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TENDER FOR THE ERECTION AND MAINTENANCE OF DECORATIVE CHRISTMAS LIGHTING 2015 IN BANGOR

Ards and North Down Borough Council Town Hall, The Castle BANGOR Co Down, BT20 4BT

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SECTION 1

INSTRUCTIONS AND INFORMATION FOR TENDERERS

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1. INVITATION TO TENDER

Tenders are sought by Ards and North Down Borough Council for the Erection and Maintenance of Decorative Christmas Lighting 2015 in Bangor. The Tenderer shall be deemed to have satisfied itself before submitting its tender as to the accuracy and sufficiency of the rates and prices stated in their tender which shall (except in so far as is otherwise provided in the Contract) cover all the Contractor’s obligations under the Contract and the Contractor shall be deemed to have obtained for itself all necessary information as to risks and any other circumstances which might reasonably influence or affect the Contractor’s tender. The Contractor who submits a tender will be held to have by his own independent observations and enquiries fully informed and satisfied himself as to the nature and extent and practicability of the works and as to access to the site or building, and all other points and conditions which can in any way affect the prices upon which this tender is based. The prices upon which the tender is based shall include all charges for profit and transport and cartage and labour and materials and plant and insurance and all other expenses.

2. SUBMISSION OF TENDER

Tenders should be returned no later than 3pm on Monday 21st September, 2015.

Tenders received after this time will NOT be considered.

Tenders may only be submitted via the https://e-sourcingni.bravosolution.co.uk portal. If you encounter any difficulties registering on the e-Sourcing NI site or difficulty in accessing the information quoted, please contact the BravoSolution Supplier Helpdesk on 0800 368 4850, open Monday to Friday 9am to 6pm. Tenders submitted by post, fax or email will be rejected. When tender submissions are made online via the eSourcing NI site, you will receive confirmation of receipt automatically. All technical questions relating to the tender should be directed through the secure messaging area found within the tender to the BUYER. All technical questions relating to the process of responding and replying to the tender must be directed to the BravoSolution Supplier Helpdesk (0800 368 4850 open Monday to Friday 9am to 6pm).

All submissions must be in English and prices in Sterling, exclusive of VAT.

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3. CONTRACT PERIOD

The Contract start date is as detailed in the Specification.

4. CLARIFICATION

Before submitting a tender, clarification should be sought on any points of doubt. The deadline for receipt of points for clarification is three working days (3pm on Wednesday 16th September, 2015) before the tender return date and time. During the tender period requests for clarification cannot be made by telephone or in person, requests for clarification must be made via the e-Sourcing NI site.

The tenderer will be expected to have satisfied itself that the tender price submitted will cover all expenses and obligations under the Contract, the Specification and the Conditions are acceptable, before the tender is submitted. No claims can subsequently be made for omissions.

5. WRITTEN ACCEPTANCE

Acceptance by the Council will only be made by written instruction to the successful Contractor.

6. EXPENSES AND LOSSES

The Council shall not be responsible for, or pay for, any expenses or losses that may be incurred by any tenderer in preparing their tender proposals. It is the responsibility of prospective tenderers to obtain for themselves, at their own expense, any additional information necessary for the preparation of their tenders

7. LOWEST TENDER

The Council is not bound to accept the lowest or any tender or part thereof.

8. CONFIDENTIALITY

Tenderers should treat the tender documents as private and confidential between the tenderer and the Council. Tenderers should note that the Council shall use the tender documents for the purposes of evaluation and that the tender documents held will be destroyed in line with Council disposal schedules.

9. RIGHT TO ISSUE FURTHER INSTRUCTIONS

During the tendering period, the Council reserves the right to make changes to the Contract Documentation and the tenderer, will without reservation, accept such changes. Should it be necessary for the Council to amend the tender documentation in any way, prior to receipt of tenders, all tenderers who have downloaded documents will be notified simultaneously via the eSourcing NI portal.

10. PERIOD TENDERS ARE TO BE HELD OPEN

Tenders must remain valid for acceptance for a period of three months from the closing date for submission of tenders.

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11. QUALIFIED TENDERS

Qualification of tenders may result in rejection thereof.

