Tender for Hiring of Vehicle for const sub division jamnagar. Office/Jamnagar Trans...

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TECHNICAL BID

NAME OF WORK :- : Hiring Diesel driven A.C. Closed body Jeep(8+1 Seater) for 12 hrs for 4000KM per Month for const. sub

division Jamnagar under const. division Jamnagar for one year.

Tender No.: TCJ/15-16/55

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GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

TRANSMISSION CIRCLE OFFICE, JAMNAGAR

Tender No . TCJ/15-16/55

Sub : Hiring Diesel driven A.C. Closed body Jeep(8+1 Seater) for 12 hrs for 4000KM per Month for const. sub division Jamnagar under const. division Jamnagar for one year

1. Estimated Cost. Rs. 7,36,776.00 2. Earnest Money: Rs. 7370.00 3. Last date of receipt of tender online: 16.00 Hrs 4. Last date of receipt of Physical documents: 15.00 Hrs 4. Date of opening the Tech bid: 16.00 Hrs (If possible) 5. Time limit: 1 year 6. Tender fee per copy: Rs. 740.00 E.M.D. & Tender fee should be paid by D.D. in favor of GETCO, JAMNAGAR

SUPERINTENDING ENGINEER (TR) C.O.GETCO, JAMNAGAR

_____________________________________________________________________________ Tender fee paid vide M.R. No. _____________________Date___________________ E.M.D. paid vide M.R. No _____________________Date___________________ I have read the terms and conditions of contract and abide by the same in all respect. Date : _________________ Signature & Seal / stamp of Contractor / Company

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NAME OF WORK :- Hiring Diesel driven A.C. Closed body Jeep(8+1 Seater) for

12 hrs for 4000KM per Month for const. sub division Jamnagar under const. division Jamnagar for one year.

INDEX

Sr. No. Particulars Page No.

1 Special instruction to tenderer 4

2 Special Terms & Condition 5

3 CommercialTerms & conditions 7

4 Technical Terms and condition 9

5 Annexures 12

6 Agreement & Safety cum Indemnity Bond

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7

Undertaking In Regard To Stop

Deal/Banned for Business Dealing

/Black listing

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8 Schedule B ( PRICE BID ) 29

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GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED Transmission Circle Office, Jamnagar.

SPECIAL INSTRUCTION TO THE TENDERER.

1. The Earnest Money Deposit and tender fee will be accepted by

Demand Draft on any Nationalized Bank only situated at “Jamnagar”, drawn in favor of “GUJARAT ENERGY

TRANSMISSION CORPORATION LTD”. Tender without EMD and

tender fee shall be rejected. Two separate DD for Tender fee and EMD should be submitted with technical bid in EMD cover.

2. The Tenderers shall specifically note that the Tenders are invited on

percentage rate on first item of schedule B only. 3. The tenderers will ensure submission of the Tenders duly filled in before the due date and time. 4. The price bid of those tenderers shall only be opened which are found technically acceptable and satisfying the requisite qualification & parameters.

1. Driver having appropriate driving license and base of taxi.

2. Vehicle having comprehensive risk insurance policy of occupant’s risks 3. One certified zerox copy of RC book.

4. P. F. Code Registration number, If Applicable 5. Service Tax Registration, if Applicable 6. Vehicle having Taxi / Maxi passing (8+1 Seater) Model not older than

Two year as on dt. Of the tender opening 7. Copy of Pan card 8. Fitness of vehicle and driver

5 The tenderers should quote present market prices of Diesel which he considered for quoting his rate.

Superintending Engineer (TR), GETCO, Jamnagar SIGNATURE & SEAL OF THE BIDDER.

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SPECIAL TERMS AND CONDITION.

1. The vehicle is to be hired for a maximum 3000 Kms per month and 12 Hrs per day. General timing of vehicle is 08:00 Hrs to 20:00 Hrs.

2. All road tolls/bridge tolls shall be reimbursed on production of proof of payment along with monthly RA bills.

3. The vehicle to be offered for hiring shall be in up-to-date condition including its

tubes, tires, engine as well as conditions of its outside body. The vehicle to be offered shall not have been registered before more than 2 years as on the date of tender opening.

4. The period of the contract shall be for Two year. The period further one year can be

extended on mutual agreed terms as per same rates, terms and conditions. However, in case of poor services provided by the contractor, circle head shall be empowered to terminate the contract after one year.

5. Vehicle will have to be sent along with well-experienced (Driving license should not be issued after 2010), white -dressed driver having good manners with necessary tools and tackles to meet the normal breakdown while on road. The driver sent with the vehicle shall have valid license for driving and Taxi badge. The driver shall be well versed with R.T.O. rules. The driver shall be preferably below the age of 40 yrs. & never above 55 yrs. The lodging and boarding of driver shall born by contractor. If driver fails to report timely or wear uniform, a penalty of Rs. 100/- per day will be deducted continuous observation for 15 days will make the contract liable for termination at contractor’s risk and cost.

