TERMS AND CONDITIONS OF TENDER FOR SUPPLY OF RAW …
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TENDER BOOK TERMS AND CONDITIONS OF TENDER FOR SUPPLY OF RAW MATERIALS AND CONTINGENT ARTICLES TO GOVERNMENT AYURVEDIC PHARMACY, BALANGIR, ODISHA. FOR THE YEAR 2020-21 Price :Rs.1,050.00
Transcript of TERMS AND CONDITIONS OF TENDER FOR SUPPLY OF RAW …
TENDER BOOK
TERMS AND CONDITIONS OF TENDER FOR SUPPLY OF RAW MATERIALS
AND CONTINGENT ARTICLES TO
GOVERNMENT AYURVEDIC PHARMACY, BALANGIR, ODISHA.
FOR THE YEAR
2020-21
Price :Rs.1,050.00
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CHECK-LIST
TENDER FORM DOCUMENTS PAGE
SAMPLE BOX
1 2 3 4
1.-A forwarding letter as in Appendix-I
2.-List of raw drugs, etc of the Tender as in SCHEDULE- I,II,III&IV (Appendix-II)
3.(a) Bank guarantee form for EMD Appendix-II-A
4. (b) Model Bank Guarantee Format for Performance Security Appendix-II-B.
(b) Agreement Execution form as in Appendix-III.
i. Self attested copy of the downloaded Tender book with seal.
ii. Original money receipt in support of purchase of Tender Book
iii. Attested copy of deed or memo of articles in case of partnership firm
iv. Attested photo copy of S.S.I./EP&M registration certificate (if applicable).
v.Attested photo copy of Regd. certificate issued by the competent authority in case of Govt. agency & Govt. Co-operatives.
vi. Attested photo copy of PAN card.
vi. Attested photo copy authorization letter of the firm to the signatory (sign with post), if proprietor, attach a proof of affidavit ( applicable for pharmaceutical products on behalf of the manufacturer)
vii. Attested photo copy of valid NDPS/ Excise license
( if applicable)
viii. Attested photo copy of statement showing audited business turnovers for last three years ( 2016-17 & 2017-18 & 2018-19)
ix. Attested photo copy of G.S.T clearance certificate from outside and inside state farms
x. Attested photo copy of GST registration certificate issued by the competent authority.
xi. Attested photo copy of Drug License issued in Form 25-D along with valid renewal (C.R) in Form 26-D and valid GMP certificate issued in Form 26E-I. (Applicable to the firm quoted rates for pharmaceutical products only).
xii. Attested photo copy of Non- conviction certificate from the concerned Licensing Authority (applicable to out state firm quoted rates for pharmaceutical products only).
xiii. Lab. Report from Govt. approved private laboratory/state Govt .DTL/NABL accredited laboratory(applicable in respect of pharmaceutical products only).
xiv. E.M.D. amounting to Rs.1,20,000/-(One lakh Twenty Thousands only) as per clause B (I) of the
Tender condition.
xv. Demand draft of Rs.1050.00/- (One Thousand and Fifty rupees only) towards the cost of tender paper if the
tender paper down loaded from the Web site.
xvi. list of samples submitted against the items for which rates are quoted.
Signature
Designation & seal, Date
A) One box for raw
materials as in
SCHEDULE - I with 2 (two)
sets of samples duly
labeled of each quoted
item.
ii.) B) Second box for
pharmaceutical products
and allied items as in
SCHEDULE-III with 2 (two)
sets of samples duly
labeled for each quoted
item with testing receipt
from approved
laboratories as per D & C
act and rule.
C) Samples C) Third Box for the items
as in SCHEDULE-IV with
2(two) sets of samples
duly labeled of each
quoted item for which
samples can be submitted
except some contingent
articles.
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O F FI C E OF T HE S UPE R I NT E ND E NT G OVT AY U R VE DI C P H ARM A C Y , BO L A NG I R
AT.-SAGARPARA (Near I & PR Office, Bolangir) Po./ Dist. Bolangir. Pin-767001 Email- [email protected] Phone No.06652-232036
TENDER AT A GLANCE
1. Cost of Tender Book
per set
Rs.1,050.00 (One Thousand and Fifty rupees only
including GST)
2 Availability of tender
book
At office of Superintendent, Government Ayurvedic
Pharmacy: Balangir, Odisha only in shape of D.D. in favor of
the Superintendent, Government Ayurvedic Pharmacy: Balangir,Odisha
3. Mode of payment of cost of Tender Book
In shape of Demand Draft in favor of Superintendent, Government Ayurvedic Pharmacy (G. A. P.) Balangir,
Odisha, payable at G. A. P. Balangir,
4. Date of
commencement of sale of Tender Book
Dt: 25.12.2020 at11 A.M. to 14.01.2021, up-to 5 P.M.
5. Last date & time for submission of tender
Dt:14.01.2021 at 5 P.M.
6. Mode of submission of tender
To be received through a sealed Tender box kept in the office chamber of the Superintendent, Government
Ayurvedic Pharmacy: Balangir,Odisha
7. Mode of submission
of sealed samples
To be received by the Superintendent, Government
Ayurvedic Pharmacy: Balangir,Odisha and in his absence Dr. Amar Singh Meher, A. M. O. G. A. P. Bolangir will receive the samples from 10.30 A.M to
5 P.M.
8. Date, time & place for opening of
tenders
Technical bids will be opened on 16.01.2021 at 11.30 A.M At office chamber of Superintendent,
Government Ayurvedic Pharmacy: Balangir,Odisha. The date, time & place of opening of the Financial Bids of the technically qualified bidders will be intimated
later on.
The tender inviting authority reserves the right to reject any or all the tenders without assigning any reason thereof. For details, please log on to www.ayushodisha.nic.in
Sd/- Superintendent Government Ayurvedic Pharmacy: Balangir, Odisha
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TERMS AND CONDITIONS OF TENDER FOR SUPPLY OF RAW MATERIALS AND CONTINGENT ARTICLES TO GOVERNMENT AYURVEDIC PHARMACY, BALANGIR, ODISHA, FOR THE YEAR 2020-21.
All the terms and conditions as set out here under are applicable and binding to
bidders for supply of raw materials and contingent articles for the year 2020-2021 to
Superintendent, Government Ayurvedic Pharmacy, Balangir, Odisha.
