Tender for Cleaning/Toiletry Items in LBSNAA · Tender for Cleaning/Toiletry Items in LBSNAA File...

Tender for Cleaning/Toiletry Items in LBSNAA

File No D-13021/3/2012-S&S Lal Bahadur Shastri National Academy of Administration,

Government of India Ministry of Personnel, Public Grievances and Pensions

(Department of Personnel & Training)

Dated: 14-01-2013

To

NON TRANSFERABLE BID DOCUMENT FOR

RATE CONTRACT FOR CLEANING & TOILETRY ITEMS IN LBSNAA

Sealed tenders for supply of articles shown in the Chapter-3 of this document, subscribed as

"TENDER FOR RATE CONTRACT FOR CLEANING/TOILETRY ITEMS IN LBSNAA" are invited by the

undersigned from Manufacturers/ authorized dealers/ firms/ suppliers. The tenders will be

opened on the same day in the presence of tenderers or their authorized representative

present if they wish to be present.

2. This tender enquiry has Schedules and appendices as follows:

i. Chapter-1: General Information of the Tender

ii. Chapter-2: Terms & Conditions of the Contract

iii. Chapter-3: Schedule of requirement & Price Bid to be executed through this tender

iv. Chapter-4: Price Bid- Rate offered by Tenderer (Bidder)

v. Chapter-5: Other Standard Forms, if any to be utilized by the biddersw

a. Annexure-1: Bid Declaration Letter

b. Annexure-2: Bid Security Form (in case Bank Guarantee is given as EMD)

c. Annexure-3: Security Deposit Form (in case Bank Guarantee is given)

d. Annexure-4: Technical Information of the Firm

e. Annexure-5: Format for letter of authorization for attending Bid Opening

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SI. Key Event Date 1. Last Date for Submission of Bids 06-02-2013 (1500 hrs.)

2. Date of opening of Bid 06-02-2013 (1600 hrs.)

3. Cost of Tender NIL

4. Earnest Money Rs. 25,000/- (Rs. Twenty-five thousands only) in form of Demand Draft/ FOR/ Banker's Cheque

5. Venue for opening of bid Office of the Chairman, [Dr. S.H. Khan, Deputy Director (Sr.)]

Tender Opening Committee, LBSNAA Campus, Mussoorie

3. Detailed Tender document can be downloaded from our portal at www.lbsnaa.gov.in/tenders

Alternatively; undersigned may be contacted in writing for any clarification.

(Ratnesh Singh) Assistant Director

S&S Section

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Chapter-1

GENERAL INFORMATION OF THE TENDER

INTRODUCTION

Lal Bahadur Shastri National Academy of Administration (LBSNAA), Mussoorie is an institute of the Central Government under the Department of Personnel & Training, Ministry of Personnel, PG & Pensions. It is situated at Mussoorie, District Dehradun and undertakes the training of the IAS Officers and Probationers of the All India and Central Services selected through the UPSC.

SCOPE OF WORK a) LBSNAA is proposing to enter into rate contract for the period upto 31-03-2014 to buy

certain Cleaning & Toiletry Items in LBSNAA listed in Schedule of requirement (Chapter-3) from Manufacturers/ suppliers who are capable and willing to supply the same. Rates of

items are, therefore, invited from the reputed manufacturers /suppliers of these items. The

rate are to be submitted in Price Schedule i.e. Chapter-4.

b) The bids will be evaluated for each category separately and Lowest-1 in each category will

be eligible for the award of the tender.

c) The supply of the Rate Contract for Cleaning & Toiletry Items in LBSNAA has to be made within 5 working days from the date of Purchase order.

d) If there is any complaint about the quality of the product, the remaining quantity in the

particular batch will be returned to the supplier and value equal to the quantity returned

will be recovered from the supplier. e) Sealed bids along with the Earnest Money Deposit (EMD) of Rs. 25,000/- (Rs. Twenty-five

thousands only) in form of Account Payee Demand Draft/Fixed Deposit Receipt, Banker's

Cheque in favour of the Director, LBSNAA at Mussoorie. Bid security is to be submitted by all

bidders except those who are registered with the Central Purchase Organization, National Small Industries Corporation (NSIC)or the concerned Ministry or Department.

f) Bids received without the EMD will be rejected summarily.

g) All bids should be duly sealed/taped and clearly marking the bidder's name and address on the top of the sealed envelopes as suggested in Tender Document.

