Tender Document - dauniv.ac.in · Hi-tech Office furniture iii. Computer Stationary Tender form is...

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Tender Enquiry No :ITC/2006/uniauto/896 dated : 18.09.2006 Cost of tender form: Rs 1000/-

Total No. of pages: 33 Last date: 14.10.2006

Devi Ahilya Vishwavidhyalaya, Indore

IT Centre

Tender Document 2006-2007

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IT Centre, Devi Ahilya Vishwavidyalaya Khandwa Road Campus, Indore ( M.P.) 452 017

Phone No.: 91-731-2761358, 2461548, Tele Fax: 91-731-2761358 Website : www.dauniv.ac.in

Email : [email protected]

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IT Centre, Devi Ahilya Vishwavidyalaya Khandwa Road Campus, Indore ( M.P.) 452 017

Phone No.: 91-731-2761358, 2461548, Tele Fax: 91-731-2761358 Website : www.dauniv.ac.in

Email : [email protected]

To, ____________________________ ____________________________ ____________________________ Sub: Preparation of SRS, software development, implementation and training for University

Automation and purchase of Multimedia projectors, Furniture and computer stationary. Dear Sir,

Sealed tenders are invited for the supply of the following articles/equipments in a closed envelop. So as to reach in the IT Centre office on or before 04.10.2006 (Refer advertisement) up to 05.00 PM. Software Development:

i. Preparation of system requirement specification (SRS) document for University Automation ii. Software Development, Implementation, Training and Maintenance

Equipment and Furniture:

i. Multimedia Projectors, Screens, trolleys and roof mounting kits. ii. Hi-tech Office furniture

iii. Computer Stationary Tender form is available in the IT Centre, during working hours on payment of Rs 1000.00 by submitting a demand draft in favour of Head IT Centre, Indore. Tender forms can also be downloaded from University web site www.dauniv.ac.in. 1 Rates quoted should be inclusive of all taxes and other charges for delivery and installation F.O.R.

DAVV, Indore. 2 Please clearly mention the VAT, sales tax, excise duty, service tax, freight, insurance etc. to be

charged in your quotation. In absence of which it will be assumed that the prices quoted are inclusive of other taxes. Vendors are requested to provide: A. Proof of existence mentioning total years of their existence in the business B. Annual turnover of organization C. Authorization certificate from the manufacturer at the time of order placing, if applicable.

3 No overwriting be done on the rates and units. The rates shall always be quoted in both figures and words and correction ( if any) must be signed by the vendor.

4 Vendors are requested to read specifications carefully and submit quotations as per the specifications given. Deviation, if any, be clearly stated.

5 All the pages of quotation must have seal and name & signature of the authorized person. 6 The complete detailed specifications along with accessories, if any, be clearly mentioned in the

quotation giving the guarantee/ warrantee period. Facilities for service should also be indicated. Descriptive ( printed leaflet), full technical data and drawing which ever is applicable must be furnished along with tender(s).

7 The vendor should enclose the certificate of authorization for dealership or being OEM.

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8 In case of imported goods, the university will arrange to provide duty exemption certificate wherever applicable.

9 No claim for any tax or duty, not stipulated in the tender will be admitted at any stage. 10 Vendor will furnish the list of addresses (if any), where similar equipment has been supplied or work

has been carried out in the past. 11 University reserves the right to invite on its own the bids directly from Internationally

recognized TOP listed companies or manufacturers and select the reputed brands as suggested by its technical committee/experts.

12 We do not intend to call vendors for financial negotiations. Vendor should, therefore, quote their lowest possible rates (Clearly mentioning the discount for educational institute, if any). However, technical discussion may be held, if felt necessary by the technical committee.

13 For each item bids are to be submitted in two big envelopes super scribed “commercial (item name)” and “technical (item name)” as below:

A. The “COMMERCIAL” envelope should contain:

(i) One envelope containing demand draft towards EMD superscribed as “EMD-

University Automation”/”EMD-Multi media projector”/ “EMD-Furniture”/”EMD-Computer Stationery.

(ii) One envelope containing demand draft for Rs. 1000/- superscribed “DD for tender form”, if tender document is downloaded from web site.

(iii) Financial bid for the item in a sealed envelope, super scribed as “financial bid (name of item)”.

B. The “TECHNICAL” envelope should contain:

(i) Technical bid containing detailed specifications, compliance/deviation remarks

and applicable certificates & proof of other claims, should be enclosed in one envelope super scribed as “technical bid (name of item)”.

(ii) All other documents including leaflets and other literature should be kept in a separate envelope, super scribed as “Supporting Literature (name of item)”, which shall be put up for a evaluation along with the technical bid.

14 Tender may be accepted in part or in full or may summarily be rejected without assigning any reason. 15 Delivery period must be mentioned against each item. After the order has been placed the goods must

be delivered within the stipulated period. 16 Ordinarily, the payment is made after the goods have been received and inspected at destination. In

case the goods are rejected these have to be removed by the vendor at his own cost. The rejected goods must be replaced by the vendor within 15 days of dispatch of registered notice intimating that the goods have been rejected, failing which the order may be cancelled.

17 In case, university desires to inspect the goods at manufacturer’s premise, the vendor shall provide all the facilities/ expenses to the officer deputed for this purpose.

18 Unless otherwise stipulated the tender should be valid for at least 90 days from the due date of opening of the tender.

19 All disputes shall be subject to Indore Jurisdiction. 20 Three percent of quoted price as an earnest money ( EMD) will have to be deposited for all

items except Item2 (EMD amount Rs. 50,000/-for Item2:Multimedia Projector) by the vendor in the form of demand draft in favor of Head IT, Centre, Indore along with the tender. Without EMD, the tender shall be considered as invalid. No security deposit is required from Government & Public sector undertaking.