The tender is invited from reputed manufacturers/authorized dealers including
wholesale Co-Operative organizations and Government/ Semi Govt. agencies. The
tendering firm should not have any faulty track record during previous years in supply
of raw materials and contingent articles to the O/o Superintendent, Government
Ayurvedic Pharmacy, Bolangir under Directorate of AYUSH, Odisha. Government
agencies and Co-operative organizations are entitled to get tender papers free of cost
subject to production of documentary evidence from the competent authority in support
of their claim for exemption.
1. INSTRUCTION TO BIDDERS:
A. HOW TO SUBMIT TENDERS AND SAMPLES:
1. The bidders should go through the terms & conditions of the tender and submit
the bid document which must be computer typed without any overwriting,
correction or interpolation. Any correction in the tender paper of technical bid
should be duly attested by the bidder. The bidders shall put their dated
signatures on each page of tender Schedules & Annexure. Only the format
attached to the tender book shall be used for the purpose of tender.
2. The bidders should quote the rates of indented items including all taxes (except
GST) and other incidental expenses TILL DELIVERY AT THE RESPECTIVE
DESTINATIONS. The rate of GST should be indicated separately in the schedule
against each item. The bidders should quote the rates for raw materials (herbal,
mineral, perishable) and contingent articles in computer type in English
Language both in figures and words at the right side space of the list as at
Schedule - I, II ,III & IV. No correction overwriting will be entertained. If there is
discrepancy between rate quoted in words and figures, the rate mentioned in
words will be prevailed over the figure.
3. Sealed tenders along with all necessary documents should reach in the office of
Superintendent, Government Ayurvedic Pharmacy, Balangir, Odisha. by 5
P.M. of Dt.14.01.2021 Tender received beyond the scheduled date & time will
not be entertained.
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4. The bidders should furnish two sets of samples for the items for which rates are
quoted in the tender except the items at Schedule-II. The bidder has to bear the
cost of samples. All samples should be submitted separately in sealed packets
containing particulars of the firm along with proper labeling in the following
manner –
(i) Each sample should be duly labeled for examination by a Technical Committee.
(ii) Each sample packet should not be less than 150 gms and for Pharmaceutical
Product it should be 100 gms.
(iii) Labels in respect of items other than pharmaceutical products should bear the
name of the item, quantity in the pack, date of packing/collection and name of
the tendering firm with address.
(iv) The bidder should keep a copy of list of samples in each set of sample packet
and the original list of samples should be submitted with the tender documents.
(v) All samples of Bhasma and allied pharmaceutical products should be properly
packed and labelled by the manufacturing firm, but not by the bidder, if he is
not a manufacturer. The label shall contain the following information:
➢ Name of the product.
➢ Name of the pharmacopoeia followed.
➢ Date of manufacturing
➢ Batch No. / Lot Number
➢ Mfg. License Number
➢ Name and address of the manufacturing firm.
➢ Quantity contained.
➢ The words Ayurvedic Medicine - Govt. of Odisha supply - not for sale should be written conspicuously with red ink.
➢ Any other information that required to be displayed as provided under Drugs & Cosmetics Rules.
NOTE: (In respect of pharmaceutical products, the bidder should attach a copy of valid
GMP certificate of the concerned manufacturer along with a copy of letter of
authority for supply of such items on behalf of the manufacturer with the
samples. Quality and standard shall not be compromised under any
circumstances. Samples not labeled properly shall be out rightly rejected and
the rate quoted for such items shall not be entertained).
(vi) As regards to Bhasma and Oil, respective report of testing/analysis from a Govt.
approved laboratory should be obtained from the manufacturer and enclosed in
the packet.
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(vii) As regards raw ingredients (Herbal, Metal & Minerals), the supplied samples will be
tested for their genuineness, quality and potency at the laboratory(s) as per the decision
of the tendering authority.
5. The Price Bids should be kept in one sealed packet & marked as ‘Financial bid’. All the
other technical documents along with EMD and Tender cost DDs should be kept in
another sealed packet & marked as “Technical bid”. Both the Technical bid and Financial
bid packets should be kept in an outer cover (3rd Cover) properly sealed. The sealed outer
cover should be super scribed as “TENDER FOR SUPPLY OF RAW MATERIALS AND
CONTINGENT ARTICLES FOR THE YEAR 2020-2021”. The sample packet should be
super scribed as “SAMPLE FOR GOVT. OF ODISHA SUPPLY - NOT FOR SALE”.
6. the sealed cover (3rd packet) containing Technical bid packet and Financial bid packet
should be dropped in the TENDER BOX kept in the office chamber of the
Superintendent, Government Ayurvedic Pharmacy, Balangir,Odisha. by 5 P.M. of Dt
14.01.2021 scheduled date. Sample packets should also be handed over to the
Superintendent, Government Ayurvedic Pharmacy, Balangir, Odisha by the same
date and time.
7. The bidder signing the tender & related documents must specify whether he/she signs as
(i) sole proprietor of the firm, (ii) Partner of the firm (if it is a partnership, in which case
he/she must have authority to refer the arbitration disputes concerning the business of
the partnership by virtue of the partnership agreement or a power of attorney), (iii)
constituted attorney of the firm (if it is a company).
8. In case of partnership firm, agreement of general power of attorney, in either case
attested by a Notary Public should be furnished or affidavit on stamp paper of the entire
partner admitting execution of the partnership agreement or the general power of
attorney should be furnished.
9. In case of partnership firm, where no authority to refer disputes concerning the business
of partnership has been enforced on any partner, the tender and all connected
documents must be signed by every partner of the firm.
10. Person signing the tender or any document forming part of contract on behalf of another
shall be deemed to warrant that he has authority to sign such others and if on enquiry it
appears that the person so signing had no authority to do so, shall be responsible for all
cost and damages.
11. The samples submitted by the technically qualified bidders in respect of Schedule – I.II
& III will be sent to the State Drug Testing & Research Laboratory (STD&RL) ISM,
Bhubaneswar by the tender inviting authority for quality testing and the price bid of the
“Standard Quality” samples will be taken into account for determination of L1 bidder.
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B. EARNEST MONEY DEPOSIT (E.M.D):
1. The Bidder shall deposit E.M.D. for Rs 1, 20,000/- (Rupees One Lakh Twenty
Thousand) only as per the details mentioned at clause- C (1) of the tender
condition.
