TENDER DOCUMENT FOR PURCHASE OF: GROCERIES FOR MINT ... · Dalda CMZZ008157 60.000 KG 12 Dhaniya...

India Government Mint,IDA, Phase-II,Cherlapally,(R.R district), HyderabadPin-500051 IndiaPh. No: 91-040-27268300Fax No: 040-27262951 CIN: U22213DL2006GOI144763E-Mail: [email protected]: http://igmhyderabad.spmcil.comGSTIN : 36AAJCS6111J2Z8

PR Number PR Date Indenter Department

10023932 11.12.2019 CC CAN1

Not Transferable

Security Classification:

TENDER DOCUMENT FOR PURCHASE OF: GROCERIES FOR MINTCANTEEN

Tender Number: 6000014335/159/CAN1, Dated: 17.01.2020

This Tender Document Contains__________Pages.

Details of Contact person in SPMCIL regarding this tender:

Name: HIMANSHU .

Designation: Dy.Manager (MM)

Address: IGMH (India Government Mint, Hyd)India

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001T01.1

Tender Number:6000014335

Section1: Notice Inviting Tender (NIT)6000014335 /159/CAN1 17.01.2020

(SPMCIL's Tender SI No.) (Date)

1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:

Schd.No.

Brief Descriptionof Goods/services

Quantity(with unit)

Earnest Money(In Rupee)

Remarks

1 Biryani Aaku

CMZZ0081506.000 KG 94000.00INRNINETY FOUR

THOUSAND ONLYQUOTATIONRECEIVED THROUGHE-MAIL OR FAX SHALLNOT BE CONSIDERED.

2 Ginger

CMZZ005348720.000KG

QUOTATIONRECEIVED THROUGHE-MAIL OR FAX SHALLNOT BE CONSIDERED.

3 AJINOMOTO CMZZ008151

6.000 KG

4 Ajwan

CMZZ0081526.000 KG

5 Amchur powder CMZZ008153

6.000 KG

6 Black Pepper CMZZ008154

6.000 KG

7 Bombay Bison Atta

CMZZ008155360.000KG

8 Bombay Rawa CMZZ005242

1800.000KG

9 Coconut Powder CMZZ008156

240.000KG

10 Dalchini

CMZZ00420512.000 KG

11 Dalda

CMZZ00815760.000 KG

12 Dhaniya Powder CMZZ009102

180.000KG

13 Dry Chilli

CMZZ004208600.000KG

14 Dry Coconut

CMZZ008158480.000KG

15 Eating Soda

CMZZ00815912.000 KG

16 ilachi

CMZZ00421218.000 KG

17 Gharam Masala(Badsha powder)

CMZZ00816060.000 KG

18 Tamarind

CMZZ004222720.000KG

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001Sec01.1


Schd.No.


Quantity(with unit)


Remarks

19 Batana

CMZZ004227120.000KG

20 Haldi Powder (1kg pack)

CMZZ004210240.000KG

21 Idli rawa

CMZZ0042111800.000KG

22 Zeera

CMZZ004226120.000KG

23 Jeera Powder CMZZ008161

60.000 KG

24 Kabuli Chenna CMZZ008162

120.000KG

25 Kesari(Yellow) CMZZ008163

144.000nos

26 Kaju Churna 2 PCS

CMZZ00816424.000 KG

27 Lavanga

CMZZ0042136.000 KG

28 L.G.Asafodia 50 gram each

CMZZ009103144.000nos

29 Marwadi Methy CMZZ005233

12.000 KG

30 Maida

CMZZ008166120.000KG

31 Mirchi Powder CMZZ008167

300.000KG

32 Onion

CMZZ0054363600.000KG

33 Ground nut

CMZZ004209600.000KG

34 Papad

CMZZ004214480.000KG

35 Plastic Tea Glasses 90 Ml Each

CMZZ00816878000.000PCS

36 Putana Dall

CMZZ0052321800.000KG

37 Rai

CMZZ00421760.000 KG

38 Sona masoori rice superfine qlty

1yr old CMZZ004216

12000.000KG

39 Shajeera

CMZZ00422036.000 KG

Salt Mota 720.000



Schd.No.