21 Income & Commercial tax will be deducted at source wherever applicable. 22 TENDER RECEIVED AFTER DUE DATE WILL NOT BE CONSIDERED . 23 Instruc tion manuals containing instructions for installation, operations, part list and instructions for

trouble shooting must be supplied and included in the cost of the equipment.

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24 The numbers of items are only approximate quantity required; DAVV reserves the right to change it

as per the requirement. The vendor is requested to read all terms and conditions carefully before submitting the tender. Clarification (if any) may be sought out during office hours from IT centre before submitting the tender. Contact persons for any query: S.No. Item Description Contact Person Contact Number 1 SRS & Software Development Mrs. Vrinda Tokekar (0731)2366800/2761358 2 Multimedia Projector Mrs. Vrinda Tokekar --- do --- 3 Furniture & Computer Stationery Dr. M.K. Sahu (0731)2461548

Head, IT Centre

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Item No.: 1 Item Description: Preparation of System Requirement Specification (SRS), Software development, Implementation , Training & Maintenance for University Automation. Scope of the work: Preparation of the SRS, software development, implementation, training & maintenance for University Automation. The following are the tentative list of various broad areas to be automated:

1. e-submission of forms and fees 2. e-issue of roll number and center admit cards, migration certificate, enrollment numbers 3. Smart card based authentication for students and employees 4. Entrance test, Admission, Registration 5. Administration 6. Random Paper Setting, Online examination, Traditional Examination 7. Finance 8. Payroll 9. Development 10. Establishment: (HR & Staff Appraisal) 11. Stores & Inventory 12. Academic Section, College Development Council 13. Web portal 14. e-procurement 15. Hostel Administration 16. Engineering Section 17. Asset management 18. Digital Library 19. Work flow automation 20. e-Grievance redressal 21. Student Welfare 22. Guest house, Transport 23. Staff Appraisal 24. Placement and Alumni 25. Integration of existing library software

Activities mentioned may be changed and additional areas may be added at the time of actual study. Terms and conditions:

1. Bidder’s software development processes and people practices should be certified at SEI-CMM Level-5.

2. Bidder should be in the software development field for a minimum period of 10 years

Internationally recognized and reputed developer of software and provider of IT services . 3. Bidder should have an existing local office in Indore either directly or through its local

partners.

4. As security and privacy of data is of critical importance, the bidder should demonstrate International security standards in its software development lifecycle processes. Information Security Certifications like the ISO/IEC 27001:2005 certification or equivalent are desirable.

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5. The above stated requirements are at minimum and the University reserves the right to

request for any additional requirement and also reserves the right to reject the proposal of any bidder, if in the opinion of the University, the qualification data is incomplete or the bidder is found not qualified to satisfac torily perform the Projects.

6. Annual turnover of the bidder in Software Development and IT Services should have exceeded Rupees 50 crores during each of the last three years. Copies of related documents ex. Audited Annual Accounts and Annual Reports for the last three years duly signed with company seal by the authorized representative of the company must be submitted along with bid.

7. The Bidder should have executed at least 2 projects valued at more than 2 crore each.

Documents evidencing the same shall have to be submitted along with the bid.

8. Reports must be submitted within thirty working days, after receiving firm work order. Bidder must deploy enough man power so that the work is completed in time, otherwise penalty of Rs. 10,000/- per day would be charged.

9. Documentation containing system requirement specifications (SRS) report covering all the

aspects should be submitted as per current IEEE standards.

10. The quotations for “SRS preparation” and “Software Development Implementation and training and Maintenance” will be evaluated separately.

11. Bidder should have executed and completed at least one similar project for a university or

educational organization of similar size. Documentary evidences for the same have to be submitted along with the bid.

12. Preference shall be given to the bidder who had prior experience in providing integrated

solutions to educational institutions/ universities. The bidder should have completed implementation in at least 2 large educational institutions in India of which one shall be preferably a University.

13. Bidder should have minimum following professional manpower on their roll having

minimum qualification (any of the following: - BE/MCA/M.Sc. Computer Science/IT recognized by the Indian Government with a minimum of 2 years experience and at-least 12 months with the current firm. Resumes have to be attached for the following personnel

i. Project Manager - 1 ii. Implementation Manager - 1

iii. Training Manager - 1 iv. Project Leads – 2 v. Developers – 20

vi. Testers - 20 (Not Necessary in case of well known reputed top listed 20 IT Companies)

14. The bidder is required to submit the detailed work plan of training for different level of officers /

Employees of the departments which shall include the module of training for different groups, Backup study / reference material to be provided by the bidder.

15. Bidder shall provide training according to the detailed work plan as approved by the

competent authority, to users, System staff and senior officers of the department on

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appropriate aspects of Operating System, RDBMS, Front End tools, Application Software, Hardware and other related software including network software. Enclose following details for providing the training:

a. Category wise number of officials to be trained. b. Modules of training for each category. c. Details of training material/manual to be provided. d. Proposed training schedule.

16. The bidder shall provide the support & services for the automation software for a period of three years after successful completion of the project.

17. On successful completion of the software development works as envisaged the bidder will enter

into annual maintenance contract (AMC). The contract will be for Three Years after completion of initial three years of support & services, which may be extended beyond this period on agreed terms and conditions.

18. The maintenance of the application software will cover debugging/Minor modification and up

dation in the application software for its better performance and any other work which may be required for smooth and efficient running of the system.

19. The bidder should have experience in development of enterprise wide gateways and portal

using the following technologies- a. .Net and JAVA/ J2EE based multi tier architecture used in any of the projects. b. The software design and deve lopment must follow Unified Processes (RUP).