6. Formula for considering price variation – No price variation will be payable on cost of Oil/tires, Tubes etc. Only charges in price of Diesel will be adjustable. You must quote prices on the basis of prevailing 15 days before the due date of tender. This basic rate shall be indicated in the offer.

7. The general use of vehicle is for line maintenance work to transport man & material, used on Kaccha/Pakka road/Bullock cart way where vehicle approach is possible.

8. During the period of maintenance, breakdown of the vehicle, when the vehicle may not be sent, the contractor will have to send another identical or upper class vehicle and model year. In case of failure to meet this condition, another vehicle shall be hired by the GETCO from the market at the prevailing market rates and difference of amount paid, if any, shall be recovered from the contractor’s bill.

9. Conditional tender will not be accepted and straight away be rejected.

10. The contractor bidding for the work must have vehicle registered in his name or on his firm’s name. Failing to produce such proof EMD / SD paid by the contractor shall be forfeited. Vehicle owned using Power Of Attorney is not entertained.

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11. In case any vehicle remains absent or fails to report for duty or a vehicle if provided, as a substitute is not in an acceptable condition, the GETCO shall recover penalty at the rate hereinafter specified. And in case of an un-acceptance of substituted vehicle, any journey covered by it may also be disallowed apart from recovering penalty as if the vehicle is ‘absent’.

SIGNATURE & SEAL Superintending Engineer (TR), OF THE BIDDER. GETCO, Jamnagar

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COMMERCIAL TERMS AND CONDITIONS

1. AGREEMENT & COMPENSATION BOND :

The successful tenderers will have to execute Agreement & compensation bond each on stamp paper of value Rs. 100/- at our Transmission Cirlce Office, Jamnagar before Commencement of works as per GETCO’s prescribed Performa.

2. INCOME-TAX :_

Income tax as per rules will be deducted from the bills.

3. SECURITY DEPOSIT :-

The successful tenderer will have to pay 5% of the contract value as security deposit. Out of which 2.5% will be paid in DD/FDR before placement of order and 2.5% will be deducted from first R.A. Bill. The Bank guarantee of nationalized bank can be accepted which have to be submitted immediately in lieu of S.D.if it Exceeds Rs. 10,000=00.

4. SETTLEMENT OF DISPUTE :

In case of any dispute, the decision of the Superintending Engineer (TR), of Circle Office, GETCO, Jamnagar will be final and binding to the tenderer.

5. PAYMENT : Payment will be made every month on actual work executed for which contractor has to submit the bill in triplicate along with the logbook to EE.(TR), GETCO, Ranavav. The payment will be made by RTGS.

6. Rates for excess KMs traveled by hired vehicle beyond 3000 KMs. per month shall be paid extra as per actual extra running Km. at the rate mentioned in

Schedule-‘B’.

7. The contractor shall immunize company’s personnel against any claim arising out of accidents or misbehavior of the drivers. The vehicle shall be kept properly insured all time to cover the 3rd party risk and Simultaneously immunized company on account of likely claims from Public, police deptt. etc.

8. The 100% bills for traveling of the vehicle shall be paid on monthly basis.

9. If the contractor fails to provide a vehicle, the deduction from his R. A. bill should

be made on prorate considering the monthly rate payable with 26 working days per month.

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10. If contractor fail to execute the order success fully, the order will be got completed through other agency and if required to p ay higher rates, in that case, total expenditure that will be recovered from agency who fail to execute the order fully or partly.

11. If successful bidder fails to execute the order then EMD & SD paid by such party to Getco will be forfeited.

12. For every 10 paisa increase/decrease in price of fuel per liter, then per KM payable price shall go up/down by One paise. This will be applicable to actual KM traveled during the month. Every month, you will have to submit last bill of fuel with your bill.

13. The contractor will have to fulfill the condition of contract labour regulation

abolition Act-1970 and furnish the records failing which payment will not be made.

14. Contractor must have P. F. number and letter of registration with PF authority, if applicable.

15. Any Legal Disputes subject to Jamnagar Jurisdiction Only.

Superintending Engineer (TR), GETCO, Jamnaga SIGNATURE & SEAL OF THE BIDDER.

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GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

Transmission Circle Office, Jamnagar.

TECHNICAL TERMS AND CONDITIONS

1. Type of vehicle :

You will have to provide standard make vehicle as mentioned above not older than two years as on date of the tender openi ng .

2. Area of traveling :

Anywhere in Gujarat.

