanda
sessionforadvancedjudgers.• Bythethirdyear,wewillhostacoach’sclinic,whichcoincideswiththe
youthcamp.
PlanningandPerformanceObjectivesTherewillbeatleast45retailidentificationproductsavailableforreviewandpractice.
• 5participantswillgetaperfectscoreintheretailidentificationsectionofthecampcontest.
• Atleast50%ofthecamperswillbeabletocorrectlyidentify30retailidentificationproducts.
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Therewillbe6classes,includingbeefcarcasses,beefcuts,porkcarcasses,porkcuts,lambcarcassesandretailcuts,availableforteaching.
• 5participantswillgetaperfectscore(300)intheplacingportionofthecampcontest.
• Atleast75%ofthecamperswillbeabletocorrectlyplaceatleast3classes.
Therewillbeatleast2experiencedreasonslistenersonstaffatcamptoassiststudentsinspeakingreasons.
• Bytheendofcamp,camperswillincreasetheirscoresinreasonsthroughpracticingandreceivingconstructivecriticismfromstaffmembers.
• Bytheendofcamp,camperswilllearn10newphrasestouseintheirreasons.
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OperationalStrategiesProgramTitle:TheTexasA&MUniversityMeatJudgingCampisaninstructionalcampdesignedfor4-HandFFAyouth,betweentheagesof13and18,whoareinterestedinimprovingtheirskillsinmeatjudging.ThiscampwillbeheldJuly14-16,2016andhousedonthecampusofTexasA&MUniversity.ThiseventishostedbytheTexasA&MUniversityDepartmentofAnimalScienceandtheTexasA&MUniversityMeatJudgingTeam.AgencyMissionandProgrammingPhilosophy:Ourmissionistogrowandcultivatestudentsthroughdynamicandchallengingundergraduateandgraduateprograms,suchasclasses,research,extra-curricularactivities,judgingteamsandExtensionprograms,basedinavarietyoffields,includingbeefcattle,ruminantnutrition,reproductionphysiologyandgenetics.NeedfortheProgram:Judgingteams,suchaslivestock,meatsanddairy,areanexcitingandeducationalprojectforany4-HorFFAmember.Judgingprogramsteachstudentsproblemsolvinganddecision-makingskills,aswellasdedication.TheTexasA&MDepartmentofAnimalScienceandthemembersoftheTexasA&MMeatJudgingTeamrecognizetheimportanceofyouthjudgingprogramsandwishtosupportthemwheneverpossible.Byofferingthiscamptoyouth,theTexasA&MDepartmentofAnimalScienceandtheTexasA&MMeatJudgingTeamhopetoinstructyouthandimprovetheirskillsneededforsuccessinvariousmeatjudgingcontests.TerminalPerformanceOutcomesoftheProgram:Studentswhoattendthiscampwilllearnskillsnecessaryinordertobecomesuccessfulevaluators.Skillsincluding,speakingreasons,retailidentificationandplacingclasses.VenueArrangements:TheTexasA&MUniversityMeatJudgingCampwillbehousedattheRosenthalMeatScienceandTechnologyCenter,inCollegeStation,Texas.TheMeatJudgingCoordinatorwillreservethevenueandsignacontract.Thereservationfeeforthisfacilityis$750.
RosenthalMeatScienceandTechnologyCenter488OlsenBlvd.
CollegeStation,TX77845
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SpecialArrangements
• Housing:ThecampparticipantswillbehousedatHullabalooHall,onthecampusofTexasA&MUniversity.Thenumberofroomswillbedeterminedbasedonthenumberofparticipantsandthetypesofroomsavailable.Participantsneedtobeadvisedtobringlinens,towelsandtoiletries.Anonlineformmustbefilledout,andacontractmustbesigned6monthspriortotheevent.
• T-shirts:At-shirtwillbegiventoeachparticipant.At-shirtwillbe
designedthroughCCCreations,basedinCollegeStation,Texas,3monthspriortotheevent.T-shirtsizeswillbecollectedthroughtheregistrationform.Thet-shirtswillbepickeduponeweekpriortotheevent.
