Tender PASystems 08May2013

8/8/2019 Tender PASystems 08May2013

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OFFICE OF THE CONTROLLER GENERAL OF PATENTS, DESIGNS AND TRADEMARKS Page 1

GOVERNMENT OF INDIA

MINISTRY OF COMMERCE & INDUSTRY

OFFICE OF THE CONTOLLER GENERAL OF PATENTS,

DESIGNS & TRADEMARKS

PATENT OFFICEBOUDHIK SAMPADA BHAWAN,

PLOT NO. 32, SECTOR – 14,

DWARKA, NEW DELHI-110075

E-mail: [email protected] Website: www.ipindia.nic.in

Tele : 011-28034304-06 Fax: 011-28034301,02

__

TENDER DOCUMENT

FOR

SUPPLY INSTALLATION, TESTING & COMMISSIONING OFNEW DIGITAL CONFERENCE HALL PA SYSTEMS AT IPO

SECTOR-14, DWARKA, NEW DELHI

Issued to :

M/s ______________________________

_________________________________

_________________________________

mailto:[email protected]:[email protected]:[email protected]://www.ipindia.nic.in/http://www.ipindia.nic.in/http://www.ipindia.nic.in/http://www.ipindia.nic.in/mailto:[email protected]


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GOVERNMENT OF INDIA




PATENT OFFICE

BOUDHIK SAMPADA BHAWAN



E-mail : [email protected]

Website : www.ipindia.nic.in

www.ipindia.gov.in

Tele : 011-28034304-06

Fax: 011-28034301,02

No. IPO/TENDER/PA/20-2013/ Date: _____________

NOTICE INVITING TENDER (NIT)

On behalf of the Controller General of Patents, Designs and Trademarks (CGPDTM)

sealed item rate tenders are invited from experienced and eligible OEM or

dealers/suppliers/contractors for the following work at I.P.O. Dwarka:

S.

No.Nature of work EMD (Rs.) Completion

period

Period of

Sale oftenderdocuments

Last date

forsubmissionof Tenders

Date of

opening ofTenders

1.Supply

Installation,Testing &

Commissioningof New DigitalConference

Hall SystemsAT IPO

SECTOR-14,DWARKA, NEW

DELHI

1,00,000/- 01 Months 08.05.2013To

22.05.2013

UPTO 3.00PM

22.05.2013UPTO 5.00PM

23.05.2013at 12.00NOON

The tender documents can be purchased from the CASH COUNTER of the Patent Office

Boudhik Sampada Bhawan, Plot No. 32, Sec. 14, Dwarka, New Delhi on a payment of

Rs. 1,000/- (Non refundable) through cash/ DD drawn in favour of Controller of

patents, New Delhi. The tender documents can also be seen/down loaded by visiting

Website: www.ipindia.nic.in or www.tender.gov.in

mailto:[email protected]:[email protected]:[email protected]://www.ipindia.nic.in/http://www.ipindia.nic.in/http://www.ipindia.nic.in/http://www.ipindia.nic.in/http://www.ipindia.nic.in/http://www.tender.gov.in/http://www.tender.gov.in/http://www.tender.gov.in/http://www.tender.gov.in/http://www.ipindia.nic.in/http://www.ipindia.nic.in/mailto:[email protected]


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Qualifying Criteria & Process:

Tenders are invited from OEM or authorized dealers/suppliers/contractors of

BOSCH/Brahler/Sennheiser/Bose or similarly reputed brand of PA system with the

eligibility as below:-

The tenderer is to submit a specific authorization from OEM authorizing the tendered toquote for this tender along with a copy of regular dealership certificate

The tenders/bidders shall fulfill the below mentioned qualifying criteria & they shall

submit the copies of relevant documents to support their eligibility in the Envelope-1 of

the tender. The copies of these documents shall be signed and stamped by the bidder

and duly attested by a Notary Public.

1. The Average annual financial turnover for last 3 years shall be at least 30% of

the estimated cost put to tender, copies of balance sheets of last three financial

years, duly certified by a Chartered Accountant shall be submitted in support of

the requisite financial Turnover.

2. The bidder shall have successfully completed works during the last five years as

mentioned below:

a. Three Work Orders each costing not less than 40% of the estimated cost put

to tender.

OR

b. Two Work Orders each costing not less than 50% of the estimated cost put totender.

OR

c. One Work Order costing not less than 80% of the estimated cost.