2. CONDITION OF TENDER:
A. ELIGIBILTY CRITERIA AND QUALIFICATION FOR PARTICIPATION IN TENDER.
1. The manufacturing firm directly participating in the tender should not authorize
any distributor/ dealer to quote for their products participating in the same
tender.
2. When the bidder is an authorized dealer of any manufacturing firm, he/she
should mention the name of its principal firm in respect of items tendered and
also furnish original letter of authorization from the principal firm to quote for
their products.
3. The participating firms/sole proprietors must have valid NDPS/Excise Licenses/
Drug Licenses / GMP Certificates, as applicable in each case.
4. The participating firms should have valid GST Registration certificates issued
from the competent authorities.
5. The supply of raw materials and contingent articles for the year 2020-2021 is to
be made to the Government Ayurvedic Pharmacies of the State i.e.
Superintendent, Government Ayurvedic Pharmacy, Balangir, Odisha.
6. The bidder should mention the details of the cost of the materials, tax details, etc
as per the format.
7. No separate payment be made regarding transportation, packaging and samples
till FOR destination.
B. OPENING OF TENDER:
1. Sealed tenders along with all necessary documents should reach the office of the
Superintendent, Government Ayurvedic Pharmacy, Balangir, Odisha at 5
P.M. on Dt:14.01.2021. Tenders received beyond the scheduled date & time
shall not be entertained.
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2. The sealed tenders will be opened by the Superintendent at O/o
Superintendent, Government Ayurvedic Pharmacy, Balangir, Odisha at
11.30 A.M. on Dt:16.01.2021 in the office chamber of the Superintendent,
Government Ayurvedic Pharmacy, Balangir, Odisha. The date, time & place of
opening of the Financial Bids of the technically qualified bidders shall be
intimated later on. The bidders themselves or their authorized representative
may remain present at the time of opening of tenders, if they so desire. The
representatives should produce authorization letters from the competent
authorities at the time of opening of Technical bid and financial bid.
C. EARNEST MONEY DEPOSIT
1. The bidder shall have to deposit E.M.D. for Rs 1, 20,000/- (Rupees One Lakh &
Twenty Thousand) only in shape of account payee demand draft or fixed deposit
receipt duly pledged or Banker’s Cheque or Bank Guarantee in an acceptable
form (The Model Bank Guarantee format for furnishing EMD is (at Appendix-II-A)
in favor of Superintendent, Government Ayurvedic Pharmacy, Balangir,
Odisha. from any Commercial Bank. This should be submitted along with the
tender in the Technical bid. E.M.D in any other form other than above will not be
accepted. The E.M.D is to be normally valid for a period of 45 days beyond the
final Bid validity period.
2. The local MSEs registered with respective DICs. Khadi, Village, Cottage &
Handicraft industries, OSIC and NSIC shall pay no EMD and shall pay 25% of
the prescribed Performance Security on production of required certificate. The
State Co-operatives/Govt. Agencies are free from EMD subject to production of
documentary evidence from the competent authority in support of their claim for
exemption.
The E.M.D.s of the unsuccessful bidders shall be returned to them latest by the
30th day after the award of the contract. The E.M.D.s of the successful bidders
will be returned back only after receiving the clearances from all indenting
authorities after receipt of Performance Security.
D. SUBMISSION OF AGREEMENTS BY THE APPROVED SUPPLIERS. SUBMISSION OF UNDERTAKINGS/AGREEMENTSS:
After receipt of recommendation of the Purchase Committee and approval of the competent authority, the successful bidders will be asked to submit agreements in the prescribed format (specimen copy enclosed at Appendix-III) in stamp paper before the Superintendent, Government Ayurvedic Pharmacy, Balangir, Odisha. within 5 days from the date of receipt of intimation letters or within such period as asked in the intimation letters after which they will be issued with the Purchase Orders from the respective indenting officers to supply the goods.
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E. DATE OF SUBMISSION OF TENDER IN CASE OF THE LAST DATE IS A HOLIDAY.
1. In the event of the last date for submission/opening of tender being declared as
a holiday by the Government, the due date of submission and opening of the
tender will be the next working day following the scheduled day for submission
and opening of tender.
2. The sealed cover containing the tender should be super scribed as “Tender for
supply of Raw materials and contingent articles for the year 2020-2021”.
3. Tenders should be computer typed only and every correction in the tender
should be duly attested by the bidders.
F. PERFORMANCE SECURITY.
1. The bidders are required to deposit 10% of the total ordered value as
Performance Security in shape of an account payee demand draft or fixed deposit
receipt duly pledged or Bank Guarantee in an acceptable form (The model Bank
Guarantee format for Performance Security is at Appendix-II-B) in favor of the
concerned indenting authority from a Commercial Bank within 10 days from the
date of issue of purchase order. The Performance Security should remain valid
for a period of 60 days beyond the date of completion of all contractual
obligations including warranty obligations.
2. Failure in depositing the Performance Security will call for cancellation of the
Purchase Order and the claim for supply by the respective bidder will not be
accepted and the E.M.D. amount will be forfeited.
G. SCRUTINY AND ACCEPTANCE OF TENDER:
1. Each Item shall be selected on the basis of quality on competitive price as such
acceptance of lowest quotation is not obligatory on the part of the Purchase
Committee. If the rates of an item selected happens to be same quoted by two
firms, then the indenting officer will place 50% of total quantity to each supplier.
2. If any information or document furnished by the bidder in the tender paper is
found to be misleading or incorrect at any stage, the tender as a whole or the
relevant item in the approved list as the case may be shall be cancelled and the
concerned firm shall be blacklisted for participating for next two tenders of
coming years or for those products for next two tenders as the case may be.
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3. The tender papers shall be scrutinized by a Technical Committee to be
constituted by the Director, AYUSH, Odisha. The Technical Committee will
examine the tender papers, documents & samples and submit their
recommendation for consideration & approval by the Director of AYUSH,
Bhubaneswar, Odisha.
4. Although fire wood has been included in the tender, it shall be procured from the
OFDC or TDCC or any other Government agency. In the event of their refusal to
supply firewood, the same shall be procured from the approved supplier at the
rate approved by the Purchase Committee.