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Chapter 2

TERMS AND CONDITIONS OF THE CONTRACT

1 The Tender a) The bidder shall indicate the prices for each and every item indicated in the specifications.

b) The prices quoted must be net per unit as shown in the Schedule and must include all charges

including Taxes & Cartages for delivery at the Stores of LBSNAA at Mussoorie. c) The rate must be stated for each item separately both in words and figures. If there is

discrepancy between the price quoted in word and figures, the price quoted in words would be treated as final.

d) The price quoted by the tenderer should be firm and inclusive of all tax (like VAT), octroi, freight

and forwarding charges, handling charges, loading and unloading charges, insurance charges,

any other tax/charges inclusive of VAT.

2. Terms of Delivery

a) The order for supply of Goods specified in the tender document will be placed as and when the

Tender is finalized.

b) The Goods must be delivered within 5 working days counted from the date of placement of

order for the same. c) The Goods must be delivered at the Store of LBSNAA, Mussoorie within the working hours i.e. 9

A.M. to 5 P.M. Failure to deliver Goods at the above mentioned time and place will be deemed

as non-delivery. d) If goods are not supplied within the stipulated time, Academy reserve its right to purchase the

required items from open market or other sources; and;, the excess amount will be recovered

from the supplier/ tender

e) If Goods are not supplied within stipulated time of placing the order or quality of goods are not upto the mark, Academy reserve its right to terminated the contract and the Security Deposit

will be forfeited.

3. SUBMISSION OF BIDS

3.1 SEALING AND MARKING OF BIDS

The bid shall be submitted in accordance with the procedure detailed herein. Specified

documents shall be enclosed in envelope of appropriate size each of which shall be sealed.

a) Envelope No.1: Shall contain the bid security/ EMD as indicated in clause 12 of these

instructions to bidder and all the information and documents in the same serial orders

and shown in the bid including rates of items in Chapter-4).

b) Main Envelope: Envelope No. 1 shall be kept in main envelope which should be sealed

and to be submitted to LBSNAA as a Bid. Each envelope should have the following

written thereon:

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1. Tender Notice No. D-13021/3/2012-S&S;

2. Last date for submission of Bid :- 06-02-2013 (1500 hrs.)

3. Rate Contract for Cleaning & Toiletry Items in LBSNAA.

N.B. Price should not be indicated in any of the documents except in Price Bid enclosed in

envelope.

c) Bid to be addressed to The Assistant Director, (Store & Supply), Lal Bahadur Shastri

National Academy of Administration, Room No. 107, C.R.U., Level-1, Gyanshila

Building, LBSNAA. Mussoorie-248179 (UTTARAKHANDI and must reach on or before

06.02.2013 by 3.00 P.M. Bids should be hand delivered or may be sent by post at the

aforementioned address on or before the above mentioned date and time. If the date

on which the tender is opened for acceptance is declared to be a holiday, the tenders

shall be deemed to remain open for acceptance till the next working day.

d) All the envelopes shall indicate the name and address of the bidder to enable the bid to

be returned unopened if required.

e) The bidder shall seal the bid.

3.2 ['MM. / 1,1W FOR SUBMISSION OF BIDS

a) Bids must be submitted in the name of The Assistant Director, (Store & Supply), Lal

Bahadur Shastri National Academy of Administration, Room No. 107, C.R.U., Level-

1, Gvanshila Building, LBSNAA, Mussoorie-248179 IUTTARAKHANDI, on or before

the prescribed date and time.

b) No bids will be received/ accepted after the expiry of the prescribed date and time

for submission of the bids.

c) Director LBSNAA, Mussoorie, may, at his discretion, extend the deadline for

submission of bids through the issuance of an amendment for the reasons

mentioned therein in which case all rights and obligations of the Purchaser and the

bidders previously subject to the deadlines shall thereafter be subject to the new

deadline as extended.

d) The responsibility for submission of the bids in time would rest with the bidder.

e) Telegraphic / Fax offers will be treated as defective, invalid and rejected. Only

detailed complete bids received prior to the closing time and date of the bids will be

taken as valid;

f) Bids received, if any, by the Purchaser after the prescribed deadline/extended

deadline for submission will be returned unopened to the bidder.

