TENDER DOCUMENT-HDPE 2foodsuppb.gov.in/sites/default/files/Notice... · per specifications...

No. 3/210/2018/FP-3/

E-TENDER DOCUMENT

FOR THE PURCHASE OF

30 Kg. Polypropylene (PP) Woven Sacks (Anti-slip)

for packing of foodgrains

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Punjab State Grains Procurement Corporation Ltd (PUNGRAIN)

ANAAJ BHAWAN

Sector 39, Chandigarh

COST OF TENDER FORM (To be paid online) : Rs 5000/-

No. 3/210/2018/FP-3/

Ref. No: 3/210/2018/FP-3/


ANAAJ BHAWAN, Sector 39, Chandigarh

Tele fax 0172 -2727059 Email: [email protected]

E-TENDER FOR THE PURCHASE OF

30 Kg. Polypropylene (PP) Woven Sacks (Anti-slip)

Approx Qty of bags ( Nos in Lac)

S. No. PARTICULARS Approx Qty of bags

( Nos in Lac)

Qty. in Bales

1 HDPE/PP 254 50948

Note: Tender for supply of PP woven sacks would be received through e-tendering. For

submission of e-tender, bidder can logon to https://eproc.punjab.gov.in and

www.foodsuppb.gov.in. For any technical assistance 24X7 helpdesk number 0120-4200462,

0120-4001002, 0120-4001005, 0120-6877787, 0172-279326, 0172-2791226 may be contacted

S.NO PARTICULARS DETAILS

1 CLOSING DATE AND TIME for

DOWNLOADING OF TENDER

DOCUMENT AND SUBMISSION OF

TECHNICAL BID PART I AND PRICE

BID/COMMERCIAL BID PART II

FROM 08-03-2018 to 15-03-2018

till 05:00 pm IST

2 DATE, TIME AND PLACE FOR

OPENING OF TECHNICAL BID PART I

16.03.2018 at 11:00 A.M.,

Conference Room of PUNGRAIN

Head Office, ANAAJ BHAWAN

Sector 39, Chandigarh through e-

tendering

3 DATE AND TIME OF OPENING OF

PART-II (PRICE BID/COMMERCIAL

BID)

will be notified to elligible bidders.

No. 3/210/2018/FP-3/

INSTRUCTIONS TO BIDDERS (ITB) for Online Tendering (e-

Tendering) Tender documents are available only in electronic format which Bidders can download from

website https://eproc.punjab.gov.in or www.foodsuppb.gov.in. For any technical assistance,

24X7 helpdesk numbers 0120-4200462, 0120-42001002, 0120-42001005, 0120-6877787, 0172-

2791326, 0172-2791226 may be contacted

1. Till the time duration mentioned in tender document.

2. Bidders who wish to participate in online tenders will have to register themselves on

https://eproc.punjab.gov.in for which valid Digital Signature and encryption Certificate

(Class II) are required, using which they can sign their electronic bids. Bidders can

procure the same from any of the license certificate Authority of India.

3. No physical submission of technical and price/commercial bid will be entertained as it

show furnished on-line only. Also no fax, e-mail, SMS, letters or any other form of

communication will be entertained for the same.

4. Any attempt to submit technical and price bid through mode other than on-line will result

in cancellation of bid and forfeiture of EMD of the concerned bidder.

5. Tender document fees and earnest money deposit in respect to tender should be submitted

On-line before specified dates, time and place as mentioned in tender document.

6. Scanned copy of Mandatory documents is required to be uploaded/submitted along with

Bid.

7. Interested Bidders can view these tender documents on line. Bidders can download tender

documents as mentioned above and Bidders who wish to submit their offer shall pay

tender fee online.

8. For any technical assistance and technical related queries:

I) Bidder may call at 24X7 Help Desk No. 0120-4200462, 0120-42001002, 0120-

42001005, 0120-6877787

II) Bidder may also call on all Government working days from 9:00 AM to 5:00 PM on

help as 0172-2791326, 0172-2791226

No. 3/210/2018/FP-3/

PUNJAB STATE GRAINS CORPORATION LIMITED

ANAAJ BHAWAN, Sector 39, CHANDIGARH

Rc.No. 3/210/2018/FP-3/

To:

___________________________

Sir,

Sub: Purchase of 30 Kg. Capacity

Polypropylene (PP)Woven Sacks (Anti-slip) – Tender called for – Reg.

Ref: Tender Reference Rc.No. 3/210/2018/FP-3/

E-tenders are invited by Pungrain for and on behalf of Department of Food &

Civil supplies, Punjab for packing of food grains by PUNGRAIN from Manufacturers/Suppliers

based in India for the supply of 30 Kg. Capacity Polypropylene (PP) Woven Sacks (Anti-slip) as

per specifications mentioned in Annexure A, for the packing of food grains to be delivered up to

10 April 2018 as per the delivery schedule of Tender Document at various destinations as

notified by Pungrain. Approximate qty of bags required are specified in Tender Document.

However, these quantities are only indicative and actual requirement may increase or decrease

without any notice to the prospective bidders.

E-tender should be submitted in two parts online on https://eproc.punjab.gov.in

[Technical Bid Part I and Price Bid Part II]. The Technical Bid should contain the technical and

commercial offer and Price Bid should contain Price offer in the prescribed Tender form using

Digital Signatures and encryption certificate agreeing to the terms and conditions. Scanned

copies of the following documents should be uploaded/ submitted along with bid and the bidder

will have to produce original documents at the time of opening of tenders.

The Tender in Technical Bid Part I should contain the following:

(a) Supplier can also participate provided supplier shall have to disclose tie up with atleast

one of the manufacturers fulfilling all the qualifications and requirements of this tender.

(b) Status of Earnest money deposit and Tender form fee to be deposited online through e-

tendering (Tender not covered by requisite Earnest Money Deposit will summarily be rejected).

c) The SSI/SIA/DGS&D/NSIC/BIS registration/license valid up to date if any, to be uploaded. In

case the tenderer is a supplier, the manufacturer with whom he has tied up should fulfill this

condition.

No. 3/210/2018/FP-3/

d) Duly attested photocopy of the certificate of Registration as a firm for under VAT / CST/GST

Act duly renewed up to date with GST number to be uploaded.

e) Evidences for having executed the orders either to the PUNGRAIN/DGS&D or to any other

Government or non Govt. organisations to whom supplies of PP woven sacks have been made in

the past three years (2015-2016 to 2017-18) to be uploaded.

f) Annual turnover statement for the last 3 financial years covering from 2014-2015 to 2016-2017

in the format given in Annexure-I duly certified by the Auditor. Tenderer shall have average

annual turn over of not less than Rs. 10/- Crore.

g) The latest Assessment orders under the State General Sales Tax Act and / or under the central

Sales Tax.

h) Trading, Profit and loss account and balance sheet along with audit report and Income tax

return submitted for the last 3 financial years duly certified by the Auditor. (2014-2015 to 2016-

2017 ).

i) Documentary evidence in support of capacity verification by quality assurance wing of

DGS&D or SSI/SIA certificate. The production capacity should be a minimum of 2000 MT of

woven sacks per annum.

j) Certificate for not having black listed either by PUNGRAIN or by any other Government

undertakings in the format given in Annexure-II duly attested by the tenderer.

k) Declaration form duly signed by the tenderer as in the Annexure-III.

l) The tenderer should submit not less than five samples of 30 Kg Capacity Polypropylene (PP)

Woven Sacks before the date/time of opening of technical bid. The bids of the bidders who have

not supplied the sample bags would be rejected. The PPwoven sacks samples should satisfy

specifications as per Annexure A (Table-I). The same may be got tested from BIS lab or

BIS/NABL accredited laboratory.

m) Checklist as in Annexure-IV (A) for the list of documents enclosed. The documents shall be

serially arranged in the order of Checklist. The page number in which the requisites are available

should be indicated in the checklist.

n) Person signing bid document must be duly authorised by the BOD/compitent authority of the

bidder firm/company.