3. During a day vehicle can be called at any time and for any number of times as per requirement.

4. Type/Condition of vehicle and other qualifying crit eria :

The vehicle proposed to be deployed for company (GETCO) in good conditions. Taxi/ Maxi having RTO permit, insurance papers and other requisite documents shall be periodically inspected/verified by users/department officer authorized by GETCO. The vehicle which is proposed for the taxi use, must be purely registered in the RTO office i.e. :-

1) Driver having appropriate driving license and base of taxi.

2) Registration as Taxi.

3) Taxi which is provided by the owner must be insured comprehensive risk

policy of occupant’s risks by insurance policy.

4) One certified zerox copy of RC book.

5) Copy of PUC certificate (Periodically renewed as per RTO rules).

6) P. F. Code Registration number, If Applicable

7) Service Tax Registration, If Applicable.

8) Vehicle having taxi/maxi passing (8+1 Seater) Model not older than two year as on date of the tender opening .

9) Any other document related to hiring of vehicle

5. Before starting journey, taxi driver must be in the position to have the log book of journey of the registered taxi and it must be filled up by the vehicle user officers by mentioning opening and closing Kms. of the journey.

6. Log Book of the vehicle is also to be filled up day to day by the user/officers mentioning the place visited by him along with the duration of journey, traveled and duly signed.

7. The vehicle to be deployed shall be inspected by authorized representative of

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GETCO at any time during period of contract and if any defect is noticed, it should be rectified by the contractor immediately. GETCO shall have right to reject vehicle if condition of vehicle is not satisfactory.

8. DRIVERS / UNIFORM :

a. The contractor shall employ qualified and well behaved driver having

valid permanent license for driving vehicle as per RTO and insurance rules. This shall be subjected to scrutiny and checks by the OFFICER-IN-CHARGE handling the execution of the contract from time to time. If any legal liability occurs on account of any lapse in this regards, the same will be at contractor’s account. The driver should behave courteously and respectfully with traveling officers. He should be free from habits of smoking/drinking intoxicant liquors. No any allowance shall be paid by the GETCO to the driver. Any misbehavior of the driver will be reported to vehicle owner and if vehicle owner fail to provide new driver within 24 hrs. GETCO reserves the right to terminate the contract or hire vehicle from open market at the risk and cost of the contractor. Driver should wear a uniform supplied by contractor.

9. In case of breakdown of vehicle or in case of a vehicle not acceptable to GETCO under clause No. 4.2 mentioned above the contractor will immediately replace the same by good vehicle within shortest time (say within 1 hour only). Failure to replace the vehicle will entitle GETCO to impose penalty equivalent to the average daily hiring charges for that period or actual expenditure done which ever is higher for the period, for which vehicle is under break down and not been accepted by GETCO.

10. In case, if you fail to provide the vehicle requisitioned by GETCO, GETCO authorities reserves the right to hire Car/Taxi as may be required/available for the time being from open market at the risk and cost of contractor and the amount will be deducted from the monthly bill payable to the contractor. If the driver fails to report on time given by controlling officer, penalty of Rs. 50=00 per hour will be imposed.

11. ACCIDENT LIABILIATY :

1. The contractor shall at all time indemnities GETCO and its officers,

servants and agent against all third party claims, what so ever ( Including but not limited to ) property losses/damages, personal accident, injury or death of persons of any sub contractor, and/or agents of the contractor and/or of GETCO, damage to the property of GETCO, arising out by the Hired vehicle, the contractor shall bare at his own cost and initiative at all times till the successful completion of the contract period. Contractor shall have to maintain comprehensive insurance policy in respect of all insurable liabilities, under Motor vehicle Act, workman’s compensation act. Personal injuries act, Emergency risk insurance act, Approved by Secretary/GETCO.

2. If due to any reason what so ever, the GETCO has to make any payment,

for vehicle or driver etc, the amount so paid by GETCO payable by the contractor to GETCO and all such payment shall be recovered by GETCO from the dues payable to the contractor and/or from the security deposit of the contractor. Balance amount if any is still payable by contractor; it has to be paid immediately to GETCO.

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12. COMPUTATION OF KILOMETERS :

The starting and closing kilometers will be admissible from the point of first pick up for starting and point of last drop for closing of journey.

12.1 MAINTENANCE OF LOG BOOK

The contractor will be required to maintain Log Book as per the standard format which will record the journeys performed by the GETCO officer. The Log book when closed or at the end of the contract, should be handed over to the GETCO for its record.

13. MAINATENANCE OF SPEEDOMETERS

The speedometers recording the kilometers by the vehicle should always be maintained in working conditions. If at any time, the speedometer goes out of order, the kilometer traveled will be admissible according to route kilometers till the speedometer is brought back in to working condition. No average shall be admissible based on the earlier journeys to the same places.