12. SUSTAINABLE DEVELOPMENT, ENVIRONMENTAL MANAGEMENT AND BIODIVERSITY

The Council is committed to the principles of Sustainable Development, Environmental Management and protection of biodiversity. All tenderers should be aware of the Council’s Sustainability and Environmental Policy and agree to abide within its principles. Tenders must follow and adhere to any Environmental Management procedures concerning the provision of goods and services to the Council. The Council is committed to furthering the conservation of biodiversity and requires tenders to be mindful of this and where appropriate ensure that goods and services do not adversely affect local or global biodiversity.

13. ASSÚMPTIONS

Tenderers must not make assumptions the Council have prior knowledge of their organisation or their service provision. Tenderers will only be evaluated on the information provided in their response.

14. COMPLIANCE

Tenders must be submitted in accordance with these Instructions to Tenderers. Failure to comply may result in a Tender being rejected by the Council.

15. EVALUATION CRITERIA

A two stage process will be used to assess tenders. STAGE 1 – SELECTION CRITERIA

Criteria

Weighting

Relevant Contractor Experience

Pass/Fail

Technical Capacity

Pass/Fail

Tenders who provide the Council with the relevant information requested will receive a pass mark and move on to stage two and their submission will then be evaluated against the following criteria.

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STAGE 2 – AWARD CRITERIA

Format of Response In order to submit your response via eSourcingNI you are required to click 'My Response' in the menu on the left hand side of the screen and then click ‘Create Response’ to answer the on line questions and upload attachments where appropriate within the Qualification, Technical and Commercial Areas. These responses can be retracted and re-submitted any time before the closing date. Once you have entered your response and attached all the requested documents, you must click ‘Submit Response’ in order for your tender to be considered for evaluation. Organisations must submit plans detailing how and where they will deliver the requirement taking account of the criteria and requirements specified. To be considered, each prospective tender must address the following key areas:

(1) Selection Criteria - Relevant Contractor Experience

Contractors shall supply, within Document B – Relevant Contractor Experience, a list of 3no similar works carried out within the last 3 years, giving description of these works with dates and the names and addresses of persons to whom reference can be made. (2) Selection Criteria – Technical Capacity

Contractors must agree to all areas specified within the Specification. Contractors must state their agreement to these areas within the Qualification Envelope. (3) Award Criteria – Cost of Proposal

Please complete and upload Document C – Bill of Quantities for Works Section and Provisional Items

16. LIGHTING EQUIPMENT AND ELECTRICITY CHARGES The tender is generally for the erection & maintenance of Christmas Lighting. Unless otherwise indicated, all lighting equipment for these works will be supplied by Ards and North Down Borough Council, including festoons, garlands, features etc and can be drawn from their store at 31 Balloo Road, Bangor under the supervision of the Councils Electrical Superintendent.

Criteria

Weighting

Cost

100%

Total

100%

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The Council will supply, under supervision of the Councils Electrical Superintendent, some lighting spares such as bulbs, globes etc. for the decorations. All charges for the supply of electricity in relation to these works will be met by Ards and North Down Borough Council.

17. QUALIFICATION ENVELOPE

The Qualification envelope includes online questions relating to this project which are mandatory and are required to be answered. In addition to project specific questions, there are a number of questions relating to the following;

Form of Tender;

Bribery, Collusion and Canvassing Declaration;

Fair Employment and Treatment (Northern Ireland) Order 1998;

Freedom of Information Statement;

Data Protection;

Conflict of Interest Statement;

Vat Registration;

Terms and Conditions – Services; and

Confirmations.

The successful tenderer may be required to complete and sign an original copy of the Form of Tender at the award stage of this competition. There is a requirement to fully complete all information requested in the Qualification Envelope. Failure to do so may result in a void tender. It is important that tenderers take note of Ards and North Down Borough Council’s ‘ANDBC Terms and Conditions – Services’ as found in the Business section of the Council’s website: www.ardsandnorthdown.gov.uk You will need to indicate that you agree and accept these Terms and Conditions within the Qualification Envelope.