The Price Bid Part II should contain the following.

A. Covering letter as prescribed to be uploaded

B. Price offer as in Annexure B to be uploaded

No. 3/210/2018/FP-3/

The rates should be quoted for 30 Kg. PP Woven sacks (Anti-slip).

Technical Bid, will be opened first at 11:00 AM on 16-03-2018 in the Conference Hall of

PUNGRAIN, ANAAJ Bhawan, Sector-39, Chandigarh in the presence of the tenderers /

Authorised Representatives of the organizations who want to participate in the tender opening

session.

Price Bid opening venue and time would be notified to the eligible bidders online.

If the date fixed for opening Technical Bid and Price Bid of the tender happens to be a

holiday, tenders will be opened on the next working day at the time schedule mentioned above.

The minimum quantity to be quoted by the tenderer should not be less than 10,00,000

bags.

The PUNGRAIN is very keen in purchasing 30 Kg. Polypropylene (PP) Woven Sacks

(Anti-slip) strictly conforming to the prescribed specifications as indicated in the Annexure A

(Table - I).

The terms and conditions for the supply of 30 Kg. Polypropylene (PP) Woven Sacks

(Anti-slip) are enclosed.

Yours faithfully,

for PUNGRAIN,

No. 3/210/2018/FP-3/

E-TENDER FOR THE SUPPLY OF 30 Kg. Polypropylene (PP) Woven Sacks (Anti-slip)

PART-I

E-TENDER REFERENCE NO. 3/210/2018/FP-3/

(TECHNICAL AND COMMERCIAL TERMS)

(Scanned Copy Duly Signed)

To:

The Managing Director,


ANAAJ Bhawan, Sector 39, Chandigarh

Sir,

Sub: E-Tender for the supply of 30 Kg Capacity Polypropylene (PP) Woven Sacks (Anti-slip)

- Submission of Part-1 tender for Commercial / Specification -Reg.

Ref: Your Tender Notification Rc. No. 3/210/2018/FP-3/

****

With reference to your tender notice, we submit herewith our e-tender containing the technical

and Commercial terms for the supply of 30 Kg. Capacity PP woven sacks as follows:

1. SPECIFICATIONS: 30 Kg. CAPACITY Polypropylene (PP) Woven Sacks (Anti-slip) – as

per the specifications as indicated in Annexure A (Table-I) enclosed to the Tender schedule

and amendments thereon if any issued.

2. Tender Conditions in original including specifications duly signed in each page agreeing to

abide by the various terms and conditions as stipulated by the PUNGRAIN along with Seal of

the company.

3. Earnest Money Deposit of Rs. 5,00,000/- (Rupees Five lac only) paid online.

4. In case of supplier tie up with the manufacturer of PP bags i.e. undertaking by

manufacturer/MOU with the manufacturer clearly mentioning the obligation to supply the PP

bags under this tender and fulfilling of the qualifications requirements-(the documents of the

manufacturer regarding qualifications requirement and supplier must be submitted) or

declaration that bidder is manufacturer itself on the letter head of the bidder duly signed.

5. Copy of the SSI/SIA/ DGS&D/NSIC/BIS registration/ license valid up to date if any. In case

the tenderer is a supplier, the manufacturer with whom he has tied up, should fulfill this

condition.

6. Duly attested Photostat copy of the certificate of Registration as a firm under GST Act duly

renewed up to date with GST number.

No. 3/210/2018/FP-3/

7. Documentary evidences for having executed the orders either to the PUNGRAIN/DGS&D or

any other Government or Non Govt. entity to whom supplies of PPwoven sacks have been

made in the past three years (2015-2016 to 2017-2018 ).

8. Annual turnover statement for the last 3 financial years covering from 2014-15 to 2016-2017

in the format given in Annexure-I certified by the Auditor. (Tenderes shall have average

annual turnover of not less than Rs.10 Crores.)

9. Copies of the latest Assessment orders under the State General Sales Tax act and / or Central

Sales Tax.

10. Copies of Trading, Profit and loss account and balance sheet & Income Tax return submitted

for the last 3 financial years duly certified by the Auditor (2014-15 to 2016-2017 ).

11. Documentary evidence in support of capacity verification by quality assurance wing of

DGS&D or SSI/SIA Registration. The production capacity should be a minimum of 2000

MT of woven sacks per annum.

12. Certificate for not having blacklisted either by PUNGRAIN or by any other Government

undertakings in the format given in the Annexure-II duly attested by the tenderer.

13. Declaration form duly signed by the tenderer in the form prescribed as in the Annexure-III.

14. Authority letter/ POA to sign the bid document duly submitted by copy of resolution/POA

executed by competent authority/BOD

15. Five samples of 30 Kg. capacity PP woven sacks duly stenciled in indelible ink branded with

name of the manufacturer conforming to specifications would be submitted on or before the

time of opening of e-tender.

Thanking you.

Yours faithfully,

No. 3/210/2018/FP-3/

ANNEXURE I

(TENDER REF. RC. No. 3/210/2018-FP-3-2018/)

ANNUAL TURN OVER STATEMENT (Duly Signed Scanned Copy)

The Annual Turn Over Of M/S.....................…………………… For The Past Three Years Are

Given Below And Certified That The Statement Is True And Correct.

SL.NO YEAR TURN OVER IN LAKH (RS.)

---------------------------------------------------------------------------------------------------------------------

----

1. 2014-2015

2. 2015-2016

3. 2016-2017

TOTAL RS...………………........ LAKH

AVERAGE TURN OVER PER ANNUM RS.............LAKH

DATE:

SEAL:

SIGNATURE OF THE TENDERER SIGNATURE OF AUDITOR

CHARTERED ACCOUNTANT

NAME IN CAPITAL.

M.No

No. 3/210/2018/FP-3/

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10

ANNEXURE –II

(TENDER REF. RC No. 3/210/2018/FP-3/ )

(Duly Signed Scanned Copy)

CERTIFICATE

Certified That...................... ……………………/ The Firm / Company / Partnership Or Any

Other Firm / Company in which the tenderer is a partner / share holder had not been black listed

by Pungrain/DGS&D or by any other Government undertakings earlier.

Further it is certified that firm/company/partnership or Or Any Other Firm / Company In Which

The Tenderer is a Partner / Share Holder had not supplied substandard PPbags/sacks in the past 3

years.

SIGNATURE OF TENDERER

Note:- In case of supplier certificate must be given by both supplier as well as manufacturer with

whom he has tied up.

No. 3/210/2018/FP-3/

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11

ANNEXURE -III

(TENDER REF. RC No. 3/210/2018/FP-3/ )


DECLARATION FORM

A) I/We……………………………………………………..……………………………… have

our ........................ office at ........................................... do declare that i/we have carefully read

all the conditions of tender document downloaded from www.foodsuppb.nic.in or

https://eproc.punjab.gov.in for the tenders floated by Managing Director, Punjab State Grains

Procurement Corporation Ltd (Pungrain) ANAAJ Bhawan, Sector 39, Chandigarh vide tender

ref. 3/210/2018/FP-3/ for the purchase of 30 kg. capacity PP woven sacks (Anti-slip) strictly

conforming to the specifications as prescribed in Annexure A and as per schedule commencing

immediately from the date of receipt of supply orders and abide by all conditions set forth

therein. We also undertake to take back the PP bags at our cost and replace the same which are

rejected by the Pungrain We further undertake to indemnify Pungrain for any loss suffered by

Pungrain on account of supply of substandard PP bags.