14. Drivers which are provided by contractor must be fully conversant with the

routes of Gujarat state and he must be having valid driving license and vehicle’s another necessary documents with him.

15. When day to day, vehicle reports for its duty on specific time given by GETCO,

at that time driver must be fully equipped i.e. including required Money to keep the Car running in fully tip top condition. He should not demand money from the officer traveling for repairing the vehicle on road etc.

16. As and when the driver report with the vehicle, it should be duly topped up with

fuel, oil lubricants etc. and no extra time will be allowed for such work after he report on duty.

17. The vehicle shall have to be properly insured so as to cover the risk of the

lives of the officers and staff of the GETCO traveling by the same, with their property.

18. The vehicle should be available for 12 Hours X 6 days in a week. Generally weekly off is Sundary or any other day as per GETCO convenience. Off/Public Holiday is not allowed. However, if require, in case of emergency, contractor will be informed to make arrangement of vehicle even on Sunday or in odd hours. On Sunday, if vehicle is provided than nothing will be paid extra/ overtime on account of salary and wages of drive/ vehicle.

SIGNATURE & SEAL Superintending Engineer (TR), OF THE BIDDER GETCO, Jamnagar

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ANNEXURE DETAILS OF EARNEST MONEY DEPOSIT ATTACHED

S.No. Description

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Earnest Money Deposit

Earnest Money Deposit of Rs.______/-, submitted in the form of Demand Draft/ Banker’s

Cheque, drawn on______________________________________Bank,

______________________ Branch, bearing DD/BC No. _________________ dated

________________ is attached herewith.

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Tender Document Fee

Tender Document Fee of Rs._____/-, submitted in the form of Demand Draft/ Banker’s

Cheque, drawn on______________________________________Bank,

______________________ Branch, bearing DD/BC No. _________________ dated

____________________ is attached herewith.


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BIDDER’S DETAILS OF PERSONNEL

1 Firm Name

2 Firm Address

3 Firm Type (Proprietary/ Partnership)

4 Contact Person Name and Designation

5 Qualification

6 Professional Experience

7 PAN No

8 Sales Tax No

9 Service Tax No

10 Contract Details

Mobile No

Land Line No

FAX No

E-Mail ID

Note: All the correspondence, queries etc., will be asked on above E-Mail only.

Bidder is responsible to check and operation of e-mail ID.


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ANNEXURE

The bidders have to enclose following documents with EMD Draft PAY order in name of GETCO

in separate sealed envelope duly super scribed “QUALIFICATION BID “No offers will be

considered without EMD.

SN Documents Attached

(Yes/No)

Flap No/

Attachment No

1 Attested Registration Certificate of the vehicle to be

kept for the contract.

Vehicle No

Vehicle Make & type

2 Copy of the insurance policy of the vehicle intended

for the contract.

3 Fitness certificate of the vehicle

4 Passenger permits.

5 P.F. Code registration

6 Service Tax Certificate

7 Govt. Approved diesel price list of I.O.C.

8 PAN Certificate

9 Copies of the orders executed with certificate of the

organization.


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ANNEXURE- I

DECLARATION

In connection with the above subject and reference I/ We confirm the following:

1. I / We, the under signed have read and examined the Tender Specifications in tender

mentionedunder reference along with the General/ Commercial terms and conditions.

2. I / We, declare that our TechnicalBid is strictly in line with the Tender specifications

(except the deviations shown in Annexureof Technical Deviations..

3. Further, I / We also agree that additional conditions / deviations, if any, found in the

tender terms & conditions (except reference indicated under Annexure ivthis tender

document), our offer shall be out rightly rejected without assigning any reason thereof.

NOTE: ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND SHOULD BE GIVEN

FLAG MARKINGFOR IDENTIFICATION.


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ANNEXURE – III

DECLARATION

(Strike off whichever is not applicable)

This is to declare that Mr/Ms. __________________________________, employee of GETCO at

_____________________(place), is related to our ___________________________

_______________________(designation & name).

OR

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives

employed or working with Gujarat Energy Development Agency at any of its offices or its

parent Department i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.


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ANNEXURE - IV

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified

below in this sheet. If there are no deviations offered, it should be clearly mentioned on this

page.

Deviation offered to

Chapter No, Clause No. of

the tender document

Deviation offered


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ANNEXURE V

Please fill up the details below to evaluate the capacity of contractor.

SN Contract Place

Circle/Division/

Office

Contract

Vehicle No

Contract Period Order No Vehicle

Registered

on the

name of

From To

1

2

Note: Existing contractor fill the details of all existing running contract deails invariably with

GUVNL and its subsidiary companies i.e. GETCO, GSECL, MGVCL, DGVCL, PGVCL, UGVCL.