Quantity(with unit)


Remarks

40 CMZZ008169 KG

41 Salt

CMZZ004221480.000KG

42 Sugar

CMZZ0042192400.000KG

43 Sunflower Oil Freedom litre pouch

CMZZ0081703600.000 L

44 Tarbooa ginja CMZZ008171

24.000 KG

45 Tea Powder

CMZZ0042231800.000KG

46 Thilly

CMZZ005228480.000KG

47 Toordal

CMZZ0042242400.000KG

48 Chana dal

CMZZ0042031200.000KG

49 Udad dal

CMZZ0042252400.000KG

50 Moong Dall

CMZZ0081721200.000KG

51 Wheat ata (make :Ashirwad)

CMZZ0052312640.000KG

52 Garlic

CMZZ005349600.000KG

53 Scrubbers - Steel Each

CMZZ009107288.000nos

54 Sabat Daniya CMZZ008174

6.000 KG

55 Methi

CMZZ0081756.000 KG

56 Sambar Powder 777

CMZZ008176180.000KG

57 Milk Powder

CMZZ008177180.000KG

58 Bambino @ 900 gms Each

CMZZ008178360.000KG

59 Vim (Liquid ) 225 ML Each

CMZZ008179144.000nos

60 Paper Glasses per glass Each for

Tea CMZZ008180

18000.000nos

Joggery 60.000 KG



Schd.No.


Quantity(with unit)


Remarks

61 CMZZ005435

62 Nirma / Wheel Powder 500 gms

CMZZ008181720.000KG

63 Ghee Alsi

CMZZ00818224.000 KG

64 Hand wash liquid

CMZZ00818360.000 KG

65 Chole Masala CMZZ008184

24.000 KG

66 Kaju

CMZZ00818524.000 KG

67 Soya Benji

CMZZ009105120.000KG

68 Coffee powder CMZZ009106

60.000 KG

Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/Indigenization/ Disposal of Scrap/ Security Item etc.)

ONE-BIDSINGLE

Dates of sale of tender documents: From to during office hours.

Place of sale of tender documents

Closing date and time for receipt of tenders 07.02.2020 14:45:00

Place of receipt of tenders INDIA GOVT MINT, HYDERABAD

Time and date of opening of tenders 07.02.2020 15:00:00

Place of opening of tenders INDIA GOVT MINT, HYDERABAD

Nominated Person/ Designation to Receive BulkyTenders (Clause 21.21.1 of GIT)

HIMANSHU .Dy.Manager (MM)

NOTE:"This notice is being published only as an abundant precaution and is not an open invitation to quote in the tenderparticipation in this tender is by invitation only and is limited to the selected India government mint, Hyderabad'sregistered bidders for the item, who have been sent this tender by post/courier. Unsolicited offers are liable toignored."

2. Tenderer may also download the tender documents from the web site http://www.igmhhyderabad.spmcil.com andsubmit its tender by utilizing the downloaded document.

3.Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructionscontained in the Tender Documents, are dropped in the tender box located at the address given below on or beforethe closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected.

4.In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchaseorganization, the tenders will be sold/ received/ opened on the next working day at the appointed time.

5. The tender documents are not transferable.

6. Any security breach by the contracting party will lead to

I. Termination of the Contract



II. Payment of damages

7. Firm has to provide Vendor's GST No. (If not GST registered then firm should give a declaration in support of thesame) and Material HSN (Harmonized System Nomenclature) number / Service Accounting Codes (SAC) numberfor referred material/ Services.

8. Firms are requested to mention their bank details so that EMD of unsuccessful bidder may be returned throughNEFT Without delay.