B) I/We Further Declare That I/We possess Valid License/registration Bearing No............... Valid

Upto.............

SIGNATURE OF THE TENDERER

DATE :

NAME OF THE

ORGANISATION

AND ADDRESS:

Date :

No. 3/210/2018/FP-3/

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ANNEXURE IV

(On Letter Head of Bidder)

I/we ____________________ designation________________________of M/s

___________________________ Address_____________________________ hereby offer to

supply _________________ nos. of 30 kg capacity PP woven sacks (Anti slip) strictly

conforming to the specification as prescribed in Annexure 'A' of the bid documents.

Details proposed delivery scheme is as follows:-

Sr. No. Particular Quantity

1 upto 31.03.2018

2 from 01.04.2018 to 10.04.2018

Signature & Stamp

No. 3/210/2018/FP-3/

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13

ANNEXURE-IV(A)

CHEKLIST

(TENDER REF. RC No. 3/210/2018/FP-3/ ______) PART –I COVER PLEASE QUOTE PLEASE INDICATE YES OR NO IN WRITING PAGE NO.

1. Whether covering letter as prescribed

uploaded.

2. Whether checklist is enclosed.

3. Whether Annual Turnover statement for 3

years as per Annexure-I is enclosed.

(2014-2015 to 2016-2017)

4. Whether Certificate for not having been Black

listed either by Pungrain or by any other Govt.

Undertaking as per Annexure-II is uploaded.

5.Whether declaration form duly signed

by the tenderer as in Annexure-III

is uploaded.

6. Whether minimum quantity of 10,00,000 bags

has been offered upto 10th April in Annexure IV.

7. Whether a copy of the

DGS&D/NSIC/SSI/SIA/BIS Registration/license

valid up to date, if any. In case the tenderer is a

supplier, he/she will submit the copy of the

registration/license of the manufacturer with

whom he/she has tied up.

8. Documentary evidence in support of

Capacity assessment is enclosed

(The production capacity should be a

minimum of 2000 MT of Woven sacks

per annum).

9. Whether Documentary evidence for the

orders executed with the Pungrain /

other Governments to whom supplies of

PPwoven sacks have been made in

the past three years (2015-2016 to 2017-2018)

are uploaded.

10. Whether Photostate copy of Trading, Profit

and Loss account and balance sheet & Income

Tax Return submitted for the last 3 financial years

duly signed by the Auditor are enclosed.

(2014-2015 to 2016-2017).

11. Whether duly attested Photostate copy of the

certificate of registration under GST is uploaded.

12. Whether the copy of latest assessment order

under VAT/CST/GST is uploaded.

13. Whether authorization letter to a

Representative authorized by the bidder is

No. 3/210/2018/FP-3/

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uploaded.

14.Whether terms and conditions of the

tender in original duly signed in each

page is uploaded.

15. Whether EMD for Rs.5,00,000/- paid online

16.Whether the tender fee Rs. 5000/- paid online.

17. Whether five samples of 30 Kgs PP woven

sacks (Anti-slip) conforming to specification as

per Annexure A (Table-I) have been submitted.

No. 3/210/2018/FP-3/

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ANAAJ Bhawan, Sector 39, Chandigarh

TERMS AND CONDITONS FOR THE PURCHASEOF 30 Kg. CAPACITY PP WOVEN

SACKS BY PUNGRAIN

******

TENDER REFERENCE NO. 3/210/2018/FP-3/ )

1. SUBMISSION OF E-TENDERING:

The tender should be in the prescribed form downloaded from 07-03-2018 to 15.03.2018 upto

5:00 p.m. from the the website www.foodsuppb.gov.in or https://eproc.punjab.gov.in on payment

of Rs.5000/- (Rupees five thousand only) to be paid online. The tenderers who are the

manufacturers or supplier in India fulfilling the qualifications and requirements of this tender

alone are entitled to participate in the tender. The Tender should be uploaded in Two parts (Part-I

Tecnial Bid Part and Part-II Comricial Price Bid). Tenders should be submitted through the

PUNGRAIN website and should be uploaded upto 15.03.2018 as per office clock of the

PUNGRAIN. Tenders should be uploaded in the prescribed form duly signed by the tenderer.

The Technical Bid Part I should accompany the following documents:-

1. Tie up with manufacturer in case of suppler in the form of undertaking from the

manufacturer or MOU with the supplier regarding supply of PP bags and fulfilling the

requirement of this tender or declaration that bidder is manufacturer itself on letter head

of the bidder duly signed.

2. Earnest money of Rs. 5,00,000/- (Rupees Five lac only) to be paid online. (Tender not

covered by requisite Earnest Money Deposit will summarily be rejected).

3. Copy of the SSI/SIA/ DGS&D/NSIC/BIS registration/ license valid up to date, if any. In

case the tenderer is a supplier, copy of the license of the manufacturer with whom he has

tied up.

4. Duly attested copy of the certificate of Registration as a firm under VAT / CST Act duly

renewed up to date with GST number.

5. Documentary evidences for having executed orders of either to the PUNGRAIN/DGS&D

or to any other Government/Non Govt. organization to whom supplies of PPwoven sacks

(Anti-slip) have been made in the past three years (2015-2016 to 2017-2018 ).

6. Annual turnover statement for the last 3 financial years covering from 2015-2015 to 2017-

2018 in the format given in Annexure-I duly certified by the Auditor. Tenderer shall have

an average annual turnover of not less than Rs.10/- Crore.

7. Copies of latest assessment orders under the State General Sales Tax / and or Central Sales

Tax.

8. Copy of Trading, Profit and Loss account and Balance Sheets & Income Tax returns

submitted for the last 3 financial years duly certified by the Auditor. (2014-2015 to 2016-

2017).

9. Documentary evidence in support of production capacity. ( The production capacity

should be a minimum of 2000 MT of woven sacks per annum.)

10. Certificate for not having black listed either by PUNGRAIN or by any other Government

undertakings in the format given in Annexure-II duly attested by the tenderer.

11. Declaration duly signed by the tenderer in the Annexure-III.

No. 3/210/2018/FP-3/

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12. Tender conditions in original duly signed by the tenderer in each page including the

specifications agreeing to abide by the various terms and conditions as stipulated by the

PUNGRAIN along with the seal of the company.

13. Later regarding quantity offer in Annxure IV duly signed.

14 The tenderer should submit not less than five samples of Polypropylene (PP) Woven

Sacks (Anti-slip) duly stenciled in indelible ink branded with the name of the Mills,

Confirming to specification as prescribed in Annexure A (Table-I) of tender document.

15. Other documents if any mentioned in terms and conditions infra.

16. Checklist in Anneure-IV (A) for the list of documents uploaded.

2. OPENING OF TENDER:

Opening of Part I (Technical Bid) of tender will take place at 11:00 a.m. on 16.03.2018 at the

Conference room of Pungrain, ANAAJ Bhawan, Sector 39, Chandigarh Part II

(Commercial/Price Bid) date and time would be notified to the eligible bidders online at the same

place through online.

3. OTHER CONDITIONS:

I. The PPwoven sacks samples produced by the tenderer should conform to BIS specifications as

prescribed in Annexure A (Table 1) at the time of opening of Part I.

