Tender for Hiring Vehicle for 220KV Dhanki SS Office...3000 KM/Month for 220KV Dhanki s/s under...
Transcript of Tender for Hiring Vehicle for 220KV Dhanki SS Office...3000 KM/Month for 220KV Dhanki s/s under...
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 1
Transmission Circle Office
Surendranagar
E-TENDER NOTICE NO:- STC/247/16
Subject:- Hiring of Taxi permit Diesel driven Closed Body Non-AC
Jeep for 24 Hours per day for 3000 KM/Month for 220KV Dhanki
s/s under Surendranagar TR Circle (Head quarter at 220KV Dhanki
S/S) for Time limit of 24 months i.e.2 years.
Party’s Name:
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 2
E-TENDER NOTICE NO: STC/247/16 Superintending Engineer invites “On line tenders” (e-tendering for “Hiring of Taxi permit Diesel driven
Closed Body Non-AC Jeep for 24 Hours per day for 3000 KM/Month for 220KV Dhanki s/s under
Surendranagar TR Circle (Head quarter at 220KV Dhanki S/S) for Time limit of 24 months i.e.2 years”
.Tender papers & specifications may be down loaded from web site https://getco.nprocure.com (For view,
download and online submission) and GUVNL/GETCO web site www.gseb.com and www.getcogujarat.com
(for view and download only) Tender fee may be paid along with submission of tender in EMD cover, for
respective tender. “ All the relevant documents of tender to be submitted physically will be received only be
Registered Post A.D. or Speed Post addressed to: The Superintending Engineer(TR), Transmission Circle
Office, Nr. Hotel Shiv International S.T. Stand Road, Surendranagar-363001.”
“NO COURIER SERVICE OR HAND DELIVERY” will be allowed.
All the bidders, in respect of tender item must have vendor registration with the GETCO or their any
subsidiary company viz. prior to the date of opening of technical bid of the tender otherwise their bids will not
be considered eligible for technical scrutiny and as such, their technical bids will not be opened.
1 Tender no STC/247/16
2 Name of Work Hiring of Taxi permit Diesel driven Closed
Body Non-AC Jeep for 24 Hours per day for
3000 KM/Month for 220KV Dhanki s/s under
Surendranagar TR Circle (Head quarter at
220KV Dhanki S/S) for Time limit of 24
months i.e.2 years
3 Tender Fee (non refundable) 1140.00
4 Estimated Cost (without ST/VAT/Service tax) 1136136.00
5 Earnest Money Deposit amount 11365.00
6 On line (E-tendering) tender/ offer submission last
date up to 16:00 hours only.
02.02.2016
7 Physical submission of all relevant documents, last
date up to 15:00 hours by RPAD or SPEED POST
only.
04.02.2016
8 Date of opening of Tender fee, EMD cover and
technical bid physical as well as on-line opening at
16:00 hours.
04.02.2016
9 Tentative date of on-line opening of Price bid. Shall be intimated separately.
10 Prices Firm basis
11 Validity of Offer 180 days
12 Time limit 24 months
13 Appropriate/ Registration class Experience Contractor
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 3
Special condition:-
(1) Vehicle provider shall pay Rs 25000.00 additional EMD amount over & above regular EMD
payment. In case contractor has not provide vehicle paper at the time of offering rate and
quoted vehicle with condition “ To be purchase vehicle after confirmation of GETCO without
paying additional EMD” for such case tender shall be oversight rejected.
(2) P.F code registration no. is to be submitted along tender.
IMPORTANT:-
1. All the relevant documents as per requirements of the Tender also to be submitted physically i.e.
Technical bid, Qualification requirement data, detail specification along with the Tender Fee, EMD cover
in sealed cover Superscripted with the “Hiring of Taxi permit Diesel driven Closed Body Non-
AC Jeep for 24 Hours per day for 3000 KM/Month for 220KV Dhanki s/s under
Surendranagar TR Circle (Head quarter at 220KV Dhanki S/S) for Time limit of 24 months
i.e.2 years”.on OR before due date and time. All such documents should be strictly submitted by RPAD/
speed post only. Otherwise the offer will not be considered and no any further communication in the
matter will be entertained. The tender in physical form is to be submitted in single copy only. (The price
bid is not to be submitted with the physical documents).
2. Any deviation found in Data/Details/Documents in on line offer (E-tendering) and physically submitted
documents (Tender document fee, EMD, Vendor Registration, Technical and commercial documents
etc.) of bidder, offer of the same bidder will not considered and no any further communication in the
matter will be entertained. Physical copy is for reference only and tender will be evaluated on
Data/Details/Documents of the on line offer. For any discrepancy between online & physical bid.
Online bid is considered as final.
3. It is mandatory for all bidders to submit their tender documents by both form viz. on-line (E-tendering) and
physically in scheduled time. If tender documents submitted in only any one form, say either by on line or
physically, in that case the same tender will not be considered.
4. The bidders are required to fill up all the online appendices (annexure)/ forms. This is intended for
transparency and speedy evaluation of the bids. Instead of simply confirming/attached in bid/ refer
physical offer, the Bidder shall fill in the particulars against appropriate place in respect of each line
appearing in each online annexure. Whenever required, bidder shall invariably have to submit supporting
authentic documents in the physical bid.