• Catering:EachmealservedattheTexasA&MUniversityMeatJudging
Campwillcateredbyanoutsideparty.• July14,2016
o Dinner§ Domino’s:pizza
• July15,2016o Breakfast
§ KolacheRolfs:assortedfruitandmeatkolachetrayo Lunch
§ HEB:assortedsandwichtrays,baggedchipsandcookieso Dinner
§ JCody’s:beef/chickenfajitas,corncasserole,rice,tortillas,grilledonionsandpeppers,picodegallo,salsa,sourcream,guacamole,cheese,teaandcobbler
• July16,2016o Breakfast
§ Shipley’s:assorteddonutso Lunch
§ McAllister’s:assortedboxlunches
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• Transportation:Carrentalsshouldbemadetwoweekspriortotheevent.Three15-passengervanswillberentedtotransportstudents.
• Drinks/Snacks/Supplies:Drinks,suchassodaandbottledwater,needtobepurchasedfromSam’stwoweekspriortotheevent.Coke,DietCoke,Dr.PepperandDietDr.Peppershouldbepurchased.Snacksshouldalsobepurchasedforbreaksthroughoutthecamp.Snacksshouldincludevariouschips,crackersandcookies.Anyothersupplies,suchasnapkins,plates,etc.,shallalsobepurchasedpriortotheevent.
• Awards:Awardswillbegiventothetopthreeindividualsatthecamp
contest.TheseawardsshouldbeorderedthroughCCCreations,basedinCollegeStation,TX.Threeplaquesshouldbeorderedfortheseindividualsonemonthpriortotheevent.
• Booklets:Bookletswillbegiventoeachcamperwithallofthe
informationpresentedatthecamp.Thesebookletsneedtocompiledandboundonemonthbeforethecamp.
• Meat:Camperswillneedaccesstoproducttoevaluateandjudge.The
MeatJudgingCoordinatorwillworkwiththemanageroftheRosenthalMeatScienceandTechnologyCentertoensuretherewillbeanadequateamountofproductavailabletouseforthecamp.
InclusionPlan:TheTexasA&MUniversityMeatJudgingCampisaccessibletoanyindividualwithinthegivenagelimit.Anyonewithdisabilitieshasthesameopportunitytoparticipateandlearnfromthiscamp.
Equipment,SuppliesandMaterialsNeeded
Item Quantity ProvidedbyDepartmentofAnimalScience?
Laptop 1 YesT-shirts 45 YesAwardPlaques 3 YesSnacks(Assorted) 5boxes Yes
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Drinks(Soda) 12cases YesDrinks(Water) 8cases YesNapkins 200 YesPlates 200 YesIce NoPlasticCutlerySet(100spoons,knivesandforks)
2 Yes
Booklets 30 YesFlyers 200 Yes
PromotionPlan• TheDepartmentofAnimalScienceutilizessocialmediaoutletssuchas
FacebookandTwitter.Informationaboutthecampwillbedistributedontheseoutlets.Thisafreeformofadvertisementthatcanbeutilizes.
• InformationaboutthecampwillbepostedontheDepartmentofAnimalScience’swebsite.Thisisultimatelywhereparticipantswillgotoregisterforthecamp.
• TheTexasA&MMeatJudgingTeamwilldistributeflyersatvarious4-HandFFAcontestsheldthroughouttheyear.Thiswillgivestudentstheopportunitytomeetthecounselorsandinteractwiththem.
• Flyerswillalsobedistributedatthemajorlivestockshow’smeatjudgingcontests.
BudgetandPricingInformation
Item Quantity $PerItem TotalCost VendorVenueRental 1 $750.00 $750 RosenthalMeatScience
andTechnologyCenterT-shirts 45 $7.35 $330.75 CCCreationsAwardPlaques
3 $28.00 $84.00 CCCreations
Snacks 5Boxes $11.00 $55.00 Sam’sSoda 12Cases $11.00 $132.00 Sam’sBottledWater
8Cases $4.00 $32.00 Sam’s
Napkins 1 $8.98 $8.98 Sam’sPlates 1 11.48 $11.48 Sam’s
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PlasticCutlerySet
2 $9.96 $19.92 Sam’s
Booklet 30 $30.00 $900.00 CopyCornerFrocks 60 Free Free RosenthalMeatScience
andTechnologyCenterHardHats 60 Free Free RosenthalMeatScience
andTechnologyCenterFlyers 200 $0.49 $98.00 CopyCornerHairnets&gloves
Iboxofhairnetsandtwoboxesofgloves
Free Free RosenthalMeatScienceandTechnologyCenter
Housing 18rooms $35/pernight
$1890.00 ResidenceLife
RentalVans 3 $120/perday $360 EnterpriseCatering(Fridaydinner)
12pizzas $9.99 $119.88 Domino’s
Catering(Saturdaymorning)
60kolaches
$1.64 $98.98 KolacheRolfs
Catering(Saturdaylunch)
4trays $27.49 $109.96 H-E-B
Catering(Saturdaynight)
50 $11.75 $587.50 JCody’s
Catering(Sundaymorning)
60donuts $7.49/dozen $37.45 Shipley’s
TOTALEXPENSES: $5626.00
RegistrationPlanRegistrationwillbehousedthroughtheDepartmentofAnimalScience.Participantswillbeallowedtoregisteronline.Theywillfillouttheappropriateinformationandprovideamethodofpayment.Cashorchecksmaybemailed
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toKleberg,andcreditcardswillbeacceptedonline.Onceparticipantsfinishtheregistration,theywillberequiredtobringseparateformstocheck-in.Theseformsincludeamedicaldisbursementform,pickupverificationform,campcodeofconduct,andmedicalwaiver.Costofregistrationis$300.00.Registrationwillbedueonemonthpriortotheevent.Afterthis,a$50latefeewillbeadded.Ifregistrationisfilled,awaitlistwillbecreated.Ifaparticipantcancels,thatspotwillbecomeopentothefirstindividualonthewaitlist.