20. Technical bid envelope should contain detailed specifications, documentary evidence of all

above mentioned conditions, compliance/deviation remarks & proof of other claims. 21. Rates must be quoted only in the prescribed format as shown in the, in a separate envelope

super scribed with “Financial Bid – University Automation”.

22. Pre-bid meeting for giving necessary clarifications in the technical specifications, will be held on 26/09/2006, 3:00p.m. at IT Center, DAVV, Takshashila Campus, Indore . The changes in the technical specifications resulted in the meeting will be notified to all bidders who have attended the meeting by e-mail. It will also be published on the University website www.dauniv.ac.in . Those who have downloaded or purchased tender form on or before 28 th September should visit our website on 29th September for amendments in the tender document, if any. In order to allow reasonable time to prospective bidders fo r taking into account such amendments(s), in the preparation of their bids, the University, at its discretion, may extend the deadline for the submission of bids.

23. Important Dates:

S.No. Description Date 1 Date of start of sale of tender form 19.09.2006 2 Pre-bid meeting 26.09.2006, 3:00 p.m. 3 Last date of submission of tender form 04.10.2006, 5:00 p.m.

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Financial Bid

Note: To be kept in the envelope super scribed “Financial Bid – University Automation”. Quotation for SRS Preparation: S.No. Description Rate in Rupees Remarks 1 SRS preparation

charges

2 Charges per man day in case scope of work exceeds

3 Taxes, if any

4 Other Charges

Quotation for Software Development, Implementation,Training & Maintenance : S.No. Description Rate in Rupees Remarks 1 Development,

Implementation, training Charges (Inclusive of support for initial three years)

2 Additional charges for providing source code

3 AMC charges after completion of three years, which will be valid for 3 years .

4 Charges per man day in case new modules are added

5 Taxes, if any

6 Other Charges

Signature ________________ Date: Name _____________________ In capacity of_______________

Name of the organization and seal:

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Item No.: 2 Item Description: Multimedia Projectors (HP/Panasonic/Toshiba/Mitsubishi or equivalent), Screens, trolleys and roof mounting kits. Quantity : 25-100 Specifications: Type DLP, Resolution 1024X 768 XGA, ANSI with Lumens: 2000 and Resolution 800 X 600 with Lumens:1500, Lamp life 2000 hours (min), warrantee three years, lamp hour counter to be built in with the system (desirable), Remote control unit for PC and mouse, cable connectors & other accessories: power cable, cable for connecting to PC and other standard cables of appropriate length, carry bag, laser pointer etc. Terms & Conditions:

1) Demonstration of the projector (if required) will be carried out free of cost at University premise. 2) Vendor must have service centre in M.P preferably in Indore. 3) The final price should be inclusive of all taxes, duty & installation charges. 4) Technical bid envelope should contain detailed specifications, compliance/deviation remarks &

proof of other claims. 5) Rates must be quoted only in the prescribed format given below and must be kept in a separate

envelope super scribed with “Financial Bid – Multimedia Projectors”. 6) Earnest Money Deposit (EMD) in the form of demand draft of Rs. 50,000/- in favor of “Head IT

Centre” to be deposited alng with the bid. 7) The vendor must have executed at least one order amounting to Rs. 10 lakhs for the supply of

projectors. Quotation for multimedia Projector: (quotes for 2000 lumens model) S.No. Make, Model &

specifications Cost per unit(Rs.)

Taxes (Rs.) Total cost (Rs.)

1.

Quotation for multimedia Projector: (quotes for 1500 lumens model) S.No. Make, Model &

specifications Cost per unit(Rs.)

Taxes (Rs.) Total cost (Rs.)

1.

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Quotation for Screens, trolleys and roof mounting kits: S.No. Description Cost per

Unit (Rs.) Taxes (Rs.) Total cost (Rs.)

(inclusive of all taxes)

1. Screen:

2 Trolley

3 Roof mounting kit

Signature ________________

Name _____________________ In capacity of _________________ Date: Name of the organization & seal

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Item No.: 3 Item Description: Hi-Tech Office Furniture Specifications: Details specifications are given in the annexure “A”. Terms & Conditions;

1) The vendor/Principal/Organization should have certification for ISO 9001. Vendors having ISO14001/BIFMA certification may be given preference.

2) Vendor should have similar order for execution and certificate thereof, for its satisfactory performance from the customer, at least one order in 2006 should be for the supply of branded furniture amounting to Rs. 25.0 lakhs.

3) The vendor should have minimum turnover of Two crores in each of past two years.

4) The final price should be inclusive of all taxes, duty & installation charges.

5) Technical bid envelope should contain detailed specifications, compliance/deviation remarks & proof of other claims. In case of compliance of any item, please attach separate sheet giving the details.

6) Rates must be quoted only in the prescribed format given below and must be kept in a separate

envelope super scribed with “Financial Bid – Hi-tech Furniture”.

7) Rates must be quoted only in the prescribed format given below and must be kept in a separate envelope super scribed with “Financial Bid – Hi-Tech Furniture”.

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Financial Bid for HI-TECH FURNITURE

Summary of Quantities

A. CHAIRS:

Item Name of Item Quantity Unit Rate

Value

A1 Executive Chairs 16 Nos. A2 Executive Visitor Chair 51 Nos. A3 Revolving Chair 185 Nos. A4 Visitor Chairs 68 Nos. A5 Conference room chairs 20 Nos.

B. TABLE:


Value

B1 Executive Table Type “A”, including Side table and Back Unit

1 No.

B2 Executive Table Type “B” with Side Table and Back Unit 6’9” x 3’

15 Nos.

B3 Executive Table Type “C” with Side Table, 5’x 2’6”

1 No.

B4 Conference Table, 12 Seater with Membrane Finish

1 No.

B5 Discussion Table Size 5’ x 3’ 2 Nos. B6 Table Type D 15 Nos.