(Himanshu)Deputy Manager (MM)TEL.NO.040 27268300(Extension: 109/122/117)

..........................................

..........................................(Name Designation, Adress telephone number etcof the officer signing the document)

For and on behalf of...........................................



Section II: General Instructions to Tenderers (GIT)Part 1: General Instructions Applicable to all type of Tenderers

Part. I & Part II.Refer to our Website: http://www.spmcil.com/spmcil/uploaddocument/git.pdf



Section III: Specific Instructions to Tenderers (SIT)The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. Thecorresponding GIT clause numbers have also been indicated in the text below:In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shallprevail.(Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be otherclauses in SIT as deemed fit.)

Sr No GIT ClauseNo.

Topic SIT Provision



Section IV: General Conditions of Contract (GCC)Part IRefer to our Website: http://www.spmcil.com/spmcil/uploaddocument/GCC.pdf



Section V: Special Conditions of Contract (SCC)The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses ofGeneral Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. TheseSpecial Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in theSCC shall prevail.(Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be otherclauses in SCC as deemed fit)

Sl.No.

GCC ClauseNo.

Topic SCC Provision

01 8.2 Packing and Marking At supplier cost.

02 11.2 Transportation of Domestic Goods At supplier cost.

06 16.2, 16.4 Warrantee Clause As applicable.

08 20.1 Price Adjustment Clause Not applicable.

09 21.2 Taxes and Duties As applicable.

10 22, 22.1, 22.2,22.4, 22.3,22.6

Terms and Mode of payments 100% cost of Groceries/ Provisions will be paidwithin 30 days on monthly basis for the actualquantities drawn and accepted by Mint

11 24.1 Quantum of LD 0.5% of delivered price of the delayedservices/goods for each week of delay or partthereof to a maximum of 10% of delayedservice/goods.



Section VI: List of Requirements

ScheduleNo.

Breif Description of goodsand services (RelatedSpecifications etc.are inSection-VII)

Accounting Unit Quantity Amount ofEarnestMoney

Remark

1 CMZZ008150 Biryani Aaku KG 6.000 94000.00INRNINETYFOURTHOUSANDONLY

QUOTATIONRECEIVEDTHROUGH E-MAILOR FAX SHALLNOT BECONSIDERED.

2 CMZZ005348 Ginger KG 720.000 QUOTATIONRECEIVEDTHROUGH E-MAILOR FAX SHALLNOT BECONSIDERED.

3 CMZZ008151 AJINOMOTO KG 6.000

4 CMZZ008152 Ajwan KG 6.000

5 CMZZ008153 Amchurpowder

KG 6.000

6 CMZZ008154 Black Pepper KG 6.000

7 CMZZ008155 BombayBison Atta

KG 360.000

8 CMZZ005242 BombayRawa

KG 1800.000

9 CMZZ008156 CoconutPowder

KG 240.000

10 CMZZ004205 Dalchini KG 12.000

11 CMZZ008157 Dalda KG 60.000

12 CMZZ009102 DhaniyaPowder

KG 180.000

13 CMZZ004208 Dry Chilli KG 600.000

14 CMZZ008158 Dry Coconut KG 480.000

15 CMZZ008159 Eating Soda KG 12.000

16 CMZZ004212 ilachi KG 18.000

17 CMZZ008160 GharamMasala(Badsha powder)

KG 60.000

18 CMZZ004222 Tamarind KG 720.000

19 CMZZ004227 Batana KG 120.000

20 CMZZ004210 Haldi Powder(1kg pack)

KG 240.000

21 CMZZ004211 Idli rawa KG 1800.000

22 CMZZ004226 Zeera KG 120.000

23 CMZZ008161 Jeera Powder KG 60.000



ScheduleNo.



