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Tender Notice

EXPRESSION OF INTEREST

Expression of interest are invited from interested parties for appointment of

Industrial cum floor consultant for setting up of latest technology with maximum

optimization of process in the complex of MVAI Khanna, Distt. Ludhiana (Punjab) for

the following:

1. Chemical Refinery with the feed stock of –Capacity : 50 TPD

Sunflower Oil, Washed Cotton Seed Oil,

Degummed Soybean Oil.

2. -Physical Refinery based on Crude Palm oil(upto 8% FFA)- Capacity : 110 TPD

-Vanaspati Plant - Capacity : 80 TPD

3. Fractionation Plant - Capacity : 50 TPD

The job comprises Floor, Industrial & Structural consultancy services including

preparation of DPR, Techno Economic feasibility report etc. and setting up the project

from conceptualization to commissioning and testing on turnkey basis. The terms and

conditions are as mentioned in the tender document.

E-tenders are to be submitted online upto 2.00 P.M. on 13.7.17. The technical

bids will be opened on the same day at 2.30 P.M. A pre-bid meeting of tender bidders

shall be held on 17.7.17 at 2:30 P.M. in the office of Executive Director(Mktg.) Markfed

Chandigarh. The financial bids of the technically qualified tenderers will be opened on

21.7.17 at 3.30 P.M. in the office of Executive Director(Mktg.), Markfed House, Plot

No.4, Sector 35-B, Chandigarh.

Tender will be processed through e-tendering only. Tenderers are advised to

visit our e-tendering portal etender.punjab.gov.in and get user ID, password.Class-3

digital signatures is mandatory to participate in the e-tendering process. The detailed

terms and condition of the tender can be seen at our website www.markfedpunjab.com.

For any clarification/difficulty regarding e-tendering process flow, please contact us on

9257209340, 805468821, 0172-3934667.The cost of tender Rs.1000/- and EMD Rs.

1.00lac are to be deposited by online mode only. Further advertisement or subsequent

corrigendum or clarifications shall only be on the e-tender website and no further

advertisement in the press shall appear.

Managing Director

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EXPRESSION OF INTEREST

E-tenders for expression of interest on the prescribed forms are invited for

appointment of Industrial cum floor consultant for setting up of latest technology with

maximum optimization of process in the complex of MVAI Khanna, Distt. Ludhiana (Punjab)

for the following:

1. Chemical Refinery with the feed stock of –Capacity : 50 TPD

Sunflower Oil, Washed Cotton Seed Oil,

Degummed Soybean Oil.

2. -Physical Refinery based on Crude Palm oil (upto 8% FFA) - Capacity : 110 TPD

-Vanaspati Plant - Capacity : 80 TPD

3. Fractionation Plant - Capacity : 50 TPD

The job comprises floor, Industrial & Structural consultancy services including

preparation of DPR, Techno Economic feasibility report etc. and setting up the project from

conceptualization to commissioning and testing.

QUALIFICTIONS REQUIRED FOR APPOINTMENT OF INDUSTIRAL CUM

FLOOR CONSULTANT

CANDIDATE/FIRM/COMPANY

1. Must have minimum 5 years experience as a consultant of food Industry, consultant

must have provided consultancy from conceptualization to commissioning with least

three Vanaspati /Edible Oil Refinery of capacity 50 TPD above .

2. Must have qualification required for the consultant is graduation in relevant field

preferably oil Industry. However consultancy firms/companies will be exempted from

this qualification but one on its staff must possess this qualification.

3. The consultant should have average minimum turnover of Rs.25 lac per year during

last three years.

4. The consultant should have done at least three project with edible oil plant. They

should submit the satisfaction report issued by client in the recent past.

5. Must have experience of laisioning/afiliations with APEDA or similar agency of

national repute.

6. Must be able to assist Marked in obtaining ISO/HACCPP/BRC or equivalent

certifications.

7. The consultant will submit a list of their clients.

NOTE: The Tender Consultant should give complete address of their register

office, E-mail ID, contact no’s mobile no.

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PART- 1

THE PUNJAB STATE CO-OPERATIVE SUPPLY AND MARKETING

FEDERATION LIMITEDCHANDIGARH.

GENERAL RULES AND GUIDELINES

1. The tender must be signed by the tenderer or by authorized representative in case of an

individual, or by all members in case of a firm, or a person holding power of attorney

authorizing him to do so on behalf of the firm. The Tenderer must quote his PAN Number.