18. ASSIGNMENT AND SUBCONTRACTING As per clause 21 of the Council terms and conditions, which must be agreed to within the qualification envelope on submission of any tender response, the Contractor shall not assign, mortgage, charge or otherwise transfer any rights or obligations under this Contract without the prior written consent of the Council. The Contractor shall not sub-contract any portion of the Contract without the prior consent of the Council. Sub-contracting any part of the Contract shall not relieve the Contractor of any obligation or duty attributable to it under the Contract. The Contractor shall provide the Council with a list of all personnel engaged by its subcontractors and any subsequent amendments thereto and shall ensure that all

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other requirements of the Council are observed and complied with by any sub-contractor. Where the Council has consented to the placing of sub-contracts, copies of each subcontract shall be sent by the Contractor to the Council immediately it is issued.

19. PRICE ADJUSTMENT ON EXTENSION OF THE INITIAL CONTRACT PERIOD

The Contract Price shall apply for the Initial Contract Period. In the event that the Client agrees to extend the Initial Contract Period, the Client shall, in the 6 month period prior to the expiry of the Initial Contract Period, enter into good faith negotiations with the Contractor (for a period of not more than 30 Working Days) to agree a variation in the Contract Price. If the Parties are unable to agree a variation in the Contract Price, the Contract shall terminate at the end of the Initial Contract Period. If a variation in the Contract Price is agreed between the Client and the Contractor, the revised Contract Price will take effect from the first day of any period of extension and shall apply during such period of extension. Any increase in the Contract Price shall not exceed the percentage change in the Office of National Statistics’ Consumer Prices Index (CPI) (or another such index specified in the Pricing Schedule) between the Commencement Date and the date 6 months before the end of the Initial Contract period.

20. PROCUREMENT TIMETABLE

The timetable for procurement is detailed in the table. Whilst every attempt will be made to adhere to the timetable, delays may occur during the tendering phase. This timetable cannot be guaranteed and is indicative only. If significant variations occur to the timescales indicated, the Council will keep tenderers updated using the eSourcingNI messaging system.

Procurement Activity LATEST DATE

Publish Advert 9 September 2015

Publish documentation on eSourcingNI 9 September 2015

Closing date for return of Tenders 21 September 2015

Report to Council 28 October 2015

Award Contract 29 October 2015

21. OTHER INFORMATION

Tenderers should note that where quantities are given in this specification, they are only estimates and shall not be binding on the Council.

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Any contracts awarded as a result of this tender competition will be based on the most economically advantageous offer, which offers Best Value.

PUBLIC REALM SCHEMES

Tenderers should be made aware that Bangor Town Centre is currently mid programme in a Public Realm redevelopment. This work includes alterations to paving and lighting, which will subsequently affect the final layout of the festive lighting scheme. It is unforeseeable to determine the exact nature of the scheme that will be available (And which lighting features that will be active / inactive during the contract duration.), and tenders should take this into consideration when applying. .

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SECTION 2

TENDER SPECIFICATION

General items 2. Specification for electrical works

3. Specification for installation of decorative lighting components 4. Specification for decoration of Christmas trees

5. Specification for new components

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Client Background and Service Requirements Local Government Reform The reform of local government has seen the reduction of 26 councils to 11 with an implementation date of 1 April 2015. The new councils will be stronger, more efficient and will deliver more effective services. They will be citizen focused, responding to the needs, aspirations and concerns of their communities. In partnership with others, they will guide the future development of their areas. Legislation has been made to define the boundaries of the 11 new local government districts. It also sets the number, boundaries and names of the wards into which each district will be divided. The Local Government Act (Northern Ireland) 2014 is now in place, and introduces the legislative framework for the new councils. Functions to transfer from central to local government The package was agreed by the Executive in April 2013. Powers will transfer in planning, roads, urban regeneration, community development, housing, local economic development and local tourism. The transfer will also include spot listing of buildings and greater involvement of local government in local sports decisions. Councils will also have a new statutory duty of Community Planning and the General Power of Competence: Community planning This will provide a framework within which Councils, departments, statutory bodies and other relevant agencies and sectors can work together to develop and implement a shared vision for promoting the economic, social and environmental well-being of their area based on effective engagement with the community. General Power of Competence This will enable a council, in broad terms, to act with similar freedom to an individual, unless there is a law to prevent it from doing so. It would provide a council with the ability to act in its own interest and to develop innovative approaches to addressing issues in its area. Client Background and Reform The new local authority of Ards and North Down Borough Council (the Council) has existed in shadow form since the elections of May 2014 and has assumed full responsibility from 1 April 2015 for the delivery of services and functions of two legacy councils (Ards Borough Council and North Down Borough Council), along with other functions transferring from central government. This may result in a review of this service across the new borough.