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4. BID OPENING AND EVALUATION

4.1 OPENING of 'Fur: Rips

LBSNAA will open all the Bids on the date, time and the place specified in the Tender document. The bid will be opened in the presence of bidders' representatives, who choose to attend the same. The bidder or bidders' representatives present there, shall sign a register evidencing their

attendance.

5. AWARD OF CONTRACT

Si AWARD CRITERIA

LBSNAA will award the Contract to the successful Bidder whose bid has been determined to be substantially responsive and has been determined as the best evaluated bid provided further that the Bidder is determined to be qualified to perform the Contract satisfactorily. The

evaluation will be for the total bid value of the category and not for individual items in the list

of items given in Schedule of Requirement in Tender Document.

TENDER WILL BE CONSIDERED AS INVALID IF BID VALUE OF ALL THE ITEMS UNDER

CATEGORY-A & CATEGORY-B IS NOT GIVEN BY THE BIDDER.

5.2 LBSNAA's RIGHT TO ACCEPT any Bid and to reject any or all Bids Director, LBSNAA reserves the right to accept or reject any bid's in part or full, and to annul the bidding process and reject all bids at any time prior to award of Contract, without thereby

incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected

Bidder or Bidders of the grounds for LBSNAA's action.

5.3 NOTIFICATION\

Prior to the expiration of the period of bids validity, LBSNAA will notify the successful Bidder in writing by letter, email or by FAX, to be confirmed in writing by speed post or hand delivered letter, that its bid has been accepted. The notification of Acceptance will constitute the formation of the Contract.

5.4 SIGNING OF CONTRACT

Upon the receipt of the notification of award by the successful bidder, the successful bidder

shall fill the Agreement in accordance with form of Agreement included in the Bid Documents and submit the same to the Assistant Director (Store & Supply Section) within 10 days of the date of receipt of notification of award. The Assistant Director (Store & Supply Section) shall return the draft duly approved within 10 days from the receipt of the

draft and the successful bidder shall get the same engrossed, have the correct amount to

stamp duly adjudicated by Superintendent of Stamps and thereafter return the same duly

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signed and executed on behalf of the successful bidder, all at his own cost within two weeks

from the receipt of the approved draft.

5.5 PERFORMANCE SECURITY

The Successful Vendor will furnish performance security in favour of the Director, LBSNAA

for an amount of 5 % of the contract value for a period of sixty days beyond the date of

completion of all contractual in shape of an Account Payee Demand Draft/ Fixed Deposit Receipt

from a Commercial bank/ Bank Guarantee from a Commercial bank in the Security Deposit Form

(as per Format given as Annexure-3)

5.6 CORRUPT OR FRAUDULENT PRACTICES

a) Vendors shall observe the highest standard of ethics during the procurement process and

execution of the contract. b) LBSNAA will reject a proposal for award if it determines that the Bidder recommended for

award has attended or engaged in corrupt or fraudulent practices in competing for the

contract in question.

6. PAYMENT a) The Goods received will be subjected to inspection by the designated officer of the LBSNAA

authorized to inspect the same. If these are not found in accordance with the specifications

mentioned in the contract document, these will become liable to be rejected.

b) All the expenditure related to removal and replacement of these rejected goods will have to be

borne by the Supplier.

c) The Purchaser's decision as regards the rejection shall be final and binding on the Contractor.

d) Payment will be made only for those goods which are found to be of satisfactory quality.

c) Payment for delivery of the Goods will be made on submission of bills within 60 days subject to inspection and finding the goods acceptable and in accordance with the instructions given in the

Acceptance of Tender.

7. OTHER CONDITIONS APPLICABLE TO CONTRACT

7.1 ADDRESS OF THE CONTRACTOR AND NOTICES AND COMMUNICATIONS ON BEHALF OF THE PURCHASER

a) For all purposes of the contract, including arbitration there under, the address of the Contractor

mentioned in the tender shall be the address to which all communications addressed to the

Contractor shall be sent, unless the Contractor has notified a change by a separate letter

containing no other communication and sent by registered post, acknowledgement due. The

Contractor shall be solely responsible for the consequences of any omission to notify a change

of address in the manner aforesaid. h) Any communication or notice on behalf of the Purchaser in relation to the contract may be

issued to the contractor by the Director or any other officer authorized by him on his behalf and

all such communications and notices may be served on the Contractor either by Registered Post

or speed post or by ordinary post or by hand delivery at the option of such officer.