5. Similarly, cow ghee, cow milk and other bi-products of milk shall be procured
from OMFED or any Govt. or semi Govt. organization at the Govt. approved
rates. In the event of their refusal, these items shall be procured from the
approved suppliers at the rate approved by the Purchase Committee.
6. Since perishable items require instant supply at the time of its utilization, the
bidder should quote rates for those items keeping in view of fluctuation in price.
Perishable items shall be supplied only at the time of requirement for processing
of medicines. The Indenting Officers shall place specific orders on perishable
items as and when necessary indicating their requirements. The rates quoted for
perishable items shall be subject to negotiation as per the rates prevailing in the
market at the time of supply and if the quoted rate will be found much higher
than the rate prevailing in the market, local bidders shall be preferred in respect
of the items in SCHEDULE-II.
7. The tender inviting authority reserves the right to reject any or all tenders
without assigning any reason thereof. The technical committee constituted for
specific purpose by the DIRECTOR OF AYUSH, ODISHA shall examine the rates
and the quality of materials as the case may be. The recommendation of the
Technical Committee shall be final on quality of the materials. No appeal against
the recommendation of the Technical Committee shall be accepted. Request for
revision of rates during the contract period shall not be considered. Rates once
approved by the Purchase Committee shall remain valid for a period of 12
months from the date of approval or floating of next tender whichever is earlier.
In respect of any interpretation of any clause of this Tender, the clarification of
tender inviting authority with due approval from the Director AYUSH, Odisha is
final. The Director of AYUSH, Odisha, Bhubaneswar is final.
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H. CONDITION TO BE GIVEN TO THE SUPPLIER AT THE TIME OF PLACING
PURCHASE ORDER :
1. Purchase Orders will be placed with the approved suppliers by the tender inviting
authority for supply of indented items as per their requirement.
2. The bidders are required to deposit 10% of the total ordered value as Performance
Security in shape of an account payee demand draft or fixed deposit receipt duly
pledged or Bank Guarantee in an acceptable form (The model Bank Guarantee
format for Performance Security is at (Appendix-II-B) in favour of the concerned
indenting authority from a Commercial Bank within 10 days from the date of
issue of purchase order. The Performance Security should remain valid for a
period of 60 days beyond the date of completion of all contractual obligations
including warranty obligations.
3. The approved supplier shall supply the indented items in full quantity within a
period of 15 days from the date of receipt of Purchase Order (Except Schedule-II
items)
4. If supply will not be completed within the stipulated period, the firm may be
allowed 15 days of extension on written request for which liquidated damage @
0.5% shall be imposed per week or part thereof for the delayed supplies as
liquidated damage up to a maximum of 5 % on supply value of a particular
supply destination and to be deducted from the payments of the supplier.
5. If the supplier fails to supply within the extended period, then the purchase order
shall stand automatically cancelled.
6. Extension of supply date as stated above at Clause-3 shall not be allowed except
for valid reasons solely at the discretion of the tender inviting authority.
7. If the last date happens to be a Government holiday, the next working day shall
be counted as the last date of supply.
8. All Bhasma and allied pharmaceutical products should be supplied properly
packed & labeled as per provision under Rule-161 of the Drugs & Cosmetics
Rules, 1945. The label should contain the following information -
a) Name of the product
b) Name of the Pharmacopoeia/reference text followed
c) Date of manufacturing
d) Date of expiry/Best use before (if any)
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e) Batch Number/Lot Number
f) Manufacturing license Number
g) Quantity contained
h) Name & address of the manufacturing firm
9. The word “Ayurvedic Pharmaceutical product for Govt. of Odisha Supply-Not for
sale” should be printed/ written in red ink on the labels of each pack of Bhasma
& other pharmaceutical products.
10. If any item supplied by the firm is found defective, broken, differs from sample
given or damaged, etc. the same shall not be accepted and are to be taken back
and replaced by the firm at their own cost otherwise the cost of short
supply/defective/damaged items will be deducted from the total bill amount.
11. A Technical Committee will be constituted by the respective indenting officer for
the purpose of quality checking/testing of the materials supplied by the firm at
par with the prescribed procedures taking in to account of the terms and
conditions as laid down in the schedules and recommend with their views to the
respective receiving officer. If the supplied materials do not confirm to the
description & the quality and thereby rejected by the testing committee before
entering into the stock, on such rejection the goods will be taken back at the
supplier’s risk and all provisions herein contained relating to rejection of goods
etc. shall apply. Even after receipt of stock and release of payment, if the
supplied materials in full or part found not in conformity to the description
and the quality has been deteriorated under normal storage conditions
within the shelf life period, the concerned supplier will be asked to take
back such items and supply fresh material within 15 days otherwise the
supplier shall pay cost of such item to the indenting officer. If the supplier
fails to receive the rejected items from the store of the indenting officer for
fresh supply even after a period of 15 days, such rejected material shall be
destroyed by an order of the Director, AYUSH (O), Bhubaneswar without any
further communication in this regard and the cost of such material will be
deducted from the Performance Security of the supplier.
12. The supplied items, whenever in doubt, shall be sampled randomly and will be
sent to the State Drug Testing & Research Laboratory (STD&RL) ISM,
Bhubaneswar for necessary testing analysis.
3. SHEDULE OF REQUIRMENT IN THE TECHNICAL BID:
The following documents should be submitted by the bidders with the tenders -
1. A forwarding letter addressed to the Superintendent, Government Ayurvedic
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Pharmacy, Balangir, Odisha (In plain paper) as per format at Appendix-I.
2. Original money receipt in support of purchase of tender book.
3. Self attested copy of deed or memo of articles in case of partnership firm.
4. Attested Photo copy of S.S.I / EP&M registration certificate issued by the competent authority (if applicable)
5. Attested photo copy of registration certificate issued by the State Government in case of Government Agencies & State Corporative (if applicable)
6. Attested photo copy of PAN card.
7. Attested photo copy of authorization letter of the manufacturer to the Signatory (sign with post) for submission of tender on behalf of the manufacturer. In case of proprietorship firm, proof of affidavit should be submitted (applicable in case of pharmaceutical products on behalf of the manufacturer).
8. Attested photo copy of valid NDPS/ Excise license (if applicable)
9. Attested photo copy of statement showing audited business turnovers for last
three years i.e. 2017-18, 2018-19 & 2019-2020.