The value of completed works shall be brought to the current price level by

enhancing the actual value of work done @ 7% (simple rate) per annum

calculated from the date of completion of the respective work to the last date of

receipt of application for this tender. In case the bidder has executed the Work

Order(s) under a private sector, the value of the work shall be reflected in the

TDS of the corresponding year(s) and shall submit requisite Proof/TDS certificatefor the same. Similar work means Fire Fighting services.

3. Copy of Sales Tax/VAT/Registration Certificate.

The Tenders shall be addressed to the ADMINISTRATIVE OFFICER and submitted in the

Patent Office Boudhik Sampada Bhawan, Plot No. 32, Sec. 14, Dwarka, New Delhi

along with the requisite EMD. The EMD shall be submitted in the form of a DD drawn in

favour of Controller of Patents from any Nationalized of approved Scheduled Banks of

India and shall be payable at New Delhi. Tenders received without the requisite EMD

shall be summarily rejected.


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CGPDTM or any person authorized by him reserves the right to accept/reject any or all

the tenders in part or full or divided the work among two or more parties without

assigning any reason whatsoever and in such case bidders/intending bidders, shall not

have any claim on Office of Controller General of Patents, Designs and Trade Marks,

Boudhik Sampada Bhawan, Plot No. 32, Sec. 14, Dwarka, New Delhi.

Administrative officerPatent Office, Dwarka, New Delhi


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GOVERNMENT OF INDIA




PATENT OFFICE

BOUDHIK SAMPADA BHAWAN



E-mail : [email protected]

Website : www.ipindia.nic.in

www.ipindia.gov.in

Tele : 011-28034304-06

Fax: 011-28034301, 02

SPECIAL CONDITIONS OF CONTRACT

The following special conditions shall be read in conjunction with contract.

1. The tenders are to be submitted in two separate sealed Envelopes/covers

marked as under:

ENVELOPE-1

The Envelope-1 shall contain the followings:

Earnest Money Deposit (EMD) as per NIT.

Specific Authorization from OEM authorizing him to quote for this tender along

with proof of being a regular dealership.

Technical data sheets of all the equipment quoted. Conference equipment, mike,

amplifier and speaker should be of the same brand.

Acceptance letter for un-conditional acceptance of the Tender conditions as per

the Performa given in the Instructions to Tenderers.

D.D. of Rs. 1,000/- favouring Controller of Patents is to be submitted as tender

fee, if the tender documents are downloaded from website.

Affidavit on Stamp Paper of Rs. 10/- as per Appendix ‘B’ “Details of Balance work in hand with _______________ as on date of

submission of tenders,.

Credentials/documents in support of meeting the Pre-qualifying criteria as

prescribed in the NIT.

This envelope shall be marked as :

Envelope-1 “EMD”, Acceptance letter, Volume-II: (NIT, SCC, Technical

Specifications, List of Approved Makes and Tender drawings and

Corrigendum/Addendum, if any)

ENVLOPE-2This Envelope shall contain the following:

mailto:[email protected]:[email protected]:[email protected]://www.ipindia.nic.in/http://www.ipindia.nic.in/http://www.ipindia.nic.in/mailto:[email protected]


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Price Bid duly filled in, signed and stamped on each page by the

tenderer/ authorized representative of the tenderer. No cutting or

overwriting shall be allowed. In such cases the bid shall be treated as

CANCELLED AND TENDERE SHALL BE TREATED AS DISQUALIFIED. All

proforma forming part of tender documents shall be filled in, signed and

stamped by the tenderer.

Any other information as required to be submitted along with the tender. This envelope shall be marked as:

ENVELOPE-2 : PRICE BID for (Name of work as mentioned in “Notice

Inviting Tender”)

NIT No. _____________________

DUE ON : ___________________

FROM : (NAME OF THE CONTRACTOR _________________________

2. Variations, alternations, modifications etc. for more than 10% of the total

awarded cost shall require prior approval of CGPDTM OR HIS AUTHORISED

PERSON.

3. The contractor shall be responsible to obtain all the necessary approvals from

the respective statutory authorities before during and after completion of work

as and when required. CGPDTM shall only assist the contractor for liaisoining to

obtain the approval from the concerned authorities.

4. From the commencement to the completion of the works, contractor shall take

full responsibility for the care of works thereof and of all temporary works and in

case any damage, loss or injury happens to the works or any part there of or toany temporary works due to lack of precaution or negligence on the part of

contractor, it shall be made good at its own cost.