II. The Managing Director reserves the right to reject any tender without assigning any reason there

of and the same shall not be questioned on any ground, whatsoever. Pungrain reserves the right

to place orders to more than one tenderer at the lowest approved rate through counter offer.

III. The Managing Director reserves the right to vary the quantity finally ordered out of the

requirement indicated in the tender document.

IV. The person or persons signing the tender shall state the capacity in which he/she /they/is/are

signing the tender. If an individual makes any tender, it shall be signed with his full name and

address. If it is made by a firm, it shall be signed by all the partners of the firm or by a partner of

the firm duly empowered or authorized to do so and the authorization / Power of Attorney

should also be submitted.

V. If any tender is made by a Corporation / Company / Co-operative society, it shall be digitally

signed by a duly authorised officer, who shall produce with his tender satisfactory evidence of

such authorization. Such tendering Corporation / Company / Co-operative Society shall furnish

evidence of its corporate existence before the contract is executed.

VI. Either the tenderer or the persons duly authorized by the tenderer alone will be allowed to be

present at the time of opening of the tender / Negotiation.

VII. If there are variations between the price quoted in figures and words, the lower of the two will be

adopted.

VIII. Tenders specifying additional terms and conditions or proposing modifications to the tender

conditions will be treated as conditional tender and will be summarily rejected.

IX. Firms/Suppliers who had supplied substandard PP bags/sacks (Anti-Slip) to Pungrain &

any other procurement agency of Punjab Govt (Punsup,Markfed,PSWC & PAFC) during

RMS 2013-14 are eligible to participate in the Tender, in case they have deposited money

against their outstanding claims pertaining to supply of sub standard HDPE/PP bags of 50

kg capacity to State Government in RMS 2013-14 showing documentary proof or who will

deposit amount of pending claims by 16.1.2017 in form of demand draft from any

No. 3/210/2018/FP-3/

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17

Nationalized/Scheduled Bank in favour of Managing Director, Pungrain payble at

Chandigarh.

XI. In case bags supplied by successful bidder/supplier are found to be damaged/sub-standard, all

the consequential losses to Pungrain like cost of bag, economic cost of damaged grain,

labour/transportation charges, re-filling, re-stitching, re-stacking and cost of damaged stock

articles etc. at any time, shall be borne by the concerned supplier/firm during the warranty period.

All the requisite documents shall be produced at the time of opening of tenders as per scheduled

timings/date mentioned above.

4. VALIDITY OF OFFER:

Tenderer should keep their offer valid up to 30 June 2018. The tenderer should not quote any

other date for the validity of their offer. Tenderers quoting any other validity date are liable to be

summarily rejected. Further the validity of the tender may be extended subsequently as per the

mutual consent of the successful tenderer and Pungrain.

5. EVALUATION OF PRICE:

The rates should be quoted on the basis of “FOR destination”.

The tenderer shall quote the rates for the following items for 100 Nos. of 30 Kg. PP woven sacks

strictly in the format prescribed in Annexure-B.

a) Basic Ex factory price of PPwoven sacks

b) Freight (Up to Punjab) for delivery of PPbags

c) Branding charges ( one side of the PPbags)

d) Cess

e) Insurance for transit risk.

f) Others (Head-wise details should be furnished covering all aspects).

g) Entry Tax of excise and Taxation Punjab.

The rates for each item shall be quoted separately. No single rate should be quoted. If quoted so,

the same will be rejected.

The evaluation of the lowest price will be determined on the basis of the rates offered by the

tenderers for the above items.

As far as the Basic price of the 30 Kg. Capacity PP woven sacks is concerned the quoted rates

should be firm rate and would not be subject to price variation.

Unloading charges for the supply of PPbags in the Pungrain godowns shall be borne by the

Pungrain.

Pungrain reserves the right to negotiate the quoted rate with L1 bidders. The decision of MD

Pungrain would be final.

6. NEGOTIATION FOR PRICE REDUCTION: Bidder who offers the lowest rate (L1)

will be identified. Pungrain have the option to negotiate for price reduction in order to have the

No. 3/210/2018/FP-3/

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competitive price reduction, who have offered the lowest rate (L1) and whose tender has been

found to be valid.

7. EARNEST MONEY DEPOSIT:

i. The tenderers should pay Earnest Money Deposit of Rs.5,00,000/- (Rupees Five lakh

only) online. Any amount pending with PUNGRAIN will not be taken into account

as Earnest Money Deposit for this tender. In the case of successful tenderers, the

Earnest Money Deposit shall be adjusted towards the Security Deposit to be payable

only on their written request. The Earnest Money Deposit will not carry any

interest.

ii. In case of unsuccessful tenderers, the Earnest Money Deposit will be refunded within two

months from the date of finalization of the tender and no interest would be paid on the

EMD deposit.

iii. The amount remitted towards Earnest Money Deposit is liable to be forfeited, in case the

tenderer refuses from their offer after submission of the tender or after the acceptance of

the offer by Pungrain .

8. SECURITY DEPOSIT:

The successful tenderer shall remit Security Deposit of 5 % (Five Percent) of the total value of

the cost of the quantity ordered for supply, within 3 (Three) days from the date of receipt of the

first communication of acceptance of the tender by email/Fax/Letter from the Managing Director,

Pungrain, by means of demand draft/Bank Guarantee drawn in favour of "Managing Director,

Punjab State Grains Procurement Corporation Ltd (PUNGRAIN) ", obtained from any

Nationalised bank / Scheduled Bank payable at Chandigarh. The value of each PP bags be

considered based on the L-1 rate arrived at from this tendering process. No Cheque will be

accepted. In the case of successful tenderers, the Earnest Money Deposit shall be adjusted

towards the Security Deposit payable by the tenderer on their written request. If the Security

Deposit is not paid within the time specified, the Earnest Money remitted by the tenderer shall be

forfeited, besides, the Pungrain shall be entitled to recover the consequential loss if any sustained

by the corporation from the tenderer due to purchase made in re-tender or through other sources.

The Security Deposit will be refunded only after satisfactory completion of the supply of the

entire ordered quantity and till replacement of the rejected PPbags and shortage noticed if any.

The Security Deposit shall not carry any interest.

9. AGREEMENT AND WARRANTY PERIOD:

The successful tenderer shall execute a separate agreement for the supply of the accepted

numbers of 30 Kg. Capacity Polypropylene (PP) Woven Sacks (Anti-slip) as per the terms and

conditions as mutually agreed to in a stamp paper of value as per law prescribed within three

days from the date of remittance of Security Deposit. In the event of failure to execute the

agreement within the time prescribed, the Security Deposit amount remitted by the tenderer shall

be forfeited. Further the Pungrain, reserves the right to collect the consequential loss if any

sustained by the Pungrain from the tenderer and the tenderer is bound to pay the same on

demand. The agreement should be signed in the Office of the Managing Director, Pungrain,

Chandigarh in the presence of the Tender accepting authority or his authorized representative.

Successful tendrers will have to submit undertaking in affidavit with regard to one year warranty

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with regard to the quality of bags as per tender document. He will have to submit bank warranty

also as per clause 19 of tender document.

10. SPECIFICATIONS OF PPWOVEN SACKS (Anti-slip) :

The Tenderer should supply 30 Kg PP bags strictly conforming to the BIS specifications IS

16208:2015 with branding of State/Government/Pungrain on both sides of bag in specified

colours as per Clause 11 of Tender Document as prescribed in Annexure-A (Table-I). The

general technical requirements are as follows :-

1. Polypropylene (PP) woven sacks (Anti-slip) shall be without liner and conforming to

specification as indicated in Annexure-A (Table-I) in specified colours as per Annexure-D

with the following additional or enhanced requirements.