10 Attested photo copy of GST Registration/ Clearance Certificate Issued by the
competent authority from both inside and outside state firms.
11. Attested photo copy of Drug License issued by the Licensing Authority in Form 25-
D along with valid renewal certificate in Form 26-D (in case of firm quoted rates for pharmaceutical products)
12. Attested photo copy of GMP certificate issued by the licensing Authority in Form
26E-I in case of firm quoted rates for pharmaceutical products
13. Attested photo copy of non-conviction certificate issued by the concerned
licensing Authority (in case of firms quoted rates for pharmaceutical products).
14. Laboratory report from Govt. approved laboratory/State Govt. Drug Testing
Laboratory/NABL accredited laboratory (in case of Pharmaceutical products)
15. E.M.D as per details given in clause C (1) of condition of Tender in favor of the
Superintendent, Govt. Ayurvedic Pharmacy,Balangir, Odisha.
16. A declaration to the effect that the rates quoted in the tender shall be binding as
per terms & conditions of the tender and applicable to each supply destination.
The rates quoted in the tender shall remain valid for a period of 12 months from
the date of finalization of tender or till finalization of next tender whichever is
earlier along with a certificate to the effect that the price quoted in the
tender is not more than the whole sale price charged in the open market.
17. A list of samples is to be submitted for the items for which rates are quoted in
the bid document.
18. Any other document is to be enclosed that the bidder desires.
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4. SPECIFICATION AND ALLIED TECHINCAL DETAILS:
The specifications, names of the raw materials (Herbal origin and others,
perishable items and metallic and non-metallic and their by-products) and
contingent articles are appended to the Tender Book at Schedule-I, II, III & IV.
5. PRICE SCHEDULE (FINANCIAL BID):
The Bidder should quote their prices for the respective items in the Schedule-I,
II; III & IV appended to the tender book and put in a separate cover super
scribed as Financial bid. Each page should be signed by the Tenderer with their
seal. No cutting, overwriting or tempering is allowed. The Price should be
computer typed and both in words and figures .If there is any discrepancy found
between the figure and words, the words will be prevailed over the figure.
6. MODE OF PAYMENT
i) No advance payments towards cost of items will be made to the bidder. Payment
shall be made by the tender inviting authority. Payment shall be made only after
receipt of Quality Clearance and Stock Entry Certificate from the in house
technical committee and in charge of stock and store.
ii) The Original invoice submitted shall be in the name of the Tender inviting
Authority and the name of the consignee shall be mentioned in it.
iii) Where there is a statutory requirement for tax deduction at source, such
deduction towards income Tax/GST and other taxes as applicable will be made
from the bills payable to the successful bidder at rates as notified from time to
time.
iv) The supplier will provide the bank details as required in the prescribed format
which will be provided with Purchase Order. The payment will be released to the
Bank Account of the supplier provided by him and no other mode of payment
will be entertained.
7. AGREEMENT:
The successful bidders will have to furnish agreements with their signatures in
non judicial stamp papers of Rs.10.00 to the Tender inviting Authority before
executing supplies to the respective pharmacies. A specimen copy of agreement
form is attached to the Tender Book at Appendix-III.
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8. ARBITRATION CLAUSE:
In case of any dispute between the purchaser and the supplier arising under the
contract or regarding interpretation of the terms & conditions of the contract, the
decision of the Director AYUSH, Odisha shall be final & binding for both the
parties. In case of any legal dispute arises out of above contact or tender, the
dispute will be settled within the Jurisdiction of Hon’ble High Court of Odisha,
Cuttack.
Superintendent
Govt. Ayurvedic Pharmacy,
Balangir, Odisha.
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APPENDIX -II
SCHEDULE- I
Tender schedule for raw materials (Herbal ORIGIN & OTHER)
Sl.
No.
Name of the
raw material
Botanical name Parts to
be
supplied
Specifications Rate per kg (covering for destination)
( in Rs.)
Rate GST Total ( 6 +7)
1 2 3 4 5 6 7 8
1. Amalaki (Chopa) Emblica officinalis Pulp without seeds
Dry, Clean
2. Aswagandha Withania somnifera
Root Dry, Clean
3. Agnimantha Premna integrifolia Stem bark Dry, clean
4. . Aguru Aquilaria agallocha Ht. Wood Black, dry
5. Ajamoda Apium leptophyllum
Seeds/Fruit Dry, clean
6. Aleicha (Big)
(Sthulaela)
Amomum subulatum
Fruit Grade-A
7. Aleicha(Small)
(Sukshmaela)
Elettaria cardamomum
Fruit Grade-A
8. Ankaranti (Kantakari)
Solanum xanthocarpum
Whole plant Dry, clean
9. Atusi Aconitum heterophyllum
Root Dry clean
10. Bahada (Chopa) Terminalia belerica Pulp Dry, clean
11. Bela (Bilva) Aegle marmelos Stem Bark Dry, clean
12. Bena (Ushira) Vetiveria zizanioides
Root Dry, clean
13. Bruhati Solanum indicum Whole plant Dry, clean
14. Chainkatha (Chavya)
Piper chaba Stem Dry, clean
15. Chandan-Rakta
Kuchandana
Pterocarpus santalinus
Ht. Wood Dry, clean
16. Chireita Swertia chirata Whole plant Dry, Clean
17. Chitrak (Rakta) Plumbago rosea Root Dry, clean
18. Duralabha Fagonia cratica Whole plant Fresh, dry,
19. 1 Dalchini (Tvak) Cinnamomum zeylanicum
Bark Fresh, dry, No.1
20. 1 Danti Baliospermum montanum
Root Dry, clean
16
Sl.
No.
Name of the raw
material
Botanical name Parts to
be
supplied
Specifications Rate per kg (covering for
destination) ( in Rs.)