Remark

24 CMZZ008162 KabuliChenna

KG 120.000

25 CMZZ008163Kesari(Yellow)

nos 144.000

26 CMZZ008164 Kaju Churna2 PCS

KG 24.000

27 CMZZ004213 Lavanga KG 6.000

28 CMZZ009103 L.G.Asafodia50 gram each

nos 144.000

29 CMZZ005233 MarwadiMethy

KG 12.000

30 CMZZ008166 Maida KG 120.000

31 CMZZ008167 Mirchi Powder KG 300.000

32 CMZZ005436 Onion KG 3600.000

33 CMZZ004209 Ground nut KG 600.000

34 CMZZ004214 Papad KG 480.000

35 CMZZ008168 Plastic TeaGlasses 90 Ml Each

PCS 78000.000

36 CMZZ005232 Putana Dall KG 1800.000

37 CMZZ004217 Rai KG 60.000

38 CMZZ004216 Sona masooririce superfine qlty 1yr old

KG 12000.000

39 CMZZ004220 Shajeera KG 36.000

40 CMZZ008169 Salt Mota KG 720.000

41 CMZZ004221 Salt KG 480.000

42 CMZZ004219 Sugar KG 2400.000

43 CMZZ008170 Sunflower OilFreedom litre pouch

L 3600.000

44 CMZZ008171 Tarbooa ginja KG 24.000

45 CMZZ004223 Tea Powder KG 1800.000

46 CMZZ005228 Thilly KG 480.000

47 CMZZ004224 Toordal KG 2400.000

48 CMZZ004203 Chana dal KG 1200.000

49 CMZZ004225 Udad dal KG 2400.000

50 CMZZ008172 Moong Dall KG 1200.000

51 CMZZ005231 Wheat ata(make :Ashirwad)

KG 2640.000

52 CMZZ005349 Garlic KG 600.000

53 CMZZ009107 Scrubbers -Steel Each

nos 288.000

54 CMZZ008174 Sabat Daniya KG 6.000



ScheduleNo.



Remark

55 CMZZ008175 Methi KG 6.000

56 CMZZ008176 SambarPowder 777

KG 180.000

57 CMZZ008177 Milk Powder KG 180.000

58 CMZZ008178 Bambino @900 gms Each

KG 360.000

59 CMZZ008179 Vim (Liquid )225 ML Each

nos 144.000

60 CMZZ008180 PaperGlasses per glass Each forTea

nos 18000.000

61 CMZZ005435 Joggery KG 60.000

62 CMZZ008181 Nirma /Wheel Powder 500 gms

KG 720.000

63 CMZZ008182 Ghee Alsi KG 24.000

64 CMZZ008183 Hand washliquid

KG 60.000

65 CMZZ008184 Chole Masala KG 24.000

66 CMZZ008185 Kaju KG 24.000

67 CMZZ009105 Soya Benji KG 120.000

68 CMZZ009106 Coffeepowder

KG 60.000

Scope of Work:

Supply of 68 types of Groceries / Provisions for Mint Canteen for a period of 12 months on Rate Contract basis onfirm and fixed rates. The material will be drawn on monthly basis.

Terms and Conditions relating to Tender: -

1. Quotation may be submitted on or before scheduled time as mentioned in NIT, with signed Tender Copy in asealed cover duly super scribing the Tender No and due Date of Opening.

2. Quotations received after due date and time will not be considered for whatsoever reasons.

3. More than one quotation in a single sealed envelope will not be considered

4. Quotation should be valid for 90 Days from the date of opening.

5. Authorized representative of the bidder need to submit the authorization form which is available with the tenderdocument.6. Earnest Money Deposit (EMD), if required, to be submitted as a DD, drawn in favour of #General Manager,India Government Mint, (SPMCIL)# payable at Hyderabad.

7. EMD of a bidder will be forfeited, if the bidder withdraws or amends its tender or impairs or derogates from thetender in any respect with in the period of validity of its tender. Future, if the successful bidder fails to furnish the



required performance security with in the specified period, its EMD will be forfeited.