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Tender for Cleaning/Toiletry Itprns in LBSNAA

7.2 RESPONSIBILITY OF THE CONTRACTOR FOR EXECUTING THE CONTRACT

The Contractor shall perform the contract in all respects in accordance with the terms and conditions thereof. The Goods and every constituent part thereof, whether in the possession or control of the Contractor, his agents or servants or a carrier or in the joint possession of the Contractor and the Purchaser, his agent or servants, shall remain in every respect at the risk of the Contractor until their actual delivery to the Purchaser at the stipulated place or destination

or where so provided in acceptance of tender until their delivery to a subordinate office of the

LBSNAA. The Contractor shall be responsible for all loss, destruction, damage or

deterioration of or to the Goods from any cause whatsoever while the Goods after their

approval are awaiting dispatch of delivery or are 'n the course of transit from the

contractor to the Purchaser, or as the case may be to any of its subordinate offices.

PURCHASER'S RIGHT OF REJECTION

It shall be lawful for the Purchaser to reject the Goods or any part, portion of supply thereof within reasonable time after actual delivery thereof to him at the place of destination specified in the Schedule if such Goods or part, portion of supply thereof is not in all respects in conformity with the terms and conditions of the contract and the prescribed specifications.

CONSEQUENCE OF BREACH

i) Should the Contractor or Partner in the Contractor firm commit breach of either of the

conditions, it shall be lawful for the Director, LBSNAA, to cancel the contract and purchase

or authorize the purchase of the Goods at the risk and cost of the Contractor.

ii) The decision of the Director, LBSNAA, as to any matter of thing concerning or arising out of this sub-clause or on any question whether the Contractor or any partner of the Contractor

firm has committed shall be final and binding on the Contractor.

7.3 QUOTING OF THE RATES BY CONTRACTOR

a) The price charged for the Goods supplied under the contract by the Contractor shall in no event exceed the lowest price at which the Contractor sells the Goods of identical description to any other person during the period.

b) If it is discovered that the Contractor has contravened the above condition, then without prejudice to any other action which might be taken against him, it shall be lawful for the Director, LBSNAA to terminate the contract and purchase the items of Goods at the risk and

cost of the Contractor.

7.4 LAW COVERING THE CONTRACT

a) The contract shall be governed by the Law of Contract for the time being in force.

b) Irrespective of the place of delivery, the place of performance or place of payment under the contract, the contract shall be deemed to have been made at the place from which the acceptance of tender has been issued.

c) Jurisdiction of Courts: The courts of the place from where the acceptance of tender has been issued shall alone have jurisdiction to decide any dispute arising out of or in respect of

this contract.

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7.5 WARRANTY

Supplier warrants that the goods supplied under this contract are new, unused and shall have no defect, arising from design, materials or workmanship or from any act or omission of the

supplier that may develop under normal use of supplied goods.

7.6 ARBITRATION

Except where otherwise provided in the Contract, all questions and disputes relating to the

meaning of the specifications, and instructions herein before mentioned and as to the quality of

the materials, as to any question, claim, right, matter or thing whatsoever, in any way arising out

of or relating to the Contract, specifications, estimates, instructions, orders or these conditions

or otherwise concerning the works, or the execution of the same whether arising during the

process of the work or after the completion or abandonment thereof shall be referred to the

sole arbitration of a person nominated by the Director, LBSNAA and if he is unable or unwilling to act to the sole arbitration of some other person appointed by him willing to act as such

arbitrator. The submission shall be deemed to be submission to Arbitration under the meaning

of the Arbitration Act, 1940 or any satisfactory modification of reenactment thereof for the time being in force, conclusive and binding on all parties of the Contract. The venue of the arbitration shall be Mussoorie/ Dehradun.