C. MODULAR CUBICLES:


Value

C1 Modular Cubicle for Officer, Size 6’6” x 5’0”

14 Nos.

C2 Modular Cubicle for Staff, Size 5’0” x 5’0”/4’6”

86 Nos.

C3 Modular Cubicle for Staff, Size 5’0” x 2’6” 12 Nos. C4 Modular Cubicle for Staff, Size 5’0” x 2’0” 11 Nos. C5 Modular Cubicle for Staff, Size 4’6” x 2’6” 09 Nos. C6 Modular Cubicle for Staff, Size 4’0” x 2’6” 18 Nos. C7 Modular Cubicle for Staff, Size 4’0” x 2’0” 42 Nos. C8 Modular Cubicle for Staff, Size 4’6” x 2’0” 02 Nos.

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D. MOBILE STORAGE SYSTEM:


Value

D1 Mobile Storage System on rails, 24 bodies, 9’W x 15’L

01 No.


05 Nos.

D3 Mobile Storage System on rails, 7 bodies, 3’W x 13’6”L

03 Nos.


03 Nos.


03 Nos.


12 Nos.

E. STORAGE UNITS:


Value

E1 Sliding Door Unit, 3’ W x 1’6” D x 4’6” H 134 Nos. E2 Lateral Filing Cabinet, 4 Drawer, 3’ W x

1’6” D x 4’6” H 04 Nos.

F. DENTING & PAINTING:

Item Name of Item Quantity F1 Denting and Painting of existing old almirahs 86 Nos.

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Item No.: 4 Item Description: Computer Stationary Note:

1) To be kept in the envelope super scribed “Financial Bid – Computer Stationary” and enclose manufacturer’s / authorized dealer’s certificate.

2) The quantity shown below is only for initial order. The rate for subsequent orders shall be valid for one year or till publication of next tender, as long as mutually agreeable.

3) Enclose sample pages for the items quoted for technical evaluation. Quotation for Computer Stationery: S.No. Specification Quantity

In Pages

Cost per 1000 pages

Taxes & other misc.

charges

Total cost (Rs.) FOR Indore

1. 2. 3. 4.

15x12x1 EZR 15x12x2 EZR 15x12x3 EZR 10x12x1 Plain

50,000 10,000 80,000 10,000

Date: Signature ________________

Name ___________________

In capacity of______________ Name of the organization and seal

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Appendix “A”

HI-TECH OFFICE FURNITURE Detail Specifications

Check the compliance of specifications in respect of the following items. Enclose separate sheets giving details for the deviations, if any. Please refer appendix A1 for layouts and Appendix A2 for item specifications.

A CHAIRS:

Item Name of Item Compliance(Y/N) A1 Executive Chairs A2 Executive Visitor Chair A3 Revolving Chair A4 Visitor Chairs A5 Conference room chairs

B TABLE:

C MODULAR CUBICLES:

Item Name of Item Compliance(Y/N)

C1 Modular Cubicle for Officer, Size 6’6” x 5’0” C2 Modular Cubicle for Staff, Size 5’0” x 5’0”/4’6” C3 Modular Cubicle for Staff, Size 5’0” x 2’6” C4 Modular Cubicle for Staff, Size 5’0” x 2’0” C5 Modular Cubicle for Staff, Size 4’6” x 2’6” C6 Modular Cubicle for Staff, Size 4’0” x 2’6” C7 Modular Cubicle for Staff, Size 4’0” x 2’0” C8 Modular Cubicle for Staff, Size 4’6” x 2’0”


B1 Executive Table Type “A”, including Side table, Back Unit

B2 Executive Table Type “B” with Side Table and Back Unit 6’9” x 3’

B3 Executive Table Type “C” with Side Table, 5’x 2’6” B4 Conference Table, 12 Seater with Membrane

Finish

B5 Discussion Table Size 5’ x 3’ B6 Table Type D

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D MOBILE STORAGE SYSTEM:








E STORAGE UNITS:


E1 Sliding Door Unit, 3’ W x 1’6” D x 4’6” H E2 Lateral Filing Cabinet, 4 Drawer, 3’ W x 1’6” D x

4’6” H

F DENTING & PAINTING:


F1 Denting and Painting of existing old almirahs

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Appendix A1

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Appendix A2 ITEM SPECIFICATIONS FOR HI-TECH OFFICE FURNITURE

A. CHAIRS: A1: Executive Chair

Seat/ Back: The seat and back are made of 1.2 cm thick hot pressed plywood. Upholstered with fabric (as per requirement) and moulded polyurethane foam together with moulded seat and back covers. The back foam to be designed with contoured lumbar support for extra comfort. Back Size : 47.0 cm W x 66.0 cm H, Seat Size 52.0 cm W x 48.0 cm D Polyurethane foam: Moulded with density 45 +/- 2 Kg/m3 and hardness 20 +/- 2 Kg. on Hampden Machine at 25% compression. Seat Back Covers: The seat covers are to be injection moulded in black copolymer

polypropylene and back cover is vacuum formed from 0.3 cm thick black ABS sheet.