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Further information about the Council can be found on the Council’s website at http://www.ardsandnorthdown.gov.uk Range of Services The Council engages in the usual range of Local Authority activities including Leisure Services, Community Services, Parks and Open Spaces, Tourism, Cultural Facilities, Refuse Collection, Street Cleansing, Environmental Health/Technical, Registration of Deaths, Births and Marriages, Burial Grounds, Public Conveniences, Administration, Employment, Finance, Economic Development and Planning/Building Control amongst others. It is envisaged that these services will be expanded to incorporate other Central Government functions under the Review of Public Administration and Local Government Reform e.g. planning – covering local Development Plan functions, development management and enforcement, Local Roads, Public Realm, Rural Development, Urban Regeneration and Community Planning, and Local Economic Development.

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BRIEF DESCRIPTION OF WORKS

This tender is for supply of works and materials necessary to complete the inspection, installation, maintenance and removal at the end of the festive season, all of the decorative Christmas lighting and associated equipment in Bangor. The work includes:

Inspection and repair of lighting equipment.

Works to place festoons and garlanding to street lighting.

Works to install all festive features.

Works as to decorate Bangor's Christmas trees.

Supply of components as listed.

Locations The works shall be undertaken at various locations throughout Bangor including: Abbey St. Castle St High St King St. Main St. Hamilton Rd Central Av. Market St. Dufferin Av Grays Hill Quay St.

DATE FOR ERECTION OF COMPLETE SYSTEM BY NOT CHRISTMAS LIGHTING: LATER THAN 20th NOVEMBER 2015 SWITCHING ON CEREMONY: SATURDAY 21nd NOVEMBER 2015 TERMINATION OF LIGHTING: MONDAY 11th JANUARY 2016 DISMANTLING OF EQUIPMENT: TO BE COMPLETED BY NOT LATER THAN

MONDAY 18th JANUARY 2016 STORAGE OF EQUIPMENT: ALL EQUIPMENT TO BE RETURNED TO

THE ELECTRICAL SUPERINTENDENT, MAINTENANCE DEPOT, 31 BALLOO ROAD, BANGOR

INSURANCES: INSURANCE AGAINST DAMAGE TO

PERSONS OR PROPERTY FOR ANY ONE OCCURRENCE OR SERIES OF OCCURRENCES ARISING OUT OF ANY ONE EVENT £10,000,000 [MINIMUM]

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SECTION 1: SPECIFICATION GENERAL ITEMS

Site Visits.

The contractor is strongly advised to visit the locations shown and fully inform himself as to the nature and extent of the works.

Access to the existing equipment must be arranged by contacting Mr K. Bailie, Electrical Superintendent on 028 9127 0371 ext 40475.

Approval of Completed Works

The contractor should note that at any time during or following completion the works are liable to inspection by the Councils Electrical Superintendent.

Weather Proofing

The contractor should note that the equipment is being installed in exposed locations, liable to the effects of wind and weather and the fixings used to erect it must be capable of safely supporting its weight and loading stresses in all weather conditions.

Every effort will be made to ensure the electrical equipment is weather proofed against ingress of moisture. The contractor will be held responsible for damage to any equipment caused by ingress of rain or moisture vapour.

Traffic Control Measures.

The contractor shall liase with the local PSNI. traffic section prior to undertaking the works, complying with any requirements stated by them.

No special arrangement has been made for traffic control and the contractor must provide all signage and other equipment necessary to comply with DoE requirements.

Post Tender Report.

The contractor shall submit with his invoice a post tender report which shall contain the information requested in the various sections of the specification.

The report shall be presented in a clear, concise form, in A4 format with clearly labelled sections diagrams etc.

The report shall list accurately the numbers of each item of equipment erected, the location of its installation and any points of note concerning its erection.

Generally the required information relates to the condition, state of repair, durability and need for replacement of equipment.