7.7 PAYMENT UNDER THE CONTRACT

a) No payment in advance shall be considered.

b) Payment for delivery of the Goods will be made on submission of bills within 60 days subject

to inspection and finding the goods acceptable and in accordance with the instructions given

in the Acceptance of Tender.

c) Counter conditions by the tenderers for matters concerning payment of bills shall not be

acceptable.

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Chapter-3 TiT ftftr Trium wiffft ult.) clic?) TiTft fdcHui

(Items, specification and their quantity for Purchase)

SCHEDULE OF REQUIREMENT i. The services required, bidding procedures, bid form, contract terms and instructions are

prescribed in the bidding documents. The bidder is expected to examine all instructions,

forms, terms and conditions, specifications, schedule to tender, and other documents before quoting.

ii. Failure to furnish all information required or submission of bid not substantially

responsive to the bidding documents in every respect will be at the bidder's risk and may result in rejection of its bid.

iii. Deviation of items from sample of LBSNAA will result in non receipt of supply from the tenderer even after the Purchase order.

iv. Quantity is indicative only which may decrease or increase as per actual requirement:

Category-A

SI No. Description of items Approx.

Quantity 1 Greenlime Brand- Toilet cleaner (Jar of 5 Ltr) in Prosafe name 200 Jar 2 Greenlime Brand- Floor Cleaner (Jar of 5 Ltr) in Proclean name 200 Jar 3 Greenlime Brand- Multifold Paper Towel (150 pulls in each pack) in size

22.5 cm x 22.5 cm 3000 No.

4 Liora Brand Toilet Paper Roll of 270 pulls (100x110 mm) 2500 rolls 5 Mystique (Magic Brand)- Tissue Paper pack of 100 Pulls, 2 ply (200 sheets

(20cmx18cm) 1200 No.

6

7 Greenlime- Personal Seat cover/Sanitation Paper

Floora Fresh Room freshener (160 gm)

(Rose / Jasmine/ Lime)

1000 No.

700 No.

8 Minitek Brand Saniwash Hand Washing Soap (5 Ltr. Jars) in Pearl Color 150 Jars 9 Doctor Brand Phenyl (5 Ltr. Jars)- white color 100 Jar

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Category-B

1. Super Fresh make Glass & Household Cleaner (500 MI) 1000 No.

2. Vim/Pril Liquid (Pouch) 30 MI. 750 No.

3. Link Lock- 50 MM (7- LVR; with 2 Key) 100 No.

4. Pencil Cell (AA) for wall clock/ Telephone etc 500 No.

5. Cells (AA) of Panasonic Gold Plus 1.5 w 2000 No.

6. Cells (AA) of Duracell 500 No.

7. Cell (AAA) for Remote (TV+CD+VCD+Mike) 500 No.

8. Garbage Bag (Black) in 25-30 micron, size-17"x23" (Price should be quoted per piece)

10000 No.

9. Garbage Back (Black) in 25-30 micron, size 20" x26" (Price should be quoted per piece)

5000 No.

10. Garbage Bags (Black) Extra Large in 40+micron , size 50"x20" 60 Kg.

11. Scotch Brite (Double Sided) (10cmx7.5 cm) 1300 No.

12. Odonil Air Freshener in name of Extra Fresh (85 gm) 1600 No.

13. Naphthalene Balls (Doctor Brand) (100 Gms) 1000 Pkt

14. Goodnight Advance Liquid Riffle (40-45 ML) 300 No.

15. Hit Spray (425 MI) 200 No.

16. Bath Soap (75Gm) Lifebuoy make (White)-- 1500 No.

17. Toilet Soap (40 gm) Dettol make 2500 No.

18. Washing Cleaning Power VIM in 1 Kg. Pack 500 Kg.

19. White Duster Soft (24"x24") 2200 No.

20. Floor Duster (24"x24") 1600 No.

21. Wiping Duster (24"x24") 1000 No.

22. Soft Duster (Yellow) (24" x 24") 400 No.

kie (Ratnesh Singh)

Assistant Director

S&S Section

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Chapter-4

PRICE BID BY TENDERER Full name and address of the tenderer in addition to telephone No. and mobile No. if any should be quoted in

all the communication

To The Director, LBS National Academy of Administration, Mussoorie

Dear Sir, 1. I/ we have carefully read the content of the tender for supply of Rate Contract for Cleaning &

Toiletry Items in LBSNAA to LBSNAA and hereby offer to supply the items mentioned below at the rate given below

2. I/ We undertake to pay all taxes, as required under law, on aforesaid supplies. Purchaser will pay

only the Retail Price less the above quoted discount.