(In the absence of required details in the online annexure, the purchaser has every right to evaluate the
bids accordingly and bidder cannot raise any objection against any point during evaluation.)
5. Bidders are requested to remain in touch with the web-site for any amendment/corrigendum or extension
of due date etc.
6. No tender shall be accepted/ opened in case of receipt after due date and time of tender, irrespective of
delay due to postal services or any other reasons and the Corporation shall not be assume any
responsibility for late receipt of tender.
7. The Earnest Money Deposit and tender fee will be accepted by Demand Draft on any Nationalized Bank
only situated at “SURENDRANAGAR”, drawn in favor of “GUJARAT ENERGY TRANSMISSION
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 4
CORPORATION LTD.,” Tender without EMD and tender fee shall be rejected. Two separate demand
draft for Tender fee and EMD should be submitted with technical bid.
8. The GETCO reserves the right to award the work to one or more bidders, considering their technical and
financial capacity OR to reject any or all tenders or accept any tender without assigning any reason
thereof.
Any technical questions, information and clarifications that may be required pertaining to this enquiry
should be referred to: The SUPERINTENDING ENGINEER, Transmission Circle Office, Nr. Hotel Shiv
International S.T. Stand Road, Surendranagar-363001.”
GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.
Superintending Engineer (TR)
GETCO, Surendranagar
Download Tender Documents in (PDF Format) which consists of: Part-I: Commercial Terms & conditions Part-II: Technical specifications & GTP’S, Schedule “A” indicating the quantity & drawings if any. To view the PDF file please use “Acrobat reader” software which can be downloaded from “Adobe” website. Note: In case bidder needs any difficulty in accessing/submission of on line bid/ clarification or if training required for participating in online tender, they can contact the following office: (n) Procure Cell, (n) code solutions-A division of GNFC Ltd., 403, GNFC Infotower, S.G.Road, Bodakdev Ahmedabad-380054 (Gujarat) Toll Free: 1-800-233-1010 (Ext. 501, 512,516, 517, 525), Phone No. 079-26857315/316/317, Fax: 079-26857321/ 40007533, Email: [email protected]
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 5
9.
Special note for pre- qualification
The tender documents are for two separate bids i.e. technical bid (i.e. qualifying bid) and price bids (i.e. commercial bid). Following credentials shall be submitted with the technical bid with the for pre-qualification
1 Contractor should produce evidence of having experience in executing similar nature of jobs in a single contract along with the documentary evidence, preferably photo copy of orders secured from GETCO / Central / State Government / Railway / Semi- Government and satisfactory completion certificate from respective departments.
2 Latest bank solvency certificate from any nationalized bank for a sum of minimum 20% of estimated cost. 3 Separate provident fund code number towards registration of your firm with regional P. F. Commissioner is
must. 4 Contractor should submit evidence as a register contractor in appropriate class With Govt. /Semi. Govt or
Experience contractor. 5 Attested copy of Power of Attorney, if any, for signing the bid documents. 6 PAN Number & Driving license shall be furnished along with Technical bid. 7 The contractor is requested to put his signature and seal on each page. (Without signature agreement will
not be executed.). 8 No sub contracting will be permitted. 9 Vehicle provider shall pay Rs 25000.00 additional EMD amount over & above regular EMD payment.
In case contractor has not provide vehicle paper at the time of offering rate and quoted vehicle with condition “ To be purchase vehicle after confirmation of GETCO without paying additional EMD” for such case tender shall be oversight rejected.
10 Vehicle R.C book copy, Insurance policy copy, Contract carriage permit, fitness certificate.
No tenders will be considered received without EMD.
Bidders qualifying in Technical Bid only will be considered for Price Bid opening.
Superintending Engineer (TR) GETCO, Surendranagar
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 6
DETAILS TO BE FURNISHED BY THE TENDERER.
Details required to be furnished by the Tenderers by writing Yes / No against each item.
1) Whether the Tenders submitted is on item rate basis as called for. Yes / No
2) Whether rebate furnished is in percentage basis as called for. Yes / No
3) Whether the tender is submitted by Registered Post. Yes / No
4) Whether all pages of Tender Specifications are sealed and signed by the
Contractor.
Yes / No
5) a) Whether the Tenderer is registered with GETCO. Yes / No
b) In case of Yes in above, please furnish following details:- Yes / No
i) Registration Letter No. & Date:-
ii) Class of Registration
iii) Validity
c) Whether Tenderer is having PF Code No. Yes / No
6) a) Whether EMD Paid. Yes / No
b) In case of Yes, Please furnish details Yes / No
7) Whether following documents of Section-E-IV Part B are submitted.