Armrests: One piece armrest has to be made of black integral skin polyurethane with 50 -70 shore ‘A’ hardness and reinforced with MS inserts. The armrest should be scratch and weather resistant. Forward Tilt Synchro mechanism: The adjustable tilting mechanism should have forward tilt, self regulating tilt tension + manual override. Four position tilt locking with anti shock back mechanism which prevents the back rest from impacting the user when the lock is released. Provision for fitting drop lift mechanism. A full 360o swivel mechan ism should be provided. Adjustable lumber support: The back rest is connected to the mechanism with a drop lift mechanism which can be adjusted in the range of 7.0 cm and locked in 7 positions for the better lumber support. Pneumatic Height Adjustment: The pneumatic height adjustment should be maintenance free and should have adjustment stroke of 10.0 cms and can be operated at 30 kgs extension force. Telescopic bellow assembly: The bellow is 3 piece telescopic type and is injection moulded in black polypropylene. Pedestal Assembly: The pedestal is injection moulded in black 30% glass filled nylon and fitted with 5 nos. twin wheel castors. The pedestal is 60.0 cms pitch -centre dia (70.0 cms with castors) Twin wheel castors: They should be injection moulded in black nylon and should have undergone durability, retention, pullout, wheel pull out, breakability tests.

A2: Executive Visitor Chairs

Seat/ Back: The seat and back are made of 1.2 cm thick hot pressed plywood. Upholstered with fabric (as per requirement) and moulded polyurethane foam together with PVC Lipping all around. The back foam to be designed with contoured lumbar support for extra comfort. Back Size : 49.0 cm W x 47.0 cm H, Seat Size 49.0 cm W x 44.0 cm D Polyurethane foam: Moulded with density 45 +/- 2 Kg/m3 and hardness 20 +/- 2 Kg. on

Hampden Machine at 25% compression.

Armrests: The armrest tops are injection moulded from black Polypropylene. They are fitted to tubular armrest supports made of dia. 2.54 cms. (1”) x 16 BG M.S. ERW tube and black powder coated. The tubular armrest supports hold the seat and back.

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Centre Pivot Mechanism: Chair should have a full 360o swivel mechanism with 17 deg. Maximum tilt on pivot at centre and Tilt tension adjustment, with upright locking facility. Pneumatic Height Adjustment: The pneumatic height adjustment should be maintenance free and should have adjustment stroke of 12.5 cms and can be operated at 30 kgs extension force. Pedestal Assembly: The pedestal is to be made of 0.2 cms.CR steel and fitted with 5 nos. twin wheel castors. (Castor wheel dia 5.0 cms). The pedestal is 60.0 cms pitch-centre dia (70.0 cms with castors) Twin wheel castors: They should be injection moulded in black nylon and should have undergone durability, retention, pullo ut, wheel pull out, breakability tests. Overall dimensions of the chairs: (W) 75.0 cms, (D) 75.0 cms., (H) 84.0 -96.5 cms., Seat Height 46.5-59.0 cms.

A3: Revolving Chairs Seat/ Back: The seat and back are made of 1.2 cm thick hot pressed plywood. Upholstered with fabric (as per requirement) and moulded polyurethane foam together with PVC Lipping all around. The back foam to be designed with contoured lumbar support for extra comfort. Back Size : 49.0 cm W x 47.0 cm H, Seat Size 49.0 cm W x 44.0 cm D Polyurethane foam: Moulded with density 45 +/- 2 Kg/m3 and hardness 20 +/- 2 Kg. on


Armrests: The armrest tops are injection moulded from black Polypropylene. They are fitted to tubular armrest supports made of dia. 2.54 cms. (1”) x 16 BG M.S. ERW tube and black powder coated. The tubular armrest supports hold the seat and back. Centre Pivot Mechanism: Chair should have a full 360o swivel mechanism with 17 deg. Maximum tilt on pivot at centre and Tilt tension adjustment, with upright locking facility. Pneumatic Height Adjustment: The pneumatic height adjustment should be maintenance free and should have adjustment stroke of 12.5 cms and can be operated at 30 kgs extension force. Pedestal Assembly: The pedestal is to be made of 0.2 cms.CR steel and fitted with 5 nos. twin wheel castors. (Castor wheel dia 5.0 cms). The pedestal is 60.0 cms pitch-centre dia (70.0 cms with castors) Twin wheel castors: They should be injection moulded in black nylon and should have undergone durability, retention, pullout, wheel pull out, breakability tests. Overall dimensions of the chairs: (W) 75.0 cms, (D) 75.0 cms., (H) 84.0 -96.5 cms., Seat Height 46.5-59.0 cms.

A4: Visitor Chairs

Seat/ Back: The seat and back are made of 1.2 cm thick hot pressed plywood. Upholstered with fabric (as per requirement) and moulded polyurethane foam together with PVC Lipping all around. The back foam to be designed with contoured lumbar support for extra comfort. Back Size : 49.0 cm W x 47.0 cm H, Seat Size 49.0 cm W x 44.0 cm D

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Polyurethane foam: Moulded with density 45 +/- 2 Kg/m3 and hardness 20 +/- 2 Kg. on



Tubular Frame: The tubular frame is cantilever type and made of dia. 2.54 cms. (1”) x 14 BG M.S. E.R.W tube and black powder coated.

Overall dimensions of the chairs: (W) 55.0 cms, (D) 61.0 cms., (H) 80 cms., Seat Height 43 cms.

A5: Conference Room Chairs

Seat/ Back: The seat and back are made of 1.2 cm thick hot pressed plywood. Upholstered with fabric (as per requirement) and moulded polyurethane foam together with PVC Lipping all around. The back foam to be designed with contoured lumbar support for extra comfort. Back Size : 49.0 cm W x 47.0 cm H, Seat Size 49.0 cm W x 44.0 cm D

Polyurethane foam: Moulded with density 45 +/- 2 Kg/m3 and hardness 20 +/- 2 Kg. on



Centre Pivot Mechanism: Chair should have a full 360o swivel mechanism with 17 deg. Maximum tilt on pivot at centre and Tilt tension adjustment, with upright locking facility.

Pneumatic Height Adjustment: The pneumatic height adjustment should be maintenance free and should have adjustment stroke of 12.5 cms and can be operated at 30 kgs extension force.