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ANNEXURE – VI

DECLARATION

(Strike off whichever is not applicable)

This is to declare that, the quoted vehicle No ___________ in this tender is not allotted/

utilized by me/ anybody or put on contract to any office/ company/ agency be me.


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PROFORMA FOR CONTRACT AGREEMENT (Non Judicial Stamp Paper of Rs. 100/-)

This Agreement is made at BARODA the_____________ day of ___________ in the Christian Year Two thousand ______between M/s. _____________________________________ (address of office) ________________ (hereinafter referred to as “THE CONTRACTOR” which expression shall unless excluded by or repugnant to the contract include its successors or permitted assigns) of the ONE PART and the Gujarat Energy Transmission Corporation Ltd, having their Head office at Vidyut Bhavan, Race Course, Baroda 390007 (hereinafter called “The GETCO” which expression shall unless excluded by or repugnant to the context include its successors or assigns) of the other part.

WHEREAS the aforesaid GETCO has accepted the tender of the aforesaid contractors for _______________________________________________ as per GETCO’s Order No. ____________________________________ hereinafter called “the works” and more particularly described and enumerated or referred to in the specification, terms and conditions prescribed in the order letter, covering letter and other letters and schedule of price which for the purpose of identification have been signed by Shri ________________________ on behalf of the contractors and by ---------------------------------- on behalf of the GETCO, a list whereof is made out in the Schedule hereunder written and all of which said documents are deemed to form part of this contract and included in the expression “The works” wherever herein used, upon the terms and subject to the conditions hereinafter mentioned. AND WHEREAS THE GETCO has accepted the tender of contractors for the construction of the said works for the sum of Rs. __________ Rupees (_______________________________________________) upon the terms and subject to the conditions herein mentioned. NOW THIS AGREEMENT WITNESSESS AND IT IS HEREBY AGREED AND DECLARED THAT. 1. The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein or there from respectively or are reasonably necessary for the completion of the works as mentioned and at the times, in the manner and subject to the terms and conditions and stipulations contained in this contract, and in consideration of the due provision, executions, supply and completion of the works agreed to by the contractor as aforesaid the GETCO do hereby covenant with the contractor to pay all the sums of moneys as and when they become due and payable to the contractors under the provisions of the contract. Such payment to be made at such times and in such manner as is provided by the contract.

2. The conditions and covenants stipulated here-in-before in this contract are subject to and

without prejudice to the rights of the GETCO to enforce penalty for delays and / or any other rights whatsoever including the right to reject and cancel on default or breach by the contractor of the conditions and the covenants as stipulated in the general conditions, specifications, forms or tender schedule etc. attached with GETCO’s Order No. ___________________________. The contract value, extent of supply & erection works, delivery dates , specifications and other relevant matters may be altered by mutual agreement and if so altered shall not be deemed or construed to mean or apply to affect or alter other terms and conditions of the contract and the general conditions and the contract so altered or revised shall be and shall always be deemed to have been subject to and without prejudice to said stipulation.

SCHEDULE List of documents forming part of the contract :

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1. GETCO’s Tender Specification No. ____________ and contractor’s offer opened on

dated ____/____/____ 2. GETCO order No. Dtd. ___ / ___/ ____ 3. Contractor’s acceptance of order vide letter No. _______________. 4. Contractor’s Partnership Deed dtd. ________________. 5. Contractor’s Power of Attorney / GETCO Resolution authorising person to sign on

behalf of Firm. In witness whereof the parties hereto have set their hands and seals this day and month, year first above written. 1) Signed, sealed and delivered by

(Signature with name , Designation and official seal) For and behalf of M/s. __________________ (Signature) Address : _____________________________ _____________________________________

In the presence of (Full Name ,Address and Signatures) i) __________________________________ (Signature) ____________________________________ ii) __________________________________ (Signature) ____________________________________

2) Signed, sealed and delivered by (Signature with name , Designation and official seal) for and on behalf of Gujarat Energy Transmission Corporation Ltd Sardar Patel Vidyut

Bhavan, Race Course, BARODA - 390 007. In the presence of name, Full addressed and Signatue : (1)_____________________________________ ______________________________________ (2)____________________________________