a) Human Resources Details Yes / No
b) Availability of tools, equipments etc. Yes / No
c) Details of orders executed Yes / No
d) Financial capability Yes / No
e) Latest Income-Tax certificate Yes / No
f) Bank Guarantee (For E.M.D., if applicable) Yes / No
g) Company’s Article Of Association. Yes / No
h) Details Of Partners/Directors. Yes / No i) B R /P A Authorized Person. Yes / No
j) Power Of Attorney of Consortium Members. Yes / No
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 7
TERMS & CONDITION OF CONTRACTOR FOR HIRING OF VEHICLE
1 SCOPE OF WORK
Contractor have to provide one company make Diesel Vehicle having company
make/original company ”Closed Body Jeep (Non-AC)” vehicle like
Bolero/Sumo/Quanto/Spacio having minimum 6 to 7 persons (Excluding driver) having
locking arrangement optional on monthly hire on rate contract basis by the Company. The
cost of fuel - Driver’s salary, R.T.O. Tax, Insurance, repair etc. will be paid by you and
remain your responsibilities. Company will pay the charges only as mentioned in
Schedule-B
2 GENERAL TERMS & CONDITIONS:
2.1 TYPE OF VEHICLE :
The vehicle to be offered for hiring shall be in up-to-date condition, RTO passing
including Tubes, Tyres, Engine as well as good condition of out-side body. The
vehicle to be offered shall not have been registered before two years on the
date of tender opening.
2.2 AREA OF TRAVELLING
Anywhere in Gujarat, if required outside Gujarat as per instruction of E.I.C.
2.3 QUANTITY REQUIRED.
1 No. of vehicle as mentioned above
2.4 PERIOD OF CONTRACT
The period of contract will be of 24 months w.e.f. the date of commencement of
contract. However GETCO reserves the right of extend by further period of twelve
months at the same rate and terms and conditions
2.5 If required G.E.T.C.O. can terminate the order by giving one month advance
notice.
a) Rate of traveling minimum 3000 Km. per month Rs. 47339.00
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 8
b) Per Month above 3000KM Per KM Rs. 9.00. Charges for traveling above
minimum 3000 Km. per month is admissible occasionally, with written
permission of circle head.
3 PAYMENT
Bills should be prepared in duplicate at the end of month and submitted to concern
Engineer-in-Charge for necessary processing. The bills should be accompanied with copy
of abstract of Log Book duly signed by the concerned Engineer-in-charge. The bill will be
paid subject to submission of Advance Receipt within a period of 10 days of receipt of the
bills.
3.1 The contractor will have to fulfill the conditions of contract of Labor
Regulations Abolition Act – 1970, EPF & MP Act 1952 and other applicable
laws & Govt. Act, Rules and furnish the records failing to which payment will
not be made.
Contractor have to submit relevant documents along with challan as proof of
remittance of P. F amount for previous month as per statutory requirement with
your running monthly bill.
Minimum wages as notified by State Government should be paid and proof of
payment with succeeding monthly bill should be submitted.
4.1 TYPE OF CONDITION OF VEHICLE
The vehicle proposed to be deployed for GETCO in good conditions. Vehicle RTO permit,
Insurance papers and other requisite documents, shall be periodically inspected / verified
by user department officer authorized by GETCO. The vehicle which is proposed for
vehicle use must be purely registered in the RTO office i.e.
1) In Taxi Quota Registration
2) No private registration number vehicle will be allowed for GETCO.
3) Vehicle which is provided by the owner, must be insured comprehensive risk policy
of occupants risk by insurance policy
4) Vehicle owner must always provide :
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 9
a) One certified zerox copy of R.C. Book.
b) Insurance policy which covers comprehensive risk and certified zerox copy be
kept in the custody of the driver
c) The driver should be provided with enough money to cover the cost of diesel,
Too Tax repair and incidental expenditure while in journey
5) Before starting journey, vehicle driver must be in the position to have the log book of
journey of the registered, contractor and it must be filled up by the vehicle USE
OFFICEIRS by mentioning opening and closing Kms of the journey.
6) LOG BOOK of the vehicle is also to be filled up day to day by the use officers mentioning
the place visited by him along with the duration of journey, traveled and got if duly signed.
4.2 The vehicle proposed to be deployed shall be inspected by GETCO’s authorized
Representative at any during period of contract and any defect, if noticed shall be rectified
by the contractor immediately. GETCO shall have to reject any vehicle if condition of
vehicle is not satisfactory.
5 PENALTY
5.1 If the vehicle does not report for full day a penalty double the rent of day
proportionate rental will be levied for that day and no hire charges will be paid for
that particulars day. Normally vehicle must report on fixed given time.
5.2 In case of breakdown of any vehicle or in case of a vehicle not acceptable to
GETCO under clause No. 4.2 above the contractor will immediately replace the
same by good vehicle within shortest time say within 1 hour only. Failure to
replace the vehicle will entitle GETCO to impose penalty equivalent to the average
daily hiring charges for that period or actual expenditure done whichever is higher
for the period for which vehicle is under breakdown and not be accepted by
GETCO.
5.3 In case, if you fail to provide the vehicle requisitioned by GETCO. GETCO
authorities reserved the right to hire Car as may be required /available for the time
being from open market at the risk and cost of contractor and the amount will be
deducted from the monthly bill payable to the contractor.
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 10
5.4 If the driver fails to report on time given by controlling officer penalty of Rs. 50=00/
hour or part thereof the over time will be imposed.