2. The raw material to be mixed for manufacturing the bags shall be as under.

a. 95.0 (+/- 1)% PPvirgin granules (Raffia Grade)

b. 2.5% of UV additive master batch with at least 20% active UV polymer (HALS

Type). Active UV additive content shall therefore be 0.5 (+/- 0.02)% .

c. 2% maximum of other additive master batches like antifibrillation master batch/

CaCO3 fillers

d. 0.5(+/- 0.1) % TiO2 additive based master batch.

3. Ash contents shall be maximum 2.2%.

4. UV resistance test procedure shall be same as given in Annexure D of IS 14887 except for the

following modifications.

i. Duration of test: 192 hours in place of 144 hours.

ii. UV lamp shall be Type B (313nm peak) and irradiation shall be controlled to

0.63 (+0.04/-0) W/m2/nm. The test cycle shall be: 8 hours at 60(+/-3) deg C

with UV radiation alternating with 4 hours at (50 +/-3) deg C condensation.

5. The fabric for the bags shall be woven on 4-shuttle or 6-shuttle circular looms in Anti slip

Weave pattern.

6. Mouth shall be stitched by a single stitch at least 5 mm from the edge on a single fold of 20

mm minimum. Free ends shall be heat cut.

7. Stitching of bottom seam shall be as per clause 4.3.1 of IS: 16208 of 2015 in double fold of

25 mm with free ends tucked in and with two rows of chain stitched over 6 layers of fabric.

8. The stitching tape/yarn used for hemming at the top and for stitching at the bottom of the bag

shall be of same UV stabilized material and composition as for the base fabric.

9. The supplier shall declare their raw material combination ( the polymer and UV additive)

used by them and the loom type (4-shuttle or 6-shuttle) for each lot while offering stores for

inspection.

10. Sampling for pre-dispatch inspection and testing shall be as per IS 16208:2015 with

modification in sample size as under. Further in addition to the tests specified in IS

16208:2015, samples selected for UV resistance test shall also be tested for UV polymer

identification and content and ash content.

a. For a lot upto 25000 bags or under, number of bales to be sampled shall be 3 Nos.,

number of samples for visual examination etc 12 Nos., for breaking strength etc 8

Nos. and for UV Resistance test etc. 1 No.

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b. For a lot of 25001 to 50000 bags or under, number of bales to be sampled shall be

5Nos., number of samples for visual examination etc 20Nos., for breaking strength etc

10 Nos. and for UV Resistance test etc.2 No.

c. For a lot of 50001 bags to 100000 bags, number of bales to be sampled shall be 8Nos.

number of samples for visual examination etc 32 Nos., for breaking strength etc.

13Nos., and for UV Resistance test etc. 3 Nos.

d. For a lot of 100001 bags and above, number of bales to be sampled shall be 12 Nos.,

number of samples for visual examination etc 48 Nos., for breaking strength etc. 18

Nos., and for UV Resistance test etc. 4 Nos.

11. In addition four samples of stitching thread/yarn shall be drawn once during the currency of

rate contract and sent for tests at any specified laboratory for full tests to IS as per detailed

specification of IS 16208:2015 of BIS as applicable including raw material mix composition

and UV resistance test as specified above.

12. Bags should be branded by printing as per monogram and design in 3-4 colours on one side

of the bags. Ink and ingredients used should be alcoholic resistant, smudge free, bright and

should not smear in contact with water and will not affect the fabric.

13. The bale shall be provided with marking as per clause 6.3 of IS:16208:2015 and with Supply

Order Number and date, consignee's name and destination.

14. Accounting Unit shall be Bale, consisting of 500 sacks duly packed as per clause No. 6.2 of

IS:16208:2015. The order shall be placed in multiples of 500 sacks only.

a. Inspection of Stores shall be reported as per prescribed.

b. Manufacturer should have requisite in-house manufacturing and testing facilities for

all tests except that for conducting test for compliance to UV stability requirements as

per clause 4.2 of IS: 14887. The UV testing shall be done at any of the following

laboratories:-

i. CIPET (Min. of Chemicals and Fertilizers, Govt. of India).

ii. Indian Institute of Packaging (Min. of Commerce & Industries, Govt. of

India).

iii. National test House Mumbai.

iv. ERDA Baroda.

v. IRMRA Thane Mumbai.

vi. Shriram Institute for Industrial Research. Delhi & Bangalore.

vii. Textile committee labs having UV Chamber as per IS

viii. All NABL approved laboratories who have facility of UV Chamber as per IS,

duly certified by Department of Science and Technology that they have the

facility of UV chamber.

15. Determination of Ash Content :-

PRINCIPLE:-

The procedure is used to find out the inorganic residue in Raffla tape/fabric sample by ashing it

in a muffle furnace sample is heated to 550oC. The polymer sample (organic portion) is burnt at

550oC until constant mass of inorganic (inorganic matter) is reported in terms of percentage ash

context in a given sample.

APPARATUS:-

i. Weighing Balance accurate to 0.001 g

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ii. Silica crucibles (sufficient volume to accommodate 30 g of sample in such a

way that level of the sample after filling height of crucible)

iii. Bunsen burner

iv. Silica triangle and tripod

v. Muffle furnace (capable of being controlled thermostatically at 550oC+/-

10oC)

vi. Desiccators containing an effective drying agent (e.g. silica gel) that does not

react chemically with ash components

vii. Gloves and Crucible holder

SAFETY:-

i. Burn the sample in an effectively ventilated hood

ii. Keep the hood closed and do not inhale the fumes of combustion

iii. Wear gloves and use sample (crucible) holder, to introduce crucible in the

furnace.

iv. Sample should be folded properly to accommodate it in silica crucible

PROCEDURE:-

i. Heat the clean crucible at 550oC0+/-10oC for 10-15 minutes and cool it in a

desiccators.

ii. Weight the empty crucible to nearest 0.001 g.

iii. Weigh 30 +/-2 gm of raffia tape/fabric sample in the crucible (nearest to 0.001

gm.)

iv. Heat the crucible directly on burner so that the sample burns slowly and loss of

ash is avoided. Continue burning.

v. Transfer the crucible in the muffle furnace, which already maintained at

approx.550oC and keep inside for about.

vi. Remove the crucible from the furnace and cool it to the room temperature in a

desiccators. Weigh it and record the.

vii. Keep the crucible in the muffle furnace for another half an hour. Cool in a

desiccators and weight again. Repeat the obtained.

CALCULATIONS:-

% ASH CONTEXT = Wt. of ash/Wt. of Raffia fabric or tape sample x 100.

Tenderer should ensure supply of quality PPas per BIS standards. After issuance of purchase

order, the PPbags of 30 Kg which conform to the specifications as fixed in the Anneuxre-A

(Table-I) will alone be accepted. In case, if the New 30 Kg PP woven sacks supplied are found

not conforming to the fixed specifications, the same will be rejected at the unloading points and

cost incurred on testing would be recovered from the bidder. The tenderer should take back such

rejected PPbags immediately at their own cost. Before the dispatch of PPbags bales Ist stage

inspection of the Samples of the 30 Kg.. PPwoven sacks (Anti-slip) may be got conducted by the

Punjab State Grains Procurement Corporation Ltd. from the DGS&D (Quality assurance

wing)/Agencies/Pungrain officials at the mill premises or in the godown of the supplier of the

seller initially by random to ensure the conformity on the specification requirements.