8. Security Deposit: If order value exceeds Rs.1,50,000/- the bidder has to submit Security Deposit(SD) i.e. anamount equal to 10% of the order value prior to release of PO for faithful execution of the order. The same will bereturned within 60 days, beyond the date of completion of all contractual obligations including warranty. Failure inpart of the bidder to comply with the PO obligations will lead to forfeiture of SD.

9. Liquidated damages (LD) will be levied @ 0.5% each week subject to a maximum of 10% of the value ofdelayed quantity of goods / services.

10. The Chief General Manager, India Government Mint, Cherlapally, Hyderabad reserves the right to reject all orany of the tenders without assigning any reason. His decision will be final and binding on the tenderer and nocorrespondence will be entertained in this regard.11. Foreclosure: The Chief General Manager, India Government Mint, Cherlapally, Hyderabad reserves the right toShort close/Foreclose the Purchase/Work order at any given point of time without assigning any reason(s)whatsoever.

12. Please mention your GST Registration No. & PAN No.

13. The bidders may mention whether they come under the MSME Act 2006 & submit the required Certificate.Firms under MSE 2012 Policy will be exempted from any kind of Tender Fee & Earnest Money Deposit (EMD)andfurther benefits as per MSME directions.

14. No revised quotation will be permitted during the validity of the tender.

15. No conditional tender shall be accepted.

16. The bidders have to give quotations on their letter head address for correspondence along with TelephoneNumbers and also their E-mails. While submitting your offer, please return the original Tender Enquiry duly signedby you.

ADDITIONAL CONDITIONS

Quality: The firm has to supply good quality Groceries / Provisions.

Prices: The rates quoted for 68 types of Groceries / Provisions will be firm and fixed during the currency of Purchaseorder i.e. for a period 12 months.

Delivery Period: The Canteen Groceries / Provisions will be taken / drawn as per monthly requirement basis for aperiod of 12 months.

Payment Terms: 100% of cost of Groceries / Provisions will paid within 30 days on monthly basis for the actualquantities drawn and accepted by Mint.

Delivery: The firm has to deliver the goods at Mint stores for the quantity indented per month.

Warranty: In case of rejection of any material, the firm has to replace the same immediately with quality material.

Deputy Manager (MM)For General ManagerIndia Government MintHyderabad



Section VII: Technical Specifications1. Biryani Aaku....................6 kg2. Ginger..........................720 kg3. Ajinomoto.......................6 kg4. Ajwan...........................6 kg5. Amchur powder...................6 kg6. Black pepper....................6 kg7. Bombay bison atta...............360 kg8. Bombay rawa.....................1800 kg9. Coconut powder..................240 kg10. Dalchini.......................12 kg11. Dalda..........................60 kg12. Dhaniya powder.................180 kg13. Dry chilli.....................600 kg14. Dry coconut....................480 kg15. Eating soda....................12 kg16. Ilachi.........................18 kg17. Garam masala (Badsha powder)....60 kg18. Tamarind.......................720 kg19. Batana.........................120 kg20. Haldi powder (1kg pack).........240 kg21. Idli rawa......................1800 kg22. Zeera..........................120 kg23. Jeera powder...................60 kg24. Kabuli chena...................120 kg25. kesari(Yellow).................144 Nos26. Kaju churna 2pcs...............24 kg27. Lavanga........................6 kg28. LG Asafodia 50gm each..........144 Nos29. Marwadi methi..................12 kg30. Maida..........................120 kg31. Mirchi powder..................300 kg32. Onion..........................3600 kg33. Ground nut.....................600 kg34. Papad..........................480 kg35. Plastic tea glasses 90ml each...78000 pcs36. Putana dal.....................1800 kg37. Rai............................60 kg38. Sona masoori rice superfine quality 1yr old.....12000 kg39. Shajeera.......................36 kg40. Salt mota......................720 kg41. Salt...........................480 kg42. Sugar..........................2400 kg43. Sunflower oil freedom litre pouch......3600 ltr44. Tarbooja ginja..................24 kg45. Tea powder.....................1800 kg46. Thilly.........................480 kg47. Toordal........................2400 kg48. Chana dal......................1200 kg49. Udad dal.......................2400 kg50. Moong dal......................1200 kg51. Wheat ata(make:Ashirwad).......2640 kg52. Garlic.........................600 kg53. Scrubbers-steel each...........288 Nos