6 FUEL PRICE VARIATION.
GETCO / Contractor will be allowed by claim price variation corresponding to decrease /
increase in prices of diesel only. No price variation will be payable on cost of Oil / tyres,
tubes etc. Only charges in price of Diesel will be adjustable. You must quote prices on
the basis of prevailing 15 days before the due date of tender.
Every Ten paise increase/decrease in price of fuel per Km payable price shall go
up/down by 1 paise. This will be applicable to the actual Km traveled during the
month
The tenderer must quote price on the basis of current prevailing Diesel price as base price.
Contractor shall have to produce attested photo state copies of bills of purchase of diesel at
lower and higher price and accordingly payment will be made.
7 ACCIDENT LIABILITY:
7.1 The contractor shall at all time identify and keep indemnified GETCO and its officers,
servants and agents against all third party claims, whatsoever (including but not limited
to) property losses / damages, personal accident, injury or death of persons of any sub
contractor and / or prevents of agents of the contractor and /or of GETCO, damage to
property of GETCO, arising out of the under of the hired vehicle. The contractor shall at
his own cost and initiative at all times till the successful completion of the contractor
period, maintain comprehensive insurance policies in respect of all insurable liabilities,
under Motor vehicle act, workman’s compensation Act. Personal injuries Act,
Emergency risk Insurance Act. Approved by Secretary / GSECL and such policies shall
be of the amount and limits as may be specified by Secretary, GSECL.
7.2 It is to be clearly understood that the GETCO shall have no privacy with the staff
employed by the contractor for the operation of the contract. Viz. drivers, cleaners,
conductors etc. The contractor shall be their principal employer for all purpose. If due to
any reason whatsoever, the GETCO is made liable to make any payment, the amount
so paid shall be payable by the Contractor to GETCO and all such payments shall be
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 11
recovered by GETCO from dues payable to the contractor and / or from the security
deposit of the contractor. Balance amount if any is still payable by contractor; it has to
be paid immediately to GETCO.
7.3 You shall have to enter into an agreement with GETCO which should be executed on a
non judicial stamp paper value of Rs. 100=00 at your cost.
7.4 All the general terms and conditions contained in the GETCO’s booklet of contracts for
works, not specifically brought out hearing above in this terms and condition shall be
applicable to the proposed contract
7.5 Jurisdiction: All disputes will be subject to Surendranagar jurisdiction only.
7.6 PARKING CHARGES / TOLL TAX.
The parking charges at the railway station, Bus station and at the Air Port for the
vehicle when utilized by GETCO for official purpose would be admissible subject to the
production of such parking slips duly authenticated by the use officer / Deptt. These
slips may submitted along with the bills for reimbursement of these parking charges and
same way Toll Taxes will be applicable on production of documents duly attested by the
user officer / Deptt.
8 DEFINATION OF HOURS, DAY AND MONTH
Hour’s means an hour of 60 minutes for the purpose of charges fraction of an hour up to 30
minutes will not be taken into account and more than 30 minutes will be reckoned as full one
hour in a day. Day means a calendar day. (24 Hr per Day24X7)
Month means a calendar month with 30 or 31 days including National Holidays and weekly
holiday. Weekly holiday is not applicable in case of emergency, as the case may be.
However if contract starts, say from of a calendar month a month’s period will be up to and
inclusive of forth of the next month.
9 COMPUTATION OF KILOMETERS
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 12
The starting and closing kilometers will be admissible from the point of starting and closing of
journey, considered from Office of the DE(S/S), 220KV Dhanki s/s and back or as may be
directed by Engineer-in-charge. No additional kilometers will be allowed for to and fro journey
from the Head Quarter of vehicle by owner to any place for personal use from Head Quarter of
Vehicle.
No price variation will be admissible on any other account whatsoever either the inputs of the
vehicles or for labor index.
10 MAINTENANCE OF LOG BOOK
The contractor will be required to maintain Log book as per the standard format which will
record the journeys performed by the GETCO’s officer. The Log Book when closed or at the
end of the contract should be handed over to the Company for its record
11 MAINTENANCE OF SPEEDOMETERS
The speedometers recording the kilometers run by the vehicle should always be
maintained in working conditions. If at any time the speedometer goes out of order then
the kilometers traveled will be admissible according to route kilometers till the
speedometers is brought back into working conditions. No average shall be admissible
based on the earlier journeys to the same place
12 TERMINATION OF CONTRACT
In case of breach of any of the terms of the contract GETCO without prejudice to any
other right in law or under the contract, may cancel the work order and terminate the
contracting with 12 hours. Notice on termination, GETCO shall be free to hire vehicle from
any other sources and in such an eventuality if any extra expenditures in incurred that
amount shall be recovered from the contractor.
13 GENERAL CONDITIONS
13.1 Drivers which are provided by contractor must be fully conversant with the routes
over Gujarat State and he must be having valid driving license with him
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 13
13.2 When day to day, vehicle reports for its duty on specific time given by GETCO at
that time driver must be fully equipped i.e. including required money to keep the
vehicle running in full condition. He should not demand money from the officer
traveling for repairing the vehicle on the road etc. If such case of demand of
money will come to our notice serious view will be taken.
13.3 As and when the driver report with the vehicle, it should be duty topped up with
fuel, oil lubricants etc. and no extra time will be allowed for such work after he
report on duty.