Rate GST Total ( 6 +7)
21. Daruharidra Berberis aristata Ht. Wood Clean, dry
22. Devadaru Cedrus deodara Ht. Wood Clean & dry
23. Dhania (Dhanyak) Coriendrum sativum Seeds Clean, dry
24. Dhatuki Woodfordia fruticosa
Flower Clean, dry
25. Gajapippali Scindapsus officinalis
Fruit Dry, clean
26. Gambhari Gmelina arborea Stem Bark Dry, clean
27. Gandhasunthi (Shati)
Hedychium spicatum
Rhizome Dry, clean
28. Go-ghrita Cow ghee Cow ghee pure
29. Gokshura Tribulus terrestris Whole Plant Dry, clean, fresh
30. Gokshura Tribulus terrestris Seed Dry, clean, fresh
31. Gua (Puga) Areca catechu Fruit Dry, cut
32. Guggulu Commiphora mukul Exdt.. Dry, clean
33. Guluchi (Amruta) Tinospora cordifolia Stem Dry, clean
34. Haladi(Haridra) Curcuma longa Rhizome Fresh, clean, dry
35. Haritaki (Chopa) Terminalia chebula Fruit Fresh, clean, dry
36. Indravaruni Citrullus colocynthis Root Dry clean
37. Indrajava Hollarohena antidysenterica
Seed Dry, clean
38. Jaipatri Myristica fragrans Flower Fresh, clean, dry pure
39. Jaiphala Myristica fragrans Seed Fresh, dry ,pure
40. Jeera ( sweta ) Cuminum cyminum Seed Dry, clean
41. Kababa chini (Kankola)
Piper cubeba Fruit Dry, clean
42. Kakandasringi Pistacia integerrima Gall Dry, clean
43. Kalajeera (Mangrail)
Nigella sativa Seeds Dry, clean
44. Krishna jiraka
(Syahjeera)
Carum carvi Seeds Dry, clean
45. Karpoora Cinnamomum
camphora
Exdt. I.P.brand
Stabdard flakes
46 Katuki Picrorrhiza kurroa Root Dry, clean
17
Sl.
No.
Name of the
raw material
Botanical name Parts to
be
supplied
Specifications Rate per kg (covering for destination)
( in Rs.)
Rate GST Total ( 6 +7)
47 Kaseru Scripus kysoor Root , Dry, clean
48 Khadira (Blackish)
Acacia catechu Exdt. Black, pure
49 Kiya chera (Ketaki)
Pandanus odoratissimus
Root Fresh
50 Kochila veeja (Kupilu)
Strychnos nuxvomica
Seeds Fresh
51 Kurubeli
(Balaka)
Coleus vettiveriodes
Whole plant Dry, clean
52 Kudha moola Costus speciosus Tuber Dry, clean
53 Kutaja Holarrehna antidysenterica
Bark Dry, clean
54 Lavanga Syzygium aromaticum
Flower Clean & No.1
55 Lodhra Symplocas
Racemosa
Steam Bark Dry, clean
56 Madhu Honey AG Mark,natural
57 Mahura (Vatsanabha)
Aconitum ferox Rhizome Dry,clean,
standard size
58 Manjistha Rubia cordifolia Stem Dry, clean
59 Maricha
(Black piper)
Piper nigrum Fruit/seeds Grade-A
60 Mocharasa Salmalia malabarica
Exdt. No.1
61 Murva Marsdenia tencissima
Root Dry, clean
62 Mutha (mustaka)
Cyperus rotundus Rhizome Clean fresh
63 Nageswar Mesua ferrea Flower Dry, clean , fresh
64 Naluka Cinnamomum tamala
Stem Bark Fresh, Clean
65 Neem Azadirachta indica Bark Fresh, dry
66 Padmakatha
Prunus cerasoides
Ht Wood Dry, fresh, clean
67 Panamadhuri
(Madhurika)
Foeniculum vulgare
Seeds Dry, fresh, clean
68 Pippalamoola Piper longum Root Dry, clean
69 Pippali Pipper longum Fruit Dry, Fresh, No.1
18
Sl.
No.
Name of the
raw material
Botanical
name
Parts to be
supplied
Specifications
Rate per kg (covering for
destination) ( in Rs.)
Rate GST Total ( 6 +7)
70 Punarnava Boerhaavia diffusa
Whole plant Dry, clean
71 Shyonaka (Phanphana )
Oroxylum indicum
Stem Bark Dry, clean
72 Parpataka Fumaria parviflora
Whole plant Dry, clean
73 Patali Twak Stereospermum suareolens
Bark Dry, clean
74 Puskaramula Inula racemosa Tuber Dry, Fresh
75 Prushni Parni Uraria picta Whole plant Dry, Fresh
76 Rasi tela
(Til oil)
Sesamum indicum
Oil No.1, branded
77 Rasna Pluchea lanceolata
Root Fresh, dry
78 Sailaja Parmelia perlata Whole plant Dry, clean
79 Sajana vija
(Shobhanjan)
Moringa pterygosperma
Seeds Fresh
80 Sajana mula
(Shobhanjan)
Moringa pterygosperma
Root Fresh, dry
81 Sala parni Desmodium gangeticum
Whole plant Dry, fresh
82 Sapta parni Alstonia scholaris
Bark Dry, fresh
83 Satavari Asparagus racemosus
Root Fresh, Dry
84 Soupa(Shatapuspa) Anethum sowa Seeds/fruit Dry, fresh
85 Saral katha Pinus roxburghii Ht. Wood Dry
86 Sorisha (Lal) Brassica campestris
Seed Fresh ,brown
87 Shringataka Trapa bispinosa Fruit Fresh
88 Sunthi (Dry ginger)
Zingiber officinale
Rhizome Dry, clean
89 Sweta Dhup (Sala Niryasa)
Shorea robusta Resin Dry, clean
90 Talisha Patra Abies webbiana Leaves Dry, clean
91 Tejapatra Patra Cinnamomum tamala
Leaves Dry,clean
92 Tulasi Ocimum sanctum
Leaves Fresh, dry
19
Sl.
No.
Name of the
raw material
Botanical name Parts to
be
supplied
Specifications Rate per kg (covering for
destination) ( in Rs.)
Rate GST Total ( 6 +7)
93 Tihudi (Trivrit) Operculina turpethum Root bark Dry, clean
94 Trayamana Gentiana kurroo Whole part Dry, clean
95 Vacha Acorus calamus Rhizome Fresh dry clean
96 Vansalochana Bambusa bambos Exd. Branded
97 Varata(Kamala) Nelumbo nucitera Seed Dry, fresh
98 Vidanga Embelia ribes Seed Dry, fresh
99 Yamani (Juani) Trachyspermum ammi Fruit Dry, clean
100 Yasthimadhu Glycyrrhiza glabra Stem Dry, clean
20
SCHEDULE -II TENDER SHEDULE FOR RAW MATERIALS (Perishable items only)
Sl.