5. The Controller General of Patents, Designs and Trademarks and its officials shall

not be responsible for any loss and damage. However, without limiting its

obligations and responsibilities as above, contractor shall insure directly in the

joint names of CGPDTM and Contractor against

(i) All loss or damage from whatever cause during the period of execution of

work.

(ii) All loss and damage arising from a cause occurring prior to the

commencement of the period of maintenance and

(iii) For any loss or damage occasioned by contractor in the course of any

operation carried out for the purpose of complying with its obligations of

maintenance as follows:

a) The work and the temporary works to the full values of such works

executed from time to time.

b) The materials, constructional plant and other things brought on to the

site by CGPDTM /Contractor to the full value of such materials,

constructional plant and other things.

c) Sufficient insurance cover for the workers and personnel at site

provided that such insurance shall be effected with any Nationalized


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Insurance company and contractor shall, whenever required produce to

the CGPDTM IPO/Client policy on the policies of insurance and the

receipts for payments of the current premia thereof.

6. Tenders have to submit the full tender document duly signed and stamped on each

page as agreement of all term and conditions.

7. If any device/item is missing to complete the system configuration need to beadded to make the system functional.

8. SPECIAL AND IMPORTANT INFORMATION FOR THE TENDERERS W.R.T.

DOWNLOADING OF TENDER DOCUMENT FROM IPO WEBSITE: www.ipindia.nic.in or

www.tender.gov.in

9. Payment: The General Financial Regulations of the Government of India preclude

any advance payments and payments by letter of credit. Such provisions in a proposal

will be prejudicial to its evaluation by the CGPDTM. The normal terms of payments are

45 days after satisfactory completion of work. The payments will be made after

evaluation by a technical committee and acceptance thereof by the CGPDTM.

10. Performance Bank Guarantee

The applicant who has been awarded the contract (successful bidder) shall furnish a

performance bank guarantee to the tune of 10% of the value of the contract or

minimum EMD of Rs 100,000/- in the form of account payee demand draft or bank

guarantee which should be valid for a period of one hundred and eighty days beyond

the completion of all contractual obligations of the applicant including warranty.

Performance security/EMD shall be forfeited and credited to the Government account in

the event of breach of contractual obligation by the applicant.

11. Jurisdiction

The disputes, if any, arising between the successful applicant and CGPDTM shall be

resolved amicably, failing which shall be referred to an Arbitrator, mutually acceptable

to both parties, appointed by the CGPDTM as per the Arbitration and Conciliation Act,

1996. Alternatively, this shall be subject to the exclusive jurisdiction of courts at

Mumbai.

12. Tender fee: In addition to the documents as listed in the Notice Inviting Tenders

(NIT), the bidders downloading the Tender documents from the Website are required

to deposit the requisite tender fee of Rs. 1,000/- (Non-refundable) by way of a D.D. in

favour of Controller of patent drawn from any nationalized or approved scheduled

bank and payable at New Delhi and the same shall be enclosed in Envelope-I along

with other documents.

Administrative officer

Patent Office, Dwarka, New Delhi

http://www.ipindia.nic.in/http://www.ipindia.nic.in/http://www.tender.gov.in/http://www.tender.gov.in/http://www.tender.gov.in/http://www.ipindia.nic.in/


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Annexure- ‘A’

Sl.No.

Description CINo.

Values/Description to be applicable forrelevant clause(s)

i) Name of work Supply Installation, Testing &Commissioning of New DigitalConference Hall PA Systems AT IPO

SECTOR-14, DWARKA, NEW DELHI

ii) Client/Owner Controller General of Patents, Designand Trade marks

iii) Type of Tender Item Rate

iv) Earnest Money Deposit NIT Rs. 100000/- (Rupees One Lack only)

v) Time for completion ofwork

NIT Total work to be completed in 01 (Onemonth) in accordance with the timeschedule of completion of work in the

tender documents.

vi) Mobilization Advance Not applicable

vii) Interest Rate onmobilization advance

Not applicable

viii) Validity of Tender 90 (Ninety) days

ix) Performance Guarantee Not applicable

x) Security Deposit/Retention money

10% of the value of the contract orminimum EMD of Rs 100,000/- in theform of account payee demand draft orbank guarantee which should be valid fora period of one hundred and eighty daysbeyond the completion of all contractualobligations of the applicant includingwarranty which shall be released aftercompletion of DLP i.e. 12 months

xi) Time allowed for starting

the work

The date of start of contract shall be

reckoned 10 days after the date of issueof letter/FAX/E-mail of intent ofacceptance of tender.

xii) Defect Liability period 12 (Twelve) months from the date ofcompletion of works.