54. Sabat daniya...................6 kg55. Methi..........................6 kg56. Sambar powder 777..............180 kg57. Milk powder....................180 kg58. Bambino@900gms each............360 kg59. Vim (liquid) 225ml each..........144 Nos60. Paper glasses per glass each for tea.......18000 Nos61. Joggery........................60 kg62. Nirma/wheel powder 500gms......720 kg63. Ghee asli......................24 kg64. Hand wash liquid...............60 kg65. Chole masala...................24 kg66. Kaju...........................24 kg67. Soya benji.....................120 kg68. Coffee powder..................60 kg



Section VIII: Quality Control RequirementsThe quality control requirement shall be in line with section

Vii: Technical specification.



Section XV: Bank Guarantee Form for Performance Security....................................................[insert: Bank's Name, and Address of issuing Branch or Office]Beneficiary: .............................. [insert: Name and Address of SPMCIL]Date:.........................PERFORMANCE GUARANTEE No.: ..................................WHEREAS................................................................................... (name and address of the supplier) (hereinaftercalled "the supplier") has undertaken, in pursuance of contract no..................................... dated ..............to supply(description of goods and services) (herein after called "the contract").

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bankguarantee by a scheduled commercial bank recognized by you for the sum specified therein as security forcompliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up toa total of .............................................................................. (amount of the guarantee in words and figures), and weundertake to pay you, upon your first written demand declaring the supplier to be in default under the contract andwithout cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without yourneeding to prove or to show grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with thedemand. We further agree that no change or addition to or other modification of the terms of the contract to beperformed thereunder or of any of the contract documents which may be made between you and the supplier shallin any way release us from any liability under this guarantee and we hereby waive notice of any such change,addition or modification.

We undertake to pay SPCMIL up to the above amount upon receipt of its first written demand, without SPMCILhaving to substantiate its demand.

This guarantee will remain in force for a period of forty five days after the currency of this contract and any demandinrespect thereof should reach the bank note later than the above date.

.........................................................................(Signature with date of the authorized officer of the Bank)

.............................................................

.............................................................Name and designation of the officer

.............................................................Seal, name & address of the Bank and address of the Branch

............................................................Name and designation of the officer

............................................................

............................................................Seal name& address of the Bank and address of the Branch



Section XVII: Letter of authority for attending a Bid openingThe General Manger,India Government Mint, Hyderabad.

Subject: Authorization for attending bid opening on 07.02.2020 in the Tender of GROCERIES FOR MINTCANTEEN.

Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of___________________ __________(Bidder) in order of preference given below.

Order of Preference Name Specimen Signatures

1.

1.

Alternate representative

Signatures of bidder or

Officer authorized to sign the bid

Documents on behalf of the bidder.

Note:

1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one,first preference will be allowed. Alternate representative will be permitted when regular representatives are not ableto attend.2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribedabove is not recovered.



Mailing List (List of Vendors)

S.No. Vendor Number Vendor name Vendor Address

1 104573 The Bidder, The Bidder,


TENDER DOCUMENT FOR PURCHASE OF: GROCERIES FOR MINT ... · Dalda CMZZ008157 60.000 KG 12 Dhaniya...

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Transcript of TENDER DOCUMENT FOR PURCHASE OF: GROCERIES FOR MINT ... · Dalda CMZZ008157 60.000 KG 12 Dhaniya...