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SAFETY CUM INDEMNITY BOND (Non-judicial Stamp paper of value not less than Rs . 100.00) KNOW ALL MEN BY THESE PRESENTS that we, _____________ by this SAFETY CUM INDEMNITY BOND Executed on this _____________ Day of _________ 2013. I/We Having Registered Office ___________________________________________(herein after called “THE CONTRACTOR” which expression shall mean and includes my /our heirs, executors, administrators and legal representatives, successors and permitted assigns) do hereby binds myself/ourselves and also our company/firms after having the power to bind by this promise and undertaking in favour of the Gujarat Energy Transmission Corporation Limited (GETCO), Vadodara a State Transmission Utility under The Electricity Act, 2003 having its registered office at Sardar Patel Vidyut Bhavan, Race course, Vadodara.( hereinafter called as GETCO, which expression shall mean and include its legal representative, administrators assigns) has agreed under the terms and conditions of the contract no.______ dated_______made between __________ and ___________for the contract of the ____________value of Rs. __________ interalia on production of Safety Cum Indemnity Bond. We do hereby undertake and agree to Indemnify and keep Indemnified GETCO from time to time to the extent of Rs.______ Rupees________only against any losses or damages, costs, charges and expenses caused to or suffered by reason of the CONTRACTOR while Project, R&M, O&M work including work carried out by outsourcing agency, failing to take proper care or not complying the guidelines given hereunder as per Annexure-A and instructions which may be given from time to time during the continuance of the contract and we further undertake to unconditionally pay the amount claimed by the GETCO on demand and without demur to the extent aforesaid. Whereas the CONTRACTOR has/have been awarded to execute the job/works under order no._____, dated ______ for _________ issued by the GETCO after having observing necessary formalities, the details of which is described in the order no.______ dated ______ and whereas the said job/works will be /likely to be done in places covered under Employees’ State Insurance Act,1948 (ESI) and /or the Workmen Compensation Act,1923 and /or other laws relating to the Labour Management and Welfare Act. (Respective Amendments) And whereas according to the condition of the Contract the CONTRACTOR is under obligation to execute this Safety cum Indemnity Bond before the commencement of actual execution of work Now the indenture witnesses that I/We the CONTRACTOR do hereby undertake to follow the guidelines as per Annexure-A prepared by the GETCO. Further we the CONTRACTOR agree that the GETCO shall be sole judge of and as to whether there has been any breach of the guidelines as per Annexure-A of this bond and as to the extent of the loss, damages, costs, charges and expenses caused to or suffered by the GETCO. We the CONTRACTOR further agree that our liability under this bond shall not be discharged because of the change in the constitution of the GETCO or for the extension of the time limit or for any other reason.

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We the CONTRACTOR further agrees to the given terms and conditions: a. That the CONTRACTOR undertakes /undertake to indemnify and keep

harmless the GETCO from all claims, actions, proceedings and risk, damage danger to any person whether belonging or not belonging to the. CONTRACTOR.

b. That the CONTRACTOR shall keep harmless the GETCO from all claims, compensation, damages any proceedings in respect of any of its employee / workmen under the Workmen Compensation Act or any other laws for the time being in force. c. That, if during the course of execution of work as stated in the contract order mentioned hereinabove issued by the OBLIGEE, it is found that the CONTRACTOR has not complied with guidelines as per Annexure-A or terms and conditions / formalities within the meaning of Employees’ State Insurance Act,1948 (ESI) or Workmen Compensation Act 1923 or any other laws relating to the Labour Welfare for the time being in force, and also has not observed the safety norms in accordance with the law prevailing at the place of work/job to the satisfaction of the GETCO, the GETCO shall have the right to stop the execution of work/job and the period of such stoppage shall not be taken into account for the calculation of the total period of completion of work for which the CONTRACTOR is responsible to complete the work/job and it will be deemed that discontinuance was due to default of the CONTRACTOR. d. That, if any time, due to exigency, GETCO as the Principle Employer, becomes liable to pay any such compensation mentioned hereinabove, whether on failure of the CONTRACTOR or for any other reason, the GETCO shall have the right to recover the said amount from any amount receivable by GETCO or any bank guarantee deposited or anything payable whether in connection with this contract or other contract by the CONTRACTOR to the OBLIGEE. e. That the CONTRACTOR is/are aware and accept that for the persistent or repeated violation of any guidelines as per Annexure-A and terms and conditions mentioned in this Safety cum Indemnity Bond, GETCO shall have right to terminate the contract of work issued to the CONTRACTOR . f. In case if any safety related fatal Electrical / Mechanical accident occurred to any employee of agency or outsider due to negligence or non-compliance of GETCO safety norms then in addition to the compensation and liability as per statutory requirement, contractor / agency is hereby agreed to pay the penalty amount as given below: g. I/We the CONTRACTOR hereby confirm that in case of any dispute/difference for settlement of claims under this Safety Cum Indemnity bond the courts in Gujarat State wherever job/work is performed or as per GETCO norms shall have the jurisdiction to decide the rights & liabilities of the parties while adjudicating the matter of claims under this Safety Cum Indemnity Bond.