StaffingandStaffOrientationPlanOutsideofthejobslistedonpgs.3and4,allofthecounselorsforthecampwillberequiredtobeamemberoftheTexasA&MMeatJudgingTeam.Thesemembersaretrainedinthematerialsthatwillbetaughttotheparticipants.Memberswillserveasinstructorsthroughoutthecourse,andserveaschaperonesoutsideoftheteachingtime.ThesestudentswillrepresentTexasA&MUniversitytothefullestextent.Twoweekspriortothecamp,allstaffandcounselorswillhaveanorientationtogooverthescheduleandthecounselors’responsibilities.Atthisorientation,counselorswilllearnaboutexpectationsandtheirdutiesthroughoutthecamp.
ManagementPlanMajorFunction
Task TimeRequiredtoComplete
CompletedBy? Deadline
Staffing OrganizeandassigntaskstoMeatJudgingteammembers.
2days MeatJudgingCoordinator
June30,2016
VenueArrangement
Arrangeandsigncontract
2days MeatJudgingCoordinator
January15,2016
ProgramMaterial
Createcontentforthecampandcreateaschedule
1week MeatJudgingCoordinator/StudentAssistant
July1,2016
Promotion Createflyers 1week StudentAssistant February
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andsocialmediacontent
1,2016
Equipment Purchase/orderallnecessarymaterials
1-2weeks StudentAssistant Varies
Registration Compilealldatafromonlineregistration
1week StudentAssistant July8,2016
Evaluation Compilealldatacollectedfromsurveysandpresenttostaff
1week StudentAssistant January15,2016
Catering Contactallcateringcompaniesandarrangemeals
3days StudentAssistant July1,2016
T-shirts&Awards
Designandordert-shirtsandawards
1week MeatJudgingCoordinator
May15,2016
Housing CreatearrangementwithDepartmentofResidenceLife
1week MeatJudgingCoordinator
April15,2016
Transportation ReservevansfromEnterpriseandpickup/dropoffvans
2days StudentAssistant July1,2015
CancellationPlan
IftheTexasA&MMeatJudgingcampiscancelledtwoweekspriortotheevent,afullrefundwillbeprovidedtotheparticipantsregisteredforthecamp.IftheTexasA&MUniversityMeatJudgingCampiscancelledtwoweeksbeforetheevent,participantswillbegivenhalfoftheirregistrationfeeback.
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SetUp
Sincethecampersdonotarriveuntiltheafternoon,themorningofthefirstdayofcampwillbeusedasaset-upperiod.TheclassroominRosenthalwillneedtobeorganizedinsuchtohostacamp.Onebookletandonet-shirtshouldbeplacedateachseat.Inthecoolers,classesandcarcassesshouldbearrangedforeasyaccessibility.
RiskManagement
• Participantswillsignamedicalwaiverandamedicaldistributionform.TheseformswillprotecttheDepartmentofAnimalSciencefromallconcernsbasedonmedicalissues.
• NoparticipantswillbeallowedtohandleknivesoranyothercuttingequipmentlocatedintheRosenthalMeatScienceandTechnologyCenter.