3. I/We understood the instruction to the tenders and conditions of contract in the schedule to the Tender form and accept them, subject of paragraph thereof.

4. I/We am/are fully aware of the nature of stores requirement and my/ our offer is to supply stores strictly in accordance with your requirements.

5. I/We agree to arrange supplies in accordance with the nomenclature and specifications given in

the schedule to tender, Deviations, if any, are indicate here.

6. All the items supplied by us will have minimum six months time to expire (as per expiry date

given by maker of product).

7. Quantity is indicative only which may decrease or increase as per actual requirement:

Category-A

SI No. Description of items Approx.

Quantity

1 Greenlime Brand- Toilet cleaner (Jar of 5 Ltr) in Prosafe name 200 Jar

2 Greenlime Brand- Floor Cleaner (Jar of 5 Ltr) in Proclean name 200 Jar

3 Greenlime Brand- Multifold Paper Towel (150 pulls in each pack)

in size 22.5 cm x 22.5 cm

3000 No.

4 Liora Brand Toilet Paper Roll of 270 pulls (100x110 mm) 2500 rolls

5 Mystique (Magic Brand)- Tissue Paper pack of 100 Pulls, 2 ply

(200 sheets (20cmx18cm)

1200 No.

6 Greenlime- Personal Seat cover/Sanitation Paper 1000 No.

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Fax: 0135-2632350 Email: 5ands.lbsnaa(anic.in


7 Floora Fresh Room freshener (160 gm) 700 No.

(Rose / Jasmine/ Lime)

8 Minitek Brand Saniwash Hand Washing Soap (5 Ltr. Jars) in 150 Jars

Pearl Color

9 Doctor Brand Phenyl (5 Ltr. Jars)- white color 100 Jar

Category-B 1 Colin make Glass & Household Cleaner (500 MI) 1000 No.

2 Vim/Pril Liquid (Pouch) 30 MI. 750 No.

3 Link Lock- 50 MM (7- LVR; with 2 Key) 100 No.

4 Pencil Cell (AA) for wall clock/ Telephone etc 500 No.

5 Cells (AA) of Panasonic Gold Plus 1.5 w 2000 No.

6 Cells (AA) of Duracell 500 No.

7 Cell (AAA) for Remote (TV+CD+VCD+Mike) 500 No.

8 Garbage Bag (Black) in 25-30 micron, size-17"x23" (Price

should be quoted per piece)

10000

No.

9 Garbage Back (Black) in 25-30 micron, size 20" x26" (Price

should be quoted per piece)

5000 No.

10 Garbage Bags (Black) Extra Large in 40+micron , size 50"x20" 60 Kg.

11 Scotch Brite (Double Sided) (10cmx7.5 cm) 1300 No.

12 Odonil Air Freshener in name of Extra Fresh (85 gm) 1600 No.

13 Naphthalene Balls (Doctor Brand) (100 Gms) 1000 Pkt

14 Goodnight Advance Liquid Riffle (40-45 ML) 300 No.

15 Hit Spray (425 MI) 200 No.

16 Bath Soap (75Gm) Lifebuoy make (White)-- 1500 No.

17 Toilet Soap (40 gm) Dettol make 2500 No.

18 Washing Cleaning Power VIM in 1 Kg. Pack 500 Kg.

19 White Duster Soft (24"x24") 2200 No.

20 Floor Duster (24"x24") 1600 No.

21 Wiping Duster (24"x24") 1000 No.

22 Soft Duster (Yellow) (24" x 24") 400 No.

(Name of Bidder)

13 Ph: 0135-2222307

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Chapter-5

Other Standard Forms ANNEXURE -1

BID DECLARATION LETTER From

M/s.

To

Assistant Director (Store & Supply Section),

LBSNAA, Mussoorie

Date: Sir,

Having read, understood the content of the tender and examine the bidding documents, we,

the undersigned, hereby submit the bid for supply of goods and services as per the schedule of requirements and in conformity with the said bidding documents.