Pedestal Assembly: The pedestal is to be made of 0.2 cms.CR steel and fitted with 5 nos. twin wheel castors. (Castor wheel dia 5.0 cms). The pedestal is 60.0 cms pitch -centre dia (70.0 cms with castors)

Twin wheel castors: They should be injection moulded in black nylon and should have undergone durability, retention, pullout, wheel pull out, breakability tests.

Overall dimensions of the chairs: (W) 75.0 cms, (D) 75.0 cms., (H) 84.0-96.5 cms., Seat Height 46.5 -59.0 cms.

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B. TABLES: B1: Executive Table, Type A, including Side Table and Back Unit Main Table: Top: It should be 40 mm thick (18 mm MDF battens + 4 mm natural veneer). The overall size of the top will be 250.0 cm x 90.0 / 110.5 cm with curved surface at one side for conference. Veneered portion of top is to be finished in high gloss polyester & black portion (as shown) of top has a base coat of polyester and topcoat of polyurethane. Understructure: Legs are to be made form 1.6 mm thick MS cladding with strips of MDF, with hollow construction for wire management. Sides and modesty panel are to be made from 18 mm thick MDF panels, pigmented black and coated with melamine. Storage Drawer Unit: It should be made from 18 mm thick MDF boards and should have a combination of two box drawer and 1 filing drawer. Overall size of drawer unit will be 42.5 cm (W) x 80.0 cm (D) x 70.0 cm (H). Drawers should be mounted on double extension ball slides. The drawer fronts are in natural veneer coated with high glass polyster. Side Table: Top: It should be 40 mm thick (18 mm MDF battons + 4 mm natural veneer). Overall size of the top will be 127.5 cm (W) x 58.0 cm (D). Veneered portion of top is to be finished in high gloss polyster & black portion (as shown) of top has a base coat of polyester and top coat of polyurethane. Understructure: Modesty panel are to be made from 18 mm thick MDF panels, pigmented black and coated with melamine. Storage Drawer Unit: It should be made from 18 mm thick MDF boards and should have a combination of two box drawer and 1 filing drawer. Overall size of drawer unit will be 42.5 cm (W) x 58.0 cm (D) x 69.0 cm (H). Drawers should be mounted on double extension ball slides. The drawer fronts are in natural veneer coated with high glass polyster. Back Unit: Top: It should be 23 mm thick (18 mm MDF + 4 mm natural veneer + 1 mm thick decorative backing laminate). Overall size of back unit will be 186.0 cm (W) x 58.0 cm (D) x 68.0 cm (H). Veneered portion of top is to be finished in high gloss polyester & black portion (edges) of top has a base coat of polyester and topcoat of polyurethane. Back unit will have four partitions. Doors: The back unit will have four doors as per partitions. The veneered doors are to be coated with high gloss polyester and the black doors are black pigmented with melamine. Shelves & Partitions: The shelves and partitions are black pigmented with melamine. Tower Units: There are two tower units kept on the back unit. Panels for the tower units are black pigmented with melamine and are to be made of 18 mm thick MDF boards. The towers are of size 120.0 cm (H) x 40.0 cm (W) x 40.0 cm (D). The towers will have three shelves. The glass shelves used should be 12 mm thick float glass, with all the edges to be diamond cut polish. There will be one glass shelf and one MDF shelf connecting the two tower units. B2: Executive Table, Type B, including Side Table and Back Unit Main Table: The main table is of size 206.0 cm (W) x 88 cm (D) x 75 cm (H). The top of main table is to be made of 48 mm thick veneered top coated with melamine (Satin Finish, with 9 mm thick seasoned wood beading on edges). 48mm top consists of 25 mm plain particle board, with 4 mm veneer and 18 mm batten with backing decorated laminate. The legs of the main table is made of MS ERW round tube of dia 50.0 mm x 1.6 mm thick. The modesty and side panels are made of metal perforated MS sheet 1.2 mm thick. Cutouts are to be provided for wire management.

Side Table: The side table is of size 167.5 cm (W) x 45 cm (D) x 75 cm (H). The top of side table is to be made of 48 mm thick veneered top coated with melamine (Satin Finish, with 9 mm thick seasoned wood beading on edges). 48mm top consists of 25 mm plain particle board, with 4 mm veneer and 18 mm batten with backing decorated laminate. The legs of the main table is made of MS ERW round tube of dia 50.0 mm x 1.6 mm thick. The modesty and side panels

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are made of metal perforated MS sheet 1.2 mm thick. Cutouts are to be provided for wire management. Three Drawer Steel Storage Unit: The storage unit is made of 0.8 mm re -rolled MS sheet. The drawer tray is made of 0.6 mm thk MS sheet and the sides of the drawer should be made of 0.8 mm MS sheet. The overall size of the drawer should be 67.6 cm (H) x 38.1 cm (W) x 58.0 cm (D). Steel used is to be treated with seven step anti rust treatment process. All the drawers will have double extension ball slides. Load carrying capacity of each drawer should be 9 Kgs. Drawer unit should have glide screws for level adjustment. The drawer unit is to be in powder coated finish. Back Unit: The back unit is made of 0.8 mm re-rolled MS sheet. The overall size of the drawer should be 152 cm (W) x 45 cm (D) x 75.0 cm (H). It should have two nos. of steel drawer unit as per the size mentioned above. The glass bookcase unit is also made of steel sheet. Steel used is to be treated with seven step anti rus t treatment process. Unit should have glide screws for level adjustment. The unit is to be in powder coated finish. The glass used should be 5 mm thick float glass. The back unit will have the veneer top matching the main table and the side table. B3: Executive Table, Type C, including Side Table Main Table: The main table is of size 150 cm (W) x 75 cm (D) x 74 cm (H). The top and sides of main table is to be made of 25 mm thick plain particle board, clad with 0.6 mm thick post forming laminate and 1 mm thick backing laminate. Flat edges are duly sealed with 2 mm thick PVC beading.