Sr. No Amount of Contract in Rs. Penalty amount 1 Up to 1 Lac Rs.5000/- 2 Above1 Lac to 10 Lacs Rs.40000/- 3 10 to -100 Lacs Rs.100,000/- 4 > 100 Lacs 1.0 % of contract value

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h. This Safety cum Indemnity Bond shall continue and hold good until it is released by the GETCO in Writing on the CONTRACTOR’s application after the Contractor has discharged all his obligations under the order mentioned hereinabove and submitted a “NO DEMAND CERTIFICATE” from the GETCO under the said order. The Safety cum Indemnity Bond shall be valid for a CONTRACT PERIOD and renewable thereof (Claim Period). i. This Safety cum Indemnity Bond and the guidelines as per Annexure-A herein contained are in addition to And not by way of limitation or substitution for any other guarantee, indemnities Hereto before given to the GETCO by the CONTRACTOR and this indemnity does not Revoke or limit such indemnities or guarantees. IN WITNESS WHEREOF the Parties hereto have executed this indenture the day the year First hereinabove written. ---------------------------- (Signature with seal of The CONTRACTOR) In the presence of: 1.

2.

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ANNEXURE-A

OUR ENDEVOUR - Safety a habit

To create environment where Business Confidence is built through Best Business Practices and is

fostered in an atmosphere of trust and respect between providers of goods and services and their

users for the ultimate benefit of society a the nation, safety guidelines are agreed upon by the

agency as under.

Safety is our prime concern and zero accident is our goal. In order to prevent the accident, while

execution of works in indoor and outdoor systems of GETCO, the following guideline and

preventive measures are identified.

Indoor safety precaution Outdoor safety precaution The method of work required T&P and

manpower should be discussed between GETCO supervisor,

contractor‟s supervisor

and gang leaders.

The method of work required T&P and

manpower should be discussed between

GETCO supervisor, contractor‟s supervisor

and gang leaders. Prior to execution of work a joint survey

must be conducted by GETCO supervisor,

and contractor‟s supervisor for risk

assessment.

• Clearly identify the work location, to distinguish

between the equipment that

is dead and other equipment / part that

may be live.

• Disconnect the equipment from supply.

• Protect against other live parts.

• Take special precautions when close to the bare

conductors/bus bar

Prior to execution of work a joint survey

must be conducted by GETCO supervisor,

and contractor‟s supervisor and DISCOM line

man in order to identify the following.

a. HT/LT line or tap line crossing under

each span of line of the work.

b. Isolation point of each line crossing.

c. Each line crossing & isolation point

under each span must be discussed and

noted in maintenance register with sketch

Following safety guidelines are mandatory for all

contractors operating in GETCO premises for Electrical,

non-electrical & civil works.

1. The contractors must provide advance

planning of work to concerned in-charge

of substation in writing.

2. Before starting any work whether switch

yard, “permit to allow to work” must be taken from

control room in-charge.

3. Utilizing Electrical / non-electrical

equipments, safety rules must be

implemented.

4. If the work is to be carried out on Sunday or

public holiday, the necessary permission

must be taken in advance, requesting in writing.

5. Unwanted person including children of

labours will not be allowed at working

site/ in the switchyard and in the

prohibited area.

6. Any electrical work or electrical

connections to equipment for any other work must be carried out by certified

electrician/wiremen with adequate size of

wire through MCB as per I.E. Rule.

- Live penal area / bus bar must be

Contractor’s supervisor and GETCO

Supervisor must ensure all isolations

physically with adequate earthing

technically prior to give clearance to gang

leader for taking up job.

While execution of stringing work, the

identified line crossing must be isolated /

de-energized and written clearance should

be obtained from concerned DISCOM

supervisor.

The isolation of Tap line must be physically

seen and verified by Contractor and GETCO

supervisor.

At D.O. fuse junction contractors person

should be posted to ensure that no person

restore D.O. supply while work is under

execution

Contractor’s supervisormust ensure that

concern officer take LCP for EHV line and power line crossing.

26

isolated and sealed / bifurcated with

red colour tape for visible warning.

- Display Board must hang on LCP

panel.

- Transformer must be switched off

whenever and wherever contractor

and line workers are not satisfied

with isolation, earthing or any

equipment performance of GETCO, it

will be pointed out and work shall

begin only after resolution.

Contractor shall not take up job in

absence of GETCO authorized

person. All wire temporary

connection & material whenever

erection activity has any connection

and disconnection work of bus bar,

string bus.

All workers / labour of contractor &

supervisors must use personal protective

equipment (PPE) during the work like

gloves, safety belt, Safety shoes, Helmet,

earthing rods, etc, duly approved by

GETCO.