Pungrain is also at liberty to draw samples from all consignments or at random from the

consignment of PPwoven sacks at the unloading points and refer for analysis at a reputed NABL

approved Lab/Agency. If the analysis report reveals that the samples are not conforming to

prescribed specifications, full value cut will be imposed for that consignments in which samples

were tested. The decision of the quality control staff at the unloading points of Punjab State

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Grains Procurement Corporation Ltd. with regard to conformity of the specification criteria shall

be final and the tenderer should accept the same without raising any dispute. The Managing

Director, Punjab State Grains Procurement Corporation Ltd reserves the right to verify the quality

and quantity of the PPbags through the Quality Control staff of the Punjab State Grains

Procurement Corporation Ltd available at the unloading points and the PPbags which are

conforming to the prescribed specifications alone will be accepted and the other PPbags will be

rejected. The tenderer should accept the same without raising any dispute.

11. BRANDING:

The following Branding should be made on both side of the PP bags in the specified colour

combinations as per Annexure 'D'.

Note: 1) "Front Side of Bag" and "Back Side of Bag" wording as mentioned in the Annexure 'D'

shall not be printed.

2) Manufacturer's/Supplier's full name shall be printed on the back side of the bag. Abbreviations

shall not to be used.

3) Size of box depicted at the center of the bag should be 40 cm X 30 cm.

11. PACKING:

The 30 Kg Polypropylene (PP) Woven Sacks (Anti-slip) to be supplied duly branded should be

packed in bales in wrapper sheet made of the same material as PP bags. Sheet may be in white

colour The packing should strictly conform to the requirements prescribed in the Table II of

Annexure – A to this Tender document. In case, the packing is found not conforming to the

requirements prescribed, Pungrain reserves right to reject the same and the tenderer shall take

back such rejected bales at their own cost. The PP bags should be dispatched in covered vehicle

on “ Freight paid” basis at the seller's risk.

12.MARKING :

The PPwoven sacks bales shall be marked with the following information duly stenciled on the

bales with black indelible ink with letters and figures not less than 5 cms and not more than 7.5

cms. in height.

a. Ref No. 3/210/2018/FP-3/

b. Name of the Manufacturing Mills/supplier with place (short name but abbreviation

shall not be issued).

c. Description of goods such as "30 KG PP". capacity PP woven sacks

d. Gross weight

e. Net weight in kilograms.

f. Buyer's Name, initials or identifying mark.

g. Bale number.

h. Month and year of manufacture.

i. BIS standard Mark

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13. SOURCE OF SUPPLY:

Supply may be made from the DGS&D/NSIC/SSI/SIA/BIS registered/licensed Mills

manufacturers of PPwoven sacks in India by the prospective successful bidder/bidders. PP woven

sacks manufactured in India alone should be supplied. The manufacturers/suppliers shall be

responsible for quality and timely supply of PPwoven sack as per the prescribed specifications to

Punjab State Grains Procurement Corporation Ltd at prescribed destinations. Further, Pungrain

reserves the right to get the PPbags/bales verified/inspected from the Pungrain’s staff/outside

agency/ DGS&D before its dispatch from the place of manufacture.

14. PRE-INSPECTION OF PPBAGS:

The Punjab State Grains Procurement Corporation Ltd have the right to pre-inspect the PP woven

sacks by its officers/DGS&D/any other agency at the manufacturing point of the successful

bidders to ensure that the PPbags manufactured are in conformity with the specification

prescribed by the Annexure A(Table 1). After receipt of the acceptance orders from the Punjab

State Grains Procurement Corporation Ltd, the successful bidders should inform the Punjab State

Grains Procurement Corporation Ltd in writing about the readiness of the PPbags for inspection

so as to enable the Punjab State Grains Procurement Corporation Ltd to depute its

officials/DGS&D/authorized agency to the manufacturing points for inspection. However, the

supplier can not absolve of his responsibility for quality supply just because of the prior

inspection taken up by the Pungrain. Outcome of the final inspection at storage point/mandis of

the Punjab State Grains Procurement Corporation Ltd destination will be binding on the tenderer.

In case of delay in sending communication by the tenderer, the purchaser reserves right to impose

penalty to collect Liquidated damages as indicated in clause-20 of this tender condition.

15. TRANSIT INSURANCE: The PPbags dispatched should be covered under the transit insurance upto the delivery of the 30

Kg PPbags at the Godowns of Punjab State Grains Procurement Corporation Ltd . The Punjab

State Grains Procurement Corporation Ltd, will not be responsible for any loss or damage during

transit. It is the sole responsibility of the bidder to prefer claims with the Insurance Company for

settlement of cost towards loss/damages occurred if any in transit. The purchaser shall recover

the amount on account of damages/shortage and any pending dues from the security deposit of

the supplier. The bidder should produce a copy of Insurance taken on the ordered quantity from

the authorised Insurance company before preferring 90% payment.

16. QUANTITY AND DELIVERY:

(i) The quantity offered by the tenderer should be not less than 10,00,000 Bags for supply as per

scheduled however the increase in quantity may be in multiplies of 1,00,000 bags up to the

required quantity in any case the date of delivery can not be increased beyond stimulated

schedule without the written permission of the purchaser i.e MD, Pungrain.

(ii) The tentative requirement of the PUNGRAIN for 30 Kg. Capacity PPwoven sacks (Anti-slip)

would be as follows. The quantum of supply should be as per the following time schedule.

S. No. PARTICULARS Approx Qty of bags

( Nos in Lac)

Quantity in Bales

1 upto 31.03.2018 190.5 38100

2 FROM 31.03.2018 TO 10.04.2018 64 12848

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(iii) The Punjab State Grains Procurement Corporation Ltd reserves right to modify the delivery

schedule either before placing orders or during currency of the supply period depending upon the

demand.

(iv) PP woven sacks should be delivered in good condition in any of the prescribed destinations

in any of the Districts of the State of Punjab as may be specified by the Pungrain. Addresses of

all the destination points are mentioned in Annexure-C of this Tender Document which may be

increased or decreased.

(v) Punjab State Grains Procurement Corporation Ltd reserves the right to reduce or increase the

quantity of bags to be supplied during the currency of the contract.

17. FORCE MAJEURE:

(I) If any delay in delivery is expected due to natural calamities like earthquakes, flood, fire,

storm, acts of state, the direct or indirect consequences of war (declared or undeclared) hostilities

of national emergencies or civil commotions and declared strikes or lock out exceeding 10 days

the supplier should inform the purchaser by Fax/email letter for the expected delay in delivery,

positively within 3 days from the date of occurrence of above events with proof of documentary

evidence.

(ii) Punjab State Grains Procurement Corporation Ltd., reserves the right to examine the request

of the supplier in this regard and take appropriate action. The decision of the Punjab State Grains

Procurement Corporation Ltd, will be final and binding on the supplier.

(iii) In the event of delay lasting over fifteen days arising out of Act of God/cause of force

majeure, the Corporation reserves the right to cancel the order/contract without any compensation

whatsoever and/or any consequential loss etc.

(iv) Only events of force majeure which affect the work at the time of its occurrence shall

be taken into cognizance. The PUNGRAIN shall not be liable to pay any extra cost or increased

rates due to delay under force majeure conditions. Only appropriate extension of time will be

granted.

(v) However, if the supplies are delayed under force majeure conditions, the price payable will be

applicable as per scheduled month of dispatch or the actual month of dispatch which ever is less

subject to the condition that the supplier gives information immediately to the PUNGRAIN about

the force majeure condition preventing them from making supplies by giving proof of such force

majeure conditions.