• AllcounselorswillberequiredtoknowfirstaidandCPR.• Allparticipantswillbeunderstaffsupervisionatalltime.• Allcounselorswillbeawareofemergencyproceduresfollowedat
RosenthalandHullabalooHall.
AnimationPlanFriday 1:00PM ParticipantswillmeetHullabalooHall,Room117Btofinish
theirregistrationandtogettheirroomassignment.StaffwillfinishsettingupRosenthal.
2:30PM Afterallparticipantsarrive,threevanswilltransportthecamperstotheRosenthalMeatScienceandTechnologyCenter.
3:00 TheMeatJudgingCoordinatorwillwelcomecampers,andthecamperswillofficialmeetallstaffandcounselors.TheMeatJudgingCoordinatorwillgoovertheCodeofConductandgiveabriefoverviewofthecamp.Asimpleicebreakerwillbeplayedtogettoknoweveryone.
3:30PM Thefirstsessionwillbegin.Thissessionwillcoverscoringandnotetaking.Onecounselorwillteachthisportion,andothercounselorswillassistwhennecessary.Staffwill
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setoutasnackfortheafternoon. 4:15PM Thesecondsessionwillbegin.Thissessionwillcoverbeef
carcassevaluation.Onebeefcarcassshallbebroughtintotheclassroomtousefordemonstration.Anytimethereisacarcassorcutbroughtintotheclassroomfordemonstration,campersmuchwearahairnetandglovesprovidedbytheRosenthalMeatScienceandTechnologyCenter.Duringthistime,thedinnerwillarrive.Availablestaffshouldassistinsettingupdinnerinthehallway.
6:00PM Camperswilleatdinneratthistime.Afterparticipantsaredoneeating,staffshouldcleanupassoonaspossible.
6:45PM Thethirdsessionwillbegin.Thissessionwillcoverbeefcutsevaluation.Noproductshouldbebroughtintotheclassroom.
8:30PM Thefourthandfinalsessionofthedaywillbegin.Thissessionwillcoverqualityandyieldgrading.Noproductwillbebroughtintotheclassroom.Afterthesessionisover,camperswillbetakenbacktoHullaballooHalltogetreadyforbed.
11:00PM At11:00PM,a“lights-out”timewillbeenforced.Saturday 8:00AM HalfofthestaffwillarriveatRosenthalat7:00AMto
beginpreparingfortheday.Thekolacheswillbedeliveredat8:00AM,andthestudentsandtherestofthestaffshouldarriveatRosenthalat8:00AM.
8:30AM Thefirstsessionofthedaywillbegin.Thissessionwillcoverporkcarcassevaluation.Oneporkcarcasswillbebroughtintotheclassroomasademonstration.
10:00AM
Thesecondsessionofthedaywillbegin.Thissessionwillcoverporkcutevaluation.Noporkcutswillbebroughtintotheclassroomasademonstration.
11:30AM Thethirdsessionofthedaywillbegin.Thissessionwillcoverlambcarcassevaluation.Onelambcarcasswillbebroughtintotheclassroomasademonstration.Atthistime,thelunchshouldarrive.Somecounselorswillneedtosetuplunchfortheparticipants.
1:00PM Lunchwillbeserved.Afterthecampersarefinishedeating,halfofthecounselorswillcleanuplunch.
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2:00PM Thefourthsessionofthedaywillbegin.Thissessionwillcoverreasonsandquestions.Allcounselorswillneedtobemadeavailableforthissession.
4:00PM Thefifthandfinalsessionwillbegin.Thissessionwillcoverretailidentificationandclasses.Thecamperswillbebroughttothefabricationroomtoexaminethesecuts.Participantswillbeloanedafrock,hairnet,hardhatandglovestouseforthisportion.Staffwillneedtoassistallpartieswiththisstep.Towardstheend,cateringwillarrive.Whencateringarrives,directthemtoRosenthal.
6:00PM Dinnerwillbeserved.Afterthecampersarefinishedeating,halfofthecounselorswillcleanupdinner.
10:30PM At11:00PM,a“lights-out”timewillbeenforced.Sunday 7:30AM Halfofthestaffwillneedtoarriveat6:30AMtoensure
everythingwassetupandorganizedforthedayahead.Theotherhalfofthestaffwilltransportcampersfromthedorms.
8:00AM Thepracticecontestwillbegin.Thiscontestwillconsistof6differentcosts.Allstaffwillserveasgroupleadersandreasonslisteners.Towardstheendofthecontest,somestaffwillneedtosetoutlunch.Afterallanswersareturnedin,thestudentassistantwillbegintallyingtheresults.