1. I/We also confirm that in the event of my/our tender being accepted, I/we hereby

undertake to furnish Performance Security, as applicable, in the form of Demand Draft.

2. We do hereby undertake that, in the event of acceptance of our bid, the supply of Goods/

Services shall be made as stipulated in the schedule to the Bid document and that we shall

perform all the incidental services.

3. We enclose herewith the complete Bid as required by you. We agree to abide by our offer and

that we shall remain bound by a communication of acceptance within that time

4. I/We further undertake that none of the Proprietor/Partners/Directors of the firm was or is Proprietor or Partner or Director of any firm with whom the Government have blacklisted/banned / suspended business dealing.

5. I/We further undertake to report to the LBSNAA, Mussoorie immediately after we are

informed but in any case not later than 15 days, if any firm in which Proprietor

/Partners/Directors are Proprietor or Partner or Director of such a firm which is

blacklisted/banned/suspended in future during the currency of the Contract with you.

6. We hereby offer to supply the required item(s) at the prices and rates mentioned in the

Financial Bid.

7. We enclose herewith the complete Bid as required by you. This includes:

a) Earnest Money Deposit detail b) Technical Information of the Firm (in Annexure-4) c) Price Schedule (in Chapter-4)

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d) Self attested copy of :- i. valid TIN/ VAT registration certificate

ii. self attested copy of Permanent Account No. iii. Self Attested copy ofChapter-2 (as a token of acceptance of Terms and

Conditions of the contract)

(Above documents should be strictly as per serial given above.)

8. We do hereby undertake, that, until a formal work order is prepared and executed, this bid,

together with your written acceptance thereof and placement of letter of intent awarding the

work order, shall constitute a binding contract between us.

Certified that the bidder is: A sole proprietorship firm and the person signing the bid document is the sole

proprietor/constituted attorney of sole proprietor,

or A partnership firm, and the person signing the bid document is a partner of the firm and he has authority to refer to arbitration disputes concerning the business of the partnership by virtue of the partnership agreement/ by virtue of general power of attorney,

o r

A Company, and the person signing the bid document is an authorized person of the company and he has authority to refer to arbitration disputes concerning the business of the company by virtue of the general power of attorney,

(NOTE: Delete whatever is not applicable. All corrections / deletions should invariably be duly attested by the person authorised to sign the bid document.)

Dated this day of 2013

Yours faithfully,

Signature of the Tenderer

Name & Designation with Seal of the Firm

Ph: 0135-2222307 Fax: 0135-2632350 15 Web: www.Ibsnaa.gov.in/tenders Email: sands.lbsnaatiMic.in


ANNEXURE-2

BID SECURITY FORM

(if Bank Guarantee is given as Earnest Money)

Whereas '(hereinafter called "the Bidder") has submitted its bid dated

(date of submission of bid) for the supply of

(name and/or description of the goods) (hereinafter called "the Bid").

KNOW ALL PEOPLE by these presents that WE (name of bank) of

(name of the country), having our registered office at

(address of Bank) (hereinafter called "the Bank"), are bound unto (name of

Purchaser) (hereinafter called "the Purchaser") in the sum of for which

payment well and truly to be made to the said Purchaser, the Bank binds itself, its successors, and assigns by these presents. Sealed with the Common Seal of the said Bank this day of 2013 THE CONDITIONS of this obligation are:

1. If the Bidder withdraws its Bid during the period of bid validity specified by the Bidder on the Bid Form; or

2. If the Bidder, having been notified of the acceptance of its bid by the Purchaser during

the period of bid validity:

ii fails or refuses to execute the Contract Form if required; or

u fails or refuses to furnish the performance security, in accordance with the Instructions to

Bidders.

We undertake to pay the Purchaser up to the above amount upon receipt of its first written

demand, without the Purchaser having to substantiate its demand, provided that in its demand

the Purchaser will note that the amount claimed by it is due to it, owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions.

This guarantee shall remain in force up to and including forty five (45) days after the period

of the bid validity, and any demand in respect thereof should reach the Bank not later than the

above date.