(vi) Also, if the purchaser is not in a position to accept supplies as per terms of delivery due

to force majeure clause including any one of the following reasons, the purchaser reserves the

right to suspend the normal supply till the position returns to normalcy or even to terminate the

contract if the circumstances are beyond purchaser's control.

1) Strike

2) Non - availability of storage space

3) Other unforeseen reasons due to natural calamities

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18. DESPATCH DETAILS :

The supplier should furnish the details of dispatches made at their end to Punjab State Grains

Procurement Corporation Ltd, Chandigarh then and there and also to the concerned consignees

destination points by Fax/email id - [email protected] letter.

19. PAYMENT:

The payment for the stock of the 30 Kg. capacity PP woven sacks (Anti-slip) supplied will be

paid by the head office, Punjab State Grains Procurement Corporation Limited, Chandigarh.

The MD, PUNGRAIN shall be competent to take the decision regarding mode of payment.

Initially 90% of payment will be made by the Pungrain within 30 days from the date of receipt of

the suppliers Invoices supported by the following documents by the supplier in original for

Accounts purpose.

1. The Invoices of the supplier ( in duplicate) on the basis of the agreed rates.

2. The first copy of the Acknowledgement/Receipt (i.e., party copy) in original issued by the

receiving destination points of PUNGRAIN.

3. Specification notes.

4. Paid voucher in original in case of excise duty if any paid.

5. Printed Gate pass in token of having moved the PPbags from the Manufacturing unit.

6. GRN/RR detailing the bale No., No. of bales, Name of loading and

unloading point etc.,

7. Mill challan consisting of bale No., No. of bales, Lorry No., Name of loading and

unloading point etc.,

8. Inspection quality certificate duly signed by the quality staff / designated officers of

PUNGRAIN camping at destination point.

9. Copy of Insurance paid for dispatched quantity.

10. Copy of Entry Tax paid to Excise and Taxation Department, Punjab.

It is the responsibility of the seller to collect the Acknowledgements/Receipt from the unloading

points of PUNGRAIN. where the PPbags are actually delivered and submit the same along with

the Invoices while raising the claim. Payment will be made by means of Account payee cheque.

In case the suppliers insist demand draft, in writing the same will be issued only after deducting

of the Bank D.D. Commission from the sellers account. The balance 10% of the payment will be

released only after the completion of supply of the entire ordered quantity pertaining to each

schedule on verification of entire consignment and receipt of the quality certificates from the

Quality Control Staff/any Agencies/Punjab State Grains Procurement Corporation Ltd and stock

certificates for each schedule from the respective officer of Punjab State Grains Procurement

Corporation Ltd/agencies. in which jurisdictions of the receiving destination is situated within 60

days. It is the responsibility of the supplier to collect Quality Certificates, Stock certificates and

completion certificates from the designated offices of Punjab State Grains Procurement

Corporation Ltd concerned and produce it for releasing the balance 10% payment by the

purchaser.

Successful tendrer/tendrers will have to furnish the Bank Warranty of one year from any

Nationalised/Scheduled Bank equivalent to the cost of bags to be supplied, at the time of

execution of agreement in the name of Managing Director, Punjab State Grains

Procurment corporation Ltd (Pungrain.

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20. PENALTY AND LIQUIDATED DAMAGES ON THE BELATED SUPPLY:

The ordered number of the PPbags shall be delivered strictly within the stipulated time fixed

under clause 16 without fail. Normally, no extension of time beyond the fixed schedule of the

supply will be considered and the purchaser reserves right to cancel the tender and resort to

purchase through other alternative sources at the risk and cost of the supplier in case the supply is

not made within the stipulated time. The supplier is bound to pay the consequential loss if any

sustained by the purchaser. In exceptional cases, the Managing Director reserves right to consider

the request of the tenderer to extend the validity subject to the following conditions.

a) Liquidated damages at the rate of 2% of the value of delayed supplies made up to 15 days

beyond stipulated time or fraction thereof subject to maximum of 4% of the value for the delay in

supply beyond 15 days upto 30 days will be recovered from the supplier. The above penalty will

be deducted from the bills while making 90% payment.

b) The above penalty is applicable for the delay in supply for each spells as fixed in clause 16

above.

c) If the delay exceeds beyond 30 days, the purchaser reserves right either to extend further time

with penalty at 4% of the value of the defaulted quantity or to cancel the defaulted quantity and to

procure the same quantity from other sources at the risk and cost of the supplier in order to run

the procurement operations without any interruption. In that event, the supplier is liable to pay to

the purchaser the differential cost including all components and other expenses that would be

incurred by the purchaser in respect of this transaction.

21. FORFEITURE OF EMD/SD.

a) In the event of failure to supply the ordered quantity of PPwoven sacks and for violation of

conditions, the Managing Director reserves the right to purchase the undelivered quantity through

retender/other source at the risk and cost of the successful tenderer and to take action to forfeiting

SD/EMD and apart from collecting the consequential loss or by adjusting the loss from the bills

payable to the supplier.

b) In the event of Non-performance of the contract provisions or failure to effect supply the

ordered quantity of 30 Kg.. PPwoven sacks within the stipulated time or on the extended period

and if it is found that the tenderer cheated the Pungrain in any manner during the currency of the

contract or also found on a later date during warranty period of one year, the Corporation

reserves the right to disqualify the tenderer to participate in future tenders or black list the firm

upto the maximum of 5 years as decided by the Managing Director. No correspondence will be

entertained in this regard.

22. REJECTION, REPLACEMENT AND REMOVAL OF REJECTED SACKS:

i) 30 Kg. PPwoven sacks received which are not in conformity with the specifications as per

clause 9 of terms and condition will be rejected. For testing randomly from various bales the

purchaser will open the Bales and report the details of such rejection if any to the supplier within

60 days from the date of receipt of Consignment at the godowns with additional 10 days as transit

period. The supplier should replace such rejected sacks conforming to the specification as

indicated in the clause 9 of this tender condition within 10 days from the date of intimation from

the purchaser. In case of delay in replacement, penalty will be levied as per clause 20 of this

tender condition. The loading, unloading, segregation charges, etc., for such rejected sacks should

be borne by the supplier at the rates fixed by the purchaser.

ii) In the case of non-replacement of defective / damaged sacks by the supplier at later date

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beyond 10 days, the value of defective sacks will be adjusted by the Punjab State Grains

Procurement Corporation Ltd at the rate applicable for the original supply or at the rate

applicable for the month in which it is replaced whichever is advantageous to the Punjab State

Grains Procurement Corporation Ltd the storage charges would be borne by the seller for the

relevant period .

iii) If the supplier continues to supply defective PPbags, the purchaser has the right to cancel the

remaining portion of quantity / terminate the contract and procure the same from other sources at

the then prevailing market rate. In that event, the loss sustained by the purchaser if any, will be

recovered from the supplier.

iv) The decision of Punjab State Grains Procurement Corporation Ltd. Staff/agencies at the

unloading point for acceptance / rejection of the sacks with reference to the Quality specifications

as per Annexure-A (Table-I) will be final and the seller shall not raise any dispute.

v) Rejected sacks shall be removed by the supplier from the Punjab State Grains Procurement

Corporation Ltd concerned within 10 days from the date of rejection after replacement.

vi) In the event of non - removal of defective / damages bags, the purchaser has liberty to dispose

of such goods in such a manner as they deemed fit. The sale proceeds will be credited to the

account of the supplier after deducting the expenses incurred for such disposal. The supplier will

not be entitled to claim any loss / damage occurred by such sale. The decision of the Punjab State

Grains Procurement Corporation Ltd shall be final and binding on the supplier. In case the

purchaser is unable to dispose of rejected sacks of the supplier, the supplier is bound to pay

storage charges to the purchaser at Punjab State Grains Procurement Corporation Ltd. approved

rates until the goods are removed.

vii) If any amount is left unrecovered after the above adjustment, the same will be recovered

from pending dues, Earnest Money Deposit and Security Deposit of the supplier.

viii) The rejected sacks should be lifted by the supplier at their own risk and responsibility within

10 days from the date of receipt of communication from the Pungrain.