12:00PM
Aftertheparticipantsaredonewiththepracticecontest,theycangrababoxedlunch.Afterlunchiscomplete,halfofthestaffwillcleanup.
1:00PM Theawardswillbepresentedfromthemorning’scontest.Aftertheawardsarepresented,themeatjudgingcoordinatorwillthankeveryoneforcominganddismisstheparticipants.ParticipantswillbetakenbacktoHullabalooHallwheretheywillbepickedupbyaparentorguardian.Staffisinstructedtorequestaphotoidentificationbeforereleasingachildtoaparentorguardian.
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ProgramWrap-UpAfterthecampiscomplete,thestaffandvolunteerswillcleanuptheRosenthalMeatScienceandTechnologyCenter,returnthevanstoEnterpriseandfinalizearrangementswithHullabalooHall.Anyequipmentorsuppliesnotusedwillbeputintostorageforuseatfutureevents.
Evaluation
Duringthelastdayofthecamp,staffmemberswillhandoutandcollectevaluationsfilledoutbytheparticipants.Thegoaloftheseevaluationsistodeterminewhethereachsectionofthecampiseffective,andwhatthecamperslikedanddislikedabouttheevent.Thestaffwillgivethecompletedevaluationstothestudentassistant.Theassistantwillthencompileallevaluationsintoaspreadsheet,oneweekafterthecamp.Theassistantwillsummarizethedata,andsharetheinformationwiththemeatjudgingcoordinator.Themeatjudgingcoordinatorwillwritedownthesummarizedinformationintomemoformat,andthemeatjudgingcoordinator,studentassistantandthedepartmentheadwillmeetanddiscusswhetherchangesarenecessaryforthefollowingyear’sevent.
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To: Dr.RussellCross,DepartmentHeadFrom:MadalynnKainer,MeatJudgingCoordinatorDate: July25,2016Subject:2016TexasA&MMeatJudgingCampThe2016TexasA&MMeatJudgingCampwasrecentlyheldontheTexasA&MUniversitycampus,fromJuly14-16,2016.Werecentlyreviewedandcompiledevaluationscompletedbytheparticipantsintoaspreadsheet.Theaverageageoftheparticipantswas15.Thiswasourprojectedaverageage.Wewerepleasedwiththematurityandexperiencelevelofthisagegroup,andplantocontinuetocaterthiscamptothatagegroup.ParticipantscamefromalloverthestateofTexas.Theparticipantswerealsoevenlysplitbetween4-HandFFAmembership.Overall,wesawimprovementfromtheparticipantsineverysectionofthecamp.Thesectionofthecampinwhichtheparticipantssawthemostimprovementwasretailidentification.Thesectionofthecampinwhichtheparticipantssawtheleastimprovementwasreasonsandquestions.Overall,participantswerepleasedwiththefood,lodgingandstaffofthecamp.Irecommendthatwecontinuetoofferthiscampto4-HandFFAmembers.Overall,allparticipantswerepleasedwiththiscamp,and100%oftheparticipantswouldrecommendthiscamptoothers.Nextyear,weplanonprovidingmorebreakstotheparticipants,anddevotingmoretimeandresourcestoreasonsandquestions.WehopethatthiscampfullyrepresentedtheeffortsoftheDepartmentofAnimalSciencetoeducateyoungpeopleinanimalagriculture.Thankyouforyoursupportofthisevent.Sincerely
MadalynnKainer
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ReferencesTexasA&MCollegeofAgricultureandLifeSciences.(n.d.).RetrievedNovember19,2015,fromhttp://animalscience.tamu.edu/workshops/youth-workshops/livestock-judging-camp/TexasA&MCollegeofAgricultureandLifeSciences.(n.d.).RetrievedNovember19,2015,fromhttp://animalscience.tamu.eduKolacheRolfs-ServingtheBestKolachesSince6a.m.(2015).RetrievedNovember19,2015,fromhttp://kolacherolfs.comMcAlister'sDeli.(n.d.).RetrievedNovember19,2015,fromhttps://www.mcalistersdeli.comJ.Cody'sSteakandBarbequeRestaurantBryan/CollegeStation,CateringHome.(n.d.).RetrievedNovember19,2015,fromhttp://jcodys.comC.C.Creations.(n.d.).RetrievedNovember19,2015,fromhttps://www.cccreationsusa.comWelcometoDepartmentofResidenceLife|DepartmentofResidenceLife.(n.d.).RetrievedNovember19,2015,fromhttp://reslife.tamu.edu/OrderDomino's.(n.d.).RetrievedNovember19,2015,fromhttps://www.dominos.com/en/Sam'sClub.(n.d.).RetrievedNovember19,2015,fromhttp://www.samsclub.com/sams/homepage.jspDeli.(n.d.).RetrievedNovember19,2015,fromhttps://www.heb.com/category/shop/food-and-drinks/deli/deli-trays/2974/362602(n.d.).RetrievedNovember19,2015,fromhttp://copycorner.com/wp-content/uploads/2012/08/web-price-list.pdfHowdy!