2. The tender should be downloaded from web site i.e. etender.punjabgovt.gov.in

3. The tender submitted by the tenderer shall be valid for the minimum period of two months

from the date of opening of the tender. The earnest money of the unsuccessful tenderer shall

be returned / refunded to them after allotment of the work or two months from the date of

opening of tender, whichever is earlier.

4. Markfed shall have the right for rejecting any or all of the tenders without assigning any

reason.

5. The tender Allotment Committee shall open the tenders in the presence of any intending

consultant or their authorized agent /who may be present at the time of opening of the tenders.

The tenderer or their agents, if required specifically must attend the tender opening or for

submission of clarification to the tender.

The present available addresses of the officers concerned are as under:

1. E.D. The Punjab State Co-operative

Supply and Marketing Federation Limited.

Plot no 4, Marked House, Sector 35 B,

Chandigarh.

2. S.E(G) The Punjab State Co-operative

Supply and Marketing Federation Limited.

Plot no 4, Marked House, Sector 35 B,

Chandigarh.

3. General Manager Markfed Vanaspati & Allied Industries, (MVAI)

G.T.Road, Khanna, Distt. Ludhiana

4. Executive Engineer (Ldh), Markfed, Ludhiana. Plot NO:7&8, Ghora road, near Cheema

Chowk, Ludhiana.

NOTE: For any technical enquiry regarding technical project details, please contact

Mr. Abhishek Kumar, P.M. (M: 9988059575) & Mr. Ravinder Sharma, G.M.

(M: 8288970008) or through EPBAX 01628-225401.

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TERMS AND CONTDITIONS OF THE CONTRACT:

1) The consultant shall deposit 10% of the total contract value as security. However the amount

deposited as earnest money shall be adjusted towards the amount of security. Alternatively,

the balance security shall be deducted from Ist two running bills in equal proportions. The

security will be released on successful running of the plant for six months after

commissioning.

2) The date of start of work shall be considered after 10th

day from the date of issue of allotment

order.

3) The earnest money deposit (EMD) is Rs.1.00 lac and cost of tender is Rs. 1000/- and both

shall be deposited on line.

LIQUIDITY DAMAGES

4) Markfed shall be at liberty to levy penalty @ 1% of the total value of the contract per week

of delay subject to maximum of 10% of total contract value. The clause of liquidated

damages shall be applicable after the expiry of the consultant’s time limit.

FORCE MAJURE CLAUSE

5. On failure or commission to carry out any of the terms of the contract tender in exceptional/

abnormal circumstances which are beyond the control of the parties such as act of God, or of

the enemies or the State Civil commotion, epidemic, eruption of an earthquake or fire not due

to consultant’s negligence which caused requirement of extension of time, the extension of

period of work without liquidity charges, shall be considered and if accepted , conveyed in

writing provided claim is lodged within 15 days of the abnormal circumstances with

documentary proof/evidence.

6. In the event of failure on the part of the consultant for completing the work within the

prescribed limit, Markfed may give an opportunity for the completion of the entire balance

job by extending the time schedule by one month, of course, subject to its right for

imposition of penalty and liquidation damages as contained in relevant clause. On account of

failure on the part of consultant to complete the work with the extended period, Markfed

shall have the right to get the balance work completed at the risk and cost of the consultant

either through some other agency with the approval of the competent authority or

departmentally. The (excess) expenditure incurred on this account, if any, shall be recovered

from the dues of the consultant lying with Markfed on any account against this work or any

other work being executed by the consultant in addition to the amount of penalty and

liquidated damages.

ARBITRATION CLAUSE

7. In case of any dispute or differences of any kind whatsoever between Markfed and the

consultant in respect of interpretation or implementation of any clause of contract during

execution or after the completion of the prescribed work, it shall be referred to M.D. Markfed

or his nominee for arbitration under the provisions of the arbitration and conciliation act on

1996 and his decision shall be final and binding on the parties, The consultant/Markfed shall

have to refer their disputes claims, if any, within 180 days from the date of final payment or

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written notice when the final payment is ready. After the expiry of this period all the rates

and claims under the contract shall be deemed to have been fully settled/ forfeited.

8. Any lapse, if found at any stage with respect to the compliance of EPF/ESI by the

consultant, any penalty levied on this account will be borne by the consultant and he will also

be responsible if any other legal action is taken on this account.

9. As the filling of the statutory returns provided in the EPF act and scheme is mandatory and to

be followed periodically as per schedule fixed in the scheme, it will be the responsibility of

the consultant to arrange prepare all the returns i.e. in prescribed Performa No.2

(nomination) 3 & 3A, 6-A and 12 etc. The consultant who maintains his own code No. will

ensure the filling of the statutory returns with a certificate to the Markfed about the filling of

the return.