The report shall also include original signed copies any equipment erection permits obtained by the contractor during the works.

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The report shall include information obtained from pre installation inspection, any items or issues raised during installation and further findings of inspection during removal.

Health and Safety The successful contractor will be required to supply a suitable risk assessment and safe working method before starting the works. The method statement will give consideration to the various risks within the works and set out clear methods for avoiding injury to operatives, the public or property. Items to consider include:

Working at height

Working with electrical equipment, cabling and supplies

Working on or adjacent to public roads.

Working with lifting equipment/ hoists.

Manual handling of equipment.

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SECTION 2: SPECIFICATION FOR ELECTRICAL WORKS

Generally The contractor shall liase fully with the Council's Electrical Superintendent during the execution of these works ensuring all items are undertaken to his satisfaction.

Any contractor undertaking these works must be registered as a member with the National Inspection Council for Electrical Installation Contracting [NICEIC].

Contractor must be available to start work immediately on receipt of official order.

The works must be carried out strictly in accordance with the 17th Edition of the Institute of Electrical Engineer’s Regulations.

The successful tenderer must obtain prior approval from DRD Roads Service

Street Lighting Division before any connection to their street lighting columns can be made.

All Works to Code of Practice CP-1 The Installation and Operation of festive decorations on, along or above a road or Footway DRD Road Service latest revision.

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SECTION 3: SPECIFICATION FOR INSTALLATION OF DECORATIVE CHRISTMAS LIGHTING EQUIPMENT

Inspection of Equipment

The contractor shall thoroughly inspect the equipment prior to erection. This inspection shall take place at the Councils Balloo Depot.

During inspection the contractor shall electrically test the equipment and replace any failed or broken components.

Any damaged globes shall also be replaced.

Catenary cabling shall also be inspected and any frayed or damaged cabling replaced.

Following this inspection & agreement with the Ards and North Down Borough Council Electrical Superintendant a detailed report on the condition and state of repair of the equipment shall be prepared by the contractor for inclusion in the post tender report

Fixing of Equipment

All lighting columns shall be protected from the transformer by means of rubber sheeting or similar material

Transformers shall be fixed to predrilled steel lighting columns using ‘Vulcanova’ or similar approved tape and stainless steel straps.

Pole mounted features shall be fixed to steel lighting columns using ‘Vulcanova’ or similar approved tape and stainless steel straps.

Festoon light strings shall be supported on catenary cables securely anchored to external face of buildings with suitable masonry hooks.

All erected equipment must comply with the DoE guidelines on positioning, see the diagram included in the appendices.

All equipment shall be protected against rain penetration into electrical components.

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REPAIR OF INSTALLED EQUIPMENT

The contractor shall be responsible for the re-fixing into position any equipment which becomes dislodged by action of inclement weather and must make himself available on a 24 hour basis during the time the equipment is erected for emergency repair. Any such repair must be carried out within 12 hours of the item being reported.

Removal of Equipment

The contractor shall allow for careful removal of the equipment and its preparation for storage at the Councils depot. The equipment shall undergo the following pre storage work.

Each item shall be carefully removed and cleaned as necessary. All cabling shall be wrapped and taped into suitably sized coils. Large items shall be dismantled as necessary and the pieces tied or taped together.

Prepared items shall be clearly labelled with suitable tie on labels stating clearly 1. The type of equipment. Garland, festoon etc. 2. The street and town from which it was removed.

The transformer running this equipment will then be marked or labelled with a suitable indelible marking identifying it as part of a particular festoon string or feature.

Upon removal of the equipment the contractor shall note any specific information relating to the equipment’s performance, condition and fitting, this information being included in the post tender report.

The removed and labelled equipment shall be returned to the Council's Balloo Road Depot for storage. The equipment shall be stored in separate Bangor and Holywood areas.

SPECIFICATION FOR THE SUPPLY AND INSTALLATION OF RESIDUAL CIRCUIT BREAKER WITH OVER CURRENT PROTECTION (RCBO)

RCBO to be 30mA/6A as MEM or similar approved.

Drill 20mm hole at appropriate height in Street Lighting Column.

Paint drilled opening with Galvafroid Zinc coating.