All workers / labour of contractor &

supervisors must use personal protective

equipment (PPE) during the work like

gloves, safety belt, Safety shoes, Helmet,

earthing rods, Live line detector etc, duly

approved by GETCO.

The local earthing must be done at the

place of work before execution of any work.

The local earthing must be done at the

place

of work before execution of any work.

11 kV breaker in panel must be switched

off and racked out only after ensuring no

voltage in breaker and without door

opening.

Circuit breaker opening is not an isolation

and isolator on either side must be opened.

No work during rains and cloudy weather

condition.

Transmission line activities.

1) Used of Voltage detector to ensure

outage.

2) Earthing at three point, local, left &

right side of bus bar / string bus.

3) Match line colour code with colour of

wrist band.

Local earthing of electrical equipments like

filter M/c, welding machine, testing kits etc.

is must.

Crane shall only be used for material

handling and erection. Working platform

shall only be used for work in switchyard.

27

Every bidder should,at the time of submission of bid, give a declaration that bidder and/or proprietor/partner/director of the firm has not been placed on stop

dealing/Banned for business dealing/blacklisting by GUVNL and/or any subsidiary company viz.GSECL/GETCO/DGVCL/MGVCL/UGVCL/PGVCL

REVISED

ANNEXURE-14 (UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR BUSINESS

DEALING/BLACK LIST THEREOF)

Sub -Undertaking in regard to Stop Deal/Banned for Business dealing/Black List There of Ref:Tender No .:

All bidders will have to furnish the following undertaking duly filled in, signed and

stamped for each quoted item of the tender along with the Technical Bid

I/WE___________________________________________________________________authorized signatory of M/S____________________________________________here by certify that____________________________________________________and their proprietor/any partner/any director of the firm is not stop deal and/or banned for business

dealing and/or black listed by GUVNL and/or any subsidiary company viz.GSECL/GETCO/DGVCL/MGVCL/UGVCL/PGVCL.

Seal of the Firm Signature of the Tenderer

28

PRICE BID

NAME OF WORK :- Hiring Diesel driven A.C. Closed body Jeep(8+1 Seater) for 12 hrs for 4000KM per Month for const sub division

Jamnagar Under const division Jamnagar for one year

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SCHEDULE – B

Name of work : Hiring Diesel driven A.C. Closed body Jeep (8+1 Seater) for 12 hrs For 4000KM per Month for const. sub division Jamnagar under const.

division Jamnagar for one year.

I/We am/are willing to carry out the above work at __________% above/below than above than estimated rates hence amount per mo nth for item No. 1 will be Rs. _____________In word Rs._______________________ ____________________. Note: % above/bellow will be allowed for item No. 1 only.

1) Tall Taxes on bridge crossing will be reimbursed on production of proof of payment along with monthly RA bill.

2) Vehicle will be used for 12 hrs. beyond 12 hrs extra hour rate will be granted as per above. Generally timing of vehicle is 08:00 Hrs to 20:00 Hrs.

3) The vehicle should be available for 12 Hours X 6 days in a week. Generally weekly off is Sundary or any other day as per GETCO convenience. Off/Public Holiday is not allowed. However, if require, in case of emergency, contractor will be informed to make arrangement of vehicle even on Sunday or in odd hours. On Sunday, if vehicle is provided than nothing will be paid extra/ overtime on account of salary and wages of drive/ vehicle.

4) Every Ten paise increase/decrease in price of fuel per Km. payable price shall go up/down by 1 paise. This will be applicable to the actual Km. traveled during the month.

5) Vehicle is required to be driven in jurisdiction of Jamangar (TR) Circle and anywhere in

Gujarat State.

6) Tenderer will have to provide zerox copy of R.T.O. book and Taxi/Maxi passing and running insurance policy certificate with Tender.

7) Service tax will be paid after producing documentary proof to credit the Central

Government Authority.

Seal and Sign of Contractor Superintending Engineer (TR) Getco C.O. Jamnagar

Sr. No. Description Quantity Unit Amount

Total Estimated Amount

1 Hiring charges per Month for the first 4000 Kms. ( for 12 hours) (Monthly minimum charges)

12.00 Per

Month 57223.00 6,86,676.00

2 Hiring charges for additional KM run over 4000 Kms. per month per KM.

3000 Per Km. 9.50 28,500.00

3 Extra hour charges for hiring of vehicle beyond 12 hours

240 Per Hour 90.00 21,600.00

Total amount Rs. 7,36,776.00 Rs.Seven l acs thirty six thousand & seven hundred seventy six only .

Tender for Hiring of Vehicle for const sub division jamnagar. Office/Jamnagar Trans...

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Transcript of Tender for Hiring of Vehicle for const sub division jamnagar. Office/Jamnagar Trans...