The modesty panel is to be made of 18 mm thick plain particle board, clad with 1.0 mm thick decorative laminate on both sides. Edges to be duly sealed with 2 mm thick PVC beading.

Side Table: The side table is of size 105cm (W) x 52 cm (D) x 71 cm (H). The top and sides of side table is to be made of 25 mm thick plain particle board, clad with 0.6 mm thick post forming laminate and 1 mm thick backing laminate. Flat edges are duly sealed with 2 mm thick PVC beading.


Metal Key Board Tray: It should have the overall size of 530 mm W x 350 mm D x 40 mm H. It should be made of 1.2 mm thick CRCA Steel grade D. It should have built-in slides made of 1.2 mm thick MS sheet, with textured black hips pad 3 mm thick, which will act as mouse pad. The key board tray should be mounted on zinc electroplated double extension ball slides. Three Drawer Steel Storage Unit: The storage unit is made of 0.8 mm re-rolled MS sheet. The drawer tray is made of 0.6 mm thick MS sheet and the sides of the drawer should be made of 0.8 mm MS sheet. The overall size of the drawer should be 67.6 cm (H) x 46.4 cm (W) x 58.0 cm (D). Steel used is to be treated with seven step anti rust treatment process. All the drawers will have double extension ball slides. Load carrying capacity of each drawer should be 9 Kgs. Drawer unit should have glide screws for level adjustment. The drawer unit is to be in powder coated finish. B4: Conference Table, 12 seater The conference table is to be modular in nature. The basic elements should be of size 76 cm W x 60 cm D for single seater, Two Seater of size 137.0 cm x 60 cm D, and quarter rounds of size 71.0 cm R. The top thickness should be 37.5 mm (18 mm MDF + 18 mm batten (skirting) + 1 mm DL + 0.4 mm membrane). The edges should have water fall edge of 18 mm radius on top. PVC membrane foil of 0.4 mm thk is cladded on substrate of MDF using PU glue. The foil is to be pre-coated with a layer of polyurethane for better scratch resistant.

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The understructure legs are to be made of 36 mm prelaminated particle board having a straight profile with half round edges and clad with 0.6 mm thick postforming laminate. Overall thickness of leg will be 38 mm. The modesty panel is to be made from 18 mm thick both side laminated particle board. The conference table should be 12 seater and as per the configuration shown in the Drawing A of Confidential Section. B5: Discussions Table

Overall size 150 cm W x 90 cm D x 74 cm H Top: It should be made of 25 mm thick Novaopan decorative laminated particle baord, The edges should have 2mm thick Doellken PVC beading pasted using high quality glue from Jovart/ Klibert. Understurcture: Frame is to be made of MS sheet metal 1.6 mm thick painted. Legs are to be made of MS Tube 38 dia x 16 G, painted in required shade. B6: Table , Type D, including Side Table Main Table: The main table is of size 120 cm (W) x 60 cm (D) x 74 cm (H). The top and sides of main table is to be made of 25 mm thick plain particle board, clad with 0.6 mm thick post forming laminate and 1 mm thick backing laminate. Flat edges are duly sealed with 2 mm thick PVC beading.


Side Table: The side table is of size 105cm (W) x 52 cm (D) x 71 cm (H). The top and sides of side table is to be made of 25 mm thick plain particle board, clad with 0.6 mm thick post forming laminate and 1 mm thick backing laminate. Flat edges are duly sealed with 2 mm thick PVC beading.


Metal Key Board Tray: It should have the overall size of 530 mm W x 350 mm D x 40 mm H. It should be made of 1.2 mm thick CRCA Steel grade D. It should have built-in slides made of 1.2 mm thick MS sheet, with textured black hips pad 3 mm thick, which will act as mouse pad. The key board tray should be mounted on zinc electroplated double extension ball slides. Three Drawer Steel Storage Unit: The storage unit is made of 0.8 mm re-rolled MS sheet. The drawer tray is made of 0.6 mm thick MS sheet and the sides of the drawer should be made of 0.8 mm MS sheet. The overall size of the drawer should be 67.6 cm (H) x 46.4 cm (W) x 58.0 cm (D). Steel used is to be treated with seven step anti rust treatment process. All the drawers will have double extension ball slides. Load carrying capacity of each drawer should be 9 Kgs. Drawer unit should have glide screws for level adjustment. The drawer unit is to be in powder coated finish. C. Modular Cubicles The modular furniture is to be integrated system of partition panels, work surfaces, storage unit, desks and other accessories joint together by connectors, brackets for easy fitment & re -location. The partitions are free standing (no grouting on floor). All the half height partitions and the work surfaces etc. are shown in enclosed drawing. The details of the va rious components required are given below:

The Partition Panel: The panel should be constructed of a approximately 2” thick both side laminated acoustical surface (made of MDF/ Particle Board etc.) with an aluminum channel / metallic section framing attached to each side. The aluminum channel/metallic section frame should have facility to accommodate hang on components, like work surfaces, storage units,

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shelves etc. It should also have the necessary facility for panel to panel connection by connectors in a ‘Straight’, ‘L’, ‘T’, ‘Y’, or ‘X’ configuration. There should be a wire carrier with metal or laminated fascia, fastened at the bottom of the panel capable of accepting wiring – both electrical & telephone/ data. The fascia of the carrier should be removable to allow easy access to wiring. The panel should have facility (internal or external) to take wires from bottom wire carriers to the work surface height (i.e. table top height). At the top of the panel there should be a top cap made of steel / moulded plastic / aluminum for aesthetics. The panel should have level adjuster at the bottom of the panel with ± 8-10 mm levelling range to take care of uneven floorings. Generally the partitions are of laminated finish and for each cubicle there should be one partition which has a soft board or a white board as required. All the partitions are 1325 mm H and in confidential room one partition is of 7’H which is shown in the drawing. Side/End Panel: These panels are used to support the worksurfaces at the end/side of work surface. These panels are attached to the Partition panels with the help of brackets. These are made of the both side laminated Particle board (novapan or equivalent). The total thickness should be at least 25mm. The side/end panels should have P. V. C. or wooden lipping on all the four edges or should have front edges Postformed with postformed laminate. The side support panel should have level adjuster at the bottom of the panel with ± 8-10 mm levelling range to take care of uneven floorings.