Fit TRS gland.

Supply and install 1.5mm 3 core flex and IP67 socket and plug.

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Health and Safety

The successful contractor will be required to supply a suitable risk assessment and safe working method before starting the works. The method statement will give consideration to the various risks within the works and set out clear methods for avoiding injury to operatives, the public or property. Items to consider include:

Working at height

Working with electrical equipment, cabling and supplies

Working on or adjacent to public roads.

Working with lifting equipment/ hoists.

Manual handling of equipment.

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SECTION 4: ERECTION AND DECORATION OF CHRISTMAS TREES

Generally

A provisional bill has been included in this tender. The decision to undertake this work is wholly at the discretion of the Director of Environment.

The supply and erection of Trees will be by others. The trees to be decorated will be in the region of 10m to 12m

Lighting

The lighting for the trees is to be the Councils existing low voltage ‘Lumisphere’ lighting.

The festoon cables shall be checked prior to fitting to the tree and any failed bulbs or damaged globes replaced.

Inspected festoons shall be fixed to the tree using plastic cable ties, securely tightened and with ends neatly clipped.

Festoons shall be evenly spaced over the trees surface with approximately 250 to 300 number lamps per 5m height of tree.

The number of lamps may be reduced with the reduction in area of the tree towards the top, however, the average number of lamps must be maintained by use of the ‘spare’ lamps at the trees base.

The contractor shall allow for all materials and labour for connection of the lighting to power supplies, including connection of transformers and control gear, and securing the equipment against the effects of inclement weather. All equipment to be neatly and securely fixed to the base of the tree it serves.

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SECTION 5: SPECIFICATION FOR REPLACEMENT COMPONENTS Generally The replacement components specified are small ‘consumable’ items replaced during pre-erection inspections. These shall consist of globes, bulbs and other components specified. The replacement items are for repair to specific existing equipment. Any component supplied must be suitable as a direct replacement for the existing equipment. Prices shall include for delivery to the Council's depot at Balloo Rd. Bangor. Lumisphere Equipment.

Replacement parts shall be for Lumisphere TH12 low voltage system manufactured by: Lumisphere Products Limited Or similar approved

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BILL OF QUANTITIES

AND

BILL OF RATES

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PREAMBLE TO BILL OF QUANTITIES

CONTINGENCY SUM The contingency sum listed in the summation page will only be expended at the Council Technical Officers written request.

SPECIAL REQUIREMENTS IN RELATION TO THE NORTHERN IRELAND

ELECTRICITY SERVICE FOR WORK IN THE VICINITY OF TRANSMISSION AND DISTRIBUTION EQUIPMENT

1. To avoid grave danger to persons working, or persons operating mechanical

equipment, in close proximity to live overhead high and low voltage power lines and high and low voltage underground cables, and any other electrical equipment and persons working in the vicinity of such power lines, cables and equipment, the Contractor shall at all times be responsible for ensuring the safety of and shall do anything necessary to secure the safety of all persons engaged in the execution of works under this Contract, and also for ensuring the safety of all persons upon or in the vicinity of the execution of work [whether upon the Site or elsewhere] in or in connection with the performance of this Contract. The Contractor shall in particular draw the attention of persons operating mechanical equipment to the existence and location of such power lines, cables and electrical equipment by all possible methods, including the reaction of warning signs, notices and devices designed to make safe the operation of such equipment, and to ensure that operators of such equipment are award of, and constantly reminded of the presence of such lines, cables and electrical equipment

2. A Contractor when tendering will be deemed to have knowledge of:-

[a] the location, route and safe working area adjacent to any overhead power lines;

[b] the ordnance datum, height, location, route and depth below existing ground level of any underground cables; and

[c] the nature and position of any other electrical equipment passing through, under, over, on, or in proximity to the Works, and shall be deemed to have obtained all necessary information relating to such power lines, cables and other electrical equipment from Northern Ireland Electricity, hereinafter called “the Service”.

3. The Contractor shall ensure that no person, mechanical equipment or other

thing is or comes within:- [a] the relevant minimum clearances from the live conductors as set out in

the table below; and such clearances shall be measured from the live conductors, after taking into account variations in the vertical and horizontal position of the conductors which may occur due to atmospheric and loading conditions.