10 The deduction at source from the payments will be made as required in respect of Income

Tax or any other levy as required by govt. / any authority.

11. All taxes etc. shall be borne by the consultants.

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PART – 2

GENERAL INTRODUCTION Introduction

1. MARKFED is setting up Modern State of Art Vanaspati, Refinery & Fractionation Plant in the campus

of MVAI, Khanna (District: Ludhiana) Punjab..

General features and major components of the work are as under:-

A.-Chemical Refinery with the feed stock of –Capacity : 50 TPD

Sunflower Oil, Washed Cotton Seed Oil,

Degummed Soybean Oil.

B. -Physical Refinery Crude Palm Oil (upto 8% FFA) - Capacity : 110 TPD

-Vanaspati Plant - Capacity : 80 TPD

C. Fractionation Plant - Capacity : 50 TPD

2. Abbreviations & Definitions

The following abbreviations and definitions are used in this document:

2.1 Abbreviations

MARKFED Punjab State Co-operative Supply and Marketing

federation Ltd.

Site : MVAI, Khanna G.T. Road, District: Ludhiana,.

3 Scope of Work

This work involves:

3.1 Consultancy to undertake the project(Civil/ Mechnical/ Electrical/ Instrumentation & control) from

concept to commissioning including preparation of a DPR, Techno Economic Feasibility Report

(TEFR) and project Management and providing assistance, guidance, consultation and expert services

and site supervision services.

3.2 Detail for processing plant and bulk storage under controlled conditions, plant machinery, pretreatment

section, continuous twin bleaching section, deacidification section continuous Hydrogenation section,

continuous post bleaching section, deodorization section, raw and packaging material and storage,

quality standards, pollution requirements and ETP, PLC, Estimating & costing, implementation plan,

detail of civil, electrical, mechanical, piping, insulation, HVAC, steam piping, compressed air,

firefighting, water supply, refrigeration, cooling tower, cooling & Chilling System, laboratory, hot

water generator, NOC, etc etc. to run the plants successfully as per FSSAI standards.

3.3 Consultancy as Industrial cum floor consultant to prepare & submit the detailed Estimate cost, flow

chart, details of requirements of machinery and its specification, brand names and all other technical

knowhow including tendering on turnkey basis, supervision during installation and successful

commissioning.

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3.4 Providing detailed Industrial consultancy including supply of design of various Engineering services

for various utilities including ETP, HVAC, Air conditioning, Boiler, Thermo pack, Cooling tower, Air

compressor, Ammonia condenser and RO plant as required for successful commissioning of the unit.

3.5 Providing detailed Architectural/ Structural services for the civil constructions like buildings, stores

etc. as required for housing machinery, Finish Good and Packaging material storage, laboratory, Cold

room and any other structures required for different areas of operations as per the statutory

requirements.

3.6 He will assist in documentation and arrange necessary NOC’s from various govt. offices wherever

required for successful commissioning of the unit.

3.7 He will abide by all the terms and conditions of the agreement to be executed by the APEDA with

Markfed.

3.8 He will provide the time line of the project and the mode of its implementation.

3.9 The consultant will submit a brief note on the project as conceptualized keeping in view that the

product to be processed be of superior technical standards and compatible with the quality standards of

the product brand leaders in the country.

3.10 The consultant will submit the complete tender documents containing DNIT, Scope of work,

terms & Conditions etc.of tender calling on turnkey basis for commissioning of project.

3.11 The consultant will give all technical inputs and advise to the Electrical Engineers with regards to HT,

LT power reception and distribution in the plant, internal and external lighting, cabling, Diesel

generator requirement and control panels.

3.12 Supervision of trial runs and first batch of commercial production consultant will supervise the no load

trials for individual equipments and first batch of commercial production.

3.13 Consultant will procure detailed manuals for the processes equipments along with trouble shooting

manuals which shall be secured from the manufacturers.

3.14 The consultant shall have no right to claim any extension in time and Markfed reserve its right to grant

or refuse the extension.

3.15 In case of any breach of contract by the consultant, Markfed shall have the right to terminate the

agreement without any notice and Markfed shall not be responsible for any payment on account of the

services yet to be rendered by the consultant and also payment due to which dispute has risen, but

Markfed will honor the payment of the consultant for the works completed by the consultant, if any

and such payments shall be released after reviews done with consultant during drawing out the

termination notice at the discretion of Markfed.

3.16 Markfed further reserves the right to terminate the agreement by giving one month notice after

assigning genuine reasons to the consultant.