No
Name of the raw
material
Parts to be
supplied
Specifications Rate per kg (covering for destination)
( in Rs.)
Rate GST Total ( 5 + 6 )
1 2 3 4 5 6 7
1. Arakha Whole plant Fresh, green
2. Amla vetasa
Omreinis pedunculata
Fruit Grade-A
3. Ankaranti (Kantakari) whole plant Green, fresh
4. Baraohala (Praroha) Tendrils Dry, fresh, clean
5. Chhagikshira Goat milk Fresh and pure
6. Dalimba (Dadima) Seed Clean & Dry
7. Drakshya Kismis fruit Without seeds
8. Go mutra Cow urine Freshly, collected
9. Godugdha Cow milk Pure, Omfed/ milk union quality
10. Guduchi Stem Fresh, green
11. Guda solid Gaggery Dry, clean
12. Lembu
(rate per 100 pcs)
Fruit Fresh, ripe
13. Jhinti Whole part Fresh
14. Nirgundi Whole Plant Fresh, green
15. Nili Whole plant Fresh
16. Prasaruni Leaves Fresh, green
17. Sugar (Sarkara) Chini Crystal white
18. Tambula (pana patra) Leaves Fresh, clean & good quality
19. Patol patra Leave Fresh, Green
20. Madhu puspa
((Madhuka indica)
Flower Fresh, clean & good quality
21. Mishri (Sita) Rock sugar Cristal, Fresh
21
SCHEDULE -III
TENDER SHEDULE FOR RAW MATERIALS
(Metallic and non-metallic & their bi-products) Sl.
No.
Name of the item Specification Rate per kg (covering for destination)
( in Rs.)
Rate GST Total (4+5 )
1 2 3 4 5 6
1. Gandhaka
Raw Amlasari, Genuine and pure
2. Hingula (Hansapadi) Raw Genuine, pure
3. Bit lavan Crystal, Genuine Best and Pure
4. Sachala lavan Crystal, Genuine, Best and pure
5. Saindhava lavan Crystal, Genuine, Best and pure
6. Samudra lavan Crystal, Genuine, Best and pure
7. Swarna Gairika Genuine Best and Pure
8. Swarastra mrittika RAW, Genuine, Best and pure
9. Tutthaka RAW, Genuine, Best and pure
10. Tangana (Sodiibiboras)
Raw, Genuine ,Best and Pure
11. Yava kshar (Potasii Carbonas)
Genuine Best and Pure
12. Louha Bhasma Reduced, Genuine as per A.F.I /A.P.I
22
SCHEDULE -IV
TENDER SHEDULE FOR CONTINGENT ARTICLES
Sl.No
Name of the item
Specification
Rate per kg (covering for destination)
( in Rs.)
Rate GST Total (4+5)
1 2 3 4 5 6
1. Empty plastic container including pilfer proof cap
1kg capacity, food grade, milky white HDPE material (master batch) wide mouth cap with washer. Container-65gm.cap-20gm. Size-height-19cm,face diameter-7cm,base diameter -9cm
2. Empty plastic container including pilfer proof cap
250gm capacity, food grade, milky white HDPE material (master batch) wide mouth cap with washer. Container -35gm.cap-10gm. Size-height-12.5cm,face diameter -5cm,base diameter -6cm
3. Empty plastic container including pilfer proof cap
100gm capacity, food grade, milky white HDPE material (master batch) wide mouth cap with washer. Container- 20gm.cap-6gm. Size-height-9.5cm,face diameter -3.5cm,base diameter -5cm
4. Empty pet bottle 500ml, New Amber colour with pilfer proof cap, weight without cap-45gm.
5. Aluminum sealing foil for all wide mouth containers.
Per kg./per one thousand-105 mm & 90 mm Standard/large/medium /small-size to be supplied as per orders
6. Nylon strip Per kg Standard quality
7. Packing clip Per one thousand pcs. Standard
8. Corrugated box (cartoon)Separate rate for each size
2'x1'x 1' ,
Standard quality 6 ply make
9. Fire wood Per quintal
Dry & standard/medium pcs
10. Marken cloth Per meter, khadi make
11. Washing soap Per piece – wheel bar or equivalent
12. Washing powder Per kg ,wheel/nirma
13. Labels bicolor rate per thousand and subsequent
one thousand separate rate for each size
5"x3½ ",8"x3½ ",6"x2½ " ,5½" x 1½",4 ½" x1",3½" x 1"
Digital printing in chrome art paper. Slight deviation in size as per requirement during placing of orders
14. Labels multi colour Separate rate for each size
6" x 3½ ", 5 x 2½", 4" x 2"½"
Digital printing in chrome art paper. Slight deviation in size as per requirement during placing of orders
15. Gum Acasia Powder gum-per Kg.
16. Methyl Paraben Preservative powder- per kg.
17. Kula-Big size Standard quality-per pice
18. Dala-Big size Standard quality-per pice
19. Parla-Big size Standard quality-per pice
SPECIMEN COPY
APPENDIX-I
FORWARDING LETTER
From:
M/s………………………………..
……………………………………
To
The Superintendent, Govt. Ayurvedic Pharmacy, Balangir, Odisha.
Subject: - Submission of tender for supply of raw materials and contingent articles for the year
2020 - 2021.
Sir,
1. I hereby offer to supply raw materials and contingent articles as indicated in the tender.
2. I understood the tender conditions & tender schedules and accepted the same.
3. I am fully aware of the nature of stores required and as to supply materials strictly in
accordance with the requirement.
4. I agree to abide by the conditions of tender and tender schedules and specifically to their arbitration clause of contract.
5. I agree to supply in accordance with the specifications given in the tender schedules.
6. I enclosed herewith tender schedules duly filled & signed with my designated seal.
7. I submit herewith two sets of samples of each in respect of the items for which rates are
quoted in the tender.
8. I agree to supply the raw materials & contingent articles in the approved rate & execute purchase order placed by the concerned indenting officer in time.
Yours faithfully,
Witness:-
(Signature of Tenderer)
Signature of witness Name in Block letters
Full Name: Designation and seal
Address:
Address :
Date:
Note: -please attach additional sheets if space left for filling the column is not sufficient.