Should this tender be accepted, the following undertaking shall be signed by the

tenderer without which the tender shall be considered incomplete and rejected

out rightly


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Annexure- ‘B’

Undertaking by the Tenderer

(a) I/We agree to abide by and fulfill all terms and conditions referred to above and

as contained in tender documents elsewhere and in default thereof, to forfeit and

pay to CGPDTM, or its successors or its authorized nominees such sums ofmoney as are stipulated in the notice inviting tenders and tender documents.

(b) I/We hereby pay the earnest money of amount as mentioned in the

“Memorandum to this Form of Tender” in favour of Controller of patents, payable

at place as mentioned in the “NIT/ITT”

(c) If I/We fail to commence the work within 10 days of the date of issue of Letter of

Intent and/or I/we fail to sign the agreement as per contract and/or I/we fail to

submit performance guarantee as pr contract, I/we agree that CGPDTM, IPO

shall, without prejudice to any other right or remedy, be at liberty to cancel the

Letter of Intent and to forfeit the said earnest money as specified above.

(d) I/we are also enclosing herewith the Acceptance letter on the prescribed

proforma as referred to in condition of NIT as Annnexure- “____”

Dated the _________________ day of ________________

SIGNATURE OF TENDERER

NAME (CAPITAL LETTERS) : __________________

ADDRESS : ____________________________

____________________________

SEAL OF TENDERER

SIGNATURE OF WITNESS

NAME (CAPITAL LETTERS) : _________________

OCCUPATION ___________________________


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PRICE BID

Supply Installation, Testing & Commissioning of New Digital ConferenceHall PA Systems (SITC) AT IPO SECTOR-14, DWARKA, NEW DELHI

Sl.No. Item Description Qty UnitRs

RateRs

AmountRs

1 Digital Chairman Unit :

It should have a priority switch

facility;Type: Back Electret Condenser;

DC supply 24 V ± 1 V Typical frequency

response 50 Hz to 18 kHz tolerances

according to IEC60268-4, 5 standard

Total harmonic distortion at nominal

input level 85 dB -110 dB having

Digital acoustic feedback

suppression;Polar Pattern Cardioid

Voice sensing distance atleast 3 feet

1 Each

2 Digital Delegate Unit :

Type Back Electret Condenser; DC

supply 24 V ± 1 V Typical frequency

response 50 Hz to 18 kHz tolerances

according to IEC60268-4, 5 standard

Total harmonic distortion at nominal

input level 85 dB -110 dB havingDigital acoustic feedback

suppression;Polar Pattern Cardioid

Voice sensing distance atleast 3 feet

40 Each

3 Conference Controller:

Voltage Vac 100 ~ 240, 50/60Hz DC

supply to Contribution units ±15V ±1V

; Loudspeaker volume control mute(50 dB att.) + 10 steps of 1.9 dB Limiter

threshold level to unit 10 dB above

nominal level Loudspeaker

/headphone Gain reduction due to

number of open microphones (NOM) ÷

NOM ± 1 dB Total harmonics Nominal

input (85 dB SPL) < 0.5 Max. input (110

dB SPL) < 0.5.

Should be compatible for video

conferencing using an auto - focussing

Fish eye camera to focus active

1 Each


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speaker for video recording

4 CeilingSpeaker :

Providing & Fixing of ceiling speaker

Rated/Maximum power 6/8W RMS

Frequency response 160-20000Hz

Sensitivity 1W/1m 88dB

Maximum SPL 1m 99dB

Input voltage 100V-70V

8 Each

5 Mixing Amplifier :

Providing & Fixing of Mixing Amplifier

with rated output of 120 W;frequency

response of 60 Hz to 18 kHz;distortion


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copper connector.

9 Connectors : 10 meter extention

cord.connector 8 pins DIN socket x18

pin DIN plug.

1 Each

10 Brass grommet 45 Each

11 SITC 8 core multi-strand shield signal

cable with PVC baton

400 Mtr

12 Equipment Rack :

Providing & Fixing of duly wired

Equipment Rack to accommodate all

above mentioned control equipment.

1 Each

Total Rs ( Inclusive all Taxes )

SITC = Supply, Installation, Testing & Commissioning of item.

Tender PASystems 08May2013

Documents

Transcript of Tender PASystems 08May2013