3.17 The consultant will submit a complete audit report of our old plant w.r.t machinery,

infrastructure/utilities, which can be reutilized in our new plant.

3.18 The consultant will provide the manpower requirement details to run the plant.

3.19 The consultant will assist in training to technical staff for knowledge of plant operation trouble

shooting to run plant smoothly.

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3.20 The consultant will assist in process and applying automation for plant to optimize plant operation.

3.21 The consultant will assist in better process methods/improvisation / complete automation of the plant

or to optimize plant resources. 3.22 The consultant will quote budgeted process losses and after the commissioning actual losses should comply with

the budgeted losses.

3.23 The consultant will ensure about the quantity of particular oil required for the trial run.

3.24 The consultant will support plant team in Technical discussions even after successful commissioning of the plant.

3.25 The consultant has to visit the plant as and when required. Markfed will bear the cost of travel and for lodging and

boarding charges on actual. But no extra visiting fee will be paid.

3.26 Tender documents for plant and machinery purchase

3.26.1 Basic Engineering Package (BEP) as per ASME standard.

a) Layout of proposed project

b) Process method for selection after optimization

c) Mass flow with each stage of stream process with all type of oil mentioned above.

d) PFD for entire process with control instrument and local instrument

e) GA drawing with design parameter

f) Design calculation of equipment to check withprocess condition

g) Process flow block diagram

h) Process control logic

i) Characteristic of raw material and chemical for process

j) Static and dynamic load data

k) Specification of all utilities required for the project

l) Standing operating procedure manual

m) Maintaining manual

n) Specification of spare required for the project

o) Specification of lubricating material

p) Laboratory analysis method and equipment list

q) Selection of material for process condition

r) Pipe rack design

s) Process instrument specification

t) Instrument process data sheet

u) Interlock schedule showing details

v) Instrument location plant drawing

w) Isometric for pipeline

x) 3D modeling

y) Control room layout

z) Instrument hook-up arrangement drawing

aa) Instrument process data sheet

bb) Instrument cable routing drawing

cc) Instrument maintenance manual

dd) List of motors

ee) Wiring diagram of MCC

ff) Cable tray routing drawing

gg) Earth and lightening protection calculation

hh) Manual for all electrical parts

ii) PLC panel detail with analogue and digital input and output

jj) Specification of paint

kk) Monthly progress report of site progress with illustrating images

ll) Steel structure design

mm) Soil test and Civil design

nn) DP test report

oo) Principle dimension test report

pp) Hydro test report

**Note: The Consultant is bound to arrange the above documents as & when required i.e. before

installation, during erection & commissioning and after commissioning.

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4. FINANCIAL BID:

4.1 The consultancy charges will be Lump sum which will include all the incidentals, site visits, taxes etc.

5. Time Schedule:

5.1 Submission of DPR, TEFR, flow chart, concept drawings, layout of machinery, equipments details of

machinery for the plant including the civil, electrical & mechanical utilities along with

Instrumentation parts rough cost estimates of the works for approval of Markfed- 30days from start of

time period.

5.2 Submission of complete tender documents including detailed estimates based on CSR, PWD(B&R)

amended upto date and DNIT for civil, electrical, mechanical, piping, machinery etc. works including

makes and civil, electrical, mechanical utilities and integration of machinery etc.. Where ever CSR is

not applicable estimates will be based on market rates of the recommended/ approved brands.-30days

from in principal approval of the details as per clause 5.1.

5.3 Submission of complete tender documents containing DNIT, Scope of work, terms & Conditions

etc.of tender calling on turnkey basis for commissioning of project. – 30 days from approval by

Markfed as in 5.2 above.

PAYMENT TERMS

.

The payment shall be released shall be subject to following conditions:

a). 20% of the quoted amount will be paid on supply of DPR, TEFR along with the supporting documents

as contained in clause 5.1. after deducting 50% security amount.

b). 30% of the quoted amount after submission of building layout, detailed Estimates as per CSR,

PWD(B&R), working drawings, tender documents for all works to be executed at site including

Civil, Electrical, Mechanical, Piping, machinery and integration of civil, electrical and mechanical

utilities etc.duly approved by Markfed as contained in 5.2.after deducting 50% security amount.

c). 25% of the quoted amount will be released after successful installation of all the machinery including

civil, electrical, mechanical, Instrumentation and contral, utilities and integration thereof.

d). 10% will be released after obtaining all NOC’s and successful commissioning of plant.

e). 15% will be released on successful running of the plant for three months and on getting satisfactory

report of technical audit from third party appointed by Markfed.

f) The security amount retained shall be released on successful running of the plant for six months after

commissioning.