13.4 GETCO also reserves the right to split up the work between two or more parties
13.5 All vehicles hires will display boldly in paint the words ON GETCO DUTY for
vehicles hired on monthly basis. Stickers can be used for casual hired vehicles
13.6 Driver will extend help to staff for day to day work as and when required
13.7 Vehicle should have a mobile charger permanently
13.8 Vehicle should have curtains.
13.9 Driver shall be preferably below the age of 40 years and never above 55 yrs. The lodging and
boarding of driver shall be borne by owner.
13.10 The driver should be provided with enough money to cover the cost of Diesel, repairs and
incidental expenditure while in journey. Driver should provide mobile phone facility for
communication. Driver should always keep all documents relating to vehicle such as R.C books,
insurance, valid license and PUC certificate or any other important documents in original copy with
vehicle.
14. Agreement: As per company rules, contractor will have to enter into an agreement on
Stamp Paper of Rs.100.00 with the company in prescribed format specified in the Letter of
Award (LOA) within a period of week time from the date of submission of Bank Guarantee
towards execution of Contract.before execution of work. This purchase Agreement has to be
executed on Non-Judicial stamp paper of Rs. 100/- duly notarized. The cost of Non judicial
stamp & Notary charges will be borne by the successful bidder
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 14
15. The successful bidder will have to execute a Safety-cum-Indemnity Bond on Stamp paper of
Rs. 100/- at his cost before commencement of order stating that for any accidents or
damages to the contractor’s staff/equipments or any other perons/vehicles due to non
observance of safety measures, GETCO shall not be responsible.
16. During the journey, all the RTO rules and regulations should be followed scrupulously
and successful bidder will be responsible for any repercussion arisen for not compliance of
RTO Rules .
17. The Successful bidders to comply with all the legal formalities of RTO Office
pertaining to vehicle. You have to submit copies of R.C. book, Comprehensive Insurance
Policy for contract period, Pollution Control Certificate, Taxi Passing Permit etc on
acceptance of the order. PF code number, Pan No. and Service Tax registration (if
applicable) have to be submitted separately (Photo copy).
18. It is the whole and only responsibility of the Vehicle Owner during accident to pay
compensation or damages to the persons involved as per law or Govt. Act.
19. The vehicle supplied should be comprehensively insured. Certified Photo copy of insurance
Policy should be submitted to this office before placement of order. Insurance for Driver s
hould also be arranged by the contractor and Photo copy of the same should be submitted to this
office. Before the execution of the contact, the successful bidder shall be required to give
the Vehicle Number and the name of Driver with copies of comprehensive Insurance of the
Vehicle,photo copy of the Licence of the driver,Insurance copy for the driver ,contact number
and address of the driver.
20. The successful bidder shall provide stand by vehicle(s) to ensure prompt substitute
arrangements should any hired vehicle go off the road. If successful bidder fails to provide the
stand by vehicle go off the road, as per contract, vehicle will be hired from other agency
and if required by paying higher rate, in that case, difference of rates will be recovered from the
successful bidder.
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 15
21. Journey kilometers will be considered from Head Quarter to Head Quarter i.e Office of
Deputy Engineer (S/S), 220KV Dhanki S/S.
22. The contractor bidding for the work must have vehicle registered in his name or
on his firm’s name. Failing to produce such proof EMD / SD paid by the contractor
shall be forfeited.
IMPORTANT
(a) If the vehicle send by the contract is not as per the specification, charges will not be paid through the
vehicle is used because of emergency.
(b) The vehicle shall have to be properly insured so as to cover the risk of the lives of the officers and
staff of the Company traveling by the same with their property.
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 16
SAFETY CUM INDEMNITY BOND
(On Nonjudicial Stamp paper of value not less than Rs. 100.00)
KNOW ALL MEN BY THESE PRESENTS that we, _______ by this SAFETY CUM INDEMNITY BOND Executed on this _____________ Day of _________ 2014. I/We Having Registered Office _______________________________(herein after called “THE CONTRACTOR” which expression shall mean and includes my /our heirs, executors, administrators and legal representatives, successors and permitted assigns) do hereby binds myself/ourselves and also our company/firms after having the power to bind by this promise and undertaking in favour of the Gujarat Energy Transmission Corporation Limited (GETCO), Vadodara a State Transmission Utility under The Electricity Act, 2003 having its registered office at Sardar Patel Vidyut Bhavan, Race course, Vadodara.( hereinafter called as GETCO, which expression shall mean and include its legal representative, administrators assigns) has agreed under the terms and conditions of the contract no.______ dated_______made between __________ and ___________for the contract of the ____________value of Rs. __________ interalia on production of Safety Cum Indemnity Bond.
We do hereby undertake and agree to Indemnify and keep Indemnified GETCO from time to time to the extent of
Rs.______ Rupees________only against any losses or damages, costs, charges and expenses caused to or suffered by
reason of the CONTRACTOR while Project, R&M, O&M work including work carried out by outsourcing agency, failing to
take proper care or not complying the guidelines given hereunder as per AnnexureA and instructions which may be given
from time to time during the continuance of the contract and we further undertake to unconditionally pay the amount
claimed by the GETCO on demand and without demur to the extent aforesaid.