(Signature of the Bank)

Name of Bidder

Ph: 0135-2222307 Fax: 0135-2632350 16 Web: www.lbsnaa.gov.in/tenders Email: sands.lbsnaaOnic.in


ANNEXURE-3

SECURITY DEPOSIT FORM

(if Bank Guarantee is given as Security Money)

(Name of Purchaser)

WHEREAS (Name of supplier) hereinafter called "the Supplier' has

undertaken, in pursuance of contract No dated 2013 to supply

(Description of goods and Services) hereinafter called "the order".

AND WHEREAS it has been stipulated by you in the said order that the supplier shall furnish you

with a Bank guarantee by a recognized bank for the sum specified therein as security for compliance with the Supplier's performance obligations in accordance with the order.

AND WHEREAS we have agreed to give the Supplier a Guarantee:

THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the

Supplier, up to a total of (Amount of the Guarantee in Words

and figures) and we undertake to pay you, upon your first written demand declaring the supplier to be

in default under the order and without cavil or argument, any sum or sums within the limit of

(Amount of Guarantee) as aforesaid, without your needing to prove or to show grounds or

reasons for your demand or the sum specified therein.

This guarantee is valid until the day of 2013

Signature and Seal of guarantors

Address •

Date 2013

All correspondence with reference to this guarantee shall be made at the following address:

(Name & address of the bank)

Ph: 0135-2222307 Fax: 0135-2632350 17 Web: www.lbsnaa.aov.initenders Email: sands.lbsnaaanicin

To


ANNEXURE-4

TECHNICAL INFORMATION OF THE FIRM

1 Name of the bidder:

2 Address of the bidder :

3 Contact Details of the bidder :

a) Tel. No. with STD (0) (Fax) (R)

b) Mobile No (c)E-mail (d) Website

c) Email Address

4 Name of Proprietor/Partners/Directors of the firm/agency:

5 Bidder's bank and its address and his current account number:

6 Registration and incorporation particulars of the bidder indicating legal status such as company, partnership / proprietorship concern, etc (Pl. attach copies of the relevant documents/ certificates)

Attach the following documents duly self-attested

7 Attach Proof of experience in supplying the items to Govt. Depts (Two copies each of the last 3 years Purchase Orders received from Govt. Depts./PSUs should be enclosed)

8 . Declaration regarding blacklisting or otherwise by the Govt. Departments as given in Annexure -I

9 CST/VAT/Excise Duty/TIN, etc. registration details (Pl. attach copies of the relevant documents/certificates) VAT

CST

TIN

Others

10 Details of Earnest Money Deposit:- DD No. Dated for Rs- /- drawn on Bank in favor of Director, LBSNAA, Mussoorie valid till

18 Ph: 0135-2222307 Web: www.lbsnaa.ciov.in/tenders

Fax: 0135-2632350 Email: $ands.lbsnaaCanic.in


11

Chapter-2 of Tender Document duly signed and stamped as proof of having read the contents therein and in acceptance thereof should be enclosed.

N.B. Bidders to ensure that all

i) Pages have been signed and stamped by the authorized persons ii) Pages have been numbered iii) Documents are legible (clearly readable)

I/we certify that the information furnished above is true and correct. The terms and conditions are acceptable to us and I have the authority to bid a tender.

Dated Name & Address of Firm

Authorised Signature & Seal of the Firm

19 Ph: 0135-2222307 Fax: 0135-2632350 Web: www.lbsnaa.aov.in/tenders

Email: sands.lbsnaannic.in


ANNEXURE-5

LETTER OF AUTHORISATION FOR ATTENDING BID OPENING

To

The Director,

LBSNAA, Mussoorie

Subject- Authorisation for attending bid opening on (date)

in the Tender of

Following persons are hereby authorized to attend the bid opening for the tender

mentioned above on behalf of

(bidder) in order of preference given below.

Order of Preference Name Specimen

Signature

Alternate Representative

Signature of bidder

OR

Officer authorized to sign the bid

Document on behalf of the bidder

Note:

1) Maximum of two representatives will be permitted to attend bid opening. In cases

where it is restricted to one, first preference will be allowed. Alternate

representative will be permitted when regular representatives are not able to

attend.

2) Permission for entry to the hall where bids are opened may be refused in case

authorization as prescribed above is not received.

r"Pri: 0135-2222307 U Web: www.lbsnaa.aov.in/tenders

Fax: 0135-2632350 Email: 5ands.lbsnaeanic.in

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