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Howdycamper!Thankyouforregisteringforthe2016TexasA&MMeatJudgingCamp!Weareexcitedtohostingthisfunandeducationevent.Membersofthe2015and2016TexasA&MMeatJudgingTeamsarebusypreparingmaterialtoteachyou,andcannotwaittomeetyou.WewishtoremindyouofafewpointsbeforeyouarriveinAggieland!
• CheckinwillbelocatedinHullaballooHall.Pleasebringalladditionalformsandwaivers,locatedonourwebsite.
• Packing–pleasebringasleepingbagorlinensandtoiletries,HullaballooHallWILLNOTprovidethese.Additionally,wewillbeinthecoolersomeduringthatweek.Pleasebringwarmerclothes.
• Allmealswillbeprovided.• Studentswillnotbereleasedtoanyoneunlessproperidentificationisprovided.
Ifyouhaveanyquestionsorconcernsduringcamp,pleasecallmycellphonenumberat361-222-2222ormystudentassistant,Kline,at979-999-9999.Wearelookingforwardtoanexcitingcamp!
Sincerely,
MadalynnKainerMeatJudgingCoordinator
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2016TexasA&MUniversityMeatJudgingCampRegistrationForm
Name:_______________________________________________________________________AdultT-ShirtSize:_______________________Age:__________________________________Circle:FemaleorMaleCircle:4-HorFFAStreetAddress:________________________________________________________________City/State/ZipCode:____________________________________________________________PhoneNumber:_________________________E-mailAddress:________________________NameofEmergencyContact:___________________PhoneNumber:___________________
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EachparticipantmustbesignedoutatHullaballooHall.Whencampersarepickedup,parents/guardiansmustpresentaphotoIDandsigntheirchildoutwiththeirinitials.Onlythoseauthorizedinwritingbytheprimarycaregivermayremovethechildfromtheprogram.Staffmemberswillrequestphotoidentificationifthepersonpickingupthechildisunfamiliarandcheckthe
authorizationform.
StudentswillNOTbereleasedtoanyoneunlessproperidentificationisprovidedbythepersonmakingtherequestandisonfilewithus.
VerbalrequestswillNOTbeaccepted.Pleasebeawarethatwedothisforthesafetyandprotectionofthechildreninourprograms.Yourchildwillnotbe
releasedtoanyonewithoutpriorwrittennotice.
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Permissionandresponsibilityaregrantedto_________________________(adult)topickup
_____________________________(camper)fromtheTexasA&MMeatJudgingCampatHullabalooHallinCollegeStation,Texas.
GuardianSignatureDatePhone
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2016TexasA&MMeatJudgingCampParticipantEvaluation
Name(Optional):____________________________________________________________________________________Age:_____________________________County:____________________________________Doyouparticipateinmeatjudgingthrough:4HorFFA?Forthefollowingtopics,pleaserateyourknowledgelevelBEFOREtothecamp,andAFTERthecamp.(1
=noknowledge,10=expertlevel)
ScoringandNoteTakingBEFORE12345678910AFTER12345678910
BeefEvaluationBEFORE12345678910AFTER12345678910
QualityandYieldGradingBEFORE12345678910AFTER12345678910
PorkEvaluationBEFORE12345678910AFTER12345678910
LambEvaluationBEFORE12345678910AFTER12345678910
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RetailIdentificationBEFORE12345678910AFTER12345678910
ReasonsandQuestionsBEFORE12345678910AFTER12345678910Pleaseratethefollowing(1=worst,10=best).OverallCamp:_____________Lodging:____________________Food:________________________Staff:_________________________Wouldyourecommendthiscamptoothers?YESorNO?Whatdidyoulikemostaboutthiscamp?
Whatshouldwedodifferently?