Work Surface: The work surface is basically a table -top hanged on the Partition panel with the help of brackets. These are made of the Prelaminated Particle board. The total thickness of the work surfaces should be at least 25mm. The work surface s should have P. V. C. lipping on all the four edges. Each work surface should have cut-outs (as required and will be informed at the time of order placement) at desired places.

Drawer Unit : It should be made of prime quality CRCA steel powder coated with required colour. Each drawers should have Double Extension ball slide for ease of movement. The locking to be provided on the front side. It should have two equal drawers and one drawer for filing. Each drawer should preferably have provision for partitions. The size required is 2’ 5” (H) x 1’6” (W) x 1’ 10” (D). Key Board Pullout Tray : The key board pullout tray should be made of Laminated Particle Board (Novapan or equivalent). It should be of size 1’8” (W) x 1’3” (D) to accommodate keyboard. It should be sliding on double extension slide on ball bearings. C: Modular Cubicle For modular cubicles C1-C8, the partitions are 4’6” high. Each cubicle will have the provision of one white board, one soft board and the Metal Key board pull out tray, CPU Trolley. The gable end of the peninsular worksurface is supported on the metal leg for officer and on panels for all others.

Type Worksurface size Number of Storage Unit (three drawers)

Discussion Surface Size

C1 4’x2’ 1 5’x2’6’’

C2 5’x5’ 2

C3 5’x2’6” 2

C4 5’x2’ 2

C5 4’6”x2’6” 2

C6 4’x2’6” 1

C7 4’x2’ 1

C8 4’6”x2’ 2

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D.MOBILE STORAGE UNITS ON RAILS: The mobile storage units consist of Steel Bodies of size 3’ W x 1’6” D x 6’6” H, made up of CRCA steel sheet. These bodies are mounted on the understructure, which moves on the rails. The sheet used for the body should be 0.9 mm thick, as per IS-513 1994. It should have 4 shelves made of 0.8 mm thick CRCA steel sheet. It should have multi bend construction with interlocking design and should be in knockdown type. All steel components should undergo eight tank anti rust treatment and oven baked epoxy polyester powder coated with 40-50 dry film thickness. It should have six lever Lock to lock all the bodies with single key. It should have scratch hardness of 3 Kgs as BS-3900 part E2 1970, IS-101. It should sustain salt spray test of 1000 hrs. as per IS 101. The overall size of the mobile storage will be as per the details below. The mobile storage units with 3’W will have push pull type handle. The mobile storage units with width of 6’/ 9’ the drive mechanism is to be provided for the movement of the units. The storage unit will have the drive mechanism.

D1: Mobile Storage System , 24 Bodies, 9’ W x 15’ L, refer layout of Examination Section (Degree Issue Dept)

D2: Mobile Storage System , 8 Bodies, 6’ W x 9’ L,refer layout of Confidential Section. D3: Mobile Storage System , 7 Bodies, 3’ W x 13’6” L, refer layout of Development Section D4: Mobile Storage System on, 6 Bodies, 3’ W x 12’ L, refer layout of Establishment Section D5: Mobile Storage S ystem, 5 Bodies, 3’ W x 10’6” L, refer layout of Examination Section D6: Mobile Storage System , 4 Bodies, 3’ W x 9’ L,refer layout of Examination Section (BA/MA)

E.STORAGE UNITS:

E1: Sliding Door Unit, 4’6” H x 3’ W x 1’6” D It should have multi bend construction with press fit fasteners free design. It should have 10 lever cam lock. All steel components should undergo eight tank anti rust treatment and oven baked epoxy polyester powder coated with 50-60 dry film thickness. The CRCA steel sheet used should be 0.8mm thick as per IS-513 1994. It should have scratch hardness of 3 Kgs as BS-3900 part E2 1970, IS -101. It should sustain salt spray test of 1000 hrs. as IS 101. It should have 25 mm thick pre laminated particle board top with backing laminate.

Overall size: 4’6” H x 3’ W x 1’6” D with two shelves.

E2: Lateral Filing Cabinet, 4’6” H x 3’ W x 1’6” D It should have multi bend construction with press fit fasteners free design. It should have Godrej cam lock. All the drawers should be mounted on nickel chrome plated ball slides. It should have anti tilt mechanism and anti rebound mechanism. All steel components should undergo eight tank anti rust treatment and oven baked epoxy polyester powder coated with 50-60 dry film thickness. The CRCA steel sheet used should be 0.8mm thick as per IS-513 1994. It should have scratch hardness of 3 Kgs as BS-3900 part E2 1970, IS -101. It should sustain salt spray test of 1000 hrs. as IS 101. It should have 25 mm thick post-formed top with backing laminate. Overall size: 4’6” H x 3’ W x 1’6” D.

F.DENTING & PAINTING OF OLD ALMIRAH: Denting and Painting of existing old almirahs is to be undertaken. The colour of the almirah will have to be matching the new furniture being procured. Use popular branded spray paints only.

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