APPENDIX-II(A)
Model Bank Guarantee Format for furnishing EMD
[Ref. Para 21]
Whereas……………………………………………………………………………..
(hereinafter called the “tenderer”) has submitted their offer dated………………… for the supply
of…………………………. (hereinafter called “the “tender”) against the purchase’s tender enquiry
No…………………………
KNOW ALL MEN by these presents that WE…………………………. of ……………………………having our registered
office at ……………………………………………… are bound unto……………………………………. (hereinafter called the “
Purchase”) in the sum of………………………….. for which payment will and truly to be made to the said Purchase,
the Bank binds itself, its successors and assigns by these presents.
Sealed with the
Common Seal of the Bank this……………………. day of………………20…….
THE CONDITIONS OF THIS OBLIGATION ARE:
(1) If the tenderer withdraws or amends, impairs or derogates from the tender in any respect within the
period of validity of this tender.
(2) If the tenderer having been notified of the acceptance of his tender by the Purchase during the period
of its validity:-
a) If the tenderer fails to furnish the Performance Security for the due performance of the contract.
b) Fails or refuses to accept/execute the contract.
WE undertake to pay the Purchase up to the above amount upon receipt of its first written demand, without
the Purchase having to substantiate its demand, provided that in its demand the Purchase will note that the
amount claimed by it is due to it owing to the occurrence of one or both the two conditions, specifying the
occurred condition or conditions.
This guarantee will remain in force upto and including 45 days after the period of tender validity and any
demand in respect thereof should reach the Bank not later than the above date.
Our ____________________ branch at _________________ * (Name & Address of the __________* branch) is liable to
pay the guaranteed amount depending on the filling of claim and any part thereof under this Bank Guarantee
only and only if you serve upon us at our ____________* branch a written claim or demand and received by us at
our _____________ * branch on or before Dt. _____________ otherwise bank shall be discharged of all liabilities under
this guarantee thereafter.
…………………………………
(Signature of the authorized officer of the Bank)
………………………………………………………………
Name and designation of the officer
……………………………………………………………………………………………………
Seal, name & address of the Bank and address of the Branch
* Preferably at the headquarters of the authority competent to sanction the expenditure for purchase of goods or at the
concerned district headquarters or the State headquarters.
APPENDIX-II (B)
Model Bank Guarantee Format for Performance Security [Ref. Para 22 (i)]
To
The
WHEREAS …………………………………………………… (name and address of the supplier) (hereinafter called
“the supplier”) has undertaken, in pursuance of contract no………………………..dated……………… to supply
…………………………. (description of goods and services) (hereinafter called “the contract”).
AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you
with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as
security for compliance with its obligations in accordance with the contract;
AND WHEREAS we have agreed to give the supplier such a bank guarantee;
NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the
supplier, up to a total of ………………………………….........................................................................
(amount of he guarantee in words and figures), and we undertake to pay you, upon your first written demand
declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums
within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or
reasons for your demand or the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the supplier before presenting us
with the demand.
We further agree that no change or addition to or other modification of the terms of the contract to be
performed there under or of any of the contract documents which may be made between you and the supplier
shall in any way release us from any liability under this guarantee and we hereby waive notice of any such
change, addition or modification.
This guarantee shall be valid until the …………. day of ………….., 20……..
Our ____________________ branch at _________________ * (Name & Address of the __________* branch) is liable to
pay the guaranteed amount depending on the filling of claim and any part thereof under this Bank Guarantee
only and only if you serve upon us at our ____________* branch a written claim or demand and received by us at
our _____________ * branch on or before Dt. _____________ otherwise bank shall be discharged of all liabilities under
this guarantee thereafter.
…………………………………
(Signature of the authorized officer of the Bank)
………………………………………………………………
Name and designation of the officer
…………………………………………………
Seal, name & address of the Bank and address of the Branch
*Preferably at the headquarters of the authority competent to sanction the expenditure for purchase of goods
or at the concerned district headquarters or the State headquarters.
APPENDIX-III
MODEL AGREEMENT FOR SUPPLY OF INDENTING GOODS TO PHARMACIES.
This agreement made this day of 20…….. between M/s …………………….
(herein after called as supplier) of the One Part.
AND
The Superintendent, Govt. Ayurvedic Pharmacy, Balangir, Odisha.
of other part .
Whereas wants to purchase the goods as specified in the Schedule I, II, III & IV of the tender book for
their utilization in the Govt. Pharmacies.
NOW THESE PRESENT WITNESSES AND IT IS HEREBY AGREED AS FOLLOWS.
1. That the time shall be the essence of contract and the supplier shall supply the goods as
per the schedules completely, so as to make the delivery to the indenting pharmacies,
located in the state on or before the date as per the orders placed by the respective
indenting Officers in term of the instructions laid down in the Tender Book and in the
event of failure to comply the orders will entitle the Other part (refer herein as The
Superintendent, Govt. Ayurvedic Pharmacy, Balangir, Odisha) to rescind the
contract immediately.
2. That the goods shall be as per the specifications and price fixed in the approved list. Any
deviation, if found to this effect will entitle the tender inviting authority the indenting
officers to refuse the consignment either whole or part thereof as the case may be.
3. That the goods shall be inspected at the respective indenting Pharmacies either by the
other part (refer herein as (The Superintendent, Govt. Ayurvedic Pharmacy,
Balangir, Odisha) or through his authorized Officers in presence of the supplier or his
authorized agents as per the pre-specified scheduled date and time. In the event of non-
compliance to the inspection as referred above, the decision taken thereof by the other
part will be final and binding to the supplier.
4. The supplied consignments are to be supplied by the supplier at own cost by the supplier,
duly and properly packed and maintained in hygienic points of view.
5. That the earnest money deposited by the supplier at the time of bidding tenders is subject
to his performance in abiding the terms and conditions of the tender. Any departure
/deviation in complying the terms and conditions will entitle for forfeitures of the earnest
money as per the decision to be taken by the other part (refer herein The
Superintendent, Govt. Ayurvedic Pharmacy, Balangir, Odisha).
6. In witness of the parties here to have signed this deed this days
of mentioned against the signature of each in presence of .
(Signature of the Supplier (Signature of the Superintendent,
or his duly authorized agent) Govt. Ayurvedic Pharmacy, Balangir, Odisha. or his duly authorized Officer) Witness. 1.