Whereas the CONTRACTOR has/have been awarded to execute the job/works under order no._____, dated ______ for
_________ issued by the GETCO after having observing necessary formalities, the details of which is described in the
order no.______ dated ______ and whereas the said job/works will be /likely to be done in places covered under
Employees’ State Insurance Act,1948 (ESI) and /or the Workmen Compensation Act,1923 and /or other laws relating to
the Labour Management and Welfare Act. (Respective Amendments)
And whereas according to the condition of the Contract the CONTRACTOR is under obligation to execute this Safety cum
Indemnity Bond before the commencement of actual execution of work
Now the indenture witnesses that I/We the CONTRACTOR do hereby undertake to follow the guidelines as per Annexure-
A prepared by the GETCO.
Further we the CONTRACTOR agree that the GETCO shall be sole judge of and as to whether there has been any
breach of the guidelines as per AnnexureA of this bond and as to the extent of the loss, damages, costs, charges and
expenses caused to or suffered by the GETCO.
We the CONTRACTOR further agree that our liability under this bond shall not be discharged because of the change in
the constitution of the GETCO or for the extension of the time limit or for any other reason.
We the CONTRACTOR further agrees to the given terms and conditions:
a. That the CONTRACTOR undertakes /undertake to indemnify and keep harmless the GETCO from all claims, actions, proceedings and risk, damage danger to any person whether belonging or not belonging to the. CONTRACTOR.
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 17
b. That the CONTRACTOR shall keep harmless the GETCO from all claims, compensation, damages any proceedings in respect of any of its employee / workmen under the Workmen Compensation Act or any other laws for the time being in force. c. That, if during the course of execution of work as stated in the contract order mentioned hereinabove issued by the OBLIGEE, it is found that the CONTRACTOR has not complied with guidelines as per AnnexureA or terms and conditions / formalities within the meaning of Employees’ State Insurance Act,1948 (ESI) or Workmen Compensation Act 1923 or any other laws relating to the Labour Welfare for the time being in force, and also has not observed the safety norms in accordance with the law prevailing at the place of work/job to the satisfaction of the GETCO, the GETCO shall have the right to stop the execution of work/job and the period of such stoppage shall not be taken into account for the calculation of the total period of completion of work for which the CONTRACTOR is responsible to complete the work/job and it will be deemed that discontinuance was due to default of the CONTRACTOR . d. That, if any time, due to exigency, GETCO as the Principle Employer, becomes liable to pay any such compensation mentioned hereinabove, whether on failure of the CONTRACTOR or for any other reason, the GETCO shall have the right to recover the said amount from any amount receivable by GETCO or any bank guarantee deposited or anything payable whether in connection with this contract or other contract by the CONTRACTOR to the OBLIGEE. e. That the CONTRACTOR is/are aware and accept that for the persistent or repeated violation of any guidelines as per AnnexureA and terms and conditions mentioned in this Safety cum Indemnity Bond, GETCO shall have right to terminate the contract of work issued to the CONTRACTOR . f. In case if any safety related fatal Electrical / Mechanical accident occurred to any employee of agency or outsider due to negligence or noncompliance of GETCO safety norms then in addition to the compensation and liability as per statutory requirement, contractor / agency is hereby agreed to pay the penalty amount as given below:
Sr. No Amount of Contract in Rs. Penalty amount
1 Up to �1 Lac Rs.5000/
2 Above1 Lac to �10 Lacs Rs.40000/
3 10 to �100 Lacs Rs.100,000/
4 > 100 Lacs 1.0 % of contract value
g. I/We the CONTRACTOR hereby confirm that in case of any dispute/difference for settlement of claims under this Safety Cum Indemnity bond the courts in Gujarat State wherever job/work is performed or as per GETCO norms shall have the jurisdiction to decide the rights & liabilities of the parties while adjudicating the matter of claims under this Safety Cum Indemnity Bond. h. This Safety cum Indemnity Bond shall continue and hold good until it is released by the GETCO in Writing on the CONTRACTOR’s application after the Contractor has discharged all his obligations under the order mentioned hereinabove and submitted a “NO DEMAND CERTIFICATE” from the GETCO under the said order. The Safety cum Indemnity Bond shall be valid for a CONTRACT PERIOD and renewable thereof (Claim Period). i. This Safety cum Indemnity Bond and the guidelines as per AnnexureA herein contained are in addition to And not by way of limitation or substitution for any other guarantee, indemnities Hereto before given to the GETCO by the
CONTRACTOR and this indemnity does not Revoke or limit such indemnities or guarantees. IN WITNESS
WHEREOF the Parties hereto have executed this indenture the day the year First hereinabove written.
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 18
(Signature with seal of The CONTRACTOR)
In the presence of: 1. 1. 2. 2.
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 19
ANNEXURE A
OUR ENDEVOUR Safety a habit
To create environment where Business Confidence is built through Best Business Practices and is fostered in an
atmosphere of trust and respect between providers of goods and services and their users for the ultimate benefit of
society a the nation, safety guidelines are agreed upon by the agency as under.