23. ARBITRATION:

In the case of any dispute in the tender including the interpretation of any of the clauses of the

tender or the agreement to be executed, the matter shall be referred by the Corporation / tenderer

to an Arbitrator who shall be selected by Managing Director of Pungrain. The Arbitration shall be

held at the Head office of the PUNGRAIN, Chandigarh. The decision of the Arbitrator shall be

final and binding on both the parties to the Arbitration. The Arbitrator may with the mutual

consent of the parties extend the time for making the award and the same is enforceable in the

courts at Chandigarh only.

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24. DISPUTE OUT OF ARBITRATION:

The Managing Director also reserves rights to recover any dues from the tenderer which is found

on a later date during the Audit / excess payment after final settlement made to them.

Accordingly, the tenderer is liable to pay such dues to the corporation. Any disputes arising out

of the Arbitration award or any civil remedy for non - fulfillment of any of the terms and

conditions of the tender / Agreement shall be subject to the Jurisdiction of the Civil Courts at

Chandigarh city only.

INDIVIDUAL/PROPRIETOR/PARTNER

DATE :

NAME IN BLOCK LETTERS :

ADDRESS :

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ANNEXURE-A (TABLE-I)

TENDER REFERENCE NO. Ref. No: 3/210/2018/FP-3/

SPECIFICATIONS POLYPROPELYNE (As per IS 16208:2015)

SACK (NONLAMINATED) WOVEN BAGS ON CIRCULAR LOOM

SPECIFICATIONS FOR POLYPROPELYNE SACK (NON-LAMINATED)

WOVEN BAGS ON CIRCULAR LOOM 30 kg

Capacity (kg) 30 Kgs Bag

Size (LXW) cm 81X51

Mass of sack (gram) 88

Mesh 12X12

Denier 1000

Tolerance in weight +6,-6 % in case of Mass of sack. However in bundle of 500

bags it shall be within +3, -3 % of the mass calculated by

multiplying the number of sacks in a bale with the mass of

sack.

Tolerence(acceptable)

in length (cm)

+2, -0

Fabric As per 4.2 of IS 16208:2015 with branding on bags as per

Annexure-D of tender document.

Mouth of Bags Hemmed and folded ( minimum 5mm inside and stitched) so

that tapes do not fray

Stitching /Bottom

Seam

As per clause 4.3.1 of IS 16208 of 2015

Breaking Strength (

kgf)

As per IS 16208:2015

Ends per dm 48 (+2, -2)

Picks per dm 48 (+2, -2)

Seam Breaking Load

( kgf)

As per IS 16208:2015

Bottom seam Minimum breaking strength of bottom seam (Revelled strip

method, Min N2 ) As per IS 16208 of 2015

Printing Bags should be branded by foodgrade printing as per

monogram and design in prescribed colours on both sides of

the bags. Ink and ingredients used should be alcoholic

resistant, smudge free, bright and should not smear in

contact with water and will not affect the fabric.

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ANNEXURE-A (TABLE-II)

TENDER REFERENCE NO. Ref. No: 3/210/2018/FP-3/

TABLE -II

REQUIREMENTS OF PACKED BALES OF 30 Kg PP WOVEN SACKS

SL

.N

O

Particulars 30 Kgs bags

1 Total number of

bags per bale

500 Nos

2 Contract mass

of a bale Kg.

44 Kgs (+3%, -3%)

3 Corrected net

mass of a bale,

Kg

Not less than contract

mass

4 Number of

Joined bags

NIL

NOTE: 1.The No. of bags per bale shall be 500 Nos.

2. Contract mass of a bales is calculated as follows

Contract mass of a bale = nominal mass of bag X specified number of bags per bale

No. 3/210/2018/FP-3/

Page

31

ANNEXURE-B

PART II

PRICE OFFER

E-TENDER REF NO. 3/210/2018/FP-3/

SCHEDULE OF “OPEN PRICE” OFFER FOR SUPPLY OF 30 Kg. CAPACITY

POLYPROPYLENE (PP) WOVEN SACKS

I

1. The following rates are quoted for Delivery at designated destinations in Districts in the state

of Punjab for 30 Kg. capacity PP woven sacks for foodgrains.

2. The tenderers should furnish details for items mentioned like branding, transport charges,

insurance and other charges etc.

3.The rates in figures and words per 100 bags delivery at Punjab State Grains Procurement

Corporation Ltd .

4. The GST and Cess Should be quoted separately. Prevailing GST at the time of receipt of bags

shall be considered.

II

Rates Per 100 bags In Rs.

Sl.No 30 Kgs

A Ex factory basic price Rs.

B Branding charges Rs.

C GST Rs.

D Freight Rs.

E Insurance Rs.

F Others (Head-wise

details should be furnished covering

all aspects)

Rs.

Total Rs.

NOTE: THE RATE SHOULD BE QUOTED ONLY IN INDIAN RUPEE. BOTH IN FIGURES

AND WORDS

NOTE: The bidders shall produce all the requisite documents originals and certified copies

at the time of opening of Part I (Technical Bid).

No. 3/210/2018/FP-3/

Page

32

ANNEXURE - C

THE ADDRESSES OF DESTINATION POINTS

DETAILS OF DESPATCH DESTINATIONS

Amritsar, Bhatinda, Barnala, Faridkot, Ferozepur, Sirhind(FGS), Gurdaspur,

Jalandhar, Kapurthala, Jagraon(Ludhiana), Khanna(Ludhiana),Moga, Muktsar,

Budlada(Mansa), Patiala, Sangrur.

1. All Distt Head quarter of Punjab

2. All Subdivision of Punjab

Abohar Bareta Bhucho Dhariwal Garhshankar Jalalabad

Ahmedgarh Barnala Budhlada Dhuri Ghanaur Jalandhar

Ajitwal Batala Chhabal Dinanagar Giddarbaha Jamalpur

Amloh Bhadaur Chamkaur

sahib

Dirba Gurdaspur Jandiala Guru

Balachaur Baghapurana Chawa Payal Doraha Guruhar

Sahai

Kapurthala

Banga Bhagtanwala Chinarthal Faridkot Hoshiarpur Khamanon

Banur Bhatinda Dasuya Fazilka Jagraon Khanna

Bariwal Bholath Dharmkot Firozepur Jaitu Kilaraipur

Kurali MalsianShahkot Muktsar Nihal

SinghWala

Rampura

Phool

Kotkapura

Ladhuka Mansa Mukerian Pathankot Rayya Sirhind

Lehragaga Mehal Kalan Mullanpur Patiala Ropar Sultanpur Lodhi

Ludhiana Machhiwara Nabha Patran Rooranwali Sunam

Makhu Moga Nakodar Phagwara Sahnewal Talwandi Bhai

Malerkotla Mohali Nasrala Phillaur Samana Tanda Urmur

Maloud Moonak Naushera

Pannuwan

Raikot Sanghol Tapa

Malout Morinda Nawan

shahar

Rajpura Sangrur TarnTaran

Zira Vallaha

The above destinations are indicative only, more destinations places can be added as per the

requirements.

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