The Contractor must ascertain from the Services and limits of the safe working area adjacent to any overhead power lines.

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______________________________________ LINE MINIMUM CLEARANCES VOLTAGE HORIZONTAL VERTICAL [FT] [M] [FT] [M] 275,000 20 6.1 15 4.6 110,000 20 6.1 15 4.6

33,000 15 4.6 10 3.0 11,000 15 4.6 10 3.0 230/400 15 4.6 10 3.0

_____________________________________

and

[b] such clearances from any underground cables and/’or electrical equipment as the Service may require and shall ascertain such clearance from the Service.

4. Overhead lines, underground cables and other electrical equipment may have to be altered or moved, and when necessary such alteration or moving of equipment will be carried out by the Service.

[a] at the Employer’s request and expense to give the necessary Statutory

Clearances to the completed works, and in such case the Employer will inform the Contractor of any such proposed alteration of the position of such lines, cables or equipment, and will inform the Contractor of the completion of such alterations;

or [b] at the Contractor’s request to give increased clearances or deviation the

course of any lien or cable, and any such alterations or deviation, and any necessary reinstatement shall be at the Contractor’[s expense, and it shall be the Contractor’s responsibility to determine whether or not such alterations are necessary that such alterations have been carried out.

5. No work shall be done inside the said working areas specified in paragraph 3[a]

or within the relevant clearances required under paragraph 3[b] unless the appropriate lines, cables and equipment have been made dead by the Service. It must be fully understood that it may not always be practicable to tender dead such lines, cables and equipment. The Contractor shall be responsible for making such arrangement for the rendering dead, where practicable, of any line, cable and equipment by the Service and the Contractor shall, not less than seven days before he desires to commence work within the said relevant clearances, make to the Service his request for any such lien, cable and equipment to be done under and strictly in accordance with the provisions of a permit-to-work issued to the Contractor by an Engineer of the Service authorised by the Service to issue such permit-to-work. It must be understood that the Contractor may have to arrange his programme of work to suit the requirements of the Service as to the time or times at and during which such lines, cables and equipment will be rendered dead. The Contractor shall be

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responsible for any charge made or expense incurred by the Service for or in connection with or ;in consequence of rendering dead, and returning to service any lines, cables and equipment made dead for the purposes of the work referred to in this paragraph.

6. All persons who may require to work upon the construction, maintenance,

alteration or repair of power lines, underground cables and other electrical equipment, or on any other work related thereto for the Service shall be afforded all the facilities necessary for such work by the Contractor and his workmen.

7. The Contractor shall not either upon lands specified in the Contract or

elsewhere in connection with the preparation for or execution of the Works, without prior agreement, in writing, of the Service, allow any buildings or spoil heaps to be erected or anything to be placed within 50 ft./15.3 m of overhead lines, underground cables or other electrical equipment.

SPECIAL REQUIREMENTS IN RELATION TO DRD ROADS SERVICE – CODE OF

PRACTICE FOR THE INSTALLATION AND OPERATION OF FESTIVE DECORATIONS ON, ALONG, OR ABOVE A ROAD OR FOOTWAY

1. All work to comply with Code of Practice (CP-1), 2010 REVISION

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SPECIAL REQUIREMENTS IN RELATION TO BRITISH TELECOM

1. Before commencing any work or moving heavy plant or equipment over any

portion of the site, the Contractor shall confirm details of British Telecom underground plant within the site, with the appropriate Telephone Manager.

2. Where such details show that the Contractor’s work or the movement of plant or

equipment may endanger the British Telecom plant, the Contractor must give the Telephone Manager at least one week’s notice of the date on which it is intended to commence such work or movement of plant and equipment in order that the presence of buried plant can be indicated by markers to be supplied by British Telecom, and placed by the Contractor under the supervision of a British Telecom representative. The Contractor shall ensure that British Telecom plant is protected from damage.

3. In the event of a British Telecom marker being disturbed for any reason it shall

not be replaced other than in the exact position, and to its former depth unless the repositioning is carried out at the direction, and under the supervision of a British Telecom representative.

4. The above requirements do not relieve the Contractor of any of his obligations

under the Contract.