Safety is our prime concern and zero accident is our goal. In order to prevent the accident, while execution of works in
indoor and outdoor systems of GETCO, the following guideline and preventive measures are identified.
Indoor safety precaution Outdoor safety precaution
The method of work required T&P and manpower should be discussed between GETCO supervisor, contractor’s supervisor and gang leaders.
The method of work required T&P and manpower should be discussed between GETCO supervisor, contractor’s supervisor and gang leaders.
Prior to execution of work a joint survey must be conducted by GETCO supervisor and contractor’s supervisor for risk assessment •Clearly identify the work location, to distinguish between the equipment that is dead and other equipment / part that may be live. •Disconnect equipment from supply. •Protect against other live parts. •Take special precautions when close to bare conductors / Bus bar.
Prior to execution of work a joint survey must be conducted by GETCO supervisor, contractor’s supervisor and DISCOM line man in order to identify the following : a. HT/LT line or tap line crossing under each span of line of the work. b. Isolation point of each line crossing. c. Each line crossing & isolation point under each span must be discussed and noted in maintenance register with sketch.
Following safety guidelines are mandatory for all contractors operating in GETCO premises for Electrical, non electrical & civil works. 1. The contractors must provide advance planning of work to concerned incharge of substation in writing. 2. Before starting any work whether switch yard, “permit to allow to work” must be taken from control room incharge. 3. Utilizing Electrical / nonelectrical equipments, safety rules must be implemented. 4. If the work is to be carried out on Sunday or Public holiday, the necessary permission must be taken in advance, requesting in writing. 5. Unwanted person including children of labours will not be allowed at working site/ in the switchyard and in the prohibited area. 6. Any electrical work or electrical connections to equipment for any other work must be carried out by certified
Contractor’s supervisor and GETCO Supervisor must ensure all isolations physically with adequate earthing technically prior to give clearance to gang leader for taking up job. While execution of stringing work, the identified line crossing must be isolated / deenergized and written clearance should be obtained from concerned DISCOM supervisor. The isolation of Tap line must be physically seen and verified by Contractor and GETCO supervisor. At D.O. fuse junction contractors person should be posted to ensure that no person restore D.O. supply while work is under execution Contractor’s supervisor must ensure that concern officer take LCP for EHV line and power line crossing.
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 20
electrician/wiremen with adequate size of wire through MCB as per I.E. Rule. -Live penal area / bus bar must be isolated and sealed / bifurcated with red colour tape for visible warning. Display Board must hang on LCP panel. -Transformer must be switched off whenever and wherever contractor and line workers are not satisfied with isolation, earthing or any equipment performance of GETCO, it will be pointed out and work shall begin only after resolution. Contractor shall not take up job in absence of GETCO authorized person. All wire temporary connection & material whenever erection activity has any connection and disconnection work of bus bar, string bus.
All workers / labour of contractor & supervisors must use personal protective equipment (PPE) during the work like gloves, safety belt, Safety shoes, Helmet, earthing rods, etc, duly approved by GETCO.
All workers / labour of contractor & supervisors must use personal protective equipment (PPE) during the work like gloves, safety belt, Safety shoes, Helmet, earthing rods, Live line detector etc, duly approved by GETCO.
The local earthing must be done at the place of work before execution of any work.
The local earthing must be done at the place of work before execution of any work.
11 kV breaker in panel must be switched off and racked out only after ensuring no voltage in breaker and without door opening.
Circuit breaker opening is not an isolation and isolator on either side must be opened. No work during rains and cloudy weather condition.
Transmission line activities. 1) Used of Voltage detector to ensure outage. 2) Earthing at three point, local, left & right side of bus bar / string bus. 3) Match line colour code with colour of wrist band.
Local earthing of electrical equipments like filter M/c, welding machine, testing kits etc. is must. Crane shall only be used for material handling and erection. Working platform shall only be used for work in switchyard.
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 21
PROFORMA FOR CONTRACT AGREEMENT
(Non Judicial Stamp Paper of Rs. 100/-)
This Agreement is made at BARODA the_____________ day of ___________ in the Christian Year Two
thousand four between M/s. _____________________________________ (address of office)
________________ (hereinafter referred to as “THE CONTRACTOR” which expression shall unless
excluded by or repugnant to the contract include its successors or permitted assigns) of the ONE PART
and the Gujarat Energy Transmission Corporation Ltd, having their Head office at Vidyut Bhavan, Race
Course, Baroda 390 007 (hereinafter called “The GETCO” which expression shall unless excluded by or
repugnant to the context include its successors or assigns) of the other part.
WHEREAS the aforesaid GETCO has accepted the tender of the aforesaid contractors for
_______________________________________________________________
_________________________________________________________________________________ as per
GETCO’s Order No. ______________________________________ _______________ hereinafter called “the
works” and more particularly described and enumerated or referred to in the specification, terms and
conditions prescribed in the order letter, covering letter and other letters and schedule of price which for the
purpose of identification have been signed by Shri ____________________________________ on behalf of
the contractors and by ---------------------------------- on behalf of the GETCO, a list whereof is made out in the
Schedule hereunder written and all of which said documents are deemed to form part of this contract and
included in the expression “The works” wherever herein used, upon the terms and subject to the conditions
hereinafter mentioned.