The above fee is inclusive of travel and boarding expenses for the consultant to the Markfed office,

project site as deem essential.

Whenever at the request of Markfed, the consultant’s executives are required to travel outside

Delhi/HO of procurement agency in connection with the procurement assistance, inspection and supervision

services of machinery etc., Markfed will bear the cost of travel (economy class) and for boarding and lodging

in three star hotels at actual.

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PART –3

TECHNICAL

TECHNICAL ELIGIBILITY CRITERIA FOR BIDDER

1. SITE VISIT

The applicants may visit the site of work, at their own cost, to examine site conditions and its

surroundings the existing facilities available for use in this project for optimum utilization acquaint

themselves of all the information that they consider necessary for proper assessment of the

prospective assignment.

2. Desirous consulting specialized companies/ agencies in Food Processing Sector for appointment as

Industrial, Floor, Architectural, Structural consultant should upload all the documents on E- tendering

portal as per date and time mentioned in tender notice & should submit satisfactory proof of fulfilling

the following requirements along with documents mentioned in tender notice.

2.1 The minimum qualification required for the consultant is graduation in Food Technology Consultancy

firms will be exempted from this qualification but one of his staff must possess this qualification.

2.2 The consultant should have a minimum of 5 years’ experience as a consultant of Food Industry/

vanaspati processing industry.

2.3 Must have successfully commissioned at least one unit of similar or of higher capacity.

2.4 Must have affiliation with APEDA/ SFAC or any other similar agency of national level, Govt.

agencies/ funding agencies/executive agencies and board for getting various kinds of clearances related

to setting up of the project.

2.5 The consultant should have turnover of Rs. 25 lacs per annum during the last three years.

2.6 The consultant should list out the names of the successful plants commissioned by him/ her along with

satisfactory reports from clients.

2.7 Must have ability to undertake the project from concept to commissioning including preparation of a

DPR, Techno Economic Feasibility Report, offer detailed Engineering and project Management and

site supervision services.

2.8 Must be able to assist MARKFED in obtaining HACCP/ISO/BRC or equivalent certifications.

2.9 Experience in securing subsidies/ grants from govt.

2.10 Any other detail/ information deemed fit by the applicant be also submitted along with bid.

2.11 Having valid PAN Number/ service tax No.

2.12 In addition to above, each bidder to be eligible to qualify should have Submitted/attached with

his technical bid)

a) The affidavit/undertaking that information being submitted is correct and true, and that any false

information shall lead to disqualification at any stage.

b) an undertaking that he agrees to the terms and conditions of bidding document including the

technical requirements and in case there is anything contradiction in his technical proposal with

respect to the conditions of bidding document, the later shall prevail.

c) In case of partnership firm or company partnership deed or registration certification of the firm or

company (enclose supporting documents as Annexure.

NOTE: A pre-bid meeting shall be held in the office of Executive Director (Marketing), Markfed

Chandigarh.

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Performa –A (Technical Bid)

In response to the advertisement in the newspaper dated__________ calling Expression of

Interest (EOI) for appointment of consultant, I hereby submit the Technical Bid ( proof

attached) as under:

Sr.

No.

Details Proof attached.

1. Name of the company/Firm/individual

2. Minimum qualification of the Consultant/ Firm employee

3. Experience in years of Detailed Engineering Services

(attach copies of financial outlay and successful

completion certificate along with satisfactory report issued

by the client in the similar type of project in the recent

past.

4. List of Oil processing plants set up by the consultant with

cost of similar/ higher capacity.

5 Copy of the balance sheet and profit/loss account of last

three years showing minimum turnover of Rs. 25 lacs. Per

annum

6 Any other qualification/experience in related activities.

7 PAN No/Service Tax No.

8. Affiliation with APEDA/ SFAC or any other similar

agency.

9. Earnest Money Deposit Certificate

10. Accepted copies of terms and conditions of tender duly

signed by competent authority on each page of the

tender documents.

11. List of clients

The above information is true/correct and the documents submitted in proof thereof.

The technical bid if found incorrect and without above documents shall be rejected.

Signature along with seal of the

Company/firm/individual

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Performa –B (Financil Bid)

In response to the advertisement in the newspaper dated__________ calling

Expression of Interest (EOI) for appointment of consultant, I hereby submit the Financial Bid

as under:

JOB AMOUNT (Rs.)

Consultancy Fee for detailed design Engineering services

including co-ordination, completion of project from

conceptualization to commissioning & Testing

The above Lump sum Fee is inclusive of all taxes & all travelling/boarding expenses to

the project site.

Signature alongwith seal of the

Company/firm/individual