AND WHEREAS THE GETCO has accepted the tender of contractors for the construction of the said works for
the sum of Rs. ___________________ Rupees (_______________
____________________________________________) upon the terms and subject to the conditions herein
mentioned.
NOW THIS AGREEMENT WITNESSESS AND IT IS HEREBY AGREED AND DECLARED THAT.
1. The contractors shall do and perform all works and things in this contract mentioned and described or which are implied therein or there from respectively or are reasonably necessary for the completion of the works as mentioned and at the times, in the manner and subject to the terms and conditions and stipulations contained in this contract, and in consideration of the due provision, executions, supply and completion of the works agreed to by the contractor as aforesaid the Board doth hereby covenant with the contractor to pay all the sums of moneys as and when they become due and payable to the contractors under the provisions of the contract. Such payment to be made at such times and in such manner as is provided by the contract.
2. The conditions and covenants stipulated here-in-before in this contract are subject to and without prejudice to the rights of the Board to enforce penalty for delays and / or any other rights whatsoever including the right to reject and cancel on default or breach by the contractor of the conditions and the covenants as stipulated in the general conditions, specifications, forms or tender schedule etc. attached with GETCO’s Order No. __________________________________ ____________________________________________________.
The contract value, extent of supply & erection works, delivery dates , specifications and other relevant
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 22
matters may be altered by mutual agreement and if so altered shall not be deemed or construed to mean or
apply to affect or alter other terms and conditions of the contract and the general conditions and the contract
so altered or revised shall be and shall always be deemed to have been subject to and without prejudice to
said stipulation.
SCHEDULE
List of documents forming part of the contract:
1. GETCO’s Tender Specification No. ____________ and contractor’s offer opened on dated ____/____/2014
2. GETCO order No. Dtd. _____ / ______/ 2014 3. Contractor’s acceptance of order vide letter no. _______________. 4. Contractor’s Partnership Deed dtd. ________________. 5. Contractor’s Power of Attorney / Board Resolution authorizing person to sign on behalf of Firm. In witness whereof the parties here to have set their hands and seals this day and month, year first above written.
1) Signed, sealed and delivered by (Signature with name, Designation and official seal)
For and behalf of M/s. __________________ (Signature)
_____________________________________
Address: _____________________________
_____________________________________
In the presence of (Full Name, Address and Signatures)
i) __________________________________ (Signature)
___________________________________
ii) __________________________________ (Signature)
____________________________________
2) Signed, sealed and delivered by
(Signature with name, Designation and official seal)
for and on behalf of Gujarat Energy Transmission Corporation Ltd Const Divi. Limbdi.
In the presence of name, Full address and Signature:
(1)_____________________________________
_____________________________________
(2)____________________________________
____________________________________
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 23
Transmission Circle Office
Surendranagar
E-TENDER NOTICE NO:- STC/247/16
(Price bid)
Subject:- Hiring of Taxi permit Diesel driven Closed Body Non-AC
Jeep for 24 Hours per day for 3000 KM/Month for 220KV Dhanki
s/s under Surendranagar TR Circle (Head quarter at 220KV Dhanki
S/S) for Time limit of 24 months i.e.2 years
66kv Sub Station Compound, Nr. Shiv Hotel, ST Station Road, Surendranagar-363002
Web site: www.getcogujarat.com CIN: U40100GJ1999SGC036018
℡ No. :- 02752-223050 E-mail:- [email protected] � No. :- 02752- 223053
Seal and Signature of Bidder
Page 24
SCHEDULE – B Name of work: - Hiring of Taxi permit Diesel driven Closed Body Non-AC Jeep for 24
Hours per day for 3000 KM/Month for 220KV Dhanki s/s under Surendranagar TR
Circle (Head quarter at 220KV Dhanki S/S) for Time limit of 24 months i.e.2 years
Sr
No
Name of Work Unit Qty Rate Amount
1 Hiring of Taxi permit Diesel driven Closed
Body Non-AC Jeep for 24 Hours per day
for 3000 KM/Month for 220KV Dhanki s/s
under Surendranagar TR Circle (Head
quarter at 220KV Dhanki S/S) for Time
limit of 24 months i.e.2 years
Month 24 47339=00 11,36,136.00
Net Total 11,36,136.00
(Rs. Eleven lakh thirty six thousand one hundred thirty six only)
Note: Service tax will be reimbursement after production of proof such payment made by contractor
to appropriate department.
Condition:-
1. The toll tax will be reimbursed on production of proof of payment in Monthly bill. 2. Every ten paisa increase/decrease in price of fuel; the per km payable price shall be 1 paisa as
per tender condition on the basis of prevailing 15 days before due date of tender. 3. Contractor should quote his rate % above /below on tender amount only. 4. Night halt charge will not be payable. 5. No weekly holiday applicable to vehicle. 6. The extra rate for km run more than 3000 km will be paid at Rs 9=00
Seal & Signature of the Tenderer Superintending Engineer (TR)
GETCO, Surendranagar
I/We am/are ready to carry out the above work …% above/below, (In word
……………………………………………………………………………………………………………………………
……………………………………………………..% above/below) of schedule